Sorting Databases Module 7 Lesson 2
Sorting Databases
Module 7 Lesson 2
Sort
To arrange data in alphabetical or numerical order.– Ascending: Sorting data in alphabetical order
from A-Z or numerical order from 0-9.– Descending: Sorting data the opposite of
ascending order. (Z-A & 9-0)
Sort
Ascending by Rank
Descending by Rank
Sort
Ascending by Rank
Descending by Rank
Sort
Ascending by Rank
Descending by Rank
Primary/Secondary Sorts
• Primary key: The field selected as the unique identifier for the database.(i.e. Student number)
• Primary sort: The first field that a database is sorted on.
• Secondary sort: The second field that a database is sorted on.
Student No.
Last Name Age Grade
001 Pate 12 6
005 Brown 14 8
010 Brown 16 10
Primary Key:Student No.
Primary Sort:Last name (in Descending order)
Secondary Sort:Age (in ascendingorder)
Sorting in Access
You can use the icons on the tool bar to sort your data.
ascending descending
Sorting in Access
You can use the Advanced Sort.
Record—Filter—Advanced Filter/Sort
Sorting in Access
Choose your field and your sort order
Sorting in AccessYou can have a Primary Sort and Secondary Sorts
Sorting in AccessApply your Sort: Filter—Apply Filter/Sort
Sorting in AccessView the results!
Ascending by Name Descending by Age
Video Demonstration
Click the button for a brief video. A new
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presentation.