SOUTH CALGARY RINGETTE Volunteer Position Guide – September 2020 Last Updated: Thursday, September 3, 20 South Calgary Ringette (SCRA) is run by volunteers who dedicate their time to ensuring the Association is operating efficiently and within our Bylaws, as well as the policies of Ringette Calgary and Ringette Alberta. Families are required to fulfill 100 volunteer credits per player (max. 200 credits per season). The 100 credits can be earned by working approximately 8 volunteer hours during the season The section below lists our position descriptions, as well as position availability at the time of publication. Some things to note: Positions marked as Vacant are currently not filled, and can immediately be filled Positions marked as Outgoing Transition Year have members stepping out of the positions but will work with the replacement in an effective transition plan. Throughout the season many volunteer opportunities will be filled via email and an online sign up system, these are listed as To Be Filled. Team Roles which also serve an association role DO receive volunteer credits (ie. coach, assistant coach, manager). Roles which are required at the team level and do not serve an association role, DO NOT receive volunteer credits (ie. scorekeeper, penalty box, etc). These roles are listed at the end of this document. Incumbent volunteers will be given priority when filling each position If you are interested in one of the currently vacant positions, please email [email protected]Contents 1. Past President – Daxton Lesko .......................................................................................................... 4 2. President – Lynette Zyznomirski ........................................................................................................ 4 3. Vice President Operations – Kris Marshall / Todd Dean ................................................................... 4 4. Vice President Administration – Becky Scheer .................................................................................. 4 5. Vice President Development – Sandy Hayer ..................................................................................... 5 6. Director(s) at Large – Bryan Gosse.................................................................................................... 5 7. Secretary – Brian Groundwater ........................................................................................................ 5 8. Treasurer – Kim Flegg ....................................................................................................................... 5 i. Special Events Treasurer – Serge Despres .................................................................................... 5 ii. Bookkeeper – ON HOLD ................................................................................................................ 5 iii. Financial Auditors – VACANT ........................................................................................................ 6
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SOUTH CALGARY RINGETTE Volunteer Position Guide – September 2020
Last Updated: Thursday, September 3, 20
South Calgary Ringette (SCRA) is run by volunteers who dedicate their time to ensuring the Association is
operating efficiently and within our Bylaws, as well as the policies of Ringette Calgary and Ringette
Alberta.
Families are required to fulfill 100 volunteer credits per player (max. 200 credits per season). The 100
credits can be earned by working approximately 8 volunteer hours during the season
The section below lists our position descriptions, as well as position availability at the time of
publication. Some things to note:
Positions marked as Vacant are currently not filled, and can immediately be filled
Positions marked as Outgoing Transition Year have members stepping out of the positions but
will work with the replacement in an effective transition plan.
Throughout the season many volunteer opportunities will be filled via email and an online sign
up system, these are listed as To Be Filled.
Team Roles which also serve an association role DO receive volunteer credits (ie. coach,
assistant coach, manager). Roles which are required at the team level and do not serve an
association role, DO NOT receive volunteer credits (ie. scorekeeper, penalty box, etc). These
roles are listed at the end of this document.
Incumbent volunteers will be given priority when filling each position
If you are interested in one of the currently vacant positions, please email
42. Team Roles - for which Volunteer Credits are Received .................................................................. 14
i. Coach ........................................................................................................................................... 14
ii. Assistant Coach ........................................................................................................................... 14
iii. Team Manager ............................................................................................................................ 14
iv. Team Safety Officer..................................................................................................................... 14
v. Social Coordinator (TRIAL BASIS - 2020/2021 Season Only) ....................................................... 14
vi. Team Treasurer (TRIAL BASIS - 2020/2021 Season Only) ........................................................... 14
vii. Team Shot Clock Coordinator – U12 to U19 ........................................................................... 14
viii. EGRT volunteer – must fulfill two shifts or 8 hours for credit ................................................ 14
SOUTH CALGARY RINGETTE Volunteer Position Guide – September 2020
Last Updated: Thursday, September 3, 20
1. Past President – Daxton Lesko Time Commitment: 5-10 hours per month - 12 months per year
Backfills as required for the Current President
Assists/Mentors current positions as required
Provides expertise and guidance to all members of association
2. President – Lynette Zyznomirski Time Commitment: 10-20 hours per week - 12 months per year
Oversee Association tasks, roles, operations through the season
Set out vision and mission of Association
Represent SCRA within Ringette Calgary and Zone 1-2-3 meetings.
Represent SCRA at Ringette Calgary meetings (monthly)
Represent SCRA at Ringette Alberta meetings (twice yearly + AGM)
Proposes / leads initiatives within Ringette Calgary among associations
Provides guidance to SCRA representatives as required
Attend disciplinary hearings within Ringette Calgary
Escalates SCRA / RC issues to Ringette Alberta for handling
Chairs monthly SCRA board meetings
As required, chairs/moderates internal situations as required
3. Vice President Operations – Kris Marshall / Todd Dean Time Commitment: 5-20 hours per week - 12 months per year
Oversees and supports operational aspects of SCRA (Ice Scheduling and Acquisition, League
Operations for Children’s Ringette and Classic Ringette, Equipment, Evaluations Planning)
Work with other RC associations to ensure competitive equity approaches within age divisions;
communicate with other associations during season / team planning as required
Work with other RC associations to ensure Universal Athletic Assessment is done in a consistent
manner across the associations in accordance with RAB policies.
As required, organize and acquire Insurance and sanctioning for Association events.
Backfills for President as required.
4. Vice President Administration – Becky Scheer Time Commitment: 5-20 hours per week - 12 months per year
Backfills for President and other VPs as required
Oversees Marketing and Communications program and initiatives within Association
Oversees and supports Volunteer program within Association
Provides support with administration of SportzSoft system and backfills as required
Oversee other administration programs and aspects of SCRA
Liaison for SCRA with Ringette Calgary and Ringette Alberta for administrative items
SOUTH CALGARY RINGETTE Volunteer Position Guide – September 2020
Last Updated: Thursday, September 3, 20
5. Vice President Development – Sandy Hayer Time Commitment: 10-20 hours per month - 12 months per year
Oversee Player/Coach development programs within SCRA
Leads the coach selection program and process
Establishes contracts with service providers such as NRS/Power Skating etc
Establish a Long Term Athletic Development program
Backfills for President as required.
6. Director(s) at Large – Bryan Gosse
Backfills for President and VPs as required.
Special projects such as grant applications and funding requests
Promote volunteerism and assist with recruitment for Board, committees and other roles
7. Secretary – Brian Groundwater Time Commitment: 6-8 hours per month - 12 months per year
Attends monthly board meetings within SCRA
Prepares agenda and records minutes from monthly Association meetings
When required, acts as a scribe to document other meetings as required.
Liaison to book facilities with Flames Community Arenas.
8. Treasurer – Kim Flegg Time Commitment: approx. 5-10 hours per month - 12 months per year
Prepares budget, and closes books at year end for SCRA
Prepares monthly statements and balance sheets as required
Retrieve mail from PO Box
Prepares and submits annual returns and AGLC documentation
i. Special Events Treasurer – Serge Despres
Time Commitment: 5 to 8 hours per event.
Support Ava Esposito, Ring in the Holidays and Shaker Committees.
Work with event organizers to track and report event spending and income.
Report to treasurer and arrange for reimbursements of individual spending.
ii. Bookkeeper – ON HOLD
Time Commitment: approx. 2-3 hrs/week - 12 months per year
Quickbooks experience preferred
Reports to Treasurer
Collects invoices, validates and issues payment as required
SOUTH CALGARY RINGETTE Volunteer Position Guide – September 2020
Last Updated: Thursday, September 3, 20
iii. Financial Auditors – VACANT
Time Commitment: approx. 3 hrs once per year
One volunteer to lead the financial review/audit of SCRA books. Must be a qualified accountant
Two or three volunteers to support the review/audit of SCRA books. No experience necessary.
9. Registrar – Joan Hamilton Time Commitment: 10-15 hours per week in peak, 6-8 hours per month
10 months per year (Peak in June through November)
Responsible for registration of players within SCRA
Administers registration within the SportzSoft application
Registers players/coaches/affiliates with Ringette Alberta
Responds to questions regarding registration and member profiles
Monitors registration fees to ensure collection in a timely manner
Assists treasurer where applicable
i. Registration Assistant – Michelle Bailey / James Bailey
Time Commitment: 7-10 hours per week in peak, 6-8 hours per month non peak
10 months per year (Peak in June through November)
Assists Registrar with registration of SCRA players and affiliates within the SportzSoft application
Assists with uploading SCRA player/coach/affiliate registrations from SportzSoft to Ringette
Alberta database in October/November/December
Pull RAB approved rosters as required for tournaments
10. SCRA Safety Officer – VACANT
be familiar with provincial, local, SCRA and RAB health guidelines and adhere to them
Liaise with facilities to ensure association has all information specific to the arena, such as areas
not accessible, restrictions on numbers of people, cleaning processes
Relay information to coaches, managers, players and parents
Work with coaching staff and managers on any health-related issues
Ensure team staff have updated Emergency Action Plans
Ensure SCRA teams are compliant with safety requirements and protocols (ie. set up with RAMP
Team App, etc.)
See info on Ringette Alberta website
11. Corporate Secretary / Appeals Officer – Lara Pendrel Time Commitment: 10-15 hours per month – 12 months per year
Attends monthly board meetings within SCRA
Provides advice and feedback to members of the Board and Executive on internal and external
matters facing SCRA
SOUTH CALGARY RINGETTE Volunteer Position Guide – September 2020
Last Updated: Thursday, September 3, 20
Coordinates the appeals process pursuant to the SCRA Appeal Policy including, as necessary,
establishing and scheduling appeal hearings
12. Privacy Officer – Lara Pendrel Time Commitment: 6 to 8 hours per month – 8 months per year
The Privacy Officer is responsible for the implementation of SCRA’s privacy policy
Monitoring information collection and data security, and ensuring that all staff receives
appropriate training on privacy issues and their responsibilities.
The Privacy Officer also handles personal information access requests and complaints.
13. Volunteer Coordinators – Michelle Dirk Time Commitment: 10-20 hours per month – 12 months per year
Responsible for supporting SCRA with identifying and organizing volunteers
Enters volunteer credits into Sportzsoft
Audits outstanding members at end of season to ensure volunteer commitments met
i. Volunteer Assistant – Rosanna Tawiah
o Enter volunteer credits into Sportzsoft
o Assist Volunteer Coordinator throughout season
14. Ice Scheduler – Nicole Liesemer Time Commitment: 10-15 hours per week - 10 months per year
Responsible for scheduling all practice and game ice for SCRA
Works with other associations and Ringette Calgary to coordinate ice for league and Zone 1-2-3
Administers schedule changes within the SCRA schedule
Supports and coordinates with ice acquisition team as required
Coordinates and runs manager meetings at start of the season
Sends communications to team managers during the season as required
19. Respect In Sport Administration – Michelle Waldorf / Michelle Gulka Time Commitment: 10-15 hours per month - 4 months per year
Liaison between SCRA and Ringette Calgary / Ringette Alberta for the Respect in Sport Program.
Monitor all families for compliance to the Respect In Sport for Parents program
Escalate non compliance to the association board for further handling.
20. Coach Administration – Krista Kaiser / Jamie Vadori Time Commitment: 10-15 hours per month - 12 months per year
General:
Receives coach applications and coach feedback surveys to assist with coach selection
Prepares and administers the annual Coaches Survey (mid-season, season-end)
Responsible for ensuring all coaches are properly certified to Ringette Alberta / Canada policy
Monitors police checks to ensure completed by deadline (coaches, other volunteers as required)
Coordinates certification cost reimbursements with Treasurer
Assist Treasurer in retrieving mail from PO Box
Junior Coach Admin: ON HOLD Receives Jr coach applications and assigns to teams (U12 and below, unless otherwise directed) Monitors / supports Jr Coaches to ensure certifications and Police Checks are completed
21. Female Coach Support Team – Volunteer Pending
This group may consist of up to three people who will provide support to the VP Development in
the following areas:
Female Coaches
Work with VP Development to identify opportunities for female coach tools and resources. Contribute ideas toward a female coach development plan.
Facilitate annual female coach networking event to share experiences and ideas. Provide support to the female coach body through on-going communication and making
available resources for improving coaching effectiveness and coach/life balance through the form of articles and/or speakers, and industry updates.
Encourage female coaches to take on more leadership roles. Identify individuals that could offer part-time mentorship for female coaches Understand Ringette Alberta/Canada's goals for female coaches.
Junior Coach Program: ON HOLD Facilitate annual junior coach meeting
SOUTH CALGARY RINGETTE Volunteer Position Guide – September 2020
Last Updated: Thursday, September 3, 20
Provide junior coach “drill toolkit” with suggestions per age group. Stay connected with juniors through regular email check-ins to provide necessary support. Communicate to Head Coaches the development goals for the junior coaches with suggested
ways to keeps juniors motivated and engaged. Identify individuals that could offer part-time mentorship for junior coaches