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13-01
106
ITEM NO.
NATURE OF WORKS AUTHORITY Extend of power delegated REMARKS
SAG JA Grade Sr. Scale Jr. Scale/Group 'B'
1. 2. 3. 4. 5. 6. 7. 8.
A) Procurement of PC based items. Rly. Bd. letter No. 2001/ C & IS/Oth/ Delegation of Power /36 dt. 10.12.2008
PHOD/ CHOD - 10 Nos. per financial year on additional account SAG officers handling independent establishment. 05 nos. Per financial year on additional account.
Nil Nil Nil 1. For procurement of PCs on replacement account after completing their codal life as prescribed in Board's latter No 2002/AC-II/1/10 dated 24-05-2006(ACS FI no.62) as amended from time, full powers may be exercised by the above officers.
2. No standard configurations are being circulated from Railway Board due to frequent change in technology and rapid fall in prices (higher technical specification being available at lower rates) and also because field units have sufficient technical capabilities to workout specifications based on their requirements. Railways may decide upon the specification of the PCs to be procured subject to the ceiling limit of Rs. 40,000/- (Rupees Forty Thousand only) for CPU and TFT monitor etc. As far as possible, free software such as “Open Office” etc. Should be used. As has been reiterated vide Railway Board's Letter No. 2006/C & IS/PRS/Audit/4. Pt. I dt. 16.04.08 No Pirated software may be used in case specific software is required for any officers/ staff, the same may be purchase keeping in view the instruction contained in Rly. Bd. letter 2006/C & IS/ Oth. / SEP/OP/14 Dt. 26-05-08
3. While procuring equipment it should be ensured that as for as possible IT equipment is purchased with minimum three Years Warranty so as to take live cycle cost into account.
4. Separate copies of Licensed software should only be procured for each PC along with licenses for Anti virus and fire walls as a standard Non-stock items circulated by Railway Board (Stores Dept.) from time to time.
13.01
Chapter - 13
IT MATTERS
106
1- 2- 3- 4- 5- 6- 7- 8-
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13-02
107
ITEM NO.
NATURE OF WORKS AUTHORITY Extend of power delegated REMARKS
SAG JA Grade Sr. Scale Jr. Scale/Group 'B'
1. 2. 3. 4. 5. 6. 7. 8.
Procurement of Local Area Network infrastructure (Preferably secured wireless LAN)
Rly. Bd. letter No. 2001/ C & IS/Oth/ Delegation of Power /36 dt. 10.12.2008
PHOD / CHOD Full Power
SAG officers handling independent establishments full power.
Nil Nil Nil
5. All procurement to be dong preferably on DGS&D rate contract and by local stores officers of officer nominated to look after stores functions.
6. For the sanction of PC at the level of GM, no limit on number of system.
7. Finance concurrence should be obtained in the usual number of system.
8. For the purpose of color laser Printer and line printer sanction of GM is required.
1. This does not apply to PRS/UTS/FOIS or other IT application networks for which proposal should be sent to C&IS Directors of Railway Board for sanction
2. Where Rail Net connectivity is provided, efforts should be made to use the Rail Net Network.
3. Expenses incurred o LAN infrastructure would be chargeable to revenue (WMS).
4. Fiancé concurrence should be obtained in the usual manner.
NATURE OF WORKS AUTHORITY Extend of power delegated REMARKS
SAG JA Grade Sr. Scale Jr. Scale/Group 'B'
1. 2. 3. 4. 5. 6. 7. 8.
AMC of hardware & software
Internet connection through Rail net / Broad band
Railway Board's letter No. 2006/C & IS/Oth/ Delegation of Powers/36 dated10-12-2008
Railway Board's letter No. 2004/tele/TNdt. 29.04.09 and no 2010/Tele/11(5)/1 dt.29.09.2010
PHOD / CHOD Full PowerSAG officers handling independent establishments full power.
PHOD /CHODFull Power
Nil
Nil
Nil
Nil
Nil
Nil
1. a) The AMC of hardware and software shall be chargeable to revenue.b) Finance concurrence should be obtained in the usual manner.
2. While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three year warranty so as to take life cycle cost into account.
1. Max one time installation charge allowed is Rs 2000.00
2. Broad Band connectivity at residence may be subscribed to from any service provider. The financial limit for recurring monthly expenditure shall be at par with lowest(Bandwidth) unlimited download plan of MTNL/BSNL in that area. (as per BSNL tariff card it is Rs 850 per month for BSNL UP East Lowest bandwidth 1 Mbps unlimited for all users with annual payment option of Rs. 8500/-
3. Broad bank facility at resident through Rail Net is allowed to all officers on all IR. In addition officers in JAG and above can be provided broad band connectivity directly on their laptops through other service providers with the financial limit prescribed in this policy.
4. In case where broad band has not been provided through rail-net officers in JAG and above shall be entitled for broad band connectivity through other service providers either at their residence of directly on their laptops with the financial limit prescribed in this policy.
NATURE OF WORKS AUTHORITY Extend of power delegated REMARKS
SAG JA Grade Sr. Scale Jr. Scale/Group 'B'
1. 2. 3. 4. 5. 6. 7. 8.
repairs & maintenance of computer, printer etc.
Condemnation of PCs & peripherals. Rly.Bd. letter no. 2002/AC-II/I/10 dt. 24.05.2006
PHOD/CHOD –Full Power upto their normal works contact under Ch. III
PHOD/CHOD - Full powersSAG- Same
Full Power upto their normal works contact under Ch. III
Scrap value of
item upto Rs. 5000/-
upto Rs. 1000/- each
Nil
Nil
Nil
5. Broad band facility can be provided either on existing land-line phones at the residences or through hiring a separate broad band connection. It can be wired or wireless.
1. In case of computers for repairs of Hardware by outside party more than Rs. 10,000 /- inclusive for spares required for repair Finance concurrence is necessary with the approval of PHOD.
2. Each department will maintain a register to record all expenditure on maintenance of equipment.
3. Maintenance proposals of computers will be routed through Sr. EDPM.
4. Financial justification of repair will be watched.5. Tenders will be invited and TCM will be held to
decide reasonableness of rates for works costing more than Rs. 25000/- p.a.
6. In case of OEM executing the job, PAC will be required SAG officer can approve repair work upto Rs. 10,000.00 from authorized service centre and upto Rs. 5000.00 from other agency/service centre on ST basis.
1. Condition report of the machine should be taken from Sr. EDPM after inspection of the same, before condemnation.
2. Scrap value of the item should be as per extant rules keeping in view of their average life mentioned in Bd's letter Dt. 24.05.2006
NATURE OF WORKS AUTHORITY Extend of power delegated REMARKS
SAG JA Grade Sr. Scale Jr. Scale/Group 'B'
1. 2. 3. 4. 5. 6. 7. 8.
Purchase of non-stock consumables viz storage media (including pen drives) /catridges/UPS, batteries etc.
Purchase of computer spares peripherals and software.
Railway Board's letter No 2006/C&IS/Oth/Delegation of Powers/36 dated10-12-2008
Railway Board's letter No 2006/C&IS/Oth/Delegation of Powers/36 dated10-12-2008
PHOD/CHOD/ SAG -Rs. 15000/ in each case.
Rs. 10000/ in each case.SAG - same
Rs. 8000/- in each case.
Rs. 5000/ in each case.
Nil
Nil
Nil
Nil
This power can be exercised on single quotation basis. However the officer making the purchase will record the following on the bill and send to Accounts for payment.“I…………… an personally certified that these goods purchased are of the requisite quality and specification and have been purchased from a reliable supplier at a reasonable price.”
1. Peripherals (UPS, Printer, Scanner, LaserJet Printer, card readers, blue tooth dongles etc.) to be procured as per norms for standard non-stock items circulated by Railway Board (Stores dept.) from time to time.
2. The restrictions placed on procurement of laser Printers vide para 3 of Board's letter No. 98/C7IS/Comp/Policy dated 29-12-98 have been liberalized due to steep fall in the prices and superior printing speed at low cost per print. However practice of providing every PC with a separate printer may be discouraged and Duplex laser Printers may preferably be provided on the network which may be shared by a number of users especially amongst the non-gazette users or where confidentiality is not an issue.
3. Prior finance concurrence is required for purchase of more than Rs 10,000/-. However finance concurrence is required irrespective of value for the purchase of items mentioned here under:- a) Printer of all types.b) Hard Disc Drive.c) Magneto optical drive.
13.07
13.08
IT Matters
110
111
1- 2- 3- 4- 5- 6- 7- 8-
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13-09
IT Matters
111
ITEM NO.
NATURE OF WORKS AUTHORITY Extend of power delegated REMARKS
SAG JA Grade Sr. Scale Jr. Scale/Group 'B'
1. 2. 3. 4. 5. 6. 7. 8.
To invite S.T. from authorized dealer for annual maintenance contract of equipment
Rly. Bd's letter No. F(X)II-99/PW/3/dated. 20.10.99 and C.S.No. 11GM/Admn./01/046Dt. 05..01.2000.
PHOD/CHOD - upto Rs. 10 Lakh per item per annum.SAG- Same
Nil NIl Nil
d) Multi media kit.e) fully assembled CPU cabinet units.f) Monitor over size of 17”.g) Mother boards.h) RV tuner card or TV output cards.i) Other sophisticated items not being procured conventionally.
4. Technical vetting of Sr. EDPM is required in prescribed proforma in all cases.
5. Splitting of purchase to bring them with the limit of Rs. 10,000/- should not be done.
1. Finance concurrence will be necessary.2. Earnest money or security deposit may not be
NATURE OF WORKS AUTHORITY Extend of power delegated REMARKS
SAG JA Grade Sr. Scale Jr. Scale/Group 'B'
1. 2. 3. 4. 5. 6. 7. 8.
To sanction Adv. Payment to authorized dealers, OEM for maintain of all type of equipment covered under AMC the Adv. So sanctioned may be interest free.
Provision of Lap-tops to officers (for JAG and above) in lieu of Desktops.
Rly. Bd. letter No.2006/C&IS/ OTH/ LAPTOP/II dated 23.01.2012.
PHOD/CHOD upto Rs. 2.0 lakh per annum per item.SAG- Same
Rs. 55000/- each Note: Ceiling amount for repair and maintenance will be Rs. 30,000 for entire codal life
Nil
Rs. 55000/- each Note: Ceiling amount for repair and maintenance will be Rs. 30,000 for entire codal life
Nil
Rs. 25000/- each Note: Ceiling amount for repair and maintenance will be Rs.20,000 for entire codal life
Nil
Rs. 25000/- each Note : Ceiling amount for repair and maintenance will be Rs. 20,000 for entire codal life
1. Please refer Para 13.09 of the SOP2. Finance concurrence is necessary.3. Bank Guarantee need not be insisted upon in case
of payment of advances in such AMC contracts upto Rs. 20,000/- per annum in the case of OEMs/authorized agents. Advances exceeding Rs 20,000/- p.a. shall however be invariably covered by a bank guarantee for an equivalent amount issued by any of the nationalized/ scheduled banks in a form acceptable to the Railway.
1. Laptop Notebook tablet and Notebook computer are considered in the same class.
2. Codal life of laptop will be considered as four (04) year.
3. The Laptop to be provided to the eligible officer shall be treated as official equipment in the possession of the officers.
4. The Laptop shall be completely owned by the railways till such time the officer deposits its residual value and takes ownership of the same irrespective of cost and method of procurement.
5. Laptop includes all its accessories. Accessories may be purchased alongwith the laptop or anytime later during its codal life.
6. Other terms and condition will be as per Rly. Bd. letter No. 2006/C&IS/oth/laptop/II dated 23-01-2012.
NATURE OF WORKS AUTHORITY Extend of power delegated REMARKS
SAG JA Grade Sr. Scale Jr. Scale/Group 'B'
1. 2. 3. 4. 5. 6. 7. 8.
Repair & maintenance of networking equipments like switches fiber patch cards, splicing etc.
Procurement of Laptops each costing upto Rs. 25,000/-
On the basis of pars 3 of SOP of RCF.
Railway Board's letter No 2006/C&IS/Oth/Delegation of Powers/36 dated 11.09.12
Rs. 25000/- Rs. 10000/- Rs. 5000/- Rs. 2000/-
1. Work to be done on the basis of quotation.2. Three quotations must be obtained for repairing
cost more than Rs. 10000/-.3. Finance concurrence is required for repairing cost
more than Rs. 25000/-Note : Malfunctioning / worsening of LAN
equipment like switches, fiber patch cards etc. restoration urgently required for restoration of L AN Sr. EDPM / DBM exercise this power only.
1. Adequate justification may be ensured while sanctioning Laptops where desktop PCs do not serve the purpose, subject to ceiling mentioned in this policy i.e. max. 10 Nos exercised by GM.
2. The term Laptop includes Laptops Notebook, Net Books and tables computers further in this regard the officer nominated to offer technical clearance may take into consideration any future technical advances in the field.
3. Procurement of Laptop over and above shall require sanction of Railway Board.
4. Officers already covered for the purpose of providing Laptops shall not be provide with laptops under this policy.
5. Other terms and condition will be as per Rly. Bd. letter No. 2006/C&IS/Oth/laptop/II /36 dated 23-01-12 & Railway Board's letter No 2006/C&IS/ Oth/ Delegation of Powers/36 pt dated 11.09.12. While procuring equipment it should be ensured that as for as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account.
13.12
13.13
114
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NATURE OF WORKS AUTHORITY Extend of power delegated REMARKS
SAG JA Grade Sr. Scale Jr. Scale/Group 'B'
1. 2. 3. 4. 5. 6. 7. 8.
6. Separate copies of licensed software should only be procured for each PC along with licenses for Antivirus and firewalls as a standard non-stock items circulated by Railway Board (Stores Deptt.) from time to time.
7. All procurement to be done preferably on DGS & D rate contract and by local stores officers or officer nominated to look after stores functions.
8. Finance concurrence should be obtained in the usual manner.
1. Adequate justification may be ensured while sanctioning work stations/servers, subject to ceiling mentioned in this policy i.e. max. 10 nos exercised by GM.
2. Other terms and condition will be as per Rly. Bd letter No No. 2006/C&IS/Oth/laptop/II dated 23-01-12 & 2006/C&IS/Oth/Delegation of Powers/36 - pt dated 11.09.12.
Workstations/servers for specialized applications like training and IT security etx, each costing upto Rs. 1,50,000.00 (including CPU and Monitor etc.)
Railway Board's letter No 2006/C&IS/Oth/Delegation of Powers/36 dated 11.09.12