Special Education Services: Important Dates for the 2016 ... · Web viewKSDE Fact Sheets and MTSS Briefs65-67. ... Services covered include; specialized transportation (only cost

SECTIONS

1. Kansas Special Education Administrators

Guide

Includes links to frequently used contact information, monthly calendar dates, listserv information, overviews, data links, procedures and timelines for special education topics such as Results-Driven Accountability, Kansas Integrated Accountability System, IDEA Fiscal Requirements, and Categorical Aid.

2. Kansas Special Education Administrators

Resources

Acronyms

Fact Sheet and Briefs

People First Booklet

A Primer for Critical Management Skills

KANSAS SPECIAL EDUCATION ADMINISTRATORSGUIDE

TABLE OF CONTENTS2016-17

Dates, Data, and DirectionSpecial Education Calendar5-8Kansas Special Education Administrators Webinars and Workshops/Conferences Schedules9-12Data Entry and Submission Locations13KSDE Early Childhood, Special Education and Title Services Listserv14KSDE ECSETS Staff, Focus, KASEA Regions, and Contact Information15-17 Web Links/Tab Identification Numbers (tabid) for ECSETS Topics18-19

Federal and State AccountabilityKansas Integrated Accountability System (KIAS)20-38 Results-Driven Accountability21-22IDEA Part B Indicators (ages 3-21)23-38Indicators 4A & 4B: Suspension/Expulsion24Kansas Discipline Incident System (Kan-Dis)25-26Indicator 6: Placement of Preschool Children ages 3-527Indicator 7: Outcomes for Preschool Children, ages 3-527-28Indicator 8: Parent Involvement 28Indicator 11: Child Find/Timely Evaluations28Indicator 12: Transition from Part C to Part B29Indicator 13: Transition: Ages 16+29Indicator 14: Transition: Post School Outcomes30Indicators 15 & 16: Resolution Sessions & Mediation30-31Significant Disproportionality31-32File Reviews 32-34IDEA32Gifted32-33Fiscal (Integrated Title and Special Education)33-34Reports Annual Performance Report (APR)34District IDEA State Performance Plan Public Report (SPP)35District IDEA State Performance Plan Expanded Report35Levels of Determination35

Special Education by the NumbersCategorical AidCategorical Aid36-37Transportation37Catastrophic Aid39Non-public Equivalency Contracts42-43Special Education Teacher Reimbursement40-41Time and Effort41-42MIS 618 Data - SPEDPro42-44MIS 618 Data Desk Audit44IDEA Fiscal45-47IDEA VI-B LEA Application45Maintenance of Effort45-46Excess Cost46Part C Indicators (ages 0-3)48School-Based Medicaid49-50The Kansas Deaf/Blind Fund50-51Targeted Improvement Plan (TIP)52-53

For All StudentsEmergency Safety Interventions53-54TASN...........55-58KLN 58-59

ResourcesAcronyms60-64KSDE Fact Sheets and MTSS Briefs65-67 Disability Awareness: A Primer on People First Language68-80A Primer for Critical Management Skills81-146

Special Education Services: Important Dates for the 2016-2017 School Year If a date falls on a holiday or weekend, the item moves to the next business day. July 2016SMTWTFSDATECLOSE DATE121IDEA FiscalFederal IDEA IV-B Grant Year Begins6/3034567891Kan-Dis IDEA Table 7 Current Year Collection Opens6/301011121314151615IDEA VI-B LEA Fiscal Risk LevelsData Verification Window Opens7/311718192021222331IDEA VI-B LEA Fiscal Risk LevelsData Verification Window Closes242526272829303131323334353637August 2016SMTWTFSDATECLOSE DATE1234561File ReviewsIDEA Requirements & Gifted (selected districts) Data Collection Window Opens 9/15789101112131Indicator 11Data Collection Window Opens 9/15141516171819201Indicator 12Data Collection Window Opens 9/152122232425262715618 MIS DataInitial Verification Responses for June End of Year (EOY) Data Collection9/152829303132333415618 MIS DataCurrent Year MIS 618 Initial Submission Window Opens35363738394041September 2016SMTWTFSDATECLOSE DATEz1231IDEA FiscalIDEA VI-B Application for Funds Submission Window Opens9/30456789101IDEA Fiscal File ReviewData Collection Window Opens 9/301112131415161715Indicator 11Data Collection Window Closes1819202122232415618 MIS DataJune EOY Data Collection Window Closes (all 618 MIS Data must be finalized)2526272829303115File ReviewsIDEA Requirements & Gifted (selected districts), and Fiscal (all LEAs) Window Closes3233343536373815Indicator 12Data Collection Window Closes 3940414243444530IDEA FiscalExpiring Federal IDEA VI-B Grant Funds Must Be Encumbered (end of 27 month obligation period)4647484950515230IDEA FiscalIDEA VI-B Application Submission Window Closes5354555657585930IDEA FiscalData Collection Window Closes

October 2016SMTWTFSDATECLOSE DATE11IDEA FiscalIDEA LEA Maintenance of Effort (MOE) Reporting Window Opens (including excess cost)12/123456785Categorical AidPayment 1 Submission Due Date9101112131415161718192021222324252627282930313233343536November 2016SMTWTFSDATECLOSE DATEz12345678910111213141516171819202122232425262728293031323334353637383940December 2016SMTWTFSDATECLOSE DATE1231618 MIS DataChild Count Snap Shot 456789101IDEA FiscalIDEA LEA MOE Reporting Window Closes111213141516175Categorical AidPayment 2 Submission Due Date1819202122232431IDEA FiscalExpired IDEA VI-B Grant Funds Must Be Liquidated (funds must be have been obligated by Sept. 30)2526272829303132333435363738January 2017SMTWTFSDATECLOSE DATE12345671IDEA FiscalIDEA Private School Participation Data Collection Window Opens1/318910111213141KS Deaf-Blind FundFund opens for students with severe cognitive disabilities (pending monies available) for 2016-2017 1516171819202131IDEA FiscalIDEA Private School Participation Data Collection Window Closes222324252627282930313233343536373839404142

February 2017SMTWTFSDATECLOSE DATE123428618 MIS DataDecember 1 Collection Window Closes (all 618 MIS data must be finalized)2/2856789101112131415161718192021222324252627282930313233343536373839

March 2017SMTWTFSDATECLOSE DATE12346Categorical AidPayment 3 Submission Due Date56789101115KSDE Public/Expanded ReportDistrict IDEA State Performance Plan - Public and Expanded Reports Released (LOD status)12131415161718192021222324252627282930313233343536373839

April 2017SMTWTFSDATECLOSE DATE11Catastrophic Aid & Non-PublicData Collection Window Opens4/3023456781KS Deaf-Blind Fund2017-18 Application Window Opens6/3091011121314151KS Deaf-Blind FundReimbursement for 2016-17 Submission Date6/1161718192021225Categorical AidPayment 4 Submission Due Date2324252627282915Indicator 13Data Collection Window Opens5/173030Catastrophic Aid & Non-PublicData Collection Window Closes30Target Improvement Plan (TIP)Application Window Opens6/30

May 2017SMTWTFSDATECLOSE DATE1234561Categorical AidPayment 5 Submission Due Date7891011121317Indicator 13Data Collection Window Closes141516171819202122232425262728293031

June 2017SMTWTFSDATECLOSE DATEz1231KS Deaf-Blind FundReimbursement Forms for 2016-17 Due4567891030Target Improvement Plan (TIP)Application Window Closes1112131415161730IDEA FiscalPrevious IDEA VI-B Grant Years End (12 month, 24 month)1819202122232430Kan-Dis IDEA Table 7Submission Due2526272829303130KS Deaf-Blind Fund2017-18 Application Window Closes 32333435363738

Kansas Special Education Administrators Webinars

Facilitators:Colleen Riley, Director of the KSDE Early Childhood, Special Education and Title Services Team (ECSETS)Brad Schwartz, TASN Coordination TeamSusan Sipe, TASN Coordination Team

The KSDE ECSETS team will continue to provide monthly communication for special education administrators during school year 2016-17. Communication will occur via an online meeting platform using Adobe Connect. Participants will be asked to log in to view and download materials and engage with presenters. There will be opportunities for questions and the webinars will be recorded for future reference or for those unable to attend. The recordings will be posted here on the KSDE website.

Susan Sipe will facilitate and Brad Schwartz will produce the webinars and provide technical support as needed.

LinksJoin the webinar here. Test your connection prior to the webinar here.

Access agenda dates and topics here.

ALL WEBINARS BEGIN 9:00 A.M. CENTRAL STANDARD TIME**Content is subject to change at any time due to current events. Please check here for most current agenda items**

June 14-15, 2016KSDE Impact Institute: Emporia

July 6-7, 2016KSDE Impact Institute: Hays

July 26-28, 2016Summer 2016 Preconference and Leadership Conference: Wichita Hyatt Regency

August 19, 2016Welcome and purpose of webinarsSusan Sipe Overview of State Performance Plan (SPP) Indicators and General Supervision Responsibilities---Kansas Integrated Accountability System (KIAS)Colleen RileyKIAS Master CalendarStacie Martin KIAS Collection System Update.Stacie Martin, Diana Stanfill, Christy Weiler Categorical Aid SystemEvelyn Alden IDEA Local Education Agency (LEA) ApplicationChristy Weiler Emergency Safety Interventions (ESI)..Laura Jurgensen Director UpdatesColleen RileySeptember 8-9, 2016Kansas Multi-Tier System of Supports (MTSS) Symposium: Wichita Hyatt Regency

September 24-28, 2016National Association of State Directors of Special Education (NASDSE)/Council of Administrators of Special Education (CASE): Milwaukee

September 30, 2016Licensure ConsiderationsEvelyn Alden, Krista Beckley Management Information System (MIS)618 Data Collection RemindersMason VosburghCategorical Aid SystemEvelyn AldenEducation Advocate ReminderLesli GirardKSDE Technical Assistance System Network (TASN)Crystal DaviseMentoringJulie Wilson Indicator 8: Parent Survey Data CollectionVera Stroup-RentierSignificant Disproportionality UpdateDiana StanfillDynamic Learning Maps UpdateDeb Matthews KIAS Master Calendar RemindersStacie MartinDirector UpdatesColleen RileyOctober 24-26, 2016 KSDE Annual Conference: WichitaOctober 28, 2016LEA Excess CostChristy WeilerSchool-based MedicaidStacie MartinState Categorical Aid/Personnel Web Payment RemindersEvelyn AldenMIS 618 Data Collection RemindersMason VosburghKindergarten Readiness Ages and Stages QuestionnaireTammy MitchellKansaStarTammy Mitchell, Michelle Hayes KIAS Master Calendar RemindersStacie Martin Director UpdatesColleen RileyNovember 3-4, 2016 Tri State Regional Special Education Law Conference: Omaha

November 18, 2016SPED Pro UpdatesMIS 618 Data Collection RemindersMason VosburghKansas Assessment UpdatesDeb Matthews General AssessmentsDynamic Learning Maps (DLM)Coordinated Early Intervening Services (CEIS)Dean Zajic, Christy Weiler Indicator 8: Parent Survey Data CollectionVera Stroup-RentierSchool Mental Health ResourcesCherie BlanchatKIAS Fiscal Update Private School ParticipationChristy WeilerKansas Accreditation UpdateColleen Riley KIAS Master Calendar RemindersStacie Martin Director UpdatesColleen Riley

January 13, 2017Dispute Resolution and Other Legal IssuesMark Ward, Laura Jurgensen SPP Indicator 8: Parent InvolvementDiana Stanfill, Vera Stroup-Rentier SPP Indicators 9 and 10: Disproportionate RepresentationDiana Stanfill Personnel Web/Waiver Deadline RemindersEvelyn Alden Recruitment and RetentionJulie Wilson Teachers of the Deaf RecruitmentJoan Macy KIAS Master Calendar RemindersStacie Martin Director UpdatesColleen Riley

February 10, 2017Legislative UpdatesDale DennisIDEA District Public and Expanded ReportsTim Berens District Levels of Determination (LOD)Tim Berens Timely and Accurate Data District RubricTim BerensEarly Childhood UpdatesVera Stroup-Rentier, Barb DayalKindergarten Readiness Ages and Stages QuestionnaireTammy Mitchell Director UpdatesColleen Riley

February 22-26, 2017 National Title 1 Conference: Long Beach

April 7, 2017KIAS Updates - LEA Practices, Policies and ProceduresStacie Martin SPP Indicator 13: Secondary Transition File ReviewStacie Martin, Julie Ehler SPP Indicator 14: Post School Outcomes Data CollectionWendy Coates Significant DisproportionalityDiana StanfillKIAS Master Calendar RemindersStacie Martin MIS 618 Data Collection RemindersMason Vosburgh Non-public Equivalencies (NPE) and Catastrophic Claim Reminders..Mason VosburghDirector UpdatesColleen Riley

May 5, 2017Targeted Improvement PlanKerry HaagLEA Leadership StipendKerry HaagAudit UpdatesVeryl PeterLEA AllocationsStacie MartinTime and Effort RemindersEvelyn Alden Deaf/Blind Funding ApplicationsJoan HoughtonEnd of Year 618 Data RemindersMason Vosburgh KIAS Master Calendar RemindersStacie Martin Director UpdatesColleen Riley

Important Future Dates

FY17 KSDE Impact Institute.June/July 2017 To Be DeterminedJuly 24-26, 2017.KSDE Summer Leadership ConferenceOct. 24-26, 2017.............KSDE Annual ConferenceSeptember 12-14, 2017..Kansas MTSS Symposium

Data Entry and Submission Locations

For entry of special education data, there are two main points of entry:

1)The Kansas State Department of Education Web Applications, also called the KSDE Authenticated Applications, includes many of the data entry locations for special education administrators.

After registering for a user name and password, users are able to access a variety of applications specific to Kansas student data. Included at this link, you will be able to access to the following applications referenced in this document.

Transportation Reimbursement LEA Form 308

Personnel Web System

IDEA VI-B Local Education Agency (LEA) Application

Senior Exit Survey

SPEDPro

Indicator 6: Placement of Preschool Children ages 3-5

Catastrophic Aid

MIS 618 Data

Targeted Improvement Plan (TIP)

Kan-Dis

Indicator 4 Suspension/Expulsion

SPP KANSAS Data Collection System

File Review Data: IDEA Requirements, Gifted, Fiscal, MIS 618

Indicator 7: Preschool Outcomes Web System (OWS)

Indicator 11: Timely Evaluations

Indicator 12: Transition from Part B to Part C

Indicator 13: Transition: ages 16+

2)Indicator 14: (Transition: Post School Outcomes) survey data is entered here.

Early Childhood, Special Education, and Title Services Listserv

ECSETNEWS is a listserv provided by the KSDE to those who wish to subscribe. Timely information about state and national issues will be sent to the email address you provide. If you would like to subscribe to the ECSETNEWS please send an email to [email protected] with your name, email and agency/organization. You may unsubscribe at any time.

If youd like to put an item on the listserv, email it to [email protected], and pending approval, it will be posted.

EARLY CHILDHOOD, SPECIAL EDUCATION, & TITLE SERVICES STAFF

July 2016

Kansas Department of Education

Contact Information

Early Childhood, Special Education and Title Services Team Focus

KASEA Region Number

1-800-203-9462

Toll free number

Evelyn Alden

785-296-3868 [email protected]

Personnel Data for Categorical Aid, Reimbursement Guide Technical Assistance, and ECSET Website Content Manager

Tim Berens

913-538-7250

[email protected]

IDEA Data Coordinator for Technical Assistance and Program Accountability

1

Doug Boline, Assistant Director


ESEA Local Consolidated Programs (LCP), Accreditation, and Migrant Technical Assistance and Program Accountability

7

Pat Bone


ECSET Team Lead Assistant; Assistant to the Special Education Advisory Council

Nicole Clark


Local Consolidated Plan (LCP) Fiscal Accountability Technical Assistance

2

Wendy Coates


Coordinates Career and Technical Education, Individual Plans of Study, Post School Outcomes for both the CSAS and ECSET Services teams, Technical Assistance and Program Accountability

6

Barbara Dayal

785-296-5081

[email protected]

Early Childhood, Kindergarten Readiness, Program Accountability and Technical Assistance

8

Julie Ehler


Suspension/Expulsion, Emergency Safety Interventions, Significant Disproportionality, Technical Assistance and Program Accountability

2

Julie Ewing


Migrant Education, Neglected and Delinquent, Local Consolidated Plan (LCP) and School Improvement Technical Assistance

7

Sandy Guidry, Assistant Director


ESEA Technical Assistance and Program Accountability

3

Kerry Haag, Assistant Director


Kansas Technical Assistance Support Network (TASN), State Personnel Development Grant (SPDG), Targeted Improvement Plan (TIP),Program Accountability and Technical Assistance.

1

Pat Hill


School Improvement Grants, Accreditation, Local Consolidated Plan (LCP), Technical Assistance and Program Accountability

6

Lori Houck


English as a Second Language, Local Consolidated Plan (LCP) Technical Assistance and Program Accountability

6

Joan Houghton Ed.D


State Deaf-Blind Fund, Low Incidence Inclusion, Technical Assistance and Program Accountability

1

Laura Jurgensen


Suspension/Expulsion, Emergency Safety Interventions and Significant Disproportionality Technical Assistance and Program Accountability

4

Tammy Lutze


Senior Administrative Assistant: Home Schooling, Homeless, 21st Century Community Learning Centers

Chris Macy


21st Century Learning Centers, Innovative Districts and Local Consolidated Plan (LCP), Technical Assistance and Program Accountability

2

Karen Maddox


SPDG, TIP, and TASN Grants Management

Stacie Martin


Kansas Integrated Accountability System, Medicaid Technical Assistance and Program Accountability

7 & 8

Debbie Matthews


State Assessments, Low Incidence Inclusion, Technical Assistance and Program Accountability

1

Tammy Mitchell, Assistant Director

785-296-7929

[email protected]

ESEA: KLN and Kindergarten Readiness, Technical Assistance and Program Accountability

5

Janet Newton


Parents As Teachers, Kindergarten Readiness, Technical Assistance and Program Accountability

3

Stacey Noll


CSPR data coordination, Education Data Exchange Network (EDEN)

3

Cynthia Penrod


Senior Administrative Assistant: Dispute Resolution, ESI, Schoolwide, Deaf/Blind Fund, EIPA DVD Library

Colleen Riley, Director


General Supervision, Early Childhood, Kansas Multi-Tier System of Support, and ESEA Flexibility Waiver Technical Assistance and Program Accountability

Dan Shobe

785-296-3743

[email protected]

Senior Administrative Assistant: 1/800 #, Receptionist, Migrant

Diana Stanfill PhD


Gifted Education, Disproportionate Representation, Technical Assistance and Program Accountability

3

Beccy Strohm


Senior Administrative Assistant: Early Childhood, Assessments, Low Incidence

Vera Stroup-Rentier, Assistant Director

785-296-4941

[email protected]

Kansas Integrated Accountability System, Emergency Safety Interventions, Technical Assistance and Program Accountability

6

Tate Toedman


ESEA, Homeless, Homeschooling, Local Consolidated Plan (LCP), Technical Assistance and Program Accountability

5

Mason Vosburgh


Management Information System (MIS), KanService, Technical Assistance and Program Accountability

2

Mark Ward


Dispute Resolution and Formal Complaints, Technical Assistance and Program Accountability

5

Christy Weiler


IDEA Fiscal Accountability, Excess Costs and Maintenance of Effort, Technical Assistance and Program Accountability

4

Ryan Weir


Early Childhood Data and Fiscal Specialist and CSPR

8

Teresa White


Schoolwide, KAN-DIS, Technical Assistance and Program Accountability

8

Dean Zajic


Fiscal Accountability, Excess Costs and Maintenance of Effort Technical Assistance and Program Accountability

4

Tab Identification Numbers (web links) for ECSETS Topics

When searching for a specific topic on the KSDE website, the below list of topics and corresponding links may aid your search in locating information. The 3 or 4 digit tab identification number at the end of the weblink will connect you to the most current information.

page name

link

Announcements, Early Childhood, Special Education, Title Services

http://www.ksde.org/Default.aspx?tabid=747

Categorical Aid


Charter Schools


Cultural Competency


Dispute Resolution


District Level Reports


Early Childhood


Early Childhood Integrated Data System (ECIDS)


Early Childhood Special Education and Title Services


Early Learning Standards and Resources


ECSETS Fact Sheets


ECSETS Integrated Monitoring


ECSETS Reports and Collections


Educating Homeless Children and Youth


Emergency Safety Interventions


ESEA


ESOL Education Resources


ESOL Grants and Scholarships


Family Resources


Federal Programs


Foundations for School Success


Gifted Education Services


Grant Applications and Resources


Indicators and Documents


Kan-Dis and Emergency Safety Interventions


KAN-DIS Documents


Kansas After School Programs


Kansas PAT Annual Program Reports


Kansas Preschool Program


Kansas Special Education Process Handbook


KIAS


KLN School Improvement


Law Conference


LCP Annual Report and Web Application


LCP Forms


Legal (Special Education)


Listserv Attachments


Local Consolidated Plan (LCP)


Mentoring for Special Education Administrators


Migrant


MIS and Student Data


Paraprofessional


Parents as Teachers


PAT Evidence Based Program


PAT Professional Development


Public Comment


REAP


School Improvement


School Readiness Framework


Schools on Improvement


Sensory Losses


Special Education


Special Education Advisory Council


Special Education Conference Materials


Special Education Early Childhood


Special Education Fiscal Resources


Special Education Notices/Forms


Special Education Resources


SPP and APR


State Pre Kindergarten


State Programs


Statutes and Regulations


Title I Parent Involvement (Family Engagement)


Title I Part A


Title I Parts A and D


Title I Schools on Improvement 1003(a) Grant


Title I Schoolwide


Title II Part A - Teacher and Principal Training and Recruiting


Title III State ESOL


Title IV Part B - 21st Century Community Learning Centers


Title IV Safe and Drug Free Schools


Title Services


Title Services for Non-Public Schools


Translation Interpretation Services


Kansas Integrated Accountability System (KIAS)

KSDE Contact/Questions: Vera Stroup-Rentier 785-296-4941 [email protected]

State Performance Plan Contact/Questions: Colleen Riley 785-296-3097 [email protected]

The Early Childhood, Special Education, and Title Services (ECSETS) team at the Kansas State Department of Education (KSDE) implements an integrated monitoring protocol for all of the federal programs (e.g. ESSA and IDEA) and state programs that the ECSETS team oversees. The Kansas Integrated Accountability System (KIAS) results in a continuous monitoring cycle involving data collection, verification reporting and improvement activities by both the State and LEAs. The system will ensure state and district level compliance with federal requirements for Title and Special Education requirements and monitor those areas most closely associated with improved academic achievement results for all students.

The KIAS includes the following components: Performance Reports; Fiscal Management; Integrated On-Site & Off-Site Monitoring Activities; Effective Policies and Procedures; Data on Processes and Results; Improvement, Correction, Incentives and Sanctions; Resolution, Targeted Technical Assistance and Professional Learning.

Results-Driven Accountability (RDA)

KSDE Contact/Questions: Colleen Riley 785-296-3097 [email protected]

Overview: While (KSDE) implements an integrated monitoring protocol for all of the federal programs (e.g. ESSA and IDEA) and state programs that the ECSETS team oversees, the USDoE Office of Special Education Programs (OSEP) refers to the IDEA accountability system as Results-Driven Accountability (RDA).

Under the Results-Driven Accountability plan, OSEP is measuring not only whether students with disabilities are accessing services and being evaluated, but also if they are actually making academic progress.

Previously, OSEPs accountability system, including the State Performance Plan (SPP), was heavily focused on compliance with statutory and regulatory requirements, and limited in focus on how the requirements impacted results for students with disabilities.

RDA is now aligned to best support States in improving results for students with disabilities and balances the focus on improved educational results and functional outcomes for students with disabilities while requiring compliance as it relates to results and outcomes. The SPP/APR is a critical component of RDA. Major processes of RDA are:

1. Yearly SEA collection and reporting of SPP/APR indicators via OSEPs online submission system called GRADS 360.

1. Per indicator public reporting on extent to which the State met targets for results and compliance indicators.

1. Required public reporting of each local districts performance on Indicators 1-14: compliance and results.

1. Required public reporting of state-level performance on Indicators 15, 16, 17: Mediation, dispute resolution and State Systemic Improvement Plan (SSIP).

1. SSIP Indicator 17: comprised of a State-Identified Measurable Results (SIMR), yearly targets to be achieved, multi-year implementation of coherent improvement strategies, activities, timelines, stakeholder involvement and evaluation plan;

1. Additional information on the SPP/APR and State of Kansas Profile Pages for Part B and Part C located online at Grads360:

https://osep.grads360.org/#program

IDEA Part B Indicators

**Compliance Indicators

Indicator 1:

Graduation Rate

Indicator 2:

Drop Out

Indicator 3:

Statewide Assessment

Indicator 4A:

Suspension/Expulsion

**Indicator 4B:

Suspension/Expulsion

Indicator 5:

Placement of Students, ages 6-21 (LRE)

Indicator 6:

Placement of Preschool Children, ages 3-5 (LRE)

Indicator 7:

Outcomes for Preschool Children, ages 3-5

Indicator 8:

Parent Involvement

**Indicator 9:

Disproportionate Representation: Special Education and Related Services

**Indicator 10:

Disproportionate Representation: Specific Disability Category

**Indicator 11:

Timely Evaluations

**Indicator 12:

Transition from Part C to Part B

**Indicator 13:

Transition: ages 16+

Indicator 14:

Transition: Post School Outcomes

Indicator 15:

Resolution Sessions

Indicator 16:

Mediation

Indicator 17:

State Systemic Improvement Plan

General Supervision

KIAS (District Risk Rubric)

Significant Disproportionality

File Review

IDEA

File Review

Fiscal

File Review

Gifted

File Review

Onsite and TAT

File Review

618 (state reported data; timely and accurate)

EDEN and CSPR Reports

graduation, dropout, discipline and assessment data

District IDEA Reports

Public Reports and LODs

Following are Part B Indicators, pertinent information and dates.

Indicator 4A:Suspension/Expulsion

Indicator 4B:Suspension/Expulsion

Indicator 4 Suspension/Expulsion

KSDE Contact/Questions:

Laura Jurgensen 785-296-5522 [email protected]

June 30

District data is submitted in the Kansas Incident Discipline System (Kan-Dis) by logging into the KSDE Web Applications.

Kan-Dis General Information

Kansas Discipline Incident System(Kan-Dis)

ESEA/IDEA Tables

KSDE Contacts/Questions: Teresa White 785-296-7884 [email protected]

Overview: The Kansas Discipline Incident System (Kan-Dis) is an online tool for schools and districts to use for entering information in the ESEA/IDEA Tables regarding individual discipline and bullying incidents, including time, location, type of incident, student(s) involved, non-student(s) involved, and disciplinary action taken. Kan-Dis allows school and district administrators to see summaries of the data entered and submit required data to KSDE in compliance with state and federal reporting requirements.

All accredited public schools must report the required incident data via Kan-Dis. All state or special purpose schools who receive IDEA funding are required to report any incidents that occur in those buildings. Additionally, all private schools are required to report incidents that occur in those buildings involving students on an IEP where the student is receiving special education and related services through the local public school district. Kan-Dis is designed to record all types of incidents that are necessary for federal reporting related to the Elementary and Secondary Education Act (ESEA), Safe and Drug-Free Schools (SDFS), and Special Education (IDEA). Typically, principals complete this report. If this report is not completed special education funds may be withheld from the district for not submitting timely and accurate data. We encourage you to set up a process by which principals must verify that this report has been completed prior to the due date.

Reporting: Only the required incident data will be available to KSDE all other data will be available only to the districts. Incidents will be entered into Kan-Dis in one of three (3) ways:

Via online individual discipline incident entry

Via batch upload of incidents from a school/districts local discipline entry system to Kan-Dis.

Via online summary data entry forESEA Discipline reporting only (student level data must be provided for IDEA reporting).

Kansas Incident Discipline System (Kan-Dis)

KSDE Contact/Questions: Teresa White 785-296-7884 [email protected]

Fall 2016

Current Year Data Collection Window Opens

ESEA/IDEA Table 7

June 30

Current Year Data Collection Window Closes

Indicator 6: Placement of Preschool Children, ages 3-5 (LRE)

Indicator 6 Placement of Preschool Children ages 3-5

KSDE Contact/Questions: Barb Dayal 785-296-5081 [email protected]

December 1

District data are submittedin the SPEDPro System by logging in to the KSDE Web Applications.

July- June

TA provided to districts.

Indicator 7: Outcomes for Preschool children, ages 3-5

Indicator 7 Outcomes for Preschool Children ages 3-5


July 1

Preschool Outcomes Data Collection Window Opens.

Data are submitted in the KSDE Outcomes Web System by logging into the KSDE Web Applications.

Kansas Early Childhood Outcomes Users Guide

FAQs

July 31

Preschool Outcomes Data Collection Window Closes

August 1

Preschool Outcomes Data Verification Window Opens

Data are verified in the KSDE Outcomes Web System by logging into the KSDE Web Applications.

August 31

Preschool Outcomes Data Verification Window Closes

Indicator 8: Parent Involvement

Indicator 8 Parent Involvement

KSDE Contact/Questions: Diana Stanfill785-296-7262 [email protected]

March

Parent Survey Sent to Selected Districts

Note: The 2016-17 school year is a census year; all parents of students with disabilities will receive a survey notice.

May 31

Survey cut-off date

Indicator 11: Child Find/Timely Evaluations

Indicator 11 Child Find/Timely Evaluations

KSDE Contact/Questions: Stacie Martin 785-296-6855 [email protected]

August 1

Data Collection Window Opens

Data are submitted by logging into the KSDE Web Applications.

Indicator 11 General Information

September 15

Data Collection Window Closes

Indicator 12: Transition from Part C to Part B

Indicator 12 Transition from Part C to Part B


August 1

Part C to B Transition Data Collection

Window via the KSDE Web Applications.

Indicator 12: Transition from Part C to B General Information.

Part C to Part B LEA/SEA Electronic Referral (CBER) System Login.

CBER Instructions

September 15

Part C to B Transition Data Collection Window Closes

Indicator 13: Transition: ages 16+

Indicator 13 Transition: ages 16+

KSDE Contact/Questions: Julie Ehler 785-296-1944 [email protected]

April 15

Secondary Transition Data Collection Window Opens

Data are submitted* by logging into the KSDE Web Applications.

Indicator 13 General Information

*Those currently in the Indicator 13 monitoring process will still use the sppkansas.org website.

Indicator 13 wont use the new KIAS application untilApril 15, 2017.

May 17

Secondary Transition Data Collection Closes

Indicator 14: Transition: Post School Outcomes

Indicator 14Transition: Post School Outcomes

KSDE Contact/Questions: Wendy Coates 785-296-3860 [email protected]

March 15

Post-School Outcomes State and District Reports Distributed (District IDEA State Performance Plan Report)

April 1

District Notified by KSDE for Post-School Outcomes Survey to submit/verify student data for collection in June-August

Post-School Outcomes Survey

Dec. 1 to June 1

Senior Exit Survey

Indicator 15 & 16: Resolution Sessions & Mediation

Dispute Resolution/Mediation

KSDE Contact/Questions: Mark Ward 785-296-0920 [email protected]

Overview: The Individuals with Disabilities Education Improvement Act (2004) provides parents certain rights and procedural safeguards under federal and state laws. These safeguards include formal dispute resolution (Indicator 15) and mediation (Indicator 16).

Procedures: The Kansas State Department of Education collects and analyzes data on an ongoing basis using the dispute resolution database to ensure effective implementation of the dispute resolution system. LEAs and Cooperatives have no data reporting responsibilities for indicators 15 and 16 since data for these indicators are generated completely within the KSDE.

Timeline: Ongoing

Significant Disproportionality

Significant Disproportionality FAQ(PDF)

KSDE Contact/Questions: Diana Stanfill785-296-7262

[email protected]

Overview: According to 34 CFR 300.646 of the IDEA regulations, States must collect and examine data to determine whether significant disproportionality based on race or ethnicity is occurring in the State and districts of the State with respect to the identification of children as children with disabilities, including: (1) identification of children as children with disabilities; (2) identification of children as children with a particular disability; (3) placement of children with disabilities in particular educational settings; and (4) incidence, duration, and type of disciplinary actions, including suspensions and expulsions.

Procedure: The identification of a district with significant disproportionality is based on an analysis of numerical information only, and may not include consideration of the States or districts policies, practices, or procedures. Kansas uses data collected under 618 of IDEA to determine Significant Disproportionality. Districts may view their data as part of the Kansas APR Annual Reports online website.

Implications: If a district has been identified with significant disproportionality, the State must: (1) require the district to reserve the maximum amount of funds (15%) for Coordinated Early Intervening Services (CEIS); (2) provide for the review and, if appropriate, revision of district policies, practices, and procedures related to identification of children with disabilities; (3) require the district to publicly report on the revision of policies, practices, and procedures; and (4) restrict LEA from reducing Maintenance of Effort (MOE) by using the 50% reduction rule.

Timeline: Districts with significant disproportionality are notified by May 1

File Reviews: IDEA, Integrated Fiscal (Title and IDEA), Gifted

IDEA Requirements File Review Overview:

KSDE Contact/Questions: Stacie Martin 785 296-6855 [email protected]

The Kansas State Department of Education conducts the IDEA Requirements File Review to ensure districts are correctly implementing the regulatory requirements of the IDEA (2004). District participation is based on a 3-year cyclical schedule or additional criteria as defined by KSDE, using a representative sample based on student enrollment that includes large, medium and small districts.

Gifted File Review Overview:

KSDE Contact/Questions: Diana Stanfill 785-296-7262 [email protected]

The Kansas State Department of Education (KSDE) conducts a file review to ensure districts are meeting the requirements of the Kansas Special Education for Exceptional Children Act revised 2006 related to the gifted category of exceptionality. District participation is based on the 3-year cyclical schedule, or additional criteria as defined by KSDE.

Fiscal File Review Overview:

KSDE Contact/Questions: Christy Weiler785 296-1712 [email protected]

States must ensure fiscal accountability in the local education agency (LEA) management of IDEA federal funds. Data are collected throughout the year from

various sources, such as the annual Local Education Agency Application, KSDE Form 240 federal fund requests, annual local Certified Public Accountant (CPA) and A-133 audit reports, fiscal file review, and other school finance data.

More information related to the Integrated Monitoring for Title and IDEA will be forthcoming in school year 2016-17.

Procedures:

IDEA Requirements and Gifted file review data are

submitted via the KSDE Web Applications.

Fiscal data is reported annually at the LEA level.

The LEA collects and submits data at here.

Timeline: IDEA Requirement and Gifted data are reported on a 5-year cycle. Fiscal data is reported annually.

File Reviews - IDEA Requirements, Fiscal and Gifted

August 1

Data Collection Window Opens

Login to KSDE Web Applications.

Resources for File Review

September 15

Data Collection Window Closes

Reports

KSDE Contact/Questions: Tim Berens 913-538-7250 [email protected]

Annual Performance Report (APR):

The SPP is the State's IEP, and the APR is the annual review (report) of the SPP.

The APR is a report of the State Performance Plan progress submitted annually, February 1 to the Office of Special Education Programs.

IDEA Data is collected from all school districts.

The State reports progress on each indicator in the Annual Performance Report and provides in depth progress reports to districts on their performance.

The APR reports on the progress or slippage of each indicator.

OSEP reviews the APR and then makes a determination of one of four levels of performance for the State.

The State makes a determination for each district based on data for the APR and other criteria.

District IDEA State Performance Plan (SPP) Public Report:

The Office of Special Education Programs requires the State to provide annual public reports for each district. This is accomplished through the District IDEA State Performance Plan Public Report.

District IDEA State Performance Plan (SPP) Expanded Report):

Expanded reports display district data in multiple ways and serve as a tool to support district improvement planning. Expanded reports also provide information regarding a districts LOD which are described in the below section. Login and password are required to access the SPP Expanded Report.

Level of Determination (LOD):

The districts Level of Determination can be found in the Districts Expanded Report.

The State must make an annual Level of Determination (LOD) for every district. Specific criteria for each LOD are set by Fiscal Management data and compliance indicator data from the current year's Annual

Performance Report. The following criteria are used to determine district levels of determination in Kansas:

1)Meets Requirements

2)Needs Assistance

3)Needs Intervention

4)Needs Substantial Intervention

Categorical Aid

KSDE Contact/Questions: Evelyn Alden 785-296-3868 [email protected]

For complete information to help users understand and prepare claims for state special education support known as Categorical Aid please refer to the FY17 Special Education Reimbursement Guide.

Overview:

Categorical Aid consists of three primary components and is distributed in the following order:

1) Transportation Reimbursement

2) Catastrophic Aid

3) Special Teacher Reimbursement (Personnel)

In addition to these three components, two additional topics are included in this section: Non-Public Equivalency Contracts, and Time and Effort.

Categorical Aid helps with the cost of implementing IEP services over and above the regular education that all students are entitled to receive.

All expenditures claimed for reimbursement under categorical aid must have been paid from the Local Education Agencys (LEA) special education funds.

All Categorical Aid money requested by the LEA must be deposited in its special education fund.

KSDE conducts annual audits of district, cooperative and interlocal special education budgets for verification of accuracy in reimbursements for transportation, catastrophic aid, special teacher reimbursement, and special teacher reimbursement accessed through contracts.

Transportation

KSDE Contact/Questions: Sara Barnes 785-296-4972 [email protected]

Overview: Special education transportation is only reimbursable if it is specified as a related service in the students IEP. All transportation is reimbursed at 80% of the actual travel expenses incurred.

Procedures: All transportation reimbursement is claimed on Form 308, which is only available as an online form through KSDE Web Applications. See Appendix A in the FY17 Special Education Reimbursement Guide for instructions on completing Form 308.

Timeline: LEAs are required to submit Form 308 via KSDE Web Applications due May 10.

Catastrophic Aid

KSDE Contact/Questions: Mason Vosburgh 785-296-4945 [email protected]

5

Overview:

Students are only eligible for catastrophic aid if the costs of providing services exceed twice the per teacher entitlement for categorical aid from the prior school year after deducting all other state and/or federal aid for the student (KSA 2000 Supp. 72-983).

Amounts requested under this act can be used only to reimburse costs for the excessive expenditures in providing special education services for students qualifying for catastrophic aid and must be documented in the students IEP or supporting IEP documentation.

Reimbursement is 75% of the costs exceeding the amount of twice the prior years teacher entitlement. Example: after deducting all other state and/or federal aid, a student requires $50,000 of services. Last years teacher entitlement was $20,000. The student is eligible for catastrophic aid because services exceed twice the amount of last years teacher entitlement. The district can claim catastrophic aid reimbursement on the excessive amount ($10,000) which would be reimbursed at 75% ($7500).

Based on actual unduplicated (un-reimbursed) costs for the provision of special education and related services as documented in the IEP. Expenditures may be estimated for the remainder of the school year if costs for anticipated services (as stated in the IEP), have not been accrued (or billed to) the responsible LEA by the time the application for reimbursement is submitted to KSDE in April.

Procedures:

Separate claims are made for each student and entered into SPEDPro.

Timeline: Window open April 1; closes April 30.

Catastrophic Aid / Non-Public Equivalency Contracts


April 1

State Catastrophic Aid and Non-Public

Equivalency Contract Data Collection

Window Opens

Catastrophic Aid Form

State Catastrophic Aid and Non-Public Equivalency Contract Data Collection Window Closes

Non-public Equivalency Contracts (NPE)


Overview: Non-public Equivalency Contracts are for school districts contracting with a private nonprofit corporation or a public or private institution for special education or related services. Agencies billed for student participation in the Kansas State School for the Deaf or School for the Blind summer program may also qualify for NPE reimbursement.

Procedures: A Contract for Provision of Education Services form may be completed, signed by both parties and retained for KSDE auditors. Billing invoices from the contracted organization for the school year may also serve as a form of contact and retained for KSDE auditors. Copies of provider licensees should also be retained for auditing purposes.

Timeline: Window open April 1; closes April 30

Special Education Teacher Reimbursement


Overview: The Special Teacher portion of categorical aid distribution is based on the number of full-time equivalent special teachers (professionals) and paraeducators (nonprofessionals) submitted by LEAs. Reimbursement is based on the ratio of the LEAs total special teacher FTE to the state total special teacher FTE. The resulting percentage is applied to the total categorical aid funds available (after transportation, Medicaid, and catastrophic aid costs have been subtracted) to determine the amount of funds available for distribution for each FTE.

Procedures: The primary means of accessing categorical aid for special teachers is through the KSDE Web Applications. The Special Education Administrator should oversee the process of completing the data and should review the report to ensure its accuracy before it is submitted. The FY17 Special Education Reimbursement Guide is updated yearly. The same page hosts information concerning the reporting system.

Timeline: There are 5 payments during the year, October 15th, December 15th, March 15th, April 15th, June 1st; LEAs should ensure that their data is current before the deadline for each payment. The deadlines for updating Personnel Web System data are found in the Special Education Reimbursement Guide and are generally 2-3 weeks before the payment.

Resource: Info-Waivers and Provisionals Tip Sheet

Categorical Aid Calendar *revised 8/29/16

KSDE Contact/Questions: Evelyn Alden 785-296-3868

[email protected]

October 3*

State Categorical Aid Payment 1 Due Date

October 15

State Categorical Aid-payment deposited 25% of total reimbursement

December 2*


December 15

State Categorical Aid-payment deposited 25% of total reimbursement

February 27*


March 15

State Categorical Aid Payment deposited 17% of total reimbursement

April 3*


April 15

State Categorical Aid Payment deposited 17% of total reimbursement

May 1


June 1

Categorical Aid Payment deposited 15% of total reimbursement or balance

Time and Effort


Overview: Records must be kept to document employees time when they are paid with Federal funds. Federal time and effort records are accepted as documentation for state categorical aid funds as well. The purpose of time and effort documentation is to provide after the fact documentation that state and federal funds are being spent appropriately. Employees who are paid with federal or state categorical aid funds and have a single cost objective (such as special education) 100% of their timemay semi-annually certify to this fact. Employees funded as above who work on multiple cost objectives (such as general education and special education)must maintain monthly time reports (Personal Activity Reports).

Procedures: Sample Time and Effort forms are available on the categorical aid page of the KSDE website and districts are welcome to create their own. Many timesheet systems already, or can be adapted to, collect the required information. This documentation should be kept by the district and made available upon request by either the state or the local education agencys CPA auditors, and should not be sent to the Kansas State Department of Education.

Timeline: Personal Activity Reports must be completed at least monthly, semiannual certificates should be completed at the end of the reporting period, so generally in December and June.

MIS 618 Data


Overview: The system designed to submit data of special education students to KSDE for state and federal data reporting requirements is referred to as SPEDPro. Its purpose is to serve as the Management Information System (MIS) for special education student data.

Procedures: Individuals who do not have access to any KSDE web application will need to register for permissions at a specific user level. Permissions are granted by the superintendent or director of special education based on the organization level requested.

Individuals who currently have access to KSDE Web Applications can request access to SPEDPro through the Manage my Account link.

A half day workshop focusing on MIS and SPEDPro is available annually prior to the July Leadership Conference.

Timeline: Data Collection Windows are indicated in the chart below.

618 MIS Data


July 1

Current Year MIS 618 Data Initial Submission Window Opens in the KSDE Web Applications.

September 15

618 MIS for the preceding June (EOY) Data Collection Window Closes (all 618 MIS data must be finalized)

SPEDPro Users Guide

December 1

618 MIS Data Child Count Snap Shot. No action on the part of the LEA is required

February 28

December 1 collection window closes (all 618 MIS data must be finalized)

(MIS) 618 Data File Desk Audit Overview:


Overview: Management Information System (MIS) desk audits are conducted annually as part of the ongoing data verification of MIS 618 data.

Procedure: Districts are selected for review based on the several factors including, but not limited to, levels of determination, inaccurate or untimely data concerns; questionable data policies, practices and procedures employed by the agency; high or low populations in 618 data categories; and requests from local directors. During desk audits, district data are collected by reviewing local MIS procedures and individual student information.

Timeline: As necessary

Timely and Accurate Data

Contact/Questions: Tim Berens 913-538-7250 [email protected]

March 15

District IDEA State Performance Plan Report

Timely and Accurate Data Section of the Kansas APR Guide

IDEA Fiscal

IDEA VI-B LEA Application

KSDE Contact/Questions: Christy Weiler 785-296-1712

[email protected]

Overview: The completion of the IDEA VI-B LEA Application for funds is the means by which districts, cooperatives, and interlocals access the IDEA federal funds. The application includes a full reporting of the previous years actual expenditures of VI-B funds, a budgeting of the coming years VI-B funds, and providing federal assurances on the use of funds.

Procedures: The first step in requesting federal IDEA VI-B funds is the completion of the IDEA VI-B LEA Application. The LEA application is located in the KSDE Web Applications.

Reporting Window: September 1 September 30

In addition, expiring Federal IDEA VI-B Grant Funds must be encumbered (end of 27 month obligation period by September 30.

Maintenance of Effort

KSDE Contact/Questions: Christy Weiler785-296-1712

[email protected]

Overview: The term Maintenance of Effort, often shortened to MOE, refers to the requirement placed upon many federally funded grant programs that the Local Education Agencies (LEA) demonstrate that the amount of state and local funds expended for the provision of special education not decrease from the amount expended in the previous year. Completion of this report will likely require assistance from the district business office and/or board clerk.

Procedures: Maintenance of Effort data is entered into the KSDE Web Applications.

Reporting Window: October 1-December 1.

Excess Cost


[email protected]

Overview: There is a cost associated with the education of all students, regardless of whether they have a disability. VI-B funds are only intended to reimburse for the excess cost associated with providing special education services to students with disabilities. The Excess Cost report uses district-wide budget data to determine the average expenditure per pupil separately for both the elementary and secondary grade level in order to calculate the minimum amount of state and local funds that an LEA must expend for the education of students with disabilities before accessing VI-B funds. Completion of this report will likely require assistance from the district business office and/or board clerk.

Procedures: Excess cost report may be accessed by using the KSDE Web Applications.

Reporting Window: October 1-December 1

IDEA Fiscal


[email protected]

July 1

New Federal IDEA VI-B grant year begins

July 15

Data verification window opens for IDEA VI-B LEA Fiscal Risk Levels

July 31

Data verification window closes for IDEA VI-B LEA Fiscal Risk Levels

September 1

IDEA VI-B LEA Application (including CEIS report) submission window opens

September 30

Previous Federal IDEA VI-B grant funds (awarded 27 months earlier) must be encumbered

September 30

IDEA VI-B LEA Application (including CEIS report) submission window closes

October 1

IDEA VI-B LEA Application Maintenance of Effort [MOE] (including excess cost report) window opens

Excess Cost and MOE General Information

December 15

IDEA VI-B LEA Application Maintenance of Effort (including excess cost report) window closes

December 31

Expired IDEA VI-B Grant Funds Must Be Liquidated (funds must have been obligated by September 30)

January 1

IDEA Private School Participation window opens General Information

January 31

IDEA Private School Participation window closes

June 30

Previous Federal IDEA VI-B grant years end (12 month, 24 month)

IDEA Part C Indicators

Kansas Department of Health and Environment

Part C Infant-Toddler Services

Indicator 1:

Timely Services

(Compliance)

Indicator 2:

Settings

Indicator 3:

Early Childhood Outcomes

Indicator 4:

Family Involvement

Indicator 5:

Child Find Birth to One

Indicator 6:

Child Find Birth to Three

Indicator 7:

Timely Evaluations

(Compliance)

Indicator 8:

Early Childhood Transition

(Compliance)

Indicator 9:

Resolution Sessions

Indicator 10:

Mediations

Indicator 11:

State Systemic Improvement Plan (SSIP)

Heather Staab KDHE Coordinator

Phone:785-296-4747 AltPhone1:(800) 332-6262

Fax:785-296-8616 Email:[email protected]

Website:http://www.kdheks.gov/cds/index.html

School-Based Medicaid

KDHE Contact/Questions: Hallie Doud, KDHE, HCF

[email protected]

KSDE Contact/Questions: Stacie Martin 785- 296-6855 [email protected]

Overview: The Medicaid statute allows schools to claim Medicaid reimbursement for some school-based related services. The Kansas Department of Health and Environment Division of Health Care Finance is the states Medicaid program that administers the school-based Medicaid program in Kansas. Services covered include; specialized transportation (only cost based reconciliation), nursing services, occupational therapy, physical therapy, speech language and hearing services, psychology and social work services.

Cost Based Settlement -- At the end of the school year, districts can submit cost reports and be reimbursed the difference between what was already received on the fee for service schedule and the actual cost of providing services.

School District Administrative Claiming (SDAC) -- Designed to recover certain costs for administrative activities routinely performed by school employees and contracted staff.

Fee for Service -- Districts can be reimbursed for every Medicaid eligible service provided to the student. Districts submit claims for reimbursement directly to HP, the States Medicaid processing contractor.

Procedures & Timeline: Contact the Kansas Department of Health and Environment Division of Health Care Finance or

Hallie Doud at [email protected].

The Kansas Deaf/Blind Fund

KSDE Contact/Questions: Joan Houghton EdD 785-296-2515 [email protected]

Overview: Local education agencies (ages birth through 21 years) who have students certified deaf-blind, including those students with multiple disabilities, and are currently certified on The Kansas Deaf-Blind Census may apply for The Kansas State Deaf-Blind Fund until it is depleted. Students who receive homebound services from the local education agency also ARE eligible to receive deaf-blind funds. Students who are home schooled and do not receive services from the local education agency ARE NOT eligible for deaf-blind funds.

Procedures: A Kansas Deaf-Blind Fund Application for a student who currently is certified on The Kansas State Deaf-Blind Census may be submitted during the application window, beginning June 1 and ending June 30 for the fiscal year beginning July 1. Applications will be reviewed for approval.

Timeline: Due date for reimbursement are listed in the table above.

The Kansas Deaf-Blind Fund

KSDE Contact/Questions: Joan Houghton Ed.D 785-296-2515 [email protected]

or Cynthia Penrod 785-296-5474 [email protected]

April 1

Application window for 2017-18 students with Deaf/Blindness opens (for students who are currently certified on the Kansas Deaf-Blind Census)

April 1

Reimbursement for 2016-17 students window opens.

June 1

Reimbursement for 2016-17 students window closes

June 30

Application window for students with Deaf/Blindness for 2017-18 closes.

FAQs for Kansas State Deaf/Blind Funds

Resources: Kansas Deaf-Blind Project for information about certification registration and other resources.

Targeted Improvement Plan

KSDE Contact/Questions: Kerry Haag 785-291-3098 [email protected]

Overview: The Targeted Improvement Plan (TIP) program is funded with federal IDEA set-aside funds and is administered by the Early Childhood, Special Education and Title Services Team at KSDE. The overall purpose is to support districts by providing supplemental resources so general and special education teachers can participate in professional learning and increase the achievement and success of learners with disabilities. District efforts in turn contribute to overall improvement on the IDEA State Performance Plan Indicators. Each special education LEA has an allocation consisting of a base dollar amount and a supplement. The supplement amount is impacted by district IDEA Levels of Determination.

Procedures: The online grant application is located in the KSDE Web Applications, the same district access portal used for SpedPro, Personnel Web system, and Kan-Dis. The online TIP grant application process allows eligible LEAs to apply for Federal grant funding under the TIP program and allows the LEA to electronically complete, sign off on and submit the TIP applications and associated documents including the Annual Financial Report, Grant Award and Budget Revision Form, as applicable. Prior to submitting application, administrators should read and review the allowable cost documents and the TIP carry-over instructions and users guide. Karen Maddox, ECSETSs, provides TIP help desk support.

Targeted Improvement Plan (TIP)

KSDE Contact/Questions: Karen Maddox 785-291-3098 [email protected]

April 30th

TIP Application Window Opens

Online Targeted Improvement Plan (TIP) Application

TIP Information

June 30

TIP Application Window Closes

Emergency Safety Interventions

KSDE Contacts/Questions: Laura Jurgensen785-296-5522 [email protected]

Overview: An Emergency Safety Intervention is the use of seclusion and/or restraint with ALL students. The Kansas State Board of Education developed regulations on the use of emergency safety intervention that have been in place since April 2013 with recent amendments that took effect in June 2016. The Kansas Legislature passed a bill on the use of seclusion and restraint in 2015. During the 2016 legislative session the emergency safety intervention statutes were amended. Those changes took effect on July 1, 2016.

Reporting Procedures: Beginning with the 201617 school year buildings will report seclusion and physical restraint data through a new, secure, web-based application that is currently being developed. Buildings will no longer report this data to KSDE through Kan-Dis. Discipline data will continue to be reported through the Kan-Dis application for the 201617 school year.

You may not be responsible for emergency safety intervention reporting, but you can register for a user name for a district-level account to monitor data for all buildings in your district(s). As special education administrators it is very important to monitor the use of emergency safety intervention on your students to determine what impact it may have on the students right to receive a free appropriate public education.

Emergency Safety Intervention reporting reminders are sent to superintendents, principals, special education directors, and anyone on the Early Childhood, Special Education, and Title Services listserv on a regular basis. All reported emergency safety intervention data will be aggregated and analyzed for use by KSDE staff in its annual report to the Kansas State Board of Education about the use of emergency safety intervention with all students in Kansas.KSDE is also required to compile reports from schools on the use of emergency safety intervention and provide the results, based on aggregate data, on the KSDE website, and to the governor and the Senate and House Education Committees of the Kansas Legislature every year by January 20. Emergency safety intervention data analysis may also result in the offer of technical assistance to districts.

Resources: KSDE and TASN have put together a wealth of information to help administrators navigate these legal requirements including trainings for professional learning, webinars, and guidance documents for family and staff on the TASN website.

Technical Assistance System Network (TASN)

TASN Contact/Questions: Crystal Davis 620-341-2860 [email protected]

Overview: Kansas Technical Assistance System Network (TASN) provides technical assistance to support school districts systematic implementation of evidence-based practices. Many services, as well as opportunities for professional development, are available state-wide to support district personnel. In addition technical assistance provided through TASN is embedded within each KIAS component to support districts in meeting state and federal requirements. Upon district request or from KSDE direction, technical assistance providers deliver both general and targeted support to districts as data are analysed and plans for improvement are developed, implemented and evaluated.

Procedures:Kansas educators and families may view available professional development opportunities through the calendar on the TASN website. Educators and families may also request technical assistance at the website by clicking Request Assistance. Upon receipt of the request, the TASN Coordination Team will identify the most appropriate technical assistance provider to ensure the proper support to the requestor.

Timeline: Technical Assistance may be requested at any time by any Kansas educator or family.

TASN Partners/Providers

TASN Coordination The TASN Coordination project assists educators and families in connecting to resources and supports available through TASN and partners. In addition they work closely with KSDE ECSETS Leadership in ensuring that TASN is meeting statewide needs.

TASN Evaluation The TASN Evaluation project assists the entire TASN system in designing and implementing an evaluation system that focuses on measuring the effectiveness, implementation, and sustainability of efforts.

Kansas Learning Network The Kansas Learning Network (KLN) project provides targeted intensive support and ongoing coaching to districts and schools identified by KSDE through their accountability systems.

Kansas Multi-Tier System of Supports The Kansas Multi-Tier System of Supports (MTSS) project provides resource development, training, and support for districtwide implementation of the Kansas MTSS framework. This includes implementation preschool through high school and includes support for reading, math, behavior, early childhood, and secondary transition.

Autism and Tertiary Behavior Supports The TASN Autism and Tertiary Behavior Supports (ATBS) project provides training and coaching of educators to support students who have challenging behaviors and/or complex needs.

Kansas Parent Information Center The Kansas Parent Information Center (KPIRC) project provides information, training and support to educators and families in developing and implementing effective parent engagement practices.

Infinitec The Kansas Infinitec project provides educators in Kansas with access to resources, information, and training on state of the art assistive technology (AT) and Universal Design for Learning (UDL).

General Supervision, Timely and Accurate Data The General Supervision, Timely and Accurate Data (GSTAD) project provides data management for the State Performance Plan and Annual Performance Report, including reporting district performance and supporting the Kansas Integrated Accountability System.

Kansas Teachers of Students who are Blind or Visually Impaired (TVI) and Certified Orientation and Mobility Specialists (COMS) Preparation and Mentorship The Kansas TVI/COMS project supports the preparation and mentoring of TVIs and COMS in order to provide effective instruction for students who are blind or visually impaired across the state.

Kansas Teachers of the Deaf Masters Degree Project The Kansas Teachers of the Deaf project supports the preparation and mentoring of teachers of students who are deaf or hard of hearing.

The Kansas State Department of Education - Early Childhood Special Education and Title Services The Kansas State Department of Education (KSDE) Early Childhood Special Education and Title Services (ECSETS) provides leadership and support all learners receiving early childhood, title or special education services throughout Kansas schools and communities.

Kansas Recruitment and Retention The Kansas Recruitment and Retention project provides support to Kansas districts, schools and educators through the Kansas Education Employment Board (KEEB) and to early career special education staff through the Kansas e-Mentoring for Student Success (eMSS) effort.

InfiniTEXT InfiniTEXT is a partnership with the UCP Sequin of Greater Chicago and the Kansas State Department of Education. This partnership provides state-wide access to an on-line repository of digitized instructional materials including textbooks and other classroom related printed materials

Families Together, Inc. Families Together is the Parent Training and Information Center (PTI) for Kansas. They provide support to families of children with disabilities. This support includes programs designed to build and sustain strong, healthy, informed, and actively involved family members who can work together to improve the lifelong outcomes for their child or sibling with a disability.

Kansas Learning Network (KLN)

KSDE Contact/Questions:

Tammy Mitchell, Assistant Director, ECSETS

785.296.7929 [email protected]

KLN Project:

Michele Hayes, Director

620.640.5035 [email protected] or

[email protected]

Overview: KSDE is dedicated to the academic success of all students and will support districts with Title I Comprehensive Support and Improvement (CSI) Schools through the Kansas Learning Network (KLN). The KLN is a contract funded by the KSDE and administered by Southwest Plains Regional Service Center (SWPRSC).Districts that have CIS Title I schools begin the KLN process with a comprehensive needs assessment that focuses on root-causes, data analysis, risk factors, and expanding previously developed glows within the system.

Districts and schools then develop Successful School goals and action plans that will be implemented over a three-year period of time. Work within the action plans must center around the Indicators of Effective Practice, which fall into the following categories.

School Leadership & Decision Making

Curriculum, Assessment and Instructional Planning

Classroom Instruction

Parent, School, and Community

Tiered System of Instruction

School improvement work must focus its efforts on successful outcomes for all learners. Teachers who work with various subgroups, including students with disabilities and English language learners, should be an integral part of the school leadership team and the decision-making that takes place as part of this process.

For additional information and resources, please visit the KLN website.

Acronyms

*Used within Special Education Administrators Guide and Resources

ADA:Americans with Disabilities Act

ADHD:Attention Deficit Hyperactivity Disorder

*AMAO:Annual Measurable Achievement Objective

*AMO:Annual Measurable Objective

*APR:Annual Performance Report

*ASD:Autism Spectrum Disorder

ASES:Assessment for Special Education Students

*ATBS:Autism and Tertiary Behavior Supports (TASN Project)

*AYP:Adequate Yearly Progress

CAN:Comprehensive Needs Assessment

CAP:Corrective Action Plan

*CAT Aid:Categorical Aid

*CBER:Part C to B Electronic Referral System

CBO:Community Based Organization

*21st CCLC: Century Community Learning Centers

CCR:College and Career Ready

CCSSO:Council of Chief State School Officers

*CEIS:Coordinated Early Intervening Services

CETE:Center for Educational Testing and Evaluation

COECertificate of Eligibility

*COMS:Certified Orientation and Mobility Specialists

COSContinuation of Services

COSF:Child Outcome Summary Form

CS:Charter School

CSAS:Career Standards and Assessment Services

CSP:Charter School Program

*CSPR:Consolidated State Performance Report

CTE:Career & Technical Education

DLS:District Learning Services

*DNA:District Needs Assessment

*EC:Early Childhood

ECO:Center Early Childhood Outcomes Center

ECSE:Early Childhood Special Education

*ECSETS:Early Childhood, Special Education, and Title Services

ED or USDOE:U.S. Department of Education

*EDEN:Education Data Exchange Network

EDGAR:Education Department General Administrative Regulations

EIPA:The Educational Interpreter Performance Assessment

EIS:Early Intervening Services

ELL:English Language Learners

ELP:English Language Proficient

*ESEA:Elementary & Secondary Education Act

ESSA:Every Student Succeeds Act

*ESI:Emergency Safety Interventions

ESL:English as a Second Language

FAPE:Free & Appropriate Public Education

FAQ:Frequently Asked Questions

FERPAFamily Educational Rights & Privacy Act

FFY:Federal Fiscal Year

FR:Federal Register

*FTE:Full-Time Equivalent

*FY:Fiscal Year

GAN:Grant Award Notification

*GSTAD:General Supervision Technical Assistance Dissemination (TASN Project)

HQT:Highly Qualified Teacher

ICC:Interagency Coordinating Council

ID/IDd:Identified

*IDEA:Individuals with Disabilities Education Act

IDEIA:Individuals with Disabilities Education Improvement Act

IEE:Independent Educational Evaluation

IEP:Individualized Education Program

IGDI:Individual Growth and Development Indicators

IHE:Institution of Higher Education

InET:Innovative Educational Technology

*Infinitec:Assistive and Instructional Technology (TASN Project)

JJA:Juvenile Justice Authority

*KAN-DIS:Kansas Discipline database

*KASEA:Kansas Association of Special Education Administrators

KCCR:Kansas College and Career Ready

*KDHE: Kansas Department of Health and Environment

*KEEB: Kansas Education Employment Board (TASN Project)

KELPA:Kansas English Language Proficiency Assessment

KIAS:Kansas Integrated Accountability System

*KIRC:Kansas Instructional Resource Center for the Visually Impaired (TASN Project)

KLFA:Kansas Learning First Alliance

*KLN:Kansas Learning Network

*KPIRC:Kansas Parent Information Resource Center (TASN Project)

KSBE:Kansas State Board of Education

*KSDE:Kansas State Department of Education

LCP:Local Consolidated Plan

LD:Learning Disability

*LEA:Local Education Agency

LEP:Limited English Proficient

LETRS:Language Essentials for Teachers of Reading and Spelling

*LI:Low Incidence

*LOD:Levels of Determination

*LRE:Least Restrictive Environment

MCREL:Mid-continent Research for Education and Learning

MEP:Migrant Education Program

MFL:Migrant Family Literacy

MFS: Maintenance of Financial Support

*MIS: Management Information System

MOA: Memorandum of Agreement

*MOE:Maintenance of Effort

MOU:Memorandum of Understanding

*MTSS:Multi-Tier System of Supports (also TASN Project)

NASDME:National Association of State Directors of Migrant Education

NASDSE:National Association of State Directors of Special Education

NASTID:National Association of State Title I Directors

NCLB:No Child Left Behind Act of 2011, which amended ESEA

N&D:Neglected & Delinquent

OCR:Office of Civil Rights

OHI:Other Health Impairment

OIG:U.S. Department of Educations Office of the Inspector General

OMB:Office of Management and Budget

*OSEP:U.S. Department of Educations Office of Special Education Programs

OSERS:U.S. Department of Educations Office of Special Education & Rehabilitative Services

OT:Occupational Therapy

*OWS:Outcomes Web System

*PAR:Personnel Activity Report

PD:Professional Development

PL:Professional Learning

PII:Personally Identifiable Information

PTA:Parent Teacher Association

PTI:Parent Training Information Center (Families Together)

RBSD:Results Based Staff Development

*RDA:Results Driven Accountability

RFA:Request for Application

RFP:Request for Proposal

RMS:Risk Management Services

RTI:Response to Intervention

SA:State Administered

*SDAC:School District Administrative Claiming

SEA:State Education Agency

SEAC:Special Education Advisory Council

SEEK:System for the Education Enterprise in Kansas

SES:Supplemental Educational Services

SI:School Improvement

SICC:State Interagency Coordinating Council

SIG:School Improvement Grant

SLD: Specific Learning Disability

SNAP:Supplemental Nutrition Assistance Program

SPDG:State Personnel Development Grant

*SPP:State Performance Plan

*SSIP:State Systemic Improvement Plan

STEM:Science, Technology, Engineering, Mathematics

SW:Schoolwide

SWDs:Students with Disabilities

SW:Schoolwide

SW-PBIS:School-Wide Positive Behavior Interventions and Support

SY:School Year

T&E:Time & Effort

TA or T/A:Technical Assistance

*TAESE:Technical Assistance for Excellence in Special Education

TANF:Temporary Assistance for Needy Families

TAS:Targeted Assistance School

*TASN :Kansas Technical Assistance System Network

*TAT:Technical Assistance Team

TBI:Traumatic Brain Injury

*TOD:Teachers of the Deaf

*TVI:Teachers of the Visually Impaired

*TIP:Targeted Improvement Plan

YODA:Youth Outcomes Driven Accountability

Fact Sheets

KSDE Fact Sheets are one-page summaries on a variety of topics, terms, areas and issues pertinent to Kansas educators and families. The Fact Sheets are useful guides with general information, website links, and KSDE contact names and numbers.

State and Federal Programs Fact Sheets

21st CCLC 2014(PDF)At Risk 2014-15(PDF)English for Speakers of Other Languages (ESOL) Frequently Asked Questions 2014(PDF)ESOL Serving English Learners A Step-by-Step Guide 2014-2015(PDF)Homeless Education 2014-15(PDF)Homeless Grantee Use of Funds 2014(PDF)Homeless Set asides, Title I Use of Funds 9/30/2014(PDF)Homeschools (Non-Accredited Private Schools) 2014(PDF)Migrant 2014(PDF)Refugee and Unaccompanied Youth 2014-15(PDF)Title I: Non-Public Schools 2014(PDF)Title I Parts A & D Neglected & Delinquent 2014(PDF)Title I: Parent Involvement 2014(PDF)Title I Schoolwide Programs 2014-15(PDF)Title IIA 2014-15(PDF)Title IIA Funds 2015-16(PDF)Title III English for Speakers of Other Languages (ESOL) 2015-16(PDF)Graduation and Dropout InformationQuality Performance Accreditation (QPA)

Special Education (Title VI B) Fact Sheets

Special Education State Performance Plan 2014-15(PDF)School Based Medicaid in Kansas 2015(PDF)Kansas Multi-Tier System of Supports (MTSS) (PDF)Kansas Technical Assistance System Network (TASN) (PDF)

Early Childhood Fact Sheets

Parents as Teachers Fact Sheet(PDF)Parents as Teachers Rural Fact Sheet(PDF)Parents as Teachers Strengthening Families Fact Sheet(PDF)Parents as Teachers Works Fact Sheet(PDF)

Policy Statement on Inclusion of Children with Disabilities in Early Childhood Programs

Kansas Multi-Tier System of Supports Briefs

MTSS Briefs are two-page discussions of topics, areas of interest and/or issues addressed in the field by Kansas educators relating to components of the Kansas MTSS. The MTSS Briefs include timely information for educators and families and may be accessed at the following links:

http://www.kansasmtss.org/briefs.html

Kansas Reading Initiative and Kansas MTSS

Kansas Alignment with Rose Standards

Kansas Alignment with Rose Standards

The Kansas College and Career Ready Standards and the Kansas Multi-Tier System of Supports

The Integration of MTSS and RtI

Special Education within a Multi-Tier System of Supports

Student Improvement Teams and the Multi-Tier System of Supports

Errors of Implementation

Differentiated Instruction within MTSS

Addressing Dyslexia within MTSS

Consideration of Replacement Core

School-Wide Behavioral Support and Bullying Prevention within the MTSS Framework

http://ksdetasn.org/mtss/briefs

Vocabulary Instruction in Pre-K

Social Emotional Learning in Kansas

Instructional Practices for Reading

Early Literacy Instruction

Reading Intervention

Secondary Reading Assessment

Tier I Reading Curriculum For Secondary

Tier I Reading Instruction

DISABILITY AWARENESS:

A PRIMER ON

PEOPLE FIRST LANGUAGE

ADDRESSING INDIVIDUALS WITH

DISABILITIES WITH RESPECT

The difference between the right word and the almost right word is the difference between lightning and the lightning bug

Mark Twain

Revised 2014

The purpose for this booklet on People First Language is to help us understand the importance of addressing persons with disabilities in a respectful manner. Practice and reflection will help break our habits of how we verbally address each other.

The beginning of wisdom is to call things by their right names.

Old Chinese Proverb

Language of the Past

Impaired individuals

The handicapped

People who suffer from the tragedy of birth

defects...

Categorically... the disabled, the retarded, the autisti