Southwest Power Pool, Inc. PROJECT COST WORKING GROUP NET CONFERENCE August 28, 2012 • MINUTES • Agenda Item 1 – Administrative Items a. Call to Order & Introductions Chair Terri Gallup (AEP) called the meeting to order at 9:00 am, welcomed those in attendance, and asked for introductions (Attachment 1 – PCWG Attendance 8-28-2012). b. Receipt of Proxies SPP Staff Secretary Steve Purdy received the following proxy statements: • Art Wiese (NPPD) for David Kimball (NPPD) c. Review of Agenda The Chair asked the PCWG for edits or additions to the agenda (Attachment 2-PCWG Agenda 8- 28-2012). The review of minutes from the previous meeting was removed from the agenda. Agenda Item 2 – Review of Past Action Items The Staff Secretary led a review of the Action Item list (Attachment 3-PCWG Action Item List 8-28-2012). Leland Jacobson (OPPD) noted in regards to Action Item 30 that while the discussion of costs for distribution versus transmission is pertinent, the overarching goal is to clarify that only costs that are recoverable through the SPP Open Access Transmission Tariff (OATT) should be included when populating a Standardized Cost Estimate Reporting Template (SCERT), and that this clarification should be made in the SCERT Data Dictionary. No other additions or changes were made. Agenda Item 3 – Review of Balanced Portfolio Costs The Chair led the PCWG through summary presentations of the information provided by Transmission Owners (TOs) in response to data requests made by SPP Staff on behalf of the PCWG for Balanced Portfolio projects (Attachment 4-20120828 Balanced Portfolio Update and Attachment 5-20120828 Balanced Portfolio Update - SPS Update). The Staff Secretary mentioned that only the summary presentations would be posted and reviewed because of confidentiality concerns on the part of some TOs regarding detailed cost information that was provided to SPP Staff as part of the responses to the data requests. As such, SPP Staff is consulting with its Legal department to determine if confidentiality agreements or other actions are required for the PCWG membership to view the detailed information that is of concern. Cary Frizzell (SPP Staff) reviewed the details of each response. Because OG&E’s response was not available in time for the call, SPP Staff committed to post the response as supplemental background materials as soon as it becomes available. The review began with a summary of the cost estimate updates that had been made to the projects and the Balanced Portfolio as a whole. The upgrades making up the projects were then individually evaluated by reviewing cost increase justifications, completion percentages, and potential future cost drivers. The 1 of 21
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Transcript
Minutes No. [14]
Southwest Power Pool, Inc.
PROJECT COST WORKING GROUP NET CONFERENCE
August 28, 2012
• M I N U T E S •
Agenda Item 1 – Administrative Items
a. Call to Order & Introductions Chair Terri Gallup (AEP) called the meeting to order at 9:00 am, welcomed those in attendance, and asked for introductions (Attachment 1 – PCWG Attendance 8-28-2012).
b. Receipt of Proxies SPP Staff Secretary Steve Purdy received the following proxy statements:
• Art Wiese (NPPD) for David Kimball (NPPD)
c. Review of Agenda The Chair asked the PCWG for edits or additions to the agenda (Attachment 2-PCWG Agenda 8-28-2012). The review of minutes from the previous meeting was removed from the agenda.
Agenda Item 2 – Review of Past Action Items
The Staff Secretary led a review of the Action Item list (Attachment 3-PCWG Action Item List 8-28-2012). Leland Jacobson (OPPD) noted in regards to Action Item 30 that while the discussion of costs for distribution versus transmission is pertinent, the overarching goal is to clarify that only costs that are recoverable through the SPP Open Access Transmission Tariff (OATT) should be included when populating a Standardized Cost Estimate Reporting Template (SCERT), and that this clarification should be made in the SCERT Data Dictionary. No other additions or changes were made.
Agenda Item 3 – Review of Balanced Portfolio Costs
The Chair led the PCWG through summary presentations of the information provided by Transmission Owners (TOs) in response to data requests made by SPP Staff on behalf of the PCWG for Balanced Portfolio projects (Attachment 4-20120828 Balanced Portfolio Update and Attachment 5-20120828 Balanced Portfolio Update - SPS Update). The Staff Secretary mentioned that only the summary presentations would be posted and reviewed because of confidentiality concerns on the part of some TOs regarding detailed cost information that was provided to SPP Staff as part of the responses to the data requests. As such, SPP Staff is consulting with its Legal department to determine if confidentiality agreements or other actions are required for the PCWG membership to view the detailed information that is of concern. Cary Frizzell (SPP Staff) reviewed the details of each response. Because OG&E’s response was not available in time for the call, SPP Staff committed to post the response as supplemental background materials as soon as it becomes available. The review began with a summary of the cost estimate updates that had been made to the projects and the Balanced Portfolio as a whole. The upgrades making up the projects were then individually evaluated by reviewing cost increase justifications, completion percentages, and potential future cost drivers. The
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Minutes No. [14]
review led to additional questions to be answered by the next PCWG meeting. SPP Staff will pose those questions to the respective TOs and ask for responses by Tuesday, September 4.
Agenda Item 4 – Other Items
The Vice-Chair Jeff Stebbins (SPS) asked if there were any other items to discuss and none were mentioned.
Agenda Item 5 – Summary of Action Items
Summary of Action Items
1. SPP Staff will submit additional questions related to Balanced Portfolio projects to the applicable TOs on behalf of the PCWG, and request answers by Tuesday, September 4.
2. SPP Staff will post a summary of OG&E’s response to the initial Balanced Portfolio data request to the PCWG website on SPP.org as soon as it is received.
Agenda Item 6 – Discuss Future Meeting Dates
The Staff Secretary noted that the next meeting would take place at KCPL’s offices in Kansas City on September 10th and 11th. Meeting adjourned at 11:00 am. Respectfully Submitted, Steve Purdy Secretary Attachments Attachment 1-PCWG Attendance 8-28-2012 Attachment 2-PCWG Agenda 8-28-2012 Attachment 3-PCWG Action Item List 8-28-2012 Attachment 4-20120828 Balanced Portfolio Update Attachment 5-20120828 Balanced Portfolio Update - SPS Update
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PCWG Attendance Net Conference August 28, 2012
X=In Person
P=Proxy
T=Teleconference
First Name Last Name Position Company Business Phone Email Attendance
John Krajewski Liaison Member NE Power Review Board (402)440‐0227 [email protected] T
Trent Campbell Guest Oklahoma Corporation Commission T
Bruce Cude Guest SPS T
Gerald Deaver Guest SPS T
Cary Frizzell Guest SPP T
Noumvi Ghomsi Guest Missouri Public Service Commission T
Bary Warren Guest Empire District T
Art Wiese Guest NPPD T
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Southwest Power Pool, Inc. PROJECT COST WORKING GROUP NET CONFERENCE
August 28, 2012
• A G E N D A • 9:00 am – 12:00 noon
1. Administrative Items
a. Call to Order & Introductions .............................................................................. Terri Gallup
b. Receipt of Proxies ............................................................................................. Steve Purdy
c. Review of Agenda*............................................................................................. Terri Gallup
2. Review of Past Action Items* ............................................................................................... Steve Purdy
3. Review of Balanced Portfolio Costs* ..................................................................................... Terri Gallup
4. Other Items ........................................................................................................................................... All
5. Summary of Action Items ..................................................................................................... Steve Purdy
c. October 1-2, 2012 – SPP Offices, Little Rock, AR
d. November 6, 2012 – DFW Hyatt, Dallas, TX
e. December 4, 2012 – AEP Offices, Dallas, TX
* Background Materials Included
Relationship-Based • Member-Driven • Independence Through Diversity
Evolutionary vs. Revolutionary • Reliability & Economics Inseparable 4 of 21
Southwest Power Pool, Inc. PROJECT COST WORKING GROUP Pending Action Items Status Report
August 28, 2012
Action Item Date Originated Status Comments
13. As directed by MOPC at the January meeting, review and recommend any changes to the Quarterly Tracking Report process, including timing, data requested, format of data reporting, interaction with other project cost-related initiatives, etc.
February 7, 2012
In Progress
Schedule to be presented to MOPC, TWG, other changes TBD
26. Leland Jacobson will provide examples of Projects that could present questions as to whether portions of the costs would be considered non-transmission at the August meeting
July 10, 2012 Complete
27. Staff will consult with SPP’s Legal department for input on the confidentiality of the data within the SCERT and the status of NDAs for PCWG members
July 10, 2012 In Progress
28. Staff will modify the Project Cost Review Process document to include the July meeting’s actions and check the definitions in the document against those in the SCERT Data Dictionary. Staff will bring both modified documents back to PCWG for consideration in August.
July 10, 2012 Complete
29. MOPC Action Item from July meeting: Review Balanced Portfolio costs to determine if they are expected to stabilize.
July 17, 2012 In Progress
August 28, 2012 Agenda
30. PCWG members will bring feedback from their respective regulatory departments on cost classification within transmission projects. SPP Regulatory Staff will advise on what is expected to be reported in the SCERT regarding distribution costs.
August 7, 2012
In Progress
September 10-11, 2012 Agenda
31 SPP Staff will make changes to PCWG Project Review Process document as discussed.
August 7, 2012
In Progress
September 10-11, 2012 Agenda
32 Define the terms “upgrade” and “project” in the SCERT Data Dictionary.
August 7, 2012
In Progress
33 SPP Staff will make data request on behalf of the PCWG to TOs regarding Balanced Portfolio projects.
August 7, 2012 Complete
34 SPP Staff will make scheduling changes and/or additions for August, September, and October meetings.
Material Procurement 65% Environmental Studies 100%
Construction 20% Engineering 80%
Siting and Routing 100% Permit Status 100%
Potential Future Cost
Increase Factors
Current Estimate is the most up to date estimate with the contractor hired and construction in progress. Typically cost variations are a result of the construction prices.