Sources and Uses of Funds Adopted Budget ... - SOCCCD€¦ · Sources and Uses of Funds FY 2014-2015 Adopted Budget FY 2015-2016 Tentative Budget FY 2015-2016 Adopted Budget Change

Sources and Uses of Funds FY 2014-2015 Adopted Budget

FY 2015-2016 Tentative Budget

FY 2015-2016 Adopted Budget Change Note

Sources of Funds Beginning Fund Balance 84,096 84,267 107,816 23,549 aRevenue Bookstore/Caferia Vending 221,066 204,292 219,438 15,146 b/c ASB Activity Sticker Sales 70,000 80,000 80,000 - Total Sources of Funds 375,162 368,559 407,254 38,695

Uses of Funds Campus Life 56,913 69,700 76,700 7,000 Co-Curricular Programs 56,913 25,900 30,900 5,000 ASG Operations 11,000 26,500 26,500 - ASG Operations (Personnel, Non- Disc 96,595 107,095 107,095 - Mid-Year Requests - - 20,362 20,362 d Scholarships 75,000 75,000 75,000 - Student Support 56,912 42,364 47,697 5,333 e Emergency Reserve 21,829 22,000 23,000 1,000 fTotal Uses of Funds 375,162 368,559 407,254 38,695

a/ The tentative 15-16 Beginning Balance w as based on the 14-15 f igure. The final number is an increase from last year mostly due to a Bookstore revenue increase.b/ The ASG at Saddleback College receives 40.72% of the total auxiliary services contract revenue generated by the college. ASG administers the portion that serves programs in full alignment w ith the mission of the ASG budget.c/ The Bookstore generated more revenue in 14-15 than in prior years w hich prompted an increase in expected income.d/ Adjusted to represent 5% of subtotal projected revenue and maintain a f igure that's easy to use.e/ Adjusted due to higher Beginning Balance.f/ Adjusted to represent 7.5% of subototal projected revenue and maintain a f igure that's easy to use.

• BeginningFundBalance: TheASGBeginningFundBalanceof$107,816iscomprisedofallocatedandunspentfundsfromFY2014‐2015aswellastheEmergencyReserve.

• TheASGTentativeBudgetassumedthebeginningbalancetobethesameasthepreviousyearand,duetoanopencategoricalposition,andsmallbalancesleftbyeachdivision,theactualbeginningbalanceisslightlyhigherthanexpected.

• GauchoStampRevenue:Inlinewithourfundraisingsuccessthispastyear,we’veincreasedourestimateforourGauchoStamprevenueto$80,000fortheupcomingfiscalyear.

• ReserveforMid‐YearAllocations:ASGdecidedtooffera“SpecialTopicGrant”programtonewinnovativeprogramsandeventsthatsupporttheStudentSuccessandStudentEquityinitiatives.

• EmergencyReserve:ASG,tobemostprudent,hasonceagaindecidedtoleavetheEmergencyReserveat7.5%ofsubtotalprojectedrevenue,afigurethatiseasytouseandmaintainforthelongterm.

• TheSaddlebackASGisallocatedapproximately40%oftheon‐campusauxiliaryservicescontractrevenueforouroperatingbudget.Thisyear’sallocationtoASGfromcollegecontractrevenueis$219,438.

• Theremainingcontractrevenue,approximately60%,isusedtofundessentialstudent‐centeredprogramsandservicesthroughtheCollege’sbudgetprocess.

• WearegratefultotheCollegeforsupportingthestudentsbyensuringthatASGisappropriatelybudgetingforandgrantingallocationsthatareinlinewithASG’smissionandobjectives.

ASGwill:

• IncreasecampusinvolvementwithASGthroughengagingstudent‐centeredactivities.

• FundraisethrougheventsandthesaleofASBstamps.

• Useourresourcestoassiststudentswiththeiracademicneeds.

• Increaseoveralleffectivenessbybecomingmoreorganizedandconsistent.

• EnsureSpecialTopicGrantfundsareusedtobenefitasmanystudentsaspossible.

Associated Students of Irvine Valley College

FY 2015- 2016 Adopted Budget Presentation

SOCCCD Board of TrusteesAugust 24, 2015

Presented by: Adam Totounji, ASIVC President

Sources and Uses of FundsFY 2014-2015

AdoptedBudget

FY 2015-2016 Tentative Budget

FY 2015-2016 AdoptedBudget

Change Note

Sources of Funds

Beginning Fund Balance 110,537 110,605 193,963 83,358 a

Revenue

Bookstore/Cafeteria Vending 410,000 410,000 460,000 50,000 bASB Activity Sticker Sales 55,000 55,000 55,000 -

Total Sources of Funds . 575,537 575,605 708,936 133,358

Uses of Funds

Campus Life 56,500 59,500 59,500 -Co-Curricular Programs 235,000 233,000 233,000 -ASIVC Operations 32,337 32,337 32,337 -ASIVC Operations (Personnel, Non-

Discretionary) 81,500 81,500 80,765 -735 c

Mid-Year Requests 10,000 10,000 122,861 112,861 dScholarships 30,000 30,000 30,000 -Student Support 73,600 70,500 70,500 -Emergency Reserve 57,600 58,768 80,000 21,232 e

Total Uses of Funds . 575,537 575,605 708,963 133,358

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a. Carryforward amount updated based on higher year end actuals.b. Increased income from food services and bookstore based on actuals.c. Updated data for ASIVC operationsd. Additional mid-year allocation set aside based on higher Revenuee. Increase in reserve to 11.2% of Total Revenue

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Increased student life and engagement on campus◦ Hosted trainings for leadership, Welcome Back Days, Club Days, Fear Fest, & Cram Week◦ Supported the development of the IVC Student Ambassador Program. 15 students in the

program participated in a 20-hour leadership program and were involved in various outreach and community activities throughout the year.

◦ Instituted a new ICC Workshop May 2015 to prepare student club leaders for the coming year. (70 students attended!)

◦ Supported an extremely successful year of co-curricular programs. (details to follow)

Enhanced operational effectiveness of ASIVC◦ Conducted a review of ASIVC committees and commissions resulted in streamlining the

ASG organization. Reduced 60% of positions and reduced committees from 11 to five.◦ Conducted a review of ASIVC Constitution & Bylaws and revised Election Code.

Actively engaged in campus governance◦ Students were appointed to campus wide committees, work groups, and taskforces.

Reported updates at ASG meetings.

Participated in state and national student government dialog and advocacy◦ Hosted Region 8 California Community College Student

Association meeting in the fall of 2014.◦ Attended several local and national conferences including

USSA’s LegCon in Washington, DC

IVC Intercollegiate Athletics• 3 team state championships • 3 team 5th place state finishes • 2 team 9th place state finishes• 5 individual state championships • 1 National Player of the Year• Top Ten Ranking in the State Cup

for overall athletic program excellence

IVC Speech & Debate TeamWon gold awards in Debate and Overall Sweepstakes points at the 2015 Phi Rho Pi Nat’l Tournament. Fifth consecutive year that IVC Forensic students have won both sweepstakes trophies in their division.

IVC Model United Nations4th consecutive Outstanding Delegation award at the National Conference. IVC is once again the most decorated college at National Model United Nations conferences this year. In addition, IVC’s fifteen overall awards at NMUN-NY sets a new NMUN Record for the most awards ever won at the NMUN – NY conference.

IVC Wind SymphonySina Karachiani won 1st prize in the MACCC State Composition Contest and performed his work at the MACC State Conference. 17th consecutive year we have sent students to either the Regional CBDNA or National CBDNA.

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Campus Life: $59,500◦ Campus Life supports programs sponsored by ASIVC including

Welcome Back Days, Club Day, Fear Fest, President’s Cup, Homecoming, and Cram Week. Additionally, it supports campus wide programs including the IVC Student Ambassador Program, Annual Scholarship Award Ceremony, and Commencement.

Co-Curricular Programs: $233,000◦ Co-curricular funds support the competitive academic programs that enhance student success,

contribute to student retention, offer national and state academic experience, promote involvement on campus and fulfill Accreditation requirements.

ASIVC Operations: $113,102◦ ASIVC funding covers operational costs of the student government offices, contract maintenance

agreements for printers, copiers and repairs of equipment in the cafeteria and bookstore.

Scholarships: $30,000◦ ASIVC provides an annual funding amount for IVC student scholarships.

Student Support: $70,500 ◦ ASIVC grant funding for student programs that serve all IVC students and promote student success.

Additionally, this provides funding for campus events sponsored by departments and student clubs.

Contingency and Mid-Year requests: $202,861◦ ASIVC provides an amount for any contingencies and/or mid-year needs.

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Goal 1 – Enhance student engagement and participation in student life activities and programs.◦ Objective 1:Improve communication about campus events and activities, including increased

collaborations and partnerships with Athletics & the Arts.◦ Objective 2: Enhance coordination among student clubs, including creating a fundraising

club fair.◦ Objective 3: Providing access to student support services through Laser Week.

Goal 2 – Ensure active and consistent participation on all college strategic planning workgroups, and campus governance.◦ Objective 1: Develop online tracking system for students assigned to campus workgroups,

taskforces and committees, which will be made available to campus partners.◦ Objective 2: Select at least one student who demonstrates a strong commitment to attend

each of the strategic planning committee meetings and key workgroups meetings.

Goal 3 – Provide ongoing training and education to enhance the student's knowledge about campus safety.◦ Objective 1: Participate in Sexual Assault trainings and regular participation in the IVC

Sexual Assault Workgroup.◦ Objective 2: Participate in the No Smoking trainings and regular participation in the IVC No

Smoking Workgroup.

Goal 4 – Provide on-going training and education about the importance of Student Success and Student Equity.◦ Objective 1: Collect student feedback on campus interventions, and participate

regularly in SEP and SSSP Workgroups.◦ Objective 2: Provide resources to compliment campus efforts to advance student

success and equity.

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