Total Project Snapshot Report FY 2009 Capital Budget TPS Report 50404 Agency: Commerce, Community and Economic Development Grants to Named Recipients (AS 37.05.316) Federal Tax ID: 92-0056274 Grant Recipient: Southeast Alaska Regional Health Consortium Project Title: Southeast Alaska Regional Health Consortium - Electronic Health System Transformation Project State Funding Requested: $ 1,000,000 House District: Southeast Region (1-5) One-Time Need Brief Project Description: Appropriation would be used to help implement an electronic health information system and help facilitate the conversion from paper to electronic health records. The project will support the State's effort at maximizing Medicaid services offered by tribal providers. Funding Plan: Total Cost of Project: $5,400,000 Funding Secured Other Pending Requests Anticipated Future Need Amount FY Amount FY Amount FY Other $3,400,000 FY09-10 Total $3,400,000 Detailed Project Description and Justification: SEARHC is transforming its electronic health system. They are implementing a paperless electronic health record to better support clinical applications and accounting systems. To facilitate this change, they are moving forward with a project to re-engineer their entire revenue cycle to include patient, financial, and clinical information. This will require a major transformation of all internal business practices and an substantial investment into new information technologies to transform a costly paper-based system into an efficient, automated, paper-free system focused on quality patient care. Project Support • SEARHC is requesting $lm in State support for the $5.4m project. • Requested support mirrors Medicaid population for SEARHC. The total cost of completing the SEARHC System Transformation - Revenue Cycle Reengineering Project is estimated at $5.4m. This includes the cost of infrastructure development (hardware, data center, etc.) to support the new systems along with software and licensing agreements with the vendors (Stockell Hospital Information Systems, Lawson Software, Alert Life Sciences, NovaRad Corporation and others under consideration). SEARHC is requesting $1 million in support for this important capital project. This project will support the State of Alaska's effort at maximizing Medicaid services by tribal providers. When complete, For use by Co-chair Staff Only: Page 1 Contact Name: Miles Baker Contact Number: 465-3873 5:20 PM 4/29/2008
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Southeast Alaska Regional Health Consortium - Electronic ...Southeast Alaska Regional Health Consortium 907 463-4000 - System Transformation Project Project Summary SEARHC is transforming
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Total Project Snapshot ReportFY 2009 Capital Budget TPS Report 50404
Agency: Commerce, Community and Economic DevelopmentGrants to Named Recipients (AS 37.05.316)
Federal Tax ID: 92-0056274Grant Recipient: Southeast Alaska Regional HealthConsortium
Project Title:
Southeast Alaska Regional Health Consortium -Electronic Health System Transformation Project
State Funding Requested: $ 1,000,000 House District: Southeast Region (1-5)One-Time Need
Brief Project Description:Appropriation would be used to help implement an electronic health information system and helpfacilitate the conversion from paper to electronic health records. The project will support the State'seffort at maximizing Medicaid services offered by tribal providers.
Funding Plan: Total Cost of Project: $5,400,000
Funding Secured Other Pending Requests Anticipated Future Need
Amount FY Amount FY Amount FY
Other $3,400,000 FY09-10
Total $3,400,000
Detailed Project Description and Justification:SEARHC is transforming its electronic health system. They are implementing a paperless electronic health record to bettersupport clinical applications and accounting systems. To facilitate this change, they are moving forward with a project tore-engineer their entire revenue cycle to include patient, financial, and clinical information. This will require a majortransformation of all internal business practices and an substantial investment into new information technologies totransform a costly paper-based system into an efficient, automated, paper-free system focused on quality patient care.
Project Support• SEARHC is requesting $lm in State support for the $5.4m project.• Requested support mirrors Medicaid population for SEARHC.
The total cost of completing the SEARHC System Transformation - Revenue Cycle Reengineering Project is estimated at$5.4m. This includes the cost of infrastructure development (hardware, data center, etc.) to support the new systems alongwith software and licensing agreements with the vendors (Stockell Hospital Information Systems, Lawson Software, AlertLife Sciences, NovaRad Corporation and others under consideration). SEARHC is requesting $1 million in support for thisimportant capital project.
This project will support the State of Alaska's effort at maximizing Medicaid services by tribal providers. When complete,
For use by Co-chair Staff Only:
Page 1
Contact Name: Miles BakerContact Number: 465-3873
5:20 PM 4/29/2008
Total Project Snapshot ReportFY 2009 Capital Budget TPS Report 50404
SEARHC's state of the art systems will allow us to better focus on increasing access to people with Medicaid. The increasedrevenue generated by the new system will allow SEARHC to maintain services beyond the basic level of care provided bythe Indian Health Sendee funding and expand services to address critical, unmet needs in the region.
Currently SEARHC relies on paper medical records. The problems associated with maintaining and transferring medicalrecords on paper among many different sites across the regional system of care significantly impacts patient safety andcontinuity of care. There are challenges to ensuring that accurate information about patients is available to providersthroughout the continuum of care. The new system will ensure that accurate health information is available immediately andis easily accessible to providers throughout the health care system - whether the patient is in their home village,sub-regional health center, or at the regional hospital. Patients must often travel between communities and facilities toreceive health care. Patients often arrive at a regional clinic with no record of what medications they are taking or pasthistory of illness making effective treatment more difficult.
SEARHC's system transformation includes components for medical records, business practice management (revenue andbilling systems), clinician decision support, computerized order entry, and referral processes. The effective flow ofinformation will enhance care and support an efficient revenue cycle. Business and clinical functions need to workseamlessly together in order to facilitate quality, efficiency, and productivity. Through this transformation SEARHC seeks notonly to maintain the current level of care, but to increase access to services. The system transformation will maximizerevenue through accurate, timely billing of third party payers, including Medicaid, while improving the quality of care.
Project Benefits: The system transformation will bring benefits in three critical areas
1) Improve Clinical Care - By making comprehensive computerized patient data at the point of care, we are able toimplement nationally recognized best practices during the patient visit. Patients will also benefit as providers have the fullscope of clinical information available, never will there be a lost chart or missing test again. An added benefit is thatredundant and duplicative tests and procedures can be eliminated, even if the patient is traveling from one community to thenext.
2) Improve the Revenue Cycle - Process improvements will allow the hospital and primary care sites to accurately capturenecessary information for timely billing of third party payers. Increased revenue will be available to support health careneeds in the region.
3) Increased Efficiency - Studies prove that the single greatest opportunity for reducing costs in health care is throughincreased efficiency. Supported by modern technology SEARHC Letter of Introduction - System Transformation Projectpage 2 tools, SEARHC will be enabled as it identifies and pursues both clinical and operational efficiencies. Theseefficiencies will lower costs, benefiting all patients, payers, and SEARHC.
4) SEARHC's new electronic health record and system transformation can serve as a model to other tribal organizations andthey are fully documenting their system transformation process so that lessons learned can be shared with other tribal andrural health organizations.
Project Timeline:FY09
For use by Co-chair Staff Only:
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Contact Name: Miles BakerContact Number: 465-3873
5:20 PM 4/29/2008
Total Project Snapshot ReportFY 2009 Capital Budget TPS Report 50404
Entity Responsible for the Ongoing Operation and Maintenance of this Project:Southeast Alaska Regional Health Consortium