Spatial Real Property and Assessment Information Systems

Bowne Management Systems, Inc.

Spatial Real Property and Assessment Information Systemsy

Presented by 

Girk Cakmak and Scott Mastellon

Spring 2009

Agenda

Property Data available to Residents via WebProperty Data available to Residents via Web

Spotlight on six (6) projects

TechnologyTechnology

Spatial Functionality

BenefitsBenefits

Questions & Answers

Spring 2009 Bowne Management Systems, Inc. 2

Property Data Available on Web

Real Property Tax Administration TechnologyReal Property Tax Administration Technology Improvement Grant Program (RPTATIP)

Over 75 Grants awarded to create on‐line real property systems from 2005‐2007

Approximately $5,000,000 of grant funding was made available to support these systemsavailable to support these systems 

Many (if not most) were integrated with GIS

Spring 2009 Bowne Management Systems, Inc. 3

Spring 2009 Bowne Management Systems, Inc. 4

© New York State Office of Real Property Service (ORPS)

Spring 2009 Bowne Management Systems, Inc. 5

© New York State Office of Real Property Service (ORPS)

Spotlight of Six (6) Projects

Nassau County Land Records Viewer

Schoharie CountyReal Property Assessment Information SystemReal Property Assessment Information System 

Putnam CountyeParcel

T f B b lTown of BabylonIntranet GIS Land Records Viewer

East Greenbush ConsortiumAssessment Information System

Town of EastchesterAssessment Information SystemAssessment Information System

Spring 2009 Bowne Management Systems, Inc. 6

Nassau County Land Records GIS Viewer

Spring 2009 Bowne Management Systems, Inc. 7

Schoharie CountyReal Property Assessment Information System (RPAIS)

Spring 2009 Bowne Management Systems, Inc. 8

Putnam CountyeParcel

Spring 2009 Bowne Management Systems, Inc. 9

Town of BabylonIntranet GIS Land Records Viewer

Spring 2009 Bowne Management Systems, Inc. 10

East Greenbush ConsortiumAssessment Information System (AIS)

Spring 2009 Bowne Management Systems, Inc. 11

Town of EastchesterAssessment Information System (AIS)

Spring 2009 Bowne Management Systems, Inc. 12

Enterprise GIS

Enterprise GIS is an answer to Departmental “silo‐based” GISbased  GIS

Efficiency – Is data replicated in multiple locations?

Standardization – Multiple data formats and softwareStandardization – Multiple data formats and software package versions?

Data Integrity – Main St spelled 4 ways?

Access – Can employees use the GIS? Does public has access to your data?

Security Is the current GIS secure?Security – Is the current GIS secure? 

Cost ‐ Do you have a positive return on investment for GIS?

Bowne Management Systems, Inc. 13

Technology 

Nassau CountyArcIMS, ArcSDE, Oracle, Java, WebSphere

Schoharie CountyArcIMS, ArcSDE, MS SQL Server and Java

P t C tPutnam CountyArcIMS, ArcSDE, MS SQL Server and .NET

Town of BabylonArcIMS SQL Server Microsoft NETArcIMS, SQL Server, Microsoft .NET, RouteSmart, Ricoh, GeoSpatial Experts, OnBase

East Greenbush ConsortiumArcIMS, ArcSDE, MS SQL Server and .NET

Town of EastchesterArcEngine and MS Access

Spring 2009 Bowne Management Systems, Inc. 14

Spatial Functionality

GIS Map ViewerGIS Map Viewer

Property Search

Parcel Buffering Radius SearchesParcel Buffering, Radius Searches

Sales/Assessment Comparable Search

Integration with PictometryIntegration with Pictometry

Attribute Queries on Spatial Data

Spring 2009 Bowne Management Systems, Inc. 15

GIS Map Viewer

Spring 2009 Bowne Management Systems, Inc. 16

Property Search

Spring 2009 Bowne Management Systems, Inc. 17

Parcel Buffering, Radius Searches

Spring 2009 Bowne Management Systems, Inc. 18

Sales/Assessment Comparable Search

Spring 2009 Bowne Management Systems, Inc. 19

Sales/Assessment Comparable Results

Spring 2009 Bowne Management Systems, Inc. 20

Integration with Pictometry

Spring 2009 Bowne Management Systems, Inc. 21

Attribute Queries on Spatial Data

Spring 2009 Bowne Management Systems, Inc. 22

Unique Components to Projects

Town of BabylonTown of Babylon Street Level Photographs

Tax Breakdown Pie Chart

Schoharie CountyJava Listener – Live RPS v4 data 

East Greenbush Consortium5 municipalities (East Greenbush, Schodack, Sand Lake, Troy, and Rensselaer) 

Integration of workflows

Spring 2009 Bowne Management Systems, Inc. 23

Town of BabylonTown of Babylon 

Spring 2009 Bowne Management Systems, Inc. 24

Street Level Photographs ‐ Routes

Geocode AddressesGeocode Addresses

Develop Routes

Optimize RoutesOptimize Routes

Estimate Mileage

Estimate HoursEstimate Hours

Routes – Street by Street Directions

RouteSmart Routes

Street Level Photographs ‐ Photos

Assign RoutesAssign Routes

Take PhotosRicoh GPS CameraRicoh GPS Camera

Capture House No.

Process PhotosProcess Photos Photo‐Link Software

Assign Tax MapAssign Tax MapCustomized ArcGIS 

Digital Street Level Photo

Town of Babylon – Tax Year Pie Chart

Schoharie CountySchoharie County

Spring 2009 Bowne Management Systems, Inc. 31

Schoharie County ‐ RPAIS

Assessment Data

Real Property Tax Services

PublicAssessment DataCounty and Towns

Central Data Processing

ArcIMS (Java/JSP)

RPS

RDBMSSQL Server ArcSDE

RDBMS (Sybase) JavaListener

ArcSDEArcSDE

Town

Bowne Management Systems, Inc. 32

Tax Parcels/MaintenanceTown Departments

Town of East Greenbush Consortium

Consortium consists ofConsortium consists of Towns of East Greenbush, Sand Lake, and Schodack and 

Cities of Troy and Rensselaer

Town of East Greenbush housing/hosting all hardware/software from a single, secure location

Savings in terms of hardware, software, and consulting services

Required making changes to existing workflows

Spring 2009 Bowne Management Systems, Inc. 33

Benefits

Provide “real‐time” parcel level data to the departments and publicReduce the number of inquiries ‐ phone calls and walk‐insSave time and tax dollarsIncreased efficiency with Assessment Activities

Obt i i P t R dObtaining Property RecordsEvaluating Property InformationPerforming Sales/Assessment CompsA t W kfl A t tiAssessment Workflow Automation

Increased Access to Information Improved Property Inventoryp p y y

Spring 2009 Bowne Management Systems, Inc. 34

Questions? 

Bowne Management Systems, Inc.

39 North Pearl StreetAlbany NY 12207Albany, NY 12207(518) 443-5913

Girk Cakmak, Project Managergcakmak@bownegroup [email protected]

235 E. Jericho Turnpike Mineola, NY 11501 (516) 746-2350(516) 746 2350

Scott Mastellon, Project [email protected]

http://www.bownegroup.com