Southern Miss Physical Plant Annual Report FY 13-14

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2013-14 ANNUAL REPORT

PHYSICAL PLANT 2013 -14 ANNUAL REPORT

Enhancing • Building • Serving

HATTIESBURG CAMPUS

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PHYSICAL PLANT 118 College Drive #5058

Hattiesburg, MS 39406-0001

WORK CONTROL CENTER Phone: 601.266.4414Fax: 601.266.4444

Email: [email protected]

www.usm.edu/physical-plant

USM Physical Plant @USMPhysPlant

USM Physical Plant

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MISSION STATEMENT The mission of the Physical Plant

department is to construct, enhance and maintain the physical environment of

The University of Southern Mississippi in a manner that is

conducive to the education, research, service and safety of our

community.

CORE VALUES

SERVICE

RESPONSIBILITY

RESPECT

INTEGRITY

TEAMWORK

STEWARDSHIP

We are dedicated to satisfying our customers by providing quality service. We believe in selfless giving, putting the greater good ahead of personal needs. Motivated by the desire to deliver excellence, we will continue to meet the needs of faculty, staff and students, while maintaining and improving university facilities.

We are accountable for our actions. We recognize the immense responsibility we have as individual employees and as a department to be consistent and exemplary in our performance, and to hold each other accountable when expectations are not met.

We listen carefully and act with courtesy and kindness. We respect ourselves and show respect to others, regardless of background, status or walk of life.

We believe that teamwork provides greater results. We believe in working together, with our campus customers and with fellow employees to support the mission of The University of Southern Mississippi and goals of the Physical Plant.

We are caretakers of the physical environment of the university. The duties we perform and service we provide will reflect our acceptance of the trust bestowed upon us as stewards of the physical environment of the university.

We act with honesty and integrity, not compromising the truth. We believe in earning the respect and trust of others by providing professional and reliable service.

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8,637 9,1208,0648,195 8,6477,514442 473550

6,571 6,1975,2299,834 9,7999,528

2011-12 2012-13 2013-14

TOTAL WORK REQUESTS

ACCEPTED WORK REQUESTS

REJECTED WORK REQUESTS

PREVENTATIVE MAINTENANCE ASSIGNMENTS

TOTAL NON-PM WORK ORDERS

BY THE NUMBERS

$71MILLION

IN MAJOR CAPITAL IMPROVEMENTS

315 Acre Campus 60 Student Community Support Facilities 42 Academic and Administration Buildings 33 Residential Facilities 13 Athletics Facilities 17 Physical Plant Facilities

PROVIDING SUPPORT FOR

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CUSTOMER SATISFACTION RESULTS

Level of satisfaction with the response time for Physical Plant work request

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10

20

30

40

50

Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied N/A

Level of satisfaction with the courtesy and professionalism of Physical Plant staff

0

10

20

30

40

50

Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied N/A

60

70

Level of satisfaction with overall quality of work performed by Physical Plant

0

10

20

30

40

50

Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied N/A

60

Spring 2013

Fall 2013

Spring 2014

For a complete list of results, visit www.usm.edu/physical-plant 4

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TORNADO RECOVERY PROGRESS• CompletedrepairsandrestorationofOgletreeAlumniHouse• CompletedRoseGardenandLakeByronphasesofLandscapeRestorationPlan• CompletedSouthernHallroofrepairs• CompletedMcLemoreHallroofandinteriorrepairs• FineArtsComplexrepairsandrenovationsnearcompletion• Kennard-WashingtonHallinteriorandroofrepairsunderway• HattiesburgHallroofrepairsunderway• HonorHouse,HumanPerformanceandRecreationBuildingandCollegeHall roof repairs to begin soon

• LucasAdministrationBuildingfountainrepairs• LucasAdministrationBuildingfoundationrepairs• EnergyReductionRetrofitsProject• SciannaHall• AsburyHall• CenturyParkSouth• Residentialfiresprinklerinstallation• PolymerScienceHVACupgrade• PeteTaylorParkbaseballweightroom• North31stAvenueandPearlStreetparkinglot• PrideFieldtoSciannaHallpedestrianpathway• JosephGreeneHallelevatorrepairs• UnionComplexelevatorrepairs• PrideFieldrenovations• BondHalleastendrenovations

PROJECTS IN PROGRESS

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• Completed Polymer Science Auditorium renovations • ConstructedUPDsaferoominBondHall• Inspected and maintained all security, fire alarm and sprinkler systems across campus • EnsuredcompliancewithallsafetyandADAregulationsforallfacilities• CompletedCollegeHallwaterproofingproject• CompletedPowerHousenewlightinginstallationandroofrepairs• CompletedupgradestoTheatreandDanceHVACsystem• ResurfacedtrackofSoccer/TrackandFieldComplex• CompletedM.C.JohnsonNatatoriumfirerestoration• CompletedfoundationrepairstotheeastendofForrestCountyHall• Completed renovations of front landscape of the Payne Center• Installed centralized, online-based irrigation system • Demolished and leveled multiple, outlying properties • Diverted a total of 444,434 pounds of material away from the landfill and into the recycling

streamthrougheffortsoftheOfficeofSustainability• Recycled 136,337 pounds of material during eight-week national competition, RecycleMania 2014• TwoadditionalgamedayrecyclingprogramslaunchedbytheOfficeofSustainability• Cleaned campus grounds and facilities after every athletic team event• Completed repairs and renovations of Bennett Auditorium • Restored campus grounds and facilities following winter storm • Upgraded substation and electrical infrastructure during campus-wide power outage • RepairedroofofJonesHall• CompletedPrideFieldlightingproject• RecognizedforthirdconsecutiveyearfortreeconservationeffortsbyTreeCampusUSA• Contributed 100% to The Campaign for Southern Miss

MAJOR ACCOMPLISHMENTS

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Southern Miss Strives to Lessen Environmental ImpactBY:NIKKISMITH

AspartoftheOfficeofSustainability’sClimateActionPlan,TheUniversityofSouthernMississippiisworkingtowardclimateneutrality--anetzerocarbon footprint by 2050. The goal is to have zero impact on the environment from campus operations.AccordingtoHaleyMcMinn,assistantdirectorofsustainabilityatSouthernMiss,thevastmajorityofcarbonemissionsoncampuscomefrombuildingoperations, large square footage and transportation. “Itisanimportantandnecessarygoalthatourinstitutionandourofficetakesveryseriously,”McMinnsaid.“Inanenvironmentalandeconomicclimate where things are beginning to change, resources are getting more expensive and budgets are getting tighter, it is imperative that we succeed to remainviableasaninstitution,fordecadestocome.”“Asaninstitutionwemustoperateasgoodstewardsoftheenvironment,ofourpeopleandofouruseofresourcesacrosstheboard.It’sboththerightandsmartthingtodo.”Some of the efforts that have helped to achieve this goal include the following: >Theimplementationofwidespreadlightingretrofitprojects > The installation of variable frequency drives > Upgraded power plants and boilers > The installation of building automated controls“Perhapsmostimportantly,weworktoeducatefaculty,staff,studentsandcommunitymembersaboutlivingsustainably,”McMinnsaid.“Itisthiseducationthatensuresthesuccessofoperationalchangesandextendsourreachandimpactbeyondourinstitution’swalls.”Earlierthisspring,SouthernMissreportedtotheAmericanCollegeandUniversityPresidents’ClimateCommitmentanupdatedGreenhouseGasEmissionsInventoryshowingabaselinecomparisondecreaseinoverallcarbondioxideequivalentof28,748metrictons,meetingthe201525%reduction goal early.“Thisisahugesuccessforourinstitution,andwithhardworkandsupportfromallovercampus,wehavereachedthismilestonegoaltwoyearsearly,”McMinn said.Becauseoftheuniversity’sextensiverecyclingprogram,SouthernMisskeepsanaverageof37,000poundsofrecyclablematerialfromendingupinalandfill each month. Southern Miss ranks in the top 36 percent of 365 schools nationwide for collecting the highest gross weight of recyclables.Thesix-year-oldrecyclingprogramisdescribedbytheOfficeofSustainabilityasuniversal,comprehensive,single-streamanddesk-side.Everyoffice,classroom and residence hall room is equipped with blue cans for faculty, staff and students to place all allowable recyclable materials. The collected material is then taken to a local recycling facility, Sumrall Recycling, where it is weighed, sorted and processed to sell to manufacturers.Nearly 437,414 pounds of recyclables have been collected this fiscal year alone. The program is steadily growing, and the numbers increase each year. The materials collected on campus are paper, plastic, cardboard, aluminum and tin. The most recycled items on campus are paper and cardboard.Alongwiththerecyclingprogram,theOfficeofSustainabilityisworkingtorollouttheSustainabilityPledgeandaGreenOfficeCertificationprogram,in addition to other events designed to spark campus-wide involvement.TheGreenOfficeCertificationprogramwillprovidetrainingtoallinterestedemployeesorofficesonhowto“green”theiroperations,providea“greenrating”toofficesanddepartmentswhosubmitacertificationreport,andassistwithonsitevisitsinwhichSustainabilitystaffcanprovidefeedbackandguidance. “Ibelievethisprogramhasthepotentialtogeneratesomeadditionalbuy-intotheSouthernMissGreenInitiativeandallowsustheopportunitytogivehands-onhelptocampusconstituentsthatwanttodomore,”McMinnsaid.Recyclethon, a four-week recycling competition held on campus among all the departments, brought in a total of 41,752 pounds of recyclable material. The Physical Plant Planet Protectors won the competition with a total of 16,146 pounds of recyclables.For a detailed list of accepted materials, pick-up schedule or other events and programs, please visit www.usm.edu/green/.

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The University of Southern Mississippi Continues to Stress Energy SavingsBYVANARNOLD

The University of Southern Mississippi has undertaken significant changes in energy consumption and efficiencythathaveresultedinasavingsofmorethan$10millionsince2009.

FacilitiesacrosstheHattiesburgcampus–includingthosedesignatedforacademics,athletics,residencelifeanddining–continuetobeexaminedtodetermineamountsofenergyused,cost,andtheenergy-useinfrastructureineachbuilding.Theuniversity’sPhysicalPlantreviewsutilitydata,targets“hot”spots(high-energyconsumptionareasofcampus),andmakesadjustmentsthathaveminimalimpactonbuildingoccupantsandmaterials.

TheMississippiBoardofTrusteesofStateInstitutionsofHigherLearning(IHL)hasmandatedthatalluniversities reduce energy consumption by 30 percent by the end of fiscal year 2015. Southern Miss currentlyoperatesata29.5percentreduction.Someimportantenergy-savingeffortsundertakenbytheuniversity include the following:

“InadditiontoourHVACholidaysetbacks,effortssuchaspoweringdowncomputersandturningofflightsgoalongwaytoreduceourutilityconsumption,”saidDr.ChrisCrenshaw,associatevicepresidentforfacilities planning and management. “When the university spends less on utilities, these energy savings truly impact everyone.Themoreparticipationwereceive,themoreimpactfulthesesavingswillbetoourcampuscommunity.”

In2009SouthernMissestablishedanEnergyManagementTeam,consistingofthesuperintendentofHVAC,anenergy management control specialist, an electrical engineer and an energy consultant. This group developedanEnergyManagementProgramthatanalyzes,reviewsandrecommendswaystoreduceenergyconsumption and greenhouse gases.

The team monitors energy usage daily and meets monthly to review energy issues. Also, a quarterly brainstorming session is held to review new technologies.

MississippiPublicUniversitieshavesaved$70millionoverthepasteightyearsthrougheffortstoreduceenergyconsumptionandincreaseenergyefficiency,areportmaderecentlytotheBoardofTrusteesrevealed.Thesesavingsare the result of a system-wide effort to improve facilities and equipment, track usage and performance, and leverage in-house expertise and partnerships to share best practices.

“Manyhandswereinvolvedincreatingthesecostsavings,andtheyaretobecommendedfortheirhardwork,”saidTrusteeEdBlakeslee,amemberofthesystem-wideEnergyCouncil.“Thisdemonstratesthatour

Equipmentandmechanicalchangesinplantsthatincludetheinstallationofenergy-efficienttechnologicalfeaturesEnergy-efficientlightingupgradesImplementation of night, weekend and holiday setbacks on heating,ventilatingandairconditioning(HVAC)Education and increased communicationwith faculty, staffand students on how they can help reduce consumption

“More than $10 million in savings since 2009”

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CHALLENGES AND HURDLES

GOALS AND OPPORTUNITIES

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While our Physical Plant accomplishments are varied and far-reaching, we continue to have many challenges as we work toward our goals for the coming years.

• Lackoffinancialresources• Lackofhumancapital–Downover60employeescomparedtopeerinstitutions• Lackoflegislativefunding• Agingbuildinginventory–69%ofbuildingsare25yearsorolder• Escalatingdeferredmaintenancecosts• LackofPhysicalPlantofficespace• Increaseinlitterandtrashanddecreaseinpersonalresponsibility• Stayinguptodatewithchangingtechnologyandequipment

In spite of the challenges, we will continue to serve with excellence and strive to meet the needs of all faculty, staff and students. We look forward to achieving the following goals as we abide by our mission of constructing, enhancing and maintaining the physical environment of The University of Southern Mississippi:

• Educatingfaculty,staffandstudentsonlittercontrolandsustainabilityefforts• Updatingoftheuniversitymasterplan• Implementationofabikeandpedestrianplan• ConstructionofanewAsburyHall/CollegeofNursing• RenovationofSouthernHall• CompletionofSciannaHall/CollegeofBusiness• CompletionofCenturyParkSouth• CompletionofFineArtsComplexrepairsandrenovations• Completionofalltornado-relatedrepairsandrenovations• RenovationofJosephGreeneHall• RenovationofBoltonHall• RepairofLucasAdministrationBuildingfoundationandexterior• Enhancementofcampuslandscapetocompeteforthetop10mostbeautifulcampuses• Continuedimprovementofenergysavingsandsustainableefforts• Continuedeffortandimprovementoncustomerresponseandqualityworkmanship• Improveoperationswiththeunderstandingthatwhatwedoimpactsstudentrecruitmentandretention

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Random Acts of Kindness Award

Criswell Brown

Service Award Gene Thompson

Campus Star Award Jeannette Craig

Respect Award Helen Hooker

Integrity Award Kenneth Ray Barnes

Responsibility Award Jamerrill McGilvery

Stewardship Award Haley McMinn

Employee of the Year Caroline Sims

Service Award Raymond Riles

Dimitri Smith

Integrity Award Donis Crew

Teamwork Award Patricia McFarland

YEAR-END AWARDS

2013-14

Student Employee of the Year

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• KennethRayBarnes,July2013• DerdraKnox,August2013• Sarah Nowell, September 2013• KristinaMarsh,October2013• JamerrillMcGilvery,November2013• AndrewOry,December2013

EMPLOYEES OF THE MONTH

• ButchRogers,January2014• Ronnie Williamson, February 2014• GeneThompson,March2014• Raymond Riles, April 2014• Caroline Sims, May 2014• DonisCrew,June2014

10 Years of Service to the Physical PlantMamie BeckumScottie BodieGearyBurtonPamela BrewerErnestCawthonIda ColemanMargaret CraftDicy DelaneyTrentDyeVirginiaHayesJohnHintonDonnieJacksonDehliaLenoirAretha McCallJamerrillMcGilveryMitchell NewSusan PerkinsOtisPittmanRichard ReadyMichael Strickland

15 Years of Service to the Physical PlantKennethBarnesFlorestine BarnettTonyByrdCurtis ColemanRoddy CooleyClifton DavidsonByronEllisJoyceGarriganJanetHunterJohnJonesStaceyLeatherwoodPatricia McFarlandKeithMitchellKassandraNicholsonDenise RichardsonRaymond RilesToniaShawSergiy SuprunTetyanaSuprunJerryWren

20 Years of Service to the Physical PlantJoeBarnettCriswell BrownTommyDyeTerryFolksPaulLottAlbert MarshAndrewOryCaroline SimsEdithStokesQuester SwangainRonnie Williamson

25 Years of Service to the Physical PlantRichard Ford

30 Years of Service to the Physical PlantJimmyDraughnRitaHailey-BurksLeeHeidelburgVera Robinson

35 Years of Service to the Physical PlantOdisRuthTravis

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THE PHYSICAL PLANT WOULD LIKE TO THANK OUR CAMPUS COMMUNITY FOR THEIR CONTINUED SUPPORT, PATIENCE AND UNDERSTANDING AS WE CONTINUE TO ENHANCE THE EXPERIENCE EACH OF YOU HAS ON OUR CAMPUS, BUILD FACILITIES THAT WILL SUPPORT FUTURE RESEARCH, AND SERVE THE NEEDS OF ALL WHO CALL SOUTHERN MISS HOME.

AA/EOE/ADAI