Somerset Appointments Forum - 80.229.154.9180.229.154.91/somersetScoutsTraining/SAF/SAF1/SAF1_2016ppt.pdfSlide 10 Purpose •Purpose: The purpose of the appointment process is to ensure

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High Ham Village Hall – 31st January 2016

Somerset

Appointments Forum

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Session 1

Welcome & Intro

Janet Hall

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High Ham Village Hall – 31st January 2016

Somerset

Appointments Forum

Welcome Everybody

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Housekeeping

http://www.clker.com/clipart-toilet.html

http://www.clker.com/clipart-toilet.html

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Introductions

Chris and Joan + – ‘caterers’

Shaun Dale – County Commissioner

Graham Hodge – County Appointments Chair

Nicky Allen – Safeguarding Awareness Coordinator

Kaye Elston – Guest Speaker

Alan Henderson – LTM Orange Training Area

Janet Hall – County Training Manager

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What are we covering today?

• Welcome

• Operation of an Appointments Advisory Committee

• Coffee

• How Safe Scout recruitment procedures can help

prevent the appointment of unsuitable people

• Lunch

• Putting it into Practice

• Back in your Districts

• Summing up, Review and Safe Journey Home

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Any Questions ?

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Session 2

What is an AAC?

Tony Dyson

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What does AAC stand for?

• Appointments

– What appointments?

• Nearly all adult appointments, but not Chair, Secretary, Treasurer, Exec members (group/district/county), SAS members, AAC members

• Advisory

– Makes recommendations to the commissioner

• Committee

– Chair, Secretary & pool of members

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Purpose

• Purpose: The purpose of the appointment process is to ensure that all those adults that the movement accepts as volunteers:

• are fit and proper persons to volunteer with The Scout Association

• are appropriate for the roles they are undertaking

• fully accept the responsibilities of the roles and, where appropriate, the responsibilities of membership of The Scout Association

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Principles

• Principles: The appointment process must be run so that:

• the applicant feels welcomed and not threatened by the appointment process

• the applicant is kept informed of progress through the appointment process

• the Association has robust assurance of appointing only appropriate people

• the applicant takes a role that is appropriate to his/her skills, knowledge and attitude

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All parts of the appointments jigsaw

GSL

????

District

Chair????

????

Appoint

Sec

LTM

???? ????

Appoint

Chair

AAC Panel

DC

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How is the AAC appointed?

• All members are appointed by a resolution of the relevant Exec Committee

– Appointments Chairman

• Appointed to lead the AAC

• Cannot be the Chairman of that Exec as the Exec Chair resolves disputes involving AAC

– Appointments Secretary

• Ensures that the required admin is carried out

– Appointments Members

• There must be sufficient members to ensure that there are 3 suitable members to undertake interviews

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Responsibilities

• What are the responsibilities of:

– Line Manager

– AAC Panel

– Appointments Secretary

– District Chair

– DC

– LTM

a) For the Appointment Process

b) For Reviewing Appointments

c) For Dealing with Suspensions

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Appointment Process Responsibilities

• Line Manager

– Help complete the relevant form

– Making applicants aware of• i. Purpose and Method of the Association;

• ii. Fundamentals of Scouting;

• iii. Religious Policy;

• iv. Equal Opportunities Policy;

• v. Safety Policy;

• vi. Child Protection Policy;

• vii. Anti-Bullying Policy;

• viii. responsibilities and commitments of the appointment;

• ix. training obligations of the appointment; and

• x. the procedure for the appointment of adults.

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• AAC Panel– Interviewing candidates and approving appointments (including new appointments

and changes in appointment)

– Not a ‘rubber-stamping’ body – exists to support the relevant Commissioner who has overall responsibility for Scouting in their locality.

– When conducting a panel interview (3 members), members will assess that the applicant is aware of and accepts the value and policies of TSA (including making the promise if appropriate) and understand the requirements of their role and is able and willing to carry them out.

– When requested, providing advice to the Commissioner on the action to take in event that an adverse personal enquiry or DBS is received.

– Consider and make decisions on whether to appoint when there are unsatisfactory references or an unsatisfactory personal enquiry alongside DC.

– Taking part in the resolution of complaints from applicants regarding the outcome of the appointment process.

– Considering applications for change of appointment and assessing if the applicant is able and prepared to carry out the new role.

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• Appointments Secretary

– Ensures that the required admin is carried out for the AAC –including entering and updating member data on Compass, sending out for references (and letting Appointments Chair know if they come back unsatisfactory), arranging for the applicant to meet with 3 members of the AAC, informing HQ if adverse references coming back.

– Passing AAC relevant info on applicants.

– Letting LTMs know about new appointments so that Getting Started training can begin.

– Receiving appointment certs.

– Liaising with AAC, line managers and applicants

– Although some can now be done by other members locally.

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• District Chair

– As a member of the District Exec, appoints the AAC members – finds the right people for the role.

– Inductions for relevant Exec members

– Can’t also be the Chair of the AAC.

– When the AAC and DC don’t agree on whether to appoint, the District Chair should make the decision.

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• DC

– Recommends the applicant for the appointment.

– Discussing the appointment with the applicant before an application is made and agreeing the role description.

– Renewing Provisional appointments (if appropriate) in consultation with the AAC.

– Presenting appointment certs.

– Inductions

– Consider and make decisions on whether to appoint when there are unsatisfactory references or an unsatisfactory personal enquiry along with AAC.

– When a decision can’t be made by AAC panel, deciding with the AAC on what action to take.

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• LTM

– Ensuring that the relevant training is available

– Appointing a Training Advisor to the adult

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Reviewing Responsibilities

• Line Manager

– Completing a review with the adult (Appointment Review form) and passing that to the Appointments Secretary

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• AAC Panel

– Providing advice to the Commissioner on the renewal of appointments/outcome of reviews – a process to help achieve a DC or GSL’s desired outcome.

– Supporting the review process, considering (with the relevant commissioner) the outcome of a review.

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– Ensures that the required admin is carried out for the AAC – including sending the AR form to the person carrying out the review, notifying the person concerned that his/her appointment is due to be reviewed, recording the outcome of the review on Compass (updating/cancelling record).

– Liaising with AAC, line managers and members

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• District Chair

– Nothing

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• DC

– Carrying out reviews, deciding on renewal, reassignment or retirement for the individual and recording the outcome on the AR form.

– With the AAC, considering completed AR forms and reaching a decision on the review of the appointment.

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• LTM

– Advise AAC of the status of training

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Suspension Responsibilities

• Line Manager

– At the end of a period of suspension, if appropriate, agree a recommendation for going forwards

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• AAC Panel

– Providing advice to the Commissioner on the outcome of suspension of membership for an adult appointment – in an advisory capacity – they don’t actually exclude adults – AAC are there to provide advice – not an investigation panel!!

– Following the suspension of an adult, recommending continuation of suspension, re-instatement, modification or cancellation of a role.

– Considering together with the Commissioner recommendations to cancel appointments as a result of disagreements between adults.

– At the end of a period of suspension, the DC and the AAC must agree a recommendation for action and seek approval for that action from the CC.

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– Ensures that the required admin is carried out for the AAC.

– Liaising with AAC, line managers and members.

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• District Chair

– None

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• DC

– Suspending relevant members (District and Group level members) as per suspensions process in POR

– At the end of a period of suspension, the DC, the AAC and where appropriate the GSL and Sponsoring Authority, must agree a recommendation for action and seek approval for that action from the CC

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• LTM

– Help with any training required if appropriate

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Provisional Appointments

• Who needs one?

– Leaders, Managers & Supporters

– District/County Scouters

– Training Advisors

• Who doesn’t need one?

– Exec members & officers

– Sectional Assistants

– SAS Members

– Trainers

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Provisional Appointments – what the book says

• When an adult starts a role in Scouting, they receive a Provisional Appointment.

• The Appointments sub-Committee issues the Provisional Appointment once a satisfactory initial response to the Personal Enquiry has been received from Headquarters.

• The Provisional Appointment lasts for a maximum of five months. During this time, the adult will receive the first phase of the support and training they need to be able to perform their chosen role. This is called Getting Started.

• The Appointments sub-Committee should try to meet with the adult as soon as possible after the Provisional Appointment is received. This is so the Appointments sub-Commitee can verify that it is satisfied with the adult as soon as possible.

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Provisional Appointments

• Provisional Appointments

– Allows an adult start getting involved in their new role whilst completing the appointment process

– Expire five months from the date of Can be renewed only once by the DC in consultation with the AAC

– Responsibility for ensuring that the Provisional Appointment stage is completed rests with their line manager

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How good are we in Somerset?

Data from Somerset Traffic Lights 1st Jan 2016

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Resources Available members.scouts.org.uk/appointment

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Resources Available somersetscoutstraining.org.uk

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Any Questions ?

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Refreshments

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Session 3

Safer Recruitment

Nicky Allen & Kaye Elston

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Lunchtime

Please be back

by 13:15

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Session 4

Putting it into Practice

Alan Henderson

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Session 4 - Putting it into Practice

For this session, you will be working in Groups as an

Appointments Advisory Committee.

You will have a number of short scenarios to work through

together with the idea of getting an agreed way forward,

questions or approach as directed by the individual

scenario.

Each Group / AAC will have a facilitator to ensure that you

stick to the brief and achieve some output from your

discussions !!

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The first part – (A) will run for 40 minutes in Groups after

which we will share our thoughts and actions. Ideally, you

should look at between 2 and 4 cases in this time.

After this feedback, we will again split into our Groups for

the second part – (B) which will run for a further 20

minutes. During this time you have just one case to look at

and consider how, as an AAC you feel you should

proceed.

There will be a further feedback session at the end of this

period.

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Please remember, the AAC could well be the first contact

that an applicant has with Scouting outside of the Section

or Group into which they have volunteered.

They may or may not have been involved in the movement

before as a youth or adult member.

They may be (or about to be) entrusting members of their

family or friends into the care and direction of the Scout

Movement.

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Session 4 - Putting it into Practice – Part A

1. Gill, who wishes to hold an ABSL appointment arrives at the

AAC meeting but is very nervous. It is not known if this is her

general condition or due to something said to them by their

GSL or another leader in the Group where she has been

attending meetings for the last couple of weeks.

How would the AAC approach this situation to ensure that the

meeting was beneficial to both Gill and the Committee ?

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2. During the meeting Rashmika tells the AAC that they have a

daughter in the Cub Pack in which they are seeking an

appointment as a Pack Assistant.

What questions would the AAC ask to establish how the

applicant would see the relationship with their daughter at the

section meeting ?

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3. The Committee asks Russell if he has had any previous

experience with Scouting. He tells the AAC that they used to be

a member some 20 years ago and hear from friends that ”very

little has changed” so they should easily be able to slip back

into the movement that they were a member of for many years.

How would the AAC respond to this statement ?

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4. When asked how Mark became involved with the local Cub

Pack and wishes to help as an ACSL he tells the AAC that he

wants to help with the section which their son has just joined

to make sure that he has a good time and is not affected by

other boys in the same way that he is at school.

What questions would the AAC ask and how would they

address this statement ?

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5. Angela, a prospective ASL, when asked about training

indicates that they had heard from other leaders that “they

don’t have to complete it; no one is ever kicked out for not

doing the training”. She then says that she will try and do

some but not sure if she is going to have the time.

How would the AAC respond to this statement ?

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6. Bill advises the AAC when answering a question about a blank

box on their application form that they do not believe in God.

How would the AAC respond to the applicant following hearing

this statement ?

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7. When asked about a commitment to training, Laura replies that

no one has mentioned to them anything about training. She

thought that helping out with the Troop was just about

meetings and camping.

How would the AAC respond to this response ?

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8. Ian says that he completed the application form was for Cubs but

hopes to be able to help out with all sections at the Group as they

are short of helpers and indicated that all have asked him to help

out.

The Group does not have a GSL at the moment.

How would the AAC address this statement from the applicant ?

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9. Vicki is 18 and for the last 3 years has been a very active

Young Leader completing a number of the Young Leader

Training Modules and all of her Missions.

When talking about commitment to training, the she advises

the AAC about what they have completed as a Young Leader

and asks if they still need to do all the training ?

How will the AAC respond to the applicant’s question ?

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10. Florence has just moved into the area and volunteered to help

at the local Group as there is no Guide Company nearby.

When talking about commitment to training, she advises that

she was an active Guide Leader and completed all her training

as a Guider quite recently so, does she still need to do all the

training ?

How will the AAC respond to Florence’s question ?

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11. At the end of the meeting, a member of the AAC asks Lance if

they have any questions. He responds with the following:

“I just want to check that the fact that I am in a same sex

relationship with my partner Chris is OK and I will not have any

problems when I am helping with the Scout Troop, at camps or

other events”.

How would members of the AAC respond to this question ?

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12. Rebecca, retuning to Scouting after completing college away

from home has applied for an appointment with their old

Beaver Colony at a small Group that only has a Beaver Colony

and Cub Pack. The applicants’ age on the documents says

they are 22.

In addition to asking questions, what else should the AAC

consider mentioning to Rebecca that would be appropriate ?

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13. The AAC have identified from the application form that

Daanish, who is very keen to help with the local Scout Troop

as an ASL is a Hindu. When it comes to talking about taking

the promise, Daanish says he has heard the promise being

read out at a recent Scout investiture but he is not sure if he

can make a promise to God.

What should the AAC respond to this statement / question and

how should this dialogue proceed ?

Slide 60

Session 4 - Putting it into Practice – Part B

The next set of scenarios may well require a bit more

thought.

You have just 20 minutes in which to complete a single

case.

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14.The application form for Robbie, a prospective ESL aged 25,

gives a reference which suggests that their ratings for

responsibility and maturity are both Average.

The reference is from the local youth worker and the comments

are rather sketchy but suggest that they have had to talk to

them on a couple of occasions when helping out with the youth

club regarding a cycling trip where the applicant rode off with a

few young female members and went “missing” for over an

hour.

Would the AAC approach this topic with the applicant and if so,

how ?

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15. Liam advises the AAC that he has been helping with a local youth

group and been running some survival weekends in the nearby

woods. He says that he really loves the “outdoor life” and is

proficient in shooting, setting traps and cooking animals.

He continues “one of the members of their youth group is also a

scout and suggested that they would like to do some similar stuff

with the Troop as they never did exciting things. I turned up one

night at the Troop meeting and volunteered to run something for all

the boys and the leader seemed very interested – so here I am !”

What would be the questions that the AAC asked on hearing this ?

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16.Lucy was appointed over 5 years ago as an ACSL and has been asked

to attend the AAC as they have only completed a couple of modules of

their training (Modules 1 and 3) and their First Aid, which has now

expired.

When asked why they had not been able to undertake anything further

to this, she replies that “they have little time with work, home life,

attending school functions and their role with the Scout Group”. They

also say that their Section Leader and GSL have not said anything to

them and they were a bit surprised to be asked along here now.

How would the AAC respond to these statements and what actions

should they recommend to the District ?

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17. The AAC has been asked to meet to hear about a leader who had been

suspended following an adverse DBS check which had identified that they

had been found guilty of keeping animals in unsuitable surroundings and

cruelty to animals.

The local paper had run a story on the incident which had resulted in a fine

and 50 hours of community service for the individual.

The leader has now completed this community service and is seeking

reinstatement. They had previously given nearly 10 years’ service,

completed all their training and been a stalwart at local camps and fund

raising activities.

What considerations do the AAC need to take into account when making

their recommendation to the District Commissioner ?

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18. The AAC ask Vincent about why he would like to get involved with

the Explorer Scouts as an assistant leader. He tells the committee

that he just wants to help young people and make sure that they

make the right choices in life. He reveals that he used to be a drug

addict and in trouble with the police when he was a teenager.

What questions would the AAC consider at this point ?

Slide 66


19. Wayne mentions that they used to be a leader with a warrant in the

neighbouring county but left there last year because their methods

helping with the Scouts were not appreciated. They tell you that the

GSL knows all about it !

How would the AAC approach this response and what would their

next 3 questions be ?

Slide 67


Three Questions

1. How comfortable was that ?

2. Would you change your original actions ?

3. Did you learn anything ?

Slide 68

Any Questions ?

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Last, but by no means least ….

Somerset Appointments Forum - 80.229.154.9180.229.154.91/somersetScoutsTraining/SAF/SAF1/SAF1_2016ppt.pdfSlide 10 Purpose •Purpose: The purpose of the appointment process is to ensure

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