SPOKANE TRANSIT AUTHORITY BOARD OPERATIONS … · The meeting facility is accessible for people using wheelchairs. For other accommodations, please call 325-6094 (TTY Relay 711) at

Agendas of regular Committee and Board meetings are posted the Friday afternoon preceding each meeting on STA’s website: www.spokanetransit.com. Discussions concerning matters to be brought to the Board are held in Committee meetings. The public is welcome to attend. Spokane Transit assures nondiscrimination in accordance with Title VI of the Civil Rights Act of 1964 and the Americans with Disabilities Act. For more information, see www.spokanetransit.com. Upon request, alternative formats of this information will be produced for people who are disabled. The meeting facility is accessible for people using wheelchairs. For other accommodations, please call 325-6094 (TTY Relay 711) at least forty-eight (48) hours in advance.

Spokane Transit Authority 1230 West Boone Avenue Spokane, WA 99201-2686 (509) 325-6000

SPOKANE TRANSIT AUTHORITY BOARD OPERATIONS COMMITTEE MEETING

Wednesday, June 10, 2020, 1:30 p.m.

Via Video Conference Committee Members: Click here to join the meeting General Public: Click here to view the meeting Audio Conference: Call the number below and enter the access code.

+1-408-418-9388 | Access code: 146 911 9460

AGENDA

Estimated Meeting Time: 60 Minutes 1. Call to Order and Roll Call 2. Approve Committee Agenda (French) 3. Chair’s Comments (French) (5 minutes)

4. Committee Action: (5 minutes)

A. March 11, 2020, Committee Meeting Minutes – Corrections/Approval

5. Response to COVID-19 Conditions, Draft Agenda for July 1, 2020 Board Workshop – Discussion (20 minutes) (Meyer)

6. City Line: Temporary Construction Easement Acquisition Ratification – Recommendation

(5 minutes) (Otterstrom) 7. CIP Project Budgetary Change Approval – Recommendation (5 minutes) (Liard / Otterstrom / Blaska)

8. Board of Directors Draft June 18, 2020, Meeting Agenda – Corrections/Approval (5 minutes)

9. CEO Report (15 minutes)

10. New Business

11. Adjourn Next Committee Meeting: Wednesday, July 8, 2020, 1:30 p.m. (STA Northside Conference Rooms, 1230 West Boone Avenue, Spokane, WA)

RECOMMENDATION TO COMMITTEE: Approve agenda.

SPOKANE TRANSIT AUTHORITY

BOARD OPERATIONS COMMITTEE MEETING

June 10, 2020

AGENDA ITEM 2 : APPROVE COMMITTEE AGENDA REFERRAL COMMITTEE: N/A SUBMITTED BY: Al French, Committee Chair SUMMARY At this time, the Board Operations Committee will review the meeting agenda.

RECOMMENDATION TO COMMITTEE: Receive report.

SPOKANE TRANSIT AUTHORITY

BOARD OPERATIONS COMMITTEE MEETING

June 10, 2020

AGENDA ITEM 3 : BOARD OPERATIONS COMMITTEE CHAIR’S REPORT REFERRAL COMMITTEE: N/A SUBMITTED BY: Al French, Committee Chair SUMMARY Mr. French will take this opportunity to discuss topics of interest regarding Spokane Transit.

RECOMMENDATION TO COMMITTEE: Corrections and / or approval.

SPOKANE TRANSIT AUTHORITY

BOARD OPERATIONS COMMITTEE MEETING

June 10, 2020

AGENDA ITEM 4A : MINUTES OF THE MARCH 11, 2020, COMMITTEE MEETING - CORRECTIONS AND/OR APPROVAL

REFERRAL COMMITTEE: N/A SUBMITTED BY: Kathleen Roberson

Executive Assistant to the Chief Financial Officer SUMMARY The March 11, 2020, meeting minutes are attached for your information, correction and/or approval.

Spokane Transit Authority 1230 West Boone Avenue Spokane, Washington 99201-2686 (509) 325-6000

BOARD OPERATIONS COMMITTEE MEETING

Draft Minutes of the March 11, 2020 Meeting Spokane Transit Northside Conference Room

MEMBERS PRESENT Al French, Spokane County, Chair Chris Grover, Small Cities Representative (Cheney), Planning & Development Committee Chair E. Susan Meyer, Chief Executive Officer, Ex-officio

STAFF PRESENT Emily Arneson, Ombudsman & Accessibility Officer Steve Blaska, Chief Operations Officer Dana Infalt, Clerk of the Authority Monique Liard, Chief Financial Officer Karl Otterstrom, Director of Planning & Development Brandon Rapez-Betty, Director of Communications & Customer Service Nancy Williams, Director of Human Resources & Labor Relations

MEMBERS ABSENT Pamela Haley, City of Spokane Valley, Chair Pro Tempore Lori Kinnear, City of Spokane, Performance Monitoring & External Relations Committee Chair

PROVIDING LEGAL COUNSEL Laura McAloon, McAloon Law PLLC

1. CALL TO ORDER AND ROLL CALL

Chair French called the meeting to order at 1:30 p.m. and conducted roll call.

2. APPROVE COMMITTEE AGENDA Mr. Grover moved to approve the agenda, Mr. French seconded and the motion passed unanimously.

3. CHAIR’S COMMENTS Mr. French will not be at the March 19, Board Meeting. Ms. Haley will chair the meeting. 4. COMMITTEE ACTION/DISCUSSION

a. February 12, 2020 Committee Minutes Mr. Grover moved to approve the February 12, 2020, committee meeting minutes as submitted, Mr. French seconded and the motion passed unanimously.

5. COMMITTEE CHAIR REPORTS

a. Chris Grover, Chair, Planning & Development (P&D) The Committee approved the general scope of work for High Performance Transit Amenities Fabrication and authorized staff to release a Request for Proposal. The Committee forwarded to the Board consent agenda recommendations to adopt the 2020 Title VI Program and approve an Award of Contract to Zayo for the City Line Communications Provider. The Committee discussed 2020 Transit Development Plan Mid-Range Planning Guidance that will go to the Board in April, and the Cheney Line Infrastructure and Alignment Plan. A Public Hearing regarding the Cheney Line will be held at the March Board Meeting.

b. Lori Kinnear, Chair, Performance Monitoring & External Relations (PMER) The Committee approved the Scope of Work for the Monroe-Regal Line Phase II and appointed Caleb McDougall as a new member to the STA Citizen Advisory Committee. The Committee forwarded to the Board consent agenda a recommendation to approve an amended 2020 Spokane Police Department Interlocal Agreement. The Committee received reports on 2019 Year End Performance Measures, the 2019 Year End Unaudited Financial Report, and the 2019 Community Perception Survey Results; highlights will be presented at the March Board meeting.

Board Operations Committee Meeting Minutes March 11, 2020 Page 2

6. CITY LINE TEMPORARY CONSTRUCTION EASEMENTS AND RIGHT OF WAY ACQUISITION Mr. Otterstrom presented information on three temporary construction easements and one right of way property

acquisition needed for the City Line. The properties are located near Gonzaga University and owned by The Corporation of Gonzaga University. The amount agreed to for each property is within the range of values used by STA’s appraiser as comparable. Funding will be provided by the City Line project budget. Staff requested the Committee recommend the STA Board authorize the CEO to execute all documents necessary to acquire the temporary construction easements and right of way property acquisition for the amounts agreed to by STA and the property owner.

Parcel Information Acquisition Amount

Temporary Construction Easement, Parcel # 35171.0213 $ 4,092.61 Temporary Construction Easement, Parcel # 35171.2401 $ 3,620.37 Temporary Construction Easement, Parcel # 35171.2219 $ 24,548.04 Right of Way Acquisition, Parcel # 35171.2219 $ 68,366.30

Mr. Grover moved to recommend the STA Board of Directors authorize the CEO to execute on behalf of Spokane Transit, all documents necessary to acquire the temporary construction easements and right of way property acquisition as listed above, in the amounts agreed to by STA and the property owner, and forward to the Board consent agenda. Mr. French seconded and the motion passed unanimously.

7. BOARD OF DIRECTORS AGENDA MARCH 19, 2020 Mr. Grover moved to approve the Board agenda as submitted, Mr. French seconded and the motion passed

unanimously. 8. CEO REPORT Today the World Health Organization declared the coronavirus (COVID-19) a pandemic. Mayor Woodward is

holding a press conference at 3:00 p.m. today to announce the City of Spokane’s plans regarding COVID-19. Mr. Rapez-Betty will attend the conference.

STA is operating at full service in fixed route bus and paratransit services. Employees have been provided with

hand sanitizer wipes and gloves for their work places on the buses and vans. N95 face masks are in stock pending direction from the Spokane Regional Health District, Centers for Disease Control and Prevention, and the Washington Department of Health regarding transit service drivers wearing face masks. Ms. Meyer initiated the STA Incident Command Team; Mr. Blaska is the commander. The team meets daily. STA’s focus has been cleaning and disinfecting the vehicles every day and all day long in the Plaza. STA cancelled all staff travel planned through April 30, and the annual Safety Awards Banquet will be rescheduled to later in the year.

The Washington State House and Senate Conference Committee is meeting on the transportation budget today.

Both budgets have funding for the City Line. STA submitted a Letter of Intent to the Washington State Department of Commerce for an Electrification of

Transportation Systems Grant regarding electrification charging at the Moran Station. A group of organizations, including STA, have been meeting to determine if there is a project to collaborate on and submit a Letter of Intent.

Mr. Otterstrom and Mr. Blaska are working with Amazon regarding service to the new West Plains Fulfillment

Center. The facility plans to open on May 3, and expects to be fully staffed with approximately 3,000 to 3,500 employees by July. Amazon is interested in fixed route service, pass programs, and vanpool.

Board Operations Committee Meeting Minutes March 11, 2020 Page 3

9. NEW BUSINESS None 10. EXECUTIVE SESSION At 2:00 p.m., Chair French announced the Committee would adjourn for an Executive Session for the purposes

of:

1. Discussion with legal counsel representing STA in litigation or potential litigation to which STA, the STA Board of Directors, or STA employees are, or are likely to become, a party, when public knowledge regarding the discussion is likely to result in adverse legal or financial consequence to STA.

2. Discussing, planning, or adopting the strategy or position to be taken by the STA Board of Directors during the course of ongoing collective bargaining.

The Committee will reconvene in open session at approximately 2:10 p.m. If it becomes necessary to extend the Executive Session, a member of the staff will return to announce the time at which the Committee will reconvene.

At 2:10 p.m., Ms. McAloon announced the Committee would reconvene at 2:15 p.m. At 2:15 p.m., the Committee reconvened and Chair French declared the meeting back in public session. No action

was taken. 11. ADJOURN

With no further business to come before the Committee, Chair French adjourned the meeting at 2:15 p.m. Respectfully submitted, Kathleen Roberson Executive Assistant to the Chief Financial Officer

RECOMMENDATION TO COMMITTEE: For discussion.

SPOKANE TRANSIT AUTHORITY

BOARD OPERATIONS COMMITTEE MEETING

June 10, 2020

AGENDA ITEM 5 : RESPONSE TO COVID-19 CONDITIONS, DRAFT AGENDA FOR JULY 1, 2020 BOARD WORKSHOP

REFERRAL COMMITTEE: N/A SUBMITTED BY: E. Susan Meyer, Chief Executive Officer SUMMARY: Staff will report on the response to COVID-19 conditions. Committee members will

discuss the Board Workshop scheduled for July 1, 2020.

RECOMMENDATION TO COMMITTEE: Recommend the Board ratify the Temporary Construction Easement previously acquired on parcel no. 35171.2504 at the southeast corner of Cincinnati Street and Sharp Avenue between The Corporation of Gonzaga University and the Spokane Transit Authority for $4,200, and forward to the Board consent agenda.

SPOKANE TRANSIT AUTHORITY

BOARD OPERATIONS COMMITTEE MEETING

June 10, 2020

AGENDA ITEM 6 : CITY LINE TEMPORARY CONSTRUCTION EASEMENT ACQUISITION RATIFICATION – RECOMMENDATION

REFERRAL COMMITTEE: N/A SUBMITTED BY: Karl Otterstrom, Director of Planning and Development Don Skillingstad, Capital Projects Manager

SUMMARY: Staff is seeking board ratification of the purchase of a temporary construction easement from Gonzaga University that was acquired in April 2020 prior to the start of construction. BACKGROUND: The City Line project requires the acquisition of several small slivers of parcels and temporary construction easements (TCEs) for the construction of station platforms and street improvement projects. STA has been in contact with all the property owners regarding these acquisitions and easements, and all are willing partners. On May 16, 2019, the STA Board of Directors approved Resolution 770-19, which established the public use and necessity of acquiring all parcels and easements for the City Line and expressed the Board’s intent to take all steps necessary to complete such acquisitions. On March 19, 2020, the STA Board of Directors approved three TCEs and one real estate acquisition of property owned by Gonzaga University. Inadvertently omitted from the approval was a fourth TCE at the southeast corner of Cincinnati Street and Sharp Avenue. In consultation with STA legal counsel and the Board Chair, the CEO approved the easement, subject to subsequent Board ratification. The property subject to the TCE is located at the southeast corner of the intersection of Cincinnati Street and Sharp Avenue near the Gonzaga University campus, site of a future roundabout to be constructed by the project. The property is owned by The Corporation of Gonzaga University, parcel no. 35171.2504. The current use of the property is a single-family residential structure that has been converted into the Logan Neighborhood COPS office. To construct a roundabout at the intersection, an easement of approximately 750 square feet is necessary. The easement area consists of a small grass strip and sidewalk along both Cincinnati Street and Sharp Avenue. The property value was determined by an appraisal. Funding for the easement is provided by the City Line project budget. STA presented Gonzaga with an offer of $4,200. STA and Gonzaga agreed to the value of $4,200.

The Corporation of Gonzaga University Temporary Construction Easement

Property Fact Sheet

Owner Information

Property Owner: The Corporation of Gonzaga University

Owner Address: P.O. Box 3464 Spokane, WA 99202-3464

Property Information Site Address: 802 E. Sharp Ave.

Parcel Number(s): 35171.2504

Property Size: 7,100 SqFt (total)

Temporary Construction Easement Easement Size: 750 SqFt

Easement Dimensions: Varies

Appraised Value/Offer Amount: $4,200.00

Owner Counteroffer: $4,200.00

Total Acquisition Value $4,200.00

Easement

Area

SPOKANE TRANSIT AUTHORITY

BOARD OPERATIONS COMMITTEE MEETING

June 10, 2020

AGENDA ITEM 7 : CIP PROJECT BUDGETARY CHANGE APPROVAL – RECOMMENDATION

REFERRAL COMMITTEE: N/A SUBMITTED BY: Monique Liard, Chief Financial Officer Karl Otterstrom, Director of Planning and Development Steve Blaska, Chief Operations Officer SUMMARY In accordance with Section 4 (f) (1) c. of Board Resolution No. 702-13, contracts for CIP budgetary items identified in the Board-approved CIP budget for less than or equal to One Million Dollars ($1,000,000) may be awarded by the CEO, provided the Contract does not exceed the current approved CIP budget for the project by more than 10%. Four Lakes Station The Four Lakes Station project, part of the Cheney Line project in the STA Moving Forward plan, consists of the design and development of two (2) HPT branded bus stops in the Four Lakes community between West 1st Ave and Medical Lake Four Lakes Rd. The project includes concrete bus stop platforms, standard shelters, select HPT amenities, sidewalk, crosswalk, and intersection and roadway improvements. The current stop configuration does not meet ADA standards. The highway is difficult for pedestrians and lacks marked crosswalks. The proposed station will provide a safer stop area for riders, pedestrians, transit vehicles and through traffic. The project budget of $850,500 was approved by the Board in 2019, as part of the 2020-2025 CIP. Based on a refined project definition and completion of the 60% design package with an accompanying construction cost estimate, the new proposed project budget amounts to $1.44 million. This is an increase of $589,500, which is greater than 10% of the project budget and requires Board approval. The budget increase will be offset in the 2021-2026 Capital Improvement Program by a reduction in other expenses programmed for the Cheney Line project and for Rural Highway Bus Stop Improvement Program. 2020 Vanpool Replacement In accordance with its fleet replacement schedule, STA budgeted to spend $362,523 for 10 vans in 2020. The project budget was approved by the Board in 2019, as part of the 2020-2025 CIP. Due to the early disposition of a van following an accident, STA seeks to replace this van early and purchase 11 vans instead of 10. The revised project budget amounts to $415,311, or an increase of $52,788, which is greater than 10% of the project budget and requires Board approval. Phone System Replacement The current phone system is an Avaya voice communications system which is over 7 years old and technologically obsolete, providing no replacement of desk phones and built on voice call platform only with no other features. It is critical to improve STA’s ability to communicate using an integrated system that combines physical and virtual phones and includes teleconferencing, calling from anywhere, instant messaging, and connectivity to collaboration tools.

Agenda Item 7: CIP Project Budgetary Change Approval Page 2 The project budget of $200,000 was approved by the Board in 2019, as part of the 2020-2025 CIP. The updated project budget, based on the latest quote, amounts to $233,635 or an increase of $33,635 which is greater than 10% of the project budget and requires Board approval. The aggregate increase of the 3 projects above amounts to $675,923, or 1% of the 2020 approved capital budget of $63.4 million.

RECOMMENDATION TO COMMITTEE: Recommend the Board approve budgetary changes for three CIP projects: 1) Four Lakes Station for an increase of $589,500 2) 2020 Vanpool Replacement for an increase of $52,788 and 3) Phone System replacement for an increase of $33,635 in accordance with Resolution No. 702-13, and forward to the Board consent agenda.

RECOMMENDATION TO COMMITTEE: Corrections and / or approval

SPOKANE TRANSIT AUTHORITY

BOARD OPERATIONS COMMITTEE MEETING

June 10, 2020

AGENDA ITEM 8 : BOARD OF DIRECTORS MEETING AGENDA JUNE 18, 2020 – CORRECTIONS AND/OR APPROVAL

REFERRAL COMMITTEE: N/A SUBMITTED BY: E. Susan Meyer, CEO SUMMARY The Board of Directors meeting agenda for June 18, 2020, is attached for your information, correction and/or approval.

Spokane Transit Authority 1230 West Boone Avenue Spokane, WA 99201-2686 (509) 325-6000

BOARD MEETING

Thursday, June 18, 2020, at 1:30 p.m. Via Video Conference

DRAFT AGENDA

Estimated meeting time: 60 minutes

1. Call to Order and Roll Call

2. Approve Board Agenda (Al French)

3. Recognitions and Presentations: 10 minutes A. First Quarter 2020 Years of Service Awards (Nancy Williams) B. First Quarter 2020 Employee Recognition (Nancy Williams)

4. Board Action - Consent Agenda: 5 minutes A. Minutes of the May 21, 2020, Board Meeting – Corrections/Approval B. May 2020 Vouchers (Monique Liard) C. City Line: Temporary Construction Easement Acquisition Ratification (Karl Otterstrom) D. CIP Project Budgetary Change Approval (Karl Otterstrom)

5. Board Action – Other: 20 minutes A. Approve Project Budget and Award of Contract for the Lighted Pit Repair Project (Steve Blaska) B. Public Transportation Agency Safety Plan (Nancy Williams)

6. Board Operations Committee: 10 minutes A. Chair Report (Al French)

i. Response to COVID-19 Conditions, Draft Agenda for July 1, 2020 Board Workshop – Discussion (Susan Meyer)

7. CEO Report 10 minutes

8. Board Information – no action or discussion A. Board Operations March Committee Minutes B. May 2020 Sales Tax Revenue (Monique Liard) C. April 2020 Financial Results Summary (Monique Liard) D. April 2020 Operating Indicators (Steve Blaska)

9. New Business

10. Adjourn

STA Board Meeting Agenda June 18, 2020 Page 2

Board members will receive email and/or calendar invite with information of how to join the meeting. The Public is invited to attend via the WebEx options below: Event address for Public Web attendance: Password:

https://spokanetransit.webex.com/spokanetransit/onstage/g.php?MTID=e511f9ab9395c28d99cea9bc930d93cdb June

Audio conference:

To dial in, call the number below and enter the access code. United States Toll +1-408-418-9388 Access code: 967 891 607

Cable 5 Broadcast Dates and Times of June 18, 2020, Board Meeting (if available): Saturday, June 20, 2020 4:00 p.m. Monday, June 22, 2020 10:00 a.m. Tuesday, June 23, 2020 8:00 p.m.

Next Committee Meetings (STA Conference Rooms, West Boone Avenue, Spokane, Washington): Planning & Development July 1, 2020, 10:00 a.m. (Southside) 1230 West Boone Performance Monitoring & External Relations July 1, 2020, 1:30 p.m. (Southside) 1230 West Boone Board Operations July 8, 2020, 1:30 p.m. (Northside) 1230 West Boone

Next Board Meeting: Thursday, July 16, 2020, 1:30 p.m., STA Boardroom, 1230 West Boone Avenue, Spokane, Washington.

Agendas of regular Committee and Board meetings are posted the Friday afternoon preceding each meeting on STA’s website: www.spokanetransit.com. If available, a video of the Board meeting may be viewed on the website the week after the meeting. Discussions concerning matters to be brought to the Board are held in Committee meetings. The public is welcome to attend and participate.

Anyone wishing to address the Board of Directors on a specific subject at a Board meeting may do so by submitting written comments to the STA Chair of the Board (1230 West Boone Avenue, Spokane, WA 99201-2686) 24 hours prior to the Board meeting. Mail addressed to the Board of Directors will be distributed by STA at its next meeting. Mail addressed to a named Board Member will be forwarded to the Board Member, unopened.

Spokane Transit assures nondiscrimination in accordance with Title VI of the Civil Rights Act of 1964. For more information, see www.spokanetransit.com. Upon request, alternative formats of this information will be produced for people who are disabled. The meeting facility is accessible for people using wheelchairs. For other accommodations, please call 325-6094 (TTY Relay 711) at least forty-eight (48) hours in advance.

RECOMMENDATION TO COMMITTEE: N/A

SPOKANE TRANSIT AUTHORITY

BOARD OPERATIONS COMMITTEE MEETING

June 10, 2020

AGENDA ITEM 9 : CEO REPORT REFERRAL COMMITTEE: N/A SUBMITTED BY: E. Susan Meyer, Chief Executive Officer SUMMARY At this time, Ms. Meyer, CEO, will have an opportunity to comment on various topics of interest regarding Spokane Transit.