Southeast Iowa Regional Planning Commission February 28, 2019 12:00 PM 211 N. Gear Ave., Suite 100 West Burlington, IA 52655 Meeting Type Executive Board ----- Agenda ----- CALL TO ORDER Schleisman Agenda Approval Board Action Consent Agenda (Directors Report, Minutes, Financials, Correspondence) Board Action OLD BUSINESS 1. Resolution # 141-2019: Homes for Iowa Norris Board Action NEW BUSINESS 1. Iowa Council of Governments (ICOG) Award 2. Public Hearing: Transportation Improvement Program (TIP) Amendment 3. Public Hearing: FY2020 Consolidated Transit Application: Resolution # 140-2019 Authorizing FY2020 Consolidated Transit Application 4. Draft Drone Policy Norris James Keller James Board Information Board Action Board Action Board Information MATTERS FROM THE FLOOR
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Southeast Iowa Regional Planning Commission EXEC Board Mtg PACKET.pdf · 4. Draft Drone Policy, Boar d Action: SEIRPC’s insurance carrier, Iowa Community Assurance Pool, has requested
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Southeast Iowa Regional Planning Commission February 28, 2019 12:00 PM 211 N. Gear Ave., Suite 100 West Burlington, IA 52655
All systems are functioning normally in the grasp of mid-winter. SEIRPC’s lawn and snow contractor have been very busy with the recent snows and ice. Common areas of the first floor will be repainted in the next 60 days. A new projector has been installed in the first-floor training room to aid in presentations and trainings.
MISCELLANEOUS
SEIRPC staff attended the 2019 ICOG Staff Training conference for two days in Grinnell. Many different course offerings were attended, including: Housing, transportation, community development and loans. A total of 22 speakers were arranged for the conference.
CONSENT AGENDA
December financials show SEIBUS Medicaid revenues are outpacing budget estimates for the second month in a row. Part of the increase is catching up from past claims. Staff are tracking Medicaid revenues and claim timing as a new normal as not yet materialized with another new provider coming online. Privatized Medicaid has reduced users and multiplied the work for credentialing and claims processing which is an inefficient combination. Board members will notice regional RLF funds have around $950,000 to lend and staff are advertising available funds to area lenders.
AGENDA ITEMS – OLD BUSINESS
1. Homes for Iowa Resolution, Board Action: Resolution #141-2019, officially supports Homes for Iowa program and its growth and development.
AGENDA ITEMS – NEW BUSINESS
1. ICOG Award, Board Information: Mike Norris and SEIRPC were awarded the first ever “Prometheus Award” by ICOG for promoting and helping organize the Homes for Iowa prison-built housing program. The award is given to an ICOG member for a statewide visionary idea or program.
2. Public Hearing: TIP Amendment, Board Action: Extends project scope without increasing regional funds for a shoulder paving project between Columbus Junction and Columbus City in Louisa County.
3. Public Hearing: FY2020 Consolidated Transit Application, Board Action: SEIRPC will apply for public transit operating and capital funds for FY2020 from Iowa DOT via the Consolidated Transit Application. A public hearing will be held to garner comments or input from the public on SEIRPC’s fund request.
Community Assurance Pool, has requested SEIRPC adopt a drone policy to govern the use of its current and future drones. Staff asks the Executive Board to review the policy and recommend it, possibly with changes, to the Full Board.
Page 1 of 2 October 25, 2018 - Executive Bd Minutes.doc
Southeast Iowa Regional Planning Commission Executive Board Minutes 211 N. Gear Avenue, West Burlington, IA 52655 October 25, 2018 Members Present: Brent Schleisman, Hans Trousil, Mark Huston, and Gary Folluo Members Absent: Mike Ash Staff Present: Mike Norris, Roger Keller, Susan Coffey, Zach James, Lori Gilpin, and
Debbie Laughlin Call to order at 12:03 p.m. Agenda Approval Motion by Trousil to approve the October 25, 2018 agenda, second by Huston. All Ayes, motion carried. CONSENT AGENDA APPROVAL Norris stated that staff has begun a planning process to update and maintain the landscaping vegetation around the building. Norris recently attended the Invest in Rural Iowa committee meeting in Maquoketa, Iowa, and spoke about SEIRPC’s housing activities in southeast Iowa. The group focuses on workforce housing tax credits and housing needs assessments, however, other projects like prison built housing and increasing funding to COGs for housing are on the table. The FY18 Audit is underway with John Morrow spending time at SEIRPC offices last week. The process will hopefully be completed by calendar year end. HOME grant reimbursements are coming in and will help SEIRPC cash balance. Motion by Folluo to accept the consent agenda, second by Trousil. All Ayes, motion carried. New Business:
1. RLF Application: Keokuk Broadcasting: Norris stated that Keokuk Broadcasting, Inc. (Leah Jones and Michael Greenwald) is requesting from RLF $150,000 for the final purchase agreement, and assumption of ownership of two radio stations, including assets, blue sky, and real estate associated with the stations and its operations. This project will create 11 jobs and retain 3 in a 12-24 month period. The RLF Loan Review Committee has recommended this project. Huston made a motion to approve the RLF Application from Keokuk Broadcasting, Inc. in the amount of $150,000 at 4.5% interest over 7-year term with collateral: 2nd Real Estate Mortgage 108 Washington St., Keokuk; UCC General Business Lien; personal guaranties, and shared collateral agreement including life insurance assignment and 2nd REM personal residence, second by Folluo. All ayes, motion carried.
2. SEIBUS Policies Discussion: Keller stated that as a result of September 17, 2018 Iowa DOT Compliance review, several SEIRPC/SEIBUS policy documents were noted as needing recommended improvements. 1) Written policy needed to solicit public comment before raising a fare or a minor reduction of transit service. 2) SEIRPC/SEIBUS Drug and Alcohol Testing Policy needs to include some verbiage regarding FTA post-accident threshold. 3) SEIRPC/SEIBUS policy for Procurement regarding detail of sanctions or disciplinary actions for potential conflicts of interest. 4) SEIRPC/SEIBUS policy for procurement should be brought up-to-date to reference
Page 2 of 2 October 25, 2018 - Executive Bd Minutes.doc
FTA C4220.1F requirements. These policies upgrades will be brought back to the Full Board for approval. No action necessary.
3. SEIRPC Short Term Investments Policy: Norris stated that SEIRPC is currently in a favorable position to earn more off of a portion of its cash reserves. Reserves have steadily increased due to careful budgeting and execution by the SEIRPC board and staff. Norris highlighted the investment status and stated that we could free up $300,000 from cash reserves for investment and more significant interest earnings. The Two Rivers Mount Pleasant Checking and Building Maintenance Reserve accounts could also be maximized Target rates for CDs are 2.5% (12-13 month) and high interest checking 1.93%. The sample Investment Guidelines will be included in the Administrative Policies and Procedures Manual at a future SEIRPC board meeting. Trousil made a motion for approval of SEIRPC staff to solicit offers for the CD and high-interest checking from Two Rivers Bank (SEIRPC primary bank) and two other institutions, second by Folluo. All ayes, motion carried. MATTERS FROM THE FLOOR: Norris stated that the Annual SEIRPC Golf Outing / Fund Raiser for Great River Housing, Inc. was held on October 4th. We had 21 teams and 84 players and had about $6,000 net profit for the benefactor. Schleisman stated that the event ran smoothly. Motion to adjourn meeting by Trousil. Second by Huston. All Ayes Meeting adjourned at 12:32 p.m. Submitted by Debbie Laughlin _________________________________ ______________________________ Mike Norris, Executive Director Mark Huston, Secretary Date: ___________________________ Date: ________________________
Page 1 of 1 December 27, 2018 - Call In - Executive Bd Minutes.doc
Southeast Iowa Regional Planning Commission Executive Board Minutes 211 N. Gear Avenue, West Burlington, IA 52655 December 27, 2018 Members Called In: Brent Schleisman, Hans Trousil, and Gary Folluo Members Absent: Mike Ash and Mark Huston Staff Present: Mike Norris, Roger Keller, and Debbie Laughlin Call-In Meeting called to order at 11:00 a.m. Agenda Approval Motion by Folluo to approve the December 27, 2018 agenda, second by Trousil. All Ayes, motion carried. New Business:
1. Resolution No. 137-2018: SEIRPC Transportation Department (SEIBUS) Bus Purchases: Keller stated that Resolution No. 137-2018 authorizes SEIBUS staff to submit one application for two new Light Duty ADA accessible public transit buses totaling $158,000 ($126,400 federal, $31,600 local match) to the Region 16 Surface Transportation Block Grant program (STBG) for funding. Trousil made a motion to approve Resolution No. 137-2018: Authorizing SEIBUS staff to submit an application for Bus Purchases to Region 16 Surface Transportation Block Grant program (STBG), second by Folluo. A roll call vote was held, all ayes, motion carried. Schleisman gave staff permission to use his electronic signature today on Resolution No. 137-2018. Motion to adjourn meeting by Trousil. Second by Folluo. All Ayes Meeting adjourned at 11:07 a.m. Submitted by Debbie Laughlin _________________________________ ______________________________ Mike Norris, Executive Director Mark Huston, Secretary Date: ___________________________ Date: ________________________
Financial Report
December 2018
Dear SEIRPC Board: The accompanying Balance Sheet of Southeast Iowa Regional Planning Commission, as of December 31, 2018, and the related Statements of Income and Changes in Financial Position for the six months ended December 31, 2018. A compilation is limited to presenting, in the form of financial statements, information that is the representation of management. The statements have not been audited.
Lori Gilpin Finance Director
Completed January 31, 2019
TO: SEIRPC Board
FROM: Lori Gilpin
DATE: 1/31/2019
RE: Financial Summary for the month of December 2018
Dec-18 YTD
TOTAL REVENUES : 361,115 2,114,933
TOTAL EXPENSES : 435,116 2,131,780
Excess of revenues over expenditures (74,002) (16,846)
Dec-18 YTD
TOTAL REVENUES : 87,463 841,725
TOTAL EXPENSES : 91,486 665,281
Excess of revenues over expenditures (4,023) 176,444
CASH BALANCE UNRESTRICTED RESTRICTED
Gen'l Government Chkng 754,903 -
IRP Government Chkng 305,540
Ft. Madison RLF Government Chkng 178,524
Henry County RLF Government Chkng 170,238
Keokuk RLF Regular Chkng 74,341
EDA RLF Government Chkng 642,329
Mediapolis HTF Government Chkng 114,060
GRHTF Government Chkng 360,804
TOTAL 754,903 1,845,836 2,600,739
CUSTOMER ACCOUNTS RECEIVABLE BALANCE
Current 1-45 46-90 >90 TOTAL
122,596 29,907 14,825 29,746 197,074
VENDOR ACCOUNTS PAYABLE BALANCE
Current 1-45 46-90 >90 TOTAL
38,220 2,982 0 0 41,201
PROFIT & LOSS ALL CLASSES
PROFIT & LOSS REGIONAL TRANSIT AUTHORITY
Page 1 of 15
ASSETS
Current Assets
Checking/Savings
General Government Checking 754,903.22
IRP Government Checking 305,540.17
Ft. Madison RLF Checking 178,523.89
Henry County RLF Checking 170,238.11
Keokuk RLF Checking 74,340.61
EDA RLF Government Checking 642,329.07
Mediapolis HTF Checking 114,059.50
GRHTF Checking 360,804.48
Total Checking/Savings 2,600,739.05
Accounts Receivable
Accounts Receivable 197,074.73
Other Current Assets
Petty Cash Account 302.00
Two Rivers CD 459,000.00
SIREPA Receivable 66.59
SE Iowa Housing Inc. Receivable 2,503.48
Ft. Madison RLF Receivable 15,328.04
Henry County RLF Receivable 24,791.98
Our Home Rehab Receivable 13,250.05
Mediapolis HTF Receivable 31,749.92
EDA RLF I Receivable 650,621.52
IRP I Loan Receivable 407,603.18
IRP II Loan Receivable 316,324.87
Keokuk RLF Receivable 92,153.44
GRHTF Receivable 9,882.35
EDA RLF II Receivable 505,511.15
Prepaid Insurance 52,814.48
Total Other Current Assets 2,581,903.05
Total Current Assets 5,379,716.83
Other Assets
Agency Vehicle/Equipment 105,065.92
A/D Agency Vehicle/Equipment (71,605.91)
Transit Vehicle 1,250,701.65
A/D Transit Vehicle (655,740.72)
Program Equipment 63,244.97
A/D Program Equipment (32,774.26)
Building/Bldg. Improvements 1,298,269.96
A/D Building/Bldg. Improvements (122,745.50)
Land 103,440.00
Pension Related Deferred Outflow 427,429.00
Total Other Assets 2,365,285.11
TOTAL ASSETS 7,745,001.94
Southeast Iowa Regional Planning Commission
Balance Sheet
December 31, 2018
Page 2 of 15
Southeast Iowa Regional Planning Commission
Balance Sheet
December 31, 2018
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable 41,201.06
Payroll Liabilities 16,833.50
Speed Indicators Maintenance 2,196.59
Custodial Fund Liability 209.55
Accrued Vacation 14,360.42
Deferred Revenue - RTA 20,000.00
Total Current Liabilities 94,801.12
Long Term Liabilities
Long Term Notes Payable 760,423.38
Pension Related Dererred Inflow 183,257.00
Net Pension Liability 913,196.00
Total Liabilities 1,951,677.50
Equity
Unreserved local net Assets 610,270.00
Non-spendable Reserve for Loans 1,443,969.18
Assigned to Revolving loan 2,017,662.48
Pension Net Asset (669,024.00)
Investment in property & equipment 1,904,321.19
GRHTF Net Assets 502,971.69
Net Income (Loss) to date (16,846.10)
Total Equity 5,793,324.44
TOTAL LIABILITIES & EQUITY 7,745,001.94
Page 3 of 15
Dec-2018 Year-to-Date FY19 Budget FY18 Actual FY17 Actual FY16 Actual
Revenues:
4100 · Bus Fare Revenues
410.00 · General Public 3,092.64 25,971.58 67,500 52,949 45,001 72,017
411.00 · Local Contracts 20,716.25 75,781.25 85,000 99,533 97,000 81,325
Total 4100 · Bus Fares 23,808.89 101,752.83 152,500 152,481 142,000 153,342
Mt Pleasant Area Chamber of Commerce 250.00 - - - 250.00
Mt. Pleasant Tire & Service 353.42 - - - 353.42
Mutual Wheel Co. 43.40 - - - 43.40
O'Keefe Elevator Company 154.96 - - - 154.96
O'Reilly Automotive, Inc. 25.98 480.06 - - 506.04
Pep Stop 6.00 - - - 6.00
Pitney Bowes - Purchase Power 116.82 - - - 116.82
Polk County Housing Trust Fund 600.00 - - - 600.00
Rairden Auto Salvage Inc. - 350.00 - - 350.00
Schaer Construction 2,400.00 - - - 2,400.00
Shottenkirk-Fort Madison 1,114.16 - - - 1,114.16
Shottenkirk Superstore 353.47 48.75 - - 402.22
Team Staffing Solutions, Inc 1,982.68 - - - 1,982.68
The Burlington Hawk Eye 55.17 - - - 55.17
Titan Broadcasting LLC. 730.00 - - - 730.00
Truck Repair Inc. 1,721.35 - - - 1,721.35
Turbo Wash Inc 50.00 - - - 50.00
Verizon Wireless 1,219.95 104.88 - - 1,324.83
VISA 2,995.90 - - - 2,995.90
Waterworks Car Wash 39.00 - - - 39.00
Wemiga Waste Inc 33.00 - - - 33.00
Wex Bank 361.82 - - - 361.82
Winners Circle 107.31 - - - 107.31
38,219.50 2,981.56 - - 41,201.06
Accounts Payable Aging Summary
Southeast Iowa Regional Planning Commission
December 31, 2018
Page 14 of 15
Schedule 7
12/31/2018
TOTAL REVENUES : -
TOTAL EXPENSES : -
Excess of revenues over expenditures- note this is cash basis -
CASH BALANCE
Connection Bank 3,297
ACCOUNTS RECEIVABLE BALANCE
1-45 46-90 >90 TOTAL
City of Fort Madison 3,000 - - 3,000
ACCOUNTS PAYABLE BALANCE
1-45 46-90 >90 TOTAL
none - - - -
CASH RECEIPTS - life to date
Alliant Energy 12/2/2013 FY14 5,000
State of Iowa 7/24/2014 FY15 2,500
Lee County Auditor 4/25/2016 FY16 1,000
City of Keokuk 8/29/2016 FY16 1,000
Connection Bank -refund service fees 10/31/2017 FY18 39
CASH DISBURSEMENTS - life to date
SEIRPC 7/25/2014 #1001 5,000
University of Iowa 7/25/2014 #1002 2,500
Delux 8/6/2014 electronic 131
SEIRPC 6/30/2015 #1003 2,694
service fee 10/31/2016 electronic 4
service fee 11/30/2016 electronic 4
service fee 12/31/2016 electronic 4
SEIRPC 4/12/2017 #1004 5,080
service fees Jan - June 2017 electronic 26
service fees July - Sept 2017 electronic 12
PROFIT & LOSS ALL CLASSES
Southeast Iowa Regional Economic and Port Authority
Financial Summary
December 31, 2018
Page 15 of 15
Financial Report
January 2019
Dear SEIRPC Board: The accompanying Balance Sheet of Southeast Iowa Regional Planning Commission, as of January 31, 2019, and the related Statements of Income and Changes in Financial Position for the seven months ended January 31, 2019. A compilation is limited to presenting, in the form of financial statements, information that is the representation of management. The statements have not been audited.
Lori Gilpin Finance Director
Completed February 26, 2019
TO: SEIRPC Board
FROM: Lori Gilpin
DATE: 2/26/2019
RE: Financial Summary for the month of January 2019
Jan-19 YTD
TOTAL REVENUES : 338,608 2,451,611
TOTAL EXPENSES : 220,098 2,349,972
Excess of revenues over expenditures 118,510 101,639
Jan-19 YTD
TOTAL REVENUES : 112,221 952,016
TOTAL EXPENSES : 81,055 744,430
Excess of revenues over expenditures 31,167 207,586
CASH BALANCE UNRESTRICTED RESTRICTED
Gen'l Government Chkng 823,368 -
IRP Government Chkng 312,419
Ft. Madison RLF Government Chkng 178,792
Henry County RLF Government Chkng 170,800
Keokuk RLF Regular Chkng 75,353
EDA RLF Government Chkng 658,513
Mediapolis HTF Government Chkng 114,821
GRHTF Government Chkng 311,260
TOTAL 823,368 1,821,960 2,645,328
CUSTOMER ACCOUNTS RECEIVABLE BALANCE
Current 1-45 46-90 >90 TOTAL
40,759 170,656 1,283 35,859 248,557
VENDOR ACCOUNTS PAYABLE BALANCE
Current 1-45 46-90 >90 TOTAL
22,680 0 0 0 22,680
PROFIT & LOSS ALL CLASSES
PROFIT & LOSS REGIONAL TRANSIT AUTHORITY
ASSETS
Current Assets
Checking/Savings
General Government Checking 823,368.38
IRP Government Checking 312,419.11
Ft. Madison RLF Checking 178,792.26
Henry County RLF Checking 170,800.30
Keokuk RLF Checking 75,353.07
EDA RLF Government Checking 658,513.32
Mediapolis HTF Checking 114,821.36
GRHTF Checking 311,260.19
Total Checking/Savings 2,645,327.99
Accounts Receivable
Accounts Receivable 248,557.14
Other Current Assets
FLEX Bank Account 3,420.00
Petty Cash Account 302.00
Two Rivers CD 459,000.00
SIREPA Receivable 66.59
SE Iowa Housing Inc. Receivable 2,503.48
Ft. Madison RLF Receivable 15,125.84
Henry County RLF Receivable 24,370.33
Our Home Rehab Receivable 13,250.05
Mediapolis HTF Receivable 31,133.06
EDA RLF I Receivable 644,331.36
IRP I Loan Receivable 405,908.57
IRP II Loan Receivable 313,470.54
Keokuk RLF Receivable 91,399.68
GRHTF Receivable 9,418.16
EDA RLF II Receivable 503,108.35
Prepaid Insurance 44,012.06
Total Other Current Assets 2,560,820.07
Total Current Assets 5,454,705.20
Other Assets
Agency Vehicle/Equipment 105,065.92
A/D Agency Vehicle/Equipment (71,605.91)
Transit Vehicle 1,250,701.65
A/D Transit Vehicle (655,740.72)
Program Equipment 63,244.97
A/D Program Equipment (32,774.26)
Building/Bldg. Improvements 1,298,269.96
A/D Building/Bldg. Improvements (122,745.50)
Land 103,440.00
Pension Related Deferred Outflow 427,429.00
Total Other Assets 2,365,285.11
TOTAL ASSETS 7,819,990.31
Southeast Iowa Regional Planning Commission
Balance Sheet
January 31, 2019
Southeast Iowa Regional Planning Commission
Balance Sheet
January 31, 2019
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable 22,680.39
Payroll Liabilities 15,874.62
Speed Indicators Maintenance 2,196.59
Custodial Fund Liability 209.55
Accrued Vacation 14,360.42
Deferred Revenue - RTA 20,000.00
Total Current Liabilities 75,321.57
Long Term Liabilities
Long Term Notes Payable 752,106.66
Pension Related Dererred Inflow 183,257.00
Net Pension Liability 913,196.00
Total Liabilities 1,923,881.23
Equity
Unreserved local net Assets 610,270.00
Non-spendable Reserve for Loans 1,428,268.61
Assigned to Revolving loan 2,017,662.48
Pension Net Asset (669,024.00)
Investment in property & equipment 1,904,321.19
GRHTF Net Assets 502,971.69
Net Income (Loss) to date 101,639.11
Total Equity 5,896,109.08
TOTAL LIABILITIES & EQUITY 7,819,990.31
Jan-2019 Year-to-Date FY19 Budget FY18 Actual FY17 Actual FY16 Actual
Revenues:
4100 · Bus Fare Revenues
410.00 · General Public 2,304.74 28,251.32 67,500 52,949 45,001 72,017
411.00 · Local Contracts 3,267.50 79,048.75 85,000 99,533 97,000 81,325
Total 4100 · Bus Fares 5,572.24 107,300.07 152,500 152,481 142,000 153,342
Excess of revenues over expenditures- note this is cash basis -
CASH BALANCE
Connection Bank 3,297
ACCOUNTS RECEIVABLE BALANCE
1-45 46-90 >90 TOTAL
City of Fort Madison 3,000 - - 3,000
ACCOUNTS PAYABLE BALANCE
1-45 46-90 >90 TOTAL
none - - - -
CASH RECEIPTS - life to date
Alliant Energy 12/2/2013 FY14 5,000
State of Iowa 7/24/2014 FY15 2,500
Lee County Auditor 4/25/2016 FY16 1,000
City of Keokuk 8/29/2016 FY16 1,000
Connection Bank -refund service fees 10/31/2017 FY18 39
CASH DISBURSEMENTS - life to date
SEIRPC 7/25/2014 #1001 5,000
University of Iowa 7/25/2014 #1002 2,500
Delux 8/6/2014 electronic 131
SEIRPC 6/30/2015 #1003 2,694
service fee 10/31/2016 electronic 4
service fee 11/30/2016 electronic 4
service fee 12/31/2016 electronic 4
SEIRPC 4/12/2017 #1004 5,080
service fees Jan - June 2017 electronic 26
service fees July - Sept 2017 electronic 12
PROFIT & LOSS ALL CLASSES
Southeast Iowa Regional Economic and Port Authority
Financial Summary
January 31, 2019
OB #1
Consent A
genda R
esolution – Hom
es for Iowa
Resolution No. 69-2009 Introduced by: SEIRPC Executive Director Intent: Support Homes for Iowa, Inc., A statewide affordable housing and skilled workforce training program.
WHEREAS, The Southeast Iowa Regional Planning Commission (SEIRPC) was incorporated to serve Des Moines, Henry, Lee and Louisa counties totaling 105,000 population as a coordinating organization to facilitate local government cooperation and a regional service provider, and is recognized as such in Chapter 28H, Iowa Code; WHERAS, SEIRPC supports its members with program management, planning, technical assistance, housing development, grant writing and other services; WHEREAS, SEIRPC members, the public, CEDS steering committee and SEIRPC board have all prioritized infill development, policies and incentives to encourage home construction within incorporated areas in the Southeast Iowa Comprehensive Economic Development Strategy (CEDS); WHEREAS, SEIRPC has worked with Iowa Prison Industries and the Iowa Association of Regional Councils as a primary partner to develop a statewide housebuilding program known as Homes for Iowa at the Newton Correctional Facility to provide affordable new housing to Iowans and train offenders through skilled apprenticeship programs; WHEREAS, SEIRPC recognizes the need for new housing in each of its communities in the four-county region and sees Homes for Iowa as a key resource to address the identified need; WHEREAS, SEIRPC fully supports the continued development, funding and growth of the program, known as Homes for Iowa; THEREFORE BE IT RESOLVED this 28th day of February, 2019 Signed: ____________________________ Brent Schleisman, Chair ____________________________ Mike Norris, Executive Director
NB #1 IC
OG
Aw
ard
1
Memo To: SEIRPC Board of Directors
From: Mike Norris, Executive Director
Date: February 28, 2019
Re: ICOG Prometheus Award
Recently the Iowa Association of Regional Councils (ICOG) awarded SEIRPC and me the “Prometheus Award”. The award was established this year by the ICOG board of directors. The award recognizes a visionary statewide project or program. As you know, for the last four and a half years SEIRPC staff and I have been working with Iowa Prison Industries to establish a homebuilding program. The program sells stick-built homes to Iowans built by offenders completing an apprenticeship program. Governor Kim Reynolds announced her support of starting the program in her 2019 Condition of the State address. In 2017, Sen. Mark Lofgren put his effort and focus into the program to garner support from the governor and Legislature. Thank you for creating the conditions to allow me and SEIRPC staff to help develop such a project. The end result is new single-family homes in southeast Iowa and opportunities for southeast Iowa residents and throughout the state. The first four pilot homes will be built this year and delivered to various sites. There will likely be one placed in southeast Iowa and I look forward to many more homes in the future.
NB#2T
IP A
mendm
ent
Memo To: Mike Norris, Executive Director
From: Zach James, Planning Director
Date: February 20, 2019
Re: FFY2020 – 2023 Transportation Improvement Program Amendment
An amendment is being requested for a Transportation Alternatives Program (TAP) Project in Louisa County, programmed in the regional Transportation Improvement Program (TIP) for FFY2019. This project involves the addition of a paved shoulder along portions of two county roads, which serve as the rural portion of a functional ‘loop’ connecting the Cities of Columbus Junction and Columbus City. Louisa County Engineer Larry Roehl notified SEIRPC staff that during Preliminary Engineering for the project, it was determined that the project could connect to existing sidewalks in both Cities. When originally proposed, the paved shoulder would terminate at the City limits of both, with gaps remaining between it and existing sidewalks. According to SEIRPC policy, this change would be considered a Major Amendment, as it involves regional TAP funding, and includes a change in project scope that would potentially impact the regional competitive scoring process. Specifically, it involves a change in project termini, at each end of the path. The total cost of the project would also change (by nearly $20,000), but the amount of Federal Aid would not change. As this revision qualifies as a Major Amendment, per SEIRPC policy, the amendment will be reviewed by the Technical Advisory Committee, which will provide a recommendation for the Policy Board to either approve or not approve the amendment.
The amendment would make the following changes to the project:
Louisa County Roads Department, Project #TAP-R-C058(060)--8T-58
Original Description: On 145th St., from Columbus Junction city limits W to County X17; then on County X17, SE to 140th St. (1.3 miles)
New Description: On 145th Street, from 500 feet east of west C J city limits West to X17, South to Water Street, East to Market Street
Original Project Cost o Total – $185,600 o Federal Contribution – $133,229 o Local Contribution – $52,371
New Project Cost o Total - $203,024 o Federal Contribution – $133,229 (unchanged) o Local Contribution – $69,795
NB #3
Consent A
genda C
onsolidated Transit
Application
Public Hearing Notice
The Southeast Iowa Regional Planning Commission will hold a public hearing on Thursday February 28, 2019 at 12:00 PM, at 211 North Gear Avenue, West Burlington, IA during the SEIRPC Board of Directors meeting. The public hearing will detail the Southeast Iowa Regional Planning Commission’s (SEIRPC) plans to apply to the Iowa Department of Transportation for federal and state assistance through the Consolidated Transit Application and give the public the opportunity to comment. SEIRPC plans to apply for the following: $338,514 of State Transit Assistance funds, for operating and capital assistance; $333,114 of FTA Section 5311 funds for operating and capital assistance; Request funds for replacement of Four 176” light duty buses #82, #81, #92 and #93 for a total project cost of $362,000 with 85% ($307,700) coming from FTA Section 5339 funds and 15% ($54,300) from local funding; Request funds for replacement of one 158” light duty bus #63 for a total project cost of $85,100 with 85% ($72,335) coming from FTA Section 5339 funds and 15% ($12,765) from local funding; Request funds for replacement of one Standard Van #22 for a total project cost of $38,850 with 85% ($33,023) coming from FTA Section 5339 funds and 15% ($5,827) from local funding. Please direct any comments or questions to SEIBUS Transit Director Roger Keller by email at [email protected], by phone at 319-753-4309 x 309, or by fax at 319-754-4763.
It is the policy of this agency to use Unmanned Aircraft Systems (UAS) for assisting in the completion of certain projects in accordance to rules and regulations issued by the Federal Aviation Administration (FAA). This policy is designed to minimize risk to persons, property, and aircraft during the operation of the UAS while safeguarding constitutional protections and privacy interests of all persons.
B. PROCEDURES
The UAS program will operate strictly within the law and regulations. All video and still images will be maintained in compliance with Agency policies. The primary missions for the UAS will include:
a. Photographs or videos of projects, planning studies, or events worked on by SEIRPC, member cities, or partners;
b. Gathering up to date aerial imagery for projects or studies worked on by SEIRPC, member cities, or partners;
c. Completing inspections of infrastructures including, but not limited to buildings or bridges; and
d. All other requested uses that will be approved by the Executive Director or their designee prior to deploying the UAS.
The UAS shall not be used for the purposes of random surveillance activities or traffic law enforcement.
C. OPERATORS
The Executive Director shall be or will designate a staff member as the Chief UAS Operators. The Chief UAS Operator shall be responsible for the overall direction and performance of the UAS unit. The Executive Director, Chief UAS Operator, and additional staff can all operate the UAS under the following conditions:
a. Any staff operating the UAS has a primary duty to be safe and have effective operation of UAS in accordance with the manufacturers' approved flight manual, FAA regulations and agency policy and procedures. Operators must remain knowledgeable of all FAA regulations, UAS manufacturer's flight manual and bulletins, and Agency policy and procedures.
b. All operators are authorized to conduct operations in accordance with the Flight Standards Information Management System (FSIMS) 8900.1, Volume16. Unmanned Aircraft Systems.
c. All operators must hold, at a minimum, a FAA Remote Pilot Certificate. d. Operators and observers shall have identification or wear clothing that easily
identifies them as members of this agency.
D. PRE-FLIGHT/POST-FLIGHT ACTIONS Operators are responsible for a thorough pre-flight and post-flight inspection of the UAS which includes the following conditions:
a. A pre-flight and post-flight checklist will be conducted in accord with the manufactures instruction and will be utilized prior to each flight.
b. Before and after each deployment (whether an incident or training), the operator and observer shall conduct a thorough inspection of the UAS in accordance with the instructions contained in the manufactures user's manual.
c. Any issues found pre-flight that will put in jeopardy the safe operation of the UAS shall be documented and resolved immediately prior to flight.
d. Any issues found post-flight that will put in jeopardy the safe operation of the UAS shall be documented and resolved immediately prior to flight.
E. DOCUMENTATION
After each flight, the operator will complete a post flight checklist that will includes information documenting the UAS operations. Photos and videos collected from the UAS shall be stored in accordance with Agency policy and can be shared with requesting agencies.