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SOLICITATION, OFFER, ACCEPTANCE, AND AWARD
1. Date Solicited
October 20, 2015
2. Solicitation Number
RFCSP-215-09-039-CNST
3. Type of Solicitation
RFCSP
4. Date of Award
5. Contract Number
6. Issued By:
7. Mail Or Hand Deliver Bids/Offers To: 8. Due date for
bids/offers:
November 20, 2015 University Health System
Attn: Purchasing Department
Solicitation: RFCSP-215-09-039-CNST 9. Time Due for
bids/offers:
2:00 PM CST 355-2 Spencer Lane
San Antonio, TX 78201
SOLICITATION (Cabinets and Counter Top Replacement at TDI - West
Dialysis Clinic)
10. Sealed Bids – an original (signed in blue ink), one (1) copy
and one (1) flash drive for furnishing the services in the
Schedule will be received at the place, date, and time specified
in Items 7, 8 and 9. Bids received at any other location or
after the due date and time specified will be disqualified.
Awards are posted on the University Health System (Health
System) website at www.UniversityHealthSystem.com/bid-archive.
Respondents may NOT contact any Health System
employee or representative regarding this solicitation. All
contact must be made through the Purchasing Department. All
responses are subject to all terms and conditions attached to
this solicitation. Any additions, changes or deletions to
any part of this solicitation, including the terms and
conditions hereto attached, may render your proposal non-
responsive and disqualify you from the solicitation process. 11.
A. For information contact:
Amanda K. Sauceda B. E-mail:
[email protected]
C. Telephone No.
210-358-913 D. Fax No.
210-358-9145
OFFER (All information must be filled in completely by bidder or
your proposal may be disqualified)
12. In compliance with the above, the vendor agrees that if this
proposal is accepted within 120 calendar days from the date
of receipt for offers specified above, the vendor will furnish
any or all services/items at the prices offered, delivered at
the
designated point(s), and within the time specified in the
schedule.
13. Acknowledgement of Amendments: In the event of an
amendment(s) to this solicitation, the amendment document
will be posted under this solicitation at
www.UniversityHealthSystem.com/bids five days before the proposal
close date. Vendor acknowledges receipt of the following
amendments/addenda: ________________________ Acknowledgement of all
amendments is mandatory. Omission may render your proposal
non-responsive. 14. Discount for Prompt Payment: 10 Calendar Days
20 Calendar Days 30 Calendar Days __ Calendar Days ___________%
____________% ___________% ___________% 15. Size of Business: Small
Large
* Provide any Certifications, if available, and
complete the attached Vendor Questionnaire.
16. Type of Ownership: Minority Owned Woman Owned Veteran Owned
Disadvantaged(SDB) HUB Not Applicable
17. Name and Address of vendor Company Name
_________________________________
Contact Name _________________________________
Address _________________________________
City, State & Zip _________________________________
Telephone No. _________________________________
Fax No. _________________________________
E-mail address: __________________________________
18. Name and Title of Person Authorized to Sign Offer (Failure
to sign shall result in rejection of offer)
Print Name _________________________________________
Title _________________________________________
Signature * _________________________________________
Original must be signed in Ink.
Date _________________________________________
* By affixing your signature you certify that you have authority
to bind
your company to the pricing, terms and conditions contained
herein.
ACCEPTANCE AND AWARD (to be completed by University Health
System)
19. Acceptance of the following items:
_______________________________
________________________________
20. Term of the contract:
_____________________
_____________________
21. Amount of Award:
$ __________________ 23. University Health System:
______________ Felix Alvarez
Director, Procurement Services
22. Accounting & Appropriation:
__________________________
http://www.universityhealthsystem.com/bid-archivemailto:[email protected]://www.universityhealthsystem.com/bids
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Company Name:
_____________________________________________________
RFCSP-215-09-039-CNST
Page 2 of 20
BEXAR COUNTY HOSPITAL DISTRICT RFCSP-215-09-039-CNST
DUE: November 20, 2015 @ 2:00PM CST
Cabinets and Counter Top Replacement at TDI - West Dialysis
Clinic
____________________________________________________________________________
I. INVITATION TO RESPOND
II. INSTRUCTIONS
A. Important Bidding Instructions
B. Additional Terms and Conditions
C. Business Associate Information
D. Proposal Format
E. Evaluation and Selection Criteria
F. Decision Criteria Award Matrix
G. Respondent Checklist
H. Respondent Question Form
III. COMPANY RESPONSE
Project Background
A. Specification
B. Pricing
C. Schedule
D. Submittal Documents
Good Faith Effort Plan
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 3 of 20
BEXAR COUNTY HOSPITAL DISTRICT
RFCSP-215-09-039-CNST
DUE: November 20, 2015 @ 2:00PM CST
Cabinets and Counter Top Replacement at TDI - West Dialysis
Clinic
____________________________________________________________________________
I. INVITATION TO RESPOND
The Bexar County Hospital District d/b/a University Health
System, herein after ‘the Health
System,’ is a political subdivision of the State of Texas, and
is a nationally-recognized
academic medical center owned by the people of Bexar County. The
Health System is San
Antonio’s only Magnet healthcare organization. Magnet is a
designation of the American
Nurses’ Credentialing Center and is the “gold standard” of
excellence in patient care.
Accredited by The Joint Commission, the Health System serves as
the primary teaching
locations for The University of Texas Health Science Center at
San Antonio and is in the top
one percent of the country for going “paperless” with electronic
medical records. Since 2008,
the Health System has been included among the American Hospital
Association’s list of the
100 Most Wired Hospitals and Health Systems.
Clinical locations include University Hospital, a 498-occupied
bed acute care hospital and
South Texas’ Lead Level I trauma center; 16 clinics throughout
Bexar County providing
primary, specialty, and preventive health services; and four
outpatient dialysis centers.
University Health System is the joint owner of San Antonio
AirLIFE, one of the nation’s
most recognized emergency air medical transport services.
Subsidiary organizations of the
Health System include Community First Health Plans, a nonprofit
HMO, and Community
Medicine Associates, a nonprofit physician practice. Learn more
online at
www.UniversityHealthSystem.com.
The Health System is requesting sealed proposals for Cabinet and
Counter Top Replacement at
University Health System, TDI - West Dialysis.
Respondents must submit proposals according to the
Specifications and Standard Purchasing
Terms and Conditions contained herein.
Respondents are invited to submit proposals (one marked
ORIGINAL) and one (01) for this
project along with one (1) flash drive.
All information required in this solicitation shall be furnished
or the response may be deemed
non-responsive. The respondent shall print or type his or her
name and manually sign the
Solicitation, Offer, Acceptance, and Award page section 18, and
Proposal Schedule (if
applicable).
http://www.universityhealthsystem.com/
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 4 of 20
Solicitation responses shall be enclosed in a sealed
envelope/package. The name and address of
the vendor, the date and hour of the opening, solicitation
number, and title of the solicitation must
be marked on the outside of the package. Any costs incurred
during the development,
preparation, and submission of solicitation responses shall be
borne solely by the respondent.
Proposals will be received at the following location:
University Health System - Business Center
Purchasing Department
355-2 Spencer Lane, 2nd
Floor
San Antonio, TX 78201
Submissions must be received no later than 2:00 P.M. November 20
2015. Any submission
after 2:00 P.M. will be returned to the respondent unopened.
Vendor’s questions regarding any aspect of this solicitation
shall be submitted exclusively to
Procurement, Contract Specialist, Amanda Sauceda, no later than
5:00pm, November 4, 2015
via the following e-mail address: [email protected]
Questions should be asked in consecutive order, from beginning
to end, following the
organization of the solicitation. Each question should begin by
referencing the solicitation page
number and section number to which it relates. Questions
received after the date and time
identified in the preceding paragraph shall not be addressed,
answered, nor responded to. All
timely vendor questions and Health System answers will be posted
as an amendment to this
solicitation via www.UniversityHealthSystem.com/bids in the
“Amendments” section of the
online solicitation.
NON-MANDATORY PRE-SUBMITTAL CONFERENCE AND SITE INSPECTION:
The non-mandatory pre-submittal conference will be held at the
Texas Diabetes Institute, 701 S.
Zarzamora St., San Antonio, Texas 78207 on Wednesday, October
28, 2015 @ 10:30 A.M.,
TDI Conference room. Please report to the lobby area of the
Dialysis building. Attendance
is not mandatory but is strongly encouraged.
The process of evaluating the proposals and conducting any
subsequent interviews may extend, at
a minimum, one month following the solicitation deadline.
No unlawful discrimination will be made against vendors or
contractors, because of race,
color, religion, sex, age, national origin, physical
disability/handicap, or mental
disability/handicap.
The University Health System reserves the right, in its sole
discretion, to reject any and all
proposals, to waive any informality, or to change the listed
dates.
NOTE TO OFFERORS
UNIVERSITY HEALTH SYSTEM IS A MEMBER
OF THE FOLLOWING BUYING GROUPS:
MEDASSETS (HSCA), AMERINET, FIRST CHOICE, U. S. COMMUNITIES,
PURCHASING SOLUTIONS ALLIANCE, AND THE TEXAS DEPARTMENT
OF INFORMATION RESOURCES (DIR)
mailto:[email protected]://www.universityhealthsystem.com/bids
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 5 of 20
GENERAL CONDITIONS
GPOs: If respondent is awarded a contract for services/items
that fall under a Group Purchasing
Organization (GPO) contract, all sales will be reported back to
that GPO.
If Yes, what GPO?
YES________ NO_________ (initial)
PAYMENT TERMS: _________% - 10 DAYS (Must be filled in)
_________% - 20 DAYS
_________% - 30 DAYS
DELIVERY [If Applicable]:
Vendor’s promised delivery: on or before _________ calendar days
after receipt of order.
Delivery: F.O.B. Destination, (unloaded onto dock), freight
prepaid to:
University Health System
Attention – Receiving
4502 Medical Drive
San Antonio, TX 78229
Special note: The Health System does not pay freight. If, for
whatever reason, vendor must charge
freight, it needs to be incorporated into the unit cost of the
item and will be evaluated as part of the
standard price of the proposal.
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 6 of 20
BEXAR COUNTY HOSPITAL DISTRICT
RFCSP-215-09-039-CNST
DUE: November 20, 2015 @ 2:00PM CST
Cabinets and Counter Top Replacement at TDI - West Dialysis
Clinic
____________________________________________________________________________
II. INSTRUCTIONS
A. Important Bidding Instructions 1. Notice to all
Contractors/Vendors/Suppliers: You must register on our
website,
http://www.UniversityHealthSystem.com/vendors to be eligible to
submit
bids/proposals for this and all future formal/informal
opportunities.
2. Registration is good for a two-year period.
3. Documents required include:
a. Workforce Composition b. Vendor Questionnaire (completed on
website) c. Conflict of Interest Questionnaire d. Form W9 (Request
for Taxpayer Identification Number and Certification)
This information will be used to enter your business into the
Health System
purchasing data base primarily for the purpose of payment and
for notification of
future bidding opportunities.
4. Bid opportunities may currently be found in the San Antonio
Express-News. Construction/architectural engineering projects are
usually advertised in the Sunday
edition.
5. Online bid opportunities are available on the Health System
website: www.UniversityHealthSystem.com/bids
6. All questions regarding any solicitation must be submitted in
writing, by e-mail, mailed, or hand-carried, and addressed to the
Purchasing staff member assigned to
the solicitation.
7. A copy of the vendor’s Insurance Certificate.
http://www.universityhealthsystem.com/vendorshttp://www.universityhealthsystem.com/bids
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 7 of 20
8. A copy of the vendor’s Workers’ Compensation Insurance
Certificate must be on file with the Health System’s Safety Officer
for awards requiring the vendor’s personnel
to perform services on Health System premises. No award will be
made unless this
document is on file.
9. The Bexar County Hospital District d/b/a University Health
System is a political subdivision of the State of Texas and by law
is a tax-exempt entity.
10. Warranty: Include terms, routine hours of operation, and
after-hours rates.
11. For the purpose of evaluation of offers and award,
respondents agree to hold their offers for one hundred twenty (120)
days.
12. Price must remain firm and fixed for the duration of the
contract term.
13. This proposal must be signed by a company official who is
authorized to bind
the respondent. By signing the proposal, the respondent
acknowledges that all
facts contained in it are true to the respondent’s best
knowledge and that the
Health System may rely upon such.
14. A vendor who does not respond to this solicitation by the
due date will be eliminated from the selection process. Responses
are due to Purchasing in
accordance with the specifications of this solicitation.
B. Additional Terms and Conditions
1. The issuance of this solicitation does not imply any
commitment on the part of the Health System nor any of its
individual representatives to accept in
part or in whole any of the submitted proposals.
2. The Health System will independently verify the respondent’s
ability to perform as proposed. Referenced client lists are to be
provided as specified.
3. The Health System is a governmental entity subject to the
Texas Open Records Act. The entire contents of all submission
become part of public
record. All documentation considered a trade secret or
proprietary shall be
marked “Confidential.” If confidential information is requested
from an
outside source, notification will be given to respondent.
4. This solicitation is a formal competitive process. All
questions or other matters related to this solicitation are to be
directed to the Director of
Purchasing or his designee only. Any respondent, including those
currently
contracted with the Health System, who fails to comply with this
limitation,
may be disqualified from the selection process.
5. The Health System reserves the right to reject any or all
responses or to award the contract to another respondent(s) if the
successful respondent(s) does not
execute a contract within thirty (30) days after the acceptance
of the
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 8 of 20
response by the Health System.
6. The Health System reserves the right to request clarification
of information submitted and to request additional information of
one or
more applicants.
7. Any response may be withdrawn up to the date and time
specified for the submission of the responses. Any response not so
withdrawn shall
constitute an irrevocable offer, for a period of one-hundred
twenty (120)
days, to provide to the Health System the services proposed, or
until one or
more of the responses have been accepted and approved by the
Health
System.
8. Any agreement or contract resulting from the acceptance of a
response shall be approved by the Health System. The contract shall
contain, at a
minimum, applicable provisions of this solicitation. The Health
System
reserves the right to reject any agreement that does not conform
to the terms
and conditions and any Health System requirements for agreements
and
contracts.
9. Respondents who submit a response to this solicitation does
so at their own expense. The Health System will not pay or
reimburse any respondent’s
costs related to this solicitation or negotiation of any
contract.
10. The Health System reserves the right, in its sole
discretion, to modify or suspend any and all aspects of the
selection process, including, but not
limited to this solicitation, and all or any portion of the
selection process
subsequent to the solicitation, to obtain further information
from any
respondent, to waive any defects as to form or content of the
solicitation or
any other step in the selection process, to reject any and all
responses
submitted, and to accept or reject any respondent for entry into
any contract.
11. By respondent’s submission of a response to this
solicitation, each respondent waives any claim against the Health
System or Health System
property by reason of any or all of the following: any aspect of
this
solicitation, the selection process or any part thereof, any
informalities or
defects in the selection process, entering into any agreement,
the failure to
enter into an agreement, any statements, representations, acts,
or omissions of
the Health System, the exercise of any discretion set forth in
or concerning
any of the foregoing, and any other matters arising out of all
or any of the
foregoing.
12. Contract Term and Extension Option
a. Contract Term: The contract will be awarded for the term
listed above, commencing from the date of award. If delays in the
proposal process result in an adjustment of the anticipated
contract effective date, the bidder agrees to accept a contract for
the full term of the contract.
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 9 of 20
b. Contract Extension Option: This contract may be extended for
the number of option years listed above. Any extension of this
contract under this provision will be put into effect by mutual
agreement between Health System and the Contractor, with written
notification being provided to the Contractor by Health System. The
original terms and conditions will remain in effect for any
extension period. Unless otherwise noted in this RFP (or any
Addendum thereto), pricing for each optional year is to remain the
same as the final year of the original contract term.
13. Contract Transition
In the event services end by either contract expiration or
termination, it shall
be incumbent upon the Contractor to continue services, if
requested by the
Director of Purchasing, until new services can be completely
operational.
The Contractor acknowledges its responsibility to cooperate
fully with the
replacement Contractor and Health System to ensure a smooth and
timely
transition to the replacement Contractor. Such transitional
period shall not
extend more than one-hundred twenty (120) days beyond the
expiration
date of the contract, or any extension thereof. The Contractor
will be
reimbursed for services during the transitional period at the
rate in effect
when the transitional period clause is invoked by Health
System.
14. Precedence of the Health System’s Standard Terms and
Conditions
The contract resulting from this procurement shall consist of
the
specification included herein, U n i v e r s i t y Health
System’s Standard
Terms and Conditions, any amendment to this RFP, the
Contractor’s
proposal, and Health System’s Contract Term Sheet.
In the event of a conflict between the provisions of this RFP,
including
any amendments to this RFP, and the bidder’s proposal, the RFP
and/or
the amendment shall govern.
15. Advertising The Contractor shall not use the Health System’s
name, logos, images, or any data or results arising from this
contract as a part of any commercial advertising without first
obtaining the prior written consent of the Director of Purchasing
and the Vice President of Corporate Communications.
16. License and Permits
The Contractor shall obtain and maintain in full force and
effect all
required licenses, permits, and authorizations necessary to
perform this
contract. The Contractor shall supply the Health System with
evidence of
such licenses, permits, and authorizations. This evidence shall
be
submitted subsequent to the contract award. All costs associated
with any
such licenses, permits, and authorizations shall have been
included by the
Contractor in its proposal.
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 10 of 20
C. Business Associate Information 1. Safeguards: Business
Associate agrees to use appropriate safeguards to
prevent use or disclosure of the PHI other than as provided for
by this
Agreement or by law. Business Associate agrees to implement
a
comprehensive written privacy and security program that
includes
administrative, physical and technical safeguards that
reasonably and
appropriately protect the confidentiality, integrity and
availability of ePHI that
it creates, receives, maintains or transmits on behalf of
Covered Entity in
compliance with the HITECH Act. Business Associate agrees to
provide
Covered Entity with Business Associate’s a copy of its privacy
and security
program prior to the execution of this Agreement. Business
Associate further
agrees to provide Covered Entity with information concerning
such
safeguards as Covered Entity may from time to time request.
D. Proposal Format
The Health System desires that the response to the solicitation
be as succinct as
possible, while still providing sufficient information for
evaluation of the
respondent’s qualifications, approach, and ability to meet the
Health System’s
needs in a responsive and cost-effective manner. In that regard,
the Health
System requests that the responses generally follow the outline
format below, and
that the vendor address all of the questions posed in this
solicitation.
1. Proposal Cover Sheet: Identify the respondent name, its home
office and branch office, if any, to provide services in this
proposal. Include the name,
address, phone number, fax number, and e-mail for the primary
contact
assigned to this project.
2. Table of Contents: A listing of the required sections of the
response with appropriate page numbers.
3. Respondent Background: Provide general history and experience
performing services for public clients. Include specific
information
concerning the location of headquarters and branch offices that
will be
providing services, the number of years providing services.
4. Responses must include a list of organizations that may be
contacted as references for the respondent’s work. At least three
references must be
provided and at least two must be public entities similar to the
Health
System. Listed organizations may be contacted to determine the
quality of
the work performed, personnel assigned to the project, and final
product
rating. The following must be included for each reference:
a. Name, address, phone number, and email address of the
client
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 11 of 20
b. Description of the type of services performed and the length
of engagement
c. Names of the primary staff assigned to the project
5. Contract Terms and Conditions: In submitting a response, the
respondent will be deemed to have agreed to each clause of the
solicitation and the
Health System’s Standard Purchase Terms and Conditions unless
the
vendor’s response clearly identifies an objection, sets forth
the basis for the
objection, and provides substitute language addressing the
respondent’s
concerns.
NOTE: If a company is taking exception to the UHS Standard
Terms
and Conditions, the company must submit with the response
the
proposed exceptions. Any sections that are not applicable
indicate so by
placing “N/A” beside the appropriate section. Any other
revisions to the
UHS terms and conditions will have to be approved by the
Procurement
Services Department and UHS Legal Counsel. However, if a
company
presents what is considered excessive exceptions or additions to
UHS
Standard Terms and Conditions as deemed unacceptable or not in
the
best interest to UHS, UHS reserves the right to consider the
proposer
non responsive and therefore will be removed from
consideration.
non responsive and therefore will be removed from
consideration.
6. Submission of Electronic Documents: The Health System is
restricting how it accepts or receives information on portable
storage devices. Any
portable storage devices received that are not compliant with
the below
requirements may not be accepted. The Health System will only
receive
documents, pictures, data, and other information on
approved,
encrypted thumb drives. The approved encrypted thumb drives
the
Health System is standardizing to are the Kingston Data Traveler
Vault
Privacy 3.0 and the LOK-it. The approved thumb drive
manufacturer
numbers are;
Size Manufacturer #
4GB TL6731
8GB TL6733
16GB TL6729
32GB TL6730
64BG TL6732
E. Evaluation and Selection Criteria
Each proposal will be evaluated on its responsiveness to the
questions contained
in this solicitation regarding the respondent’s experience and
qualifications, scope
of services, quantitative capabilities, organizational and
financial stability, and
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 12 of 20
compensation requirements. The Health System, at its sole
discretion, may
select more than one vendor(s) which best serve the Health
System’s
interests. Each respondents proposal will be evaluated on the
Decision Criteria
Award Matrix listed below and include but are not limited to
those criteria.
NOTE:
As part of the selection process, respondent(s) may be asked to
make oral presentations.
If an oral presentation is requested, the respondent(s) may be
asked to elaborate on
elements of its response and to demonstrate its understanding of
the Health System
request.
This solicitation or request to make an oral presentation shall
not obligate the Health
System to accept or contract for any services whatsoever. The
Health System reserves
the right to request additional information or material deemed
necessary to assist in the
selection process and to modify or alter any or all of the
requirements herein. In the
event of a modification, all respondent(s) who submit responses
will be given an
opportunity to modify their responses in the specific areas
affected.
The Health System reserves the right to award one contract to a
single or multiple
companies after receipt of proposals, without further
discussion. Therefore, we
emphasize the importance of submitting the most favorable terms
in the initial response.
Material exceptions to the solicitation, including terms and
conditions, delivery,
specifications, or payment terms may constitute grounds for
rejection of the submission.
However,
University Health System requires all vendors to obtain a
credential that will have access
to any of our facilities as a vendor or contractor. University
Health System has partnered
with VCS (Vendor Credentialing Services) credentialing services.
Vendor is solely
responsible for any and all costs incurred by it as part of the
credentialing process.
Please visit www.vcsdatabase.com to complete your registration.
NOTE: This process
only applies to the awarded vendor(s). Awarded vendor(s) and
contractors must have all
staff that will be on any UHS facility to submit to this
process. Only those approved
employees will be allowed to enter any UHS facility as a vendor
or contractor.
F. Decision Criteria and Award Matrix In addition to the
information submitted in the AIA Document AIA Document A305,
Contractor’s Qualification Statement, proposals will be
evaluated utilizing the Decision
Matrix below:
ADMINISTRATIVE EVALUATION
MAX
POINTS
Organizational Stability and Longevity: Contractor has been in
continuous
business as a General Contractor and has had an office in Bexar
County for a
minimum of seven (7) years. References: Provide a letter of
reference for at
least three (3) previous projects. Respondent SHOULD NOT UTILIZE
The
20
http://www.vcsdatabase.com/
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 13 of 20
University Health System as a reference to the RFCSP. Each
letter of reference
should include the following: (a) Owner Point of Contact, (b)
Respondents Point
of Contact, (c) Length of the business relationship with the
owner. Litigation:
List any current, pending, or past litigation between the owner
and contractor or
contractor and architect. Describe the issue and how it was
resolved.
Proposed Project Schedule and Project Schedule Completion Dates:
(a)
Provide information regarding contractors experience in meeting
completion
dates and meeting benchmark deadlines during the course of the
project.
(b) Provide information regarding contractor’s correction of
warranty items and
project close-out.
15
Past Performance of work, Safety Record and Project Team:
Contractor
must be able to perform at least 15% of the work on previous
projects as well as
on this project. The contractor’s management and senior staff
shall have no less
than seven (7) years of experience with projects of similar size
and complexity.
(a) Provide resumes for all project management staff, lead
superintendent, and
field engineer. (b) Provide contractors safety record for the
past five (5) years.
25
Pricing: Scoring will be based upon the overall pricing
structure for the
company’s proposal. It will take into consideration payment
options and any
additional costs associated with implementing the service.
40
Total Points 100
G. Respondent Checklist
This checklist is provided solely for the respondent's
convenience and identifies the documents to be
submitted with each response. Any response received without
required documents may be rejected
as being non-responsive.
Complete online Vendor Registration at
www.UniversityHealthSystem.com/vendors
Signed Solicitation, Offer, Acceptance, and Award page
Signed University Health System Standard Purchase Terms and
Conditions (found in Required
Documents PDF on website)
Vendor Questionnaire (found at
www.UniversityHealthSystem.com/vendors )
1. Complete questionnaire online. 2. Print completed form &
attach to response.
Conflict of Interest Questionnaire (found in Required Documents
PDF on website)
Workforce/Employee Composition Form (found in Required Documents
PDF on website)
Vendor’s Insurance Certificate
Copy of Vendor’s Workers’ Compensation Coverage
Form W-9, Request for Taxpayer Identification Number and
Certification (found in Required
Documents PDF on website)
http://www.universityhealthsystem.com/vendorshttp://www.ga.wa.gov/PCA/SL/ExternalForms/Contracting/GAModelCombinedIFBContract.doc#_BIDDER’S_AUTHORIZED_OFFER_1#_BIDDER’S_AUTHORIZED_OFFER_1http://www.universityhealthsystem.com/vendors
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 14 of 20
*Copy of vendor’s Affirmative Action Plan or Policy
IMPORTANT
It is mandatory that forms be completed properly in order
for your response to be valid. Any responses received that
do
not have the required forms, signatures, and/or do not have
correct number of copies may be declared non-responsive.
*An affirmative action plan should reflect respondent’s
current practice as it pertains to equal employment
opportunities in full compliance with applicable Federal and
State laws and regulations.
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 15 of 20
RFCSP-215-09-039-CNST
Cabinet and Counter Top Replacement at TDI - West Dialysis
Clinic
QUESTIONS DUE: November 4, 2015 @ 5:00 P.M.
RESPONDENT QUESTION FORM ONE QUESTION PER FORM
Company Name:
___________________________________________________________
QUESTION:
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
Submitter Signature: _______________________________ Date:
__________________
Title: ____________________________________________
---------------------------------------------------------------------------------------------------------------------
FOR HEALTH SYSTEM USE ONLY
IFB #: __________________
ANSWER PROVIDED ON AMENDMENT #:________ DATE AMENDMENT ISSUED:
_________
PROJECT MANAGER’S SIGNATURE: ___________________________ DATE:
____________
PROJECT MANAGER’S TITLE: _________________________________
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 16 of 20
BEXAR COUNTY HOSPITAL DISTRICT
RFCSP-215-09-039-CNST
DUE: November 20, 2015 @ 2:00PM CST
Cabinets and Counter Top Replacement at TDI - West Dialysis
Clinic
____________________________________________________________________________
III. COMPANY RESPONSE
Project Background
The University Health System is soliciting sealed proposals for
the cabinet/millwork
replacement in the dialysis treatment area of the West Dialysis
Clinic located at 701 S.
Zarzamora St, San Antonio, Texas, in accordance with the
attached specification
document.
A. Specification Work to be performed in Accordance with the
attached Specification document.
B. Pricing Please submit price in accordance with the attached
Project Book.
C. Schedule Please submit project schedule based on scope
provided above.
D. Submittal Documents For the purposes of evaluation and
acceptance, submit one complete Project Book with
all the correct forms and documents completed.
In a separate package submit all the necessary documents that
supports your ability to
perform the services as requested in the Decision Criteria.
Tab No. Items and Supporting Documents
1 Complete Signed RFP document
2 Respondent Checklist documents
3 Organizational Stability and Longevity
4 Proposed Project Schedule and Project Schedule Completion
Dates
5 Past Performance of work, Safety Record and Project Team
6 Pricing
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 17 of 20
KEY EVENTS SCHEDULE
Critical solicitation schedule milestones are:
Issue RFP: October 20, 2015
Pre-Submittal Conference October 28, 2015 at 10:30 A.M. CST
Due Date for Questions November 4, 2015 at 5:00 P.M. CST
RFP Submittal Deadline November 20, 2015 at 2:00 P.M. CST
Est. date for Evaluations Week of December 1, 2015
NOTE: The dates are subject to change depending on number of
responses received or other
unforeseen circumstances. UHS will make every effect to
communicate changes.
SUBCONTRACTING: Please indicate how much and of which
discipline(s) you intend to
subcontract to another firm. If your firm intends to perform the
services for all listed
disciplines then provide a statement to that effect. If you
intend to subcontract any discipline,
then provide the information for the subcontracting firm as part
of your submittal package.
UHS reserves the right to accept or decline any subcontracted
firms. The respondent is
required to submit a Good Faith Effort Plan form and all SMWBE
certification certificates for
the respondent or their subcontractors as part of the submittal
package. Respondent and/or their
agents may contact the Supplier Diversity Coordinator at
210-358-9114 for assistance or
clarification with issues specifically related to the Small,
Minority, and Woman Business
(SMWBE) Program policy and/or completion of the Good Faith
Effort Plan form at the end of
this solicitation. The Good Faith Effort Plan form is attached
to the end of this document.
-
Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 18 of 20
Good Faith Effort Plan for Prime Vendors Name and Number of
Proposal: ____________________________________________________
SECTION I – CONTACT INFORMATION
Contractor Information:
_________________________________________________________
Name of Business:
_____________________________________________________________
Address:
_____________________________________________________________________
City: _____________________ State: __________________ Zip:
_______________________
Contact Person: __________________________
Telephone:___________________________
Email Address:____________________________ Fax:
_______________________________
Is your firm certified? __Yes __No If Yes, which certifying
agency?: _________________
Type of Certification (check all that are applicable and provide
a copy of the certificate)
_SBE _WBE _MBE _DIBE _VBE
SECTION II – UTILIZED SMWVBE VENDORS
List all subcontractor/suppliers that will be utilized on this
project. Bidders will be required to
provide reports of the actual payments to all subcontractors
which will be used for SMVBE
participation tracking purposes.
Name & Address of
Company
Scope of Work to be
performed or
supplied
Estimated Total
Contract Amount ($)
Certification Type
(SBE,WBE, MBE,
ETC.)
-
Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 19 of 20
SECTION III – GOOD FAITH EFFORT
A. List all the firms you contacted with the subcontracting
opportunities for this project that
will not be utilized for the contract. Written notices to firms
contacted by the bidder for
the specific scopes of work identified for those opportunities
must be provide not less
than 5 business days prior to the bid/proposal due date. Please
submit copies of the
written notices to all firms contacted with this document.
Name & Address of
Company
Scope of Work to be
performed or
supplied
Date Written Notice
was Sent
Certification Type
(SBE,WBE, MBE,
ETC.)
B. Did you contact any trade organizations/minority
organizations to advertise the
subcontracting opportunity? If so, please list which
organizations:
___________________________________________________________________________
___________________________________________________________________________
C. Please list any additional outreach activities or advertising
done for this project:
___________________________________________________________________________
___________________________________________________________________________
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Company Name: ____________________________________________
RFCSP-215-09-039-CNST
Page 20 of 20
SECTION IV: AFFIRMATION
I hereby affirm that the above information is true and complete
to the best of my knowledge. I
further understand and agree that this document shall be
attached and submitted with my
proposal; making this a binding part of the contract.
Name:
_______________________________________________________________________
Title:
________________________________________________________________________
Signature: _________________________________________________
Date: ____________
For assistance or questions, please contact the Manager,
Procurement Services, Karen Krueger at 210-358-9108 or via email at
[email protected].
mailto:[email protected]
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FACILITIES DEVELOPMENT DEPARTMENT
CABINETS AND COUNTER TOP REPLACEMENT at
WEST DIALYSIS
UNIVERSITY HEALTH SYSTEM TEXAS DIABETES INSTITUTE
701 S. ZARZAMORA ST. SAN ANTONIO, TEXAS 78207
RFCSP# 215-09-039-CNST
OCTOBER, 2015 UNIVERSITY HEALTH SYSTEM 4502 MEDICAL DRIVE SAN
ANTONIO, TEXAS 78229-4493 SET # _______
-
TABLE OF CONTENTS 00000 - 1
TABLE OF CONTENTS CABINET AND COUNTER TOP REPLACEMENT at WEST
DIALYSIS
UNIVERSITY HEALTH SYSTEM TEXAS DIABETIES INSTITUTE
RFCSP#215-09-039 CNST I. Title Page II. Table of Contents III.
Bid Forms 00001 Advertisement for Bids 5 pages 00002 Instruction to
Bidders 8 pages 00002B Bidder’s Question Form 1 page 00003 Proposal
Form 3 pages 00003A Proposal Form Attachment 1 page 00003B Proposal
Form Attachment 1 page 00004 Bid Bond 2 pages 00005 Conflict of
Interest Questionnaire 1 page IV. Contract Forms 00011 Form of
Payment Bond 2 pages 00012 Form of Performance Bond 2 pages 00014
Non-Collusive Affidavit 2 pages 00015 Application and Certificate
for Payment (AIA Document G702, G703) 5 pages
00016 Contractor's Affidavit of Payment of Debits & Claims
AIA Document G706, 706a) 3 pages
00017 Wage Rates 6 pages
-
TABLE OF CONTENTS 00000 - 2
00018 Certificate of Completion 1 page V. Conditions of the
Contract 00022 Agreement Between UHS and Contractor 80 pages 00026
Contractor’s Insurance 2 pages VI. General Requirements
01000 General Requirements 9 pages 01002 ILSM Safety Measures 1
page 01002A ILSM Safety Measures Attachment A 1 page
01002B Interim Life Safety Measures Attachment B 1 page 01002C
Interim Life Safety Measures Attachment C 1 page 01002D Interim
Life Safety Measures Attachment D 2 pages 01010 Summary of Work 9
pages 01011 Basic Requirements 13 pages 01015 Contractor’s Use of
the Premises 2 pages
01025 Application for Payment 5 pages 01026 Change Order
Procedure 4 pages
01100 Summary 7 pages 01200 Project Meetings 3 pages 01300
Submittals, Products, Substitutions 10 pages
01310 Construction Schedule 2 pages 01331 Time Extension Weather
1 page 01400 Quality Control 3 pages 01420 References 7 pages 01600
Product Requirements 6 pages
01700 Execution Requirements 4 pages 01710 Cleaning 3 pages
01731 Cutting and Patching 5 pages 01732 Selective Demolition 6
pages 01740 Warranties and Bonds 2 pages 01810 Project Closeout 6
pages 01900 UHS Electrical Guidelines 2 pages 01901 UHS Cabling
Standards 2012 6 pages 01902 VCS Credentialing 1 page VCS Levels 1
page Safe Workplace Access Program 6 pages
-
ADVERTISEMENT FOR BIDS 00001-1
Bexar County, Texas
ADVERTISEMENT FOR CONSTRUCTION BIDS
BID NUMBER: RFCSP #215-09-039-CNST BID TITLE: CABINET AND
COUNTER TOP REPLACEMENT
at University Health System – Texas Diabetes Institute 701 S.
ZARZAMORA ST. SAN ANTONIO, TEXAS 78207
BIDS DUE: FRIDAY, NOVEMBER 20, 2015 @ 2:00 P.M. BID OPEN:
FRIDAY, NOVEMBER 20, 2015 @ 2:05 P.M. ARCHITECT: UHS FACILITIES
DEVELOPMENT
4502 MEDICAL DRIVE, Rio Bldg., room 1209 SAN ANTONIO, TEXAS
78229
PRE-BID CONFERENCE AND SITE INSPECTION: The pre-bid conference
will be held at the Texas Diabetes Institute, 701 S. Zarzamora St.,
San Antonio, Texas 78207 on Wednesday, October 28, 2015 @ 10:30
A.M., TDI Conference room. Please report to the lobby area of the
Dialysis building. DRAWINGS AND SPECIFICATIONS: There are no
drawings for this project only specifications. Specifications are
included as part of the solicitation package and available for
download only. The solicitation package can be downloaded at:
www.UniversityHealthSystems.com/bids or obtain a copy
(specifications not included) from:
The Department of Purchasing 355-2 Spencer Lane, San Antonio,
Texas 78201
http://www.universityhealthsystems.com/bids
-
ADVERTISEMENT FOR BIDS 00001-2
(210) 358-9129 QUESTIONS REGARDING SPECIFICATIONS: The deadline
to submit questions following the scheduled site walk through
regarding the bid documents is 5:00 P.M. on Wednesday, November 4,
2015. No questions will be allowed after this date and time.
Questions, in reference to the bid, are to be submitted in writing
using the UHS standard question form by e-mail to: Amanda Sauceda,
Contract Specialist, [email protected] Amanda Sauceda,
Contract Specialist University Health System Business Center, 355-2
Spencer Lane, San Antonio, Texas 78201. Sub-Contractors and
material suppliers/vendors must submit their questions through a
prime bidder. Questions must be submitted using the University
Health System Bidder’s Question Form which is an attachment to the
bid solicitation package on web-site. There is only one question
allowed per form. Addenda containing the questions and formal
responses will be posted to the website no later than Wednesday,
November 11, 2015 at 5:00 pm. BID BOND: Each proposal must be
accompanied by a Bid bond for 10% of the amount bid, made payable
unconditionally to the University Health System. SCOPE OF WORK: The
following scope shall include, but is not limited to, Base Bid: the
removal of the existing laminated panels on the cabinets in the
treatment area and replaced with new laminated panels. The
installation of new “Korogard” corner guards at all cabinets in the
treatment area. Removal of the existing partial walls at the
existing sinks and the installation of a new partial wall. Tile all
partial walls behind sinks in treatment area. New cove base
installed through-out. The replacement of the dialysis boxes with
new, to include temporally disconnecting all water connections at
the dialysis boxes. Alternate: Remove existing nurses station and
associated cabinets and install new nurses station and cabinets
with solid surface counter tops. In addition remove existing
cabinets and sink located behind nurses station and install new
laminate cabinets, solid surface top, and sink. The work shall be
performed in multiple phases. All work shall be priced to be
performed during afterhours; Monday-Saturday 10pm to 4am and all
day on Sundays.
mailto:[email protected]
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ADVERTISEMENT FOR BIDS 00001-3
Contractor shall work and coordinate with the UHS Biomed
personnel in charge of the dialysis water treatment system to
ensure the existing treated water piping system is properly
installed at all new dialysis boxes and functioning during the
performance of the work.
Scope of work highlights
• All work shall be performed in multiple phases. • All portions
of work during a phase, shall be scheduled to be completed the
same work day to ensure the area can be turned back over to UHS
staff prior to the clinic opening for daily operations. All
dialysis stations shall be available for patient treatment during
operational hours. There will be no dis-placement of patients for
this project.
• Install new solid surface tops with bull nose ends over the
existing laminate tops of the existing cabinets in the treatment
area.
• All new solid surface tops and counter tops shall be Wilsonart
Beige Tempest 1530TM.
• Remove the laminate cabinet panels in the treatment area at
all cabinets and replace with new. New laminate panel color to be
chosen by end-user.
• Remove all existing dialysis boxes and install new dialysis
boxes. Disconnect all associated water lines and re-connect as
required.
• Install new “Korogard” corner guards at all cabinets in the
treatment area. “Korogard” color to be chosen by end-user.
• Clean, patch, repair, and re-paint interior of existing
cabinets in the treatment area.
• Install new 4” cove base through-out treatment area. Color to
be chosen by end-user.
• Remove existing drawers from cabinets located in the center of
the treatment area and install laminate panels.
• Remove existing empty power poles in treatment area. Patch
ceiling as required. • Remove existing partial walls at all sinks
in treatment area. • Install new partial walls, on existing
cabinets, at all existing sinks. New walls to
be tiled. Tile type: Ceramic Wall tile – American Olean – Bright
- 4.25”x4.25”, 0078 Cappuccino color and 0063 Artichoke color, and
American Olean – Vallano – 12”x12”, VL01 Macadamia color. Grout
shall be 1552 Toasted Almond.
• Existing sinks in treatment area to be removed for new tiling
work and then re-installed with new stop valves and supply
lines.
• Contractor shall complete work in multiples phases. During the
performance of the work, the contractor shall install a temporary
plastic barrier surrounding the work area. Contractor shall remove
the plastic barrier at the end of the each work day so area can be
utilized during treatment hours.
• Contractor shall thoroughly clean the work area at the end of
each work day before turning the area over to the UHS staff.
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ADVERTISEMENT FOR BIDS 00001-4
Alternate bid - nurse’s station cabinets and counter tops,
cabinets and counter tops behind the nurse’s station, along the
wall, shall be removed and replaced with new laminate cabinets and
new solid surface counter tops. Existing clean sink to be removed
and replaced with new Elkay #LRAD-1918, single compartment, 18
gauge, one-hold punch, stainless steel sink. Provide T&S
#EC-3100-LF22-SB, deck mounted, AC or DC operated faucet. New
supply lines and stop valves. Concealed hinges at all cabinets.
Solid surface counter top at cabinets, behind nurses station, shall
have an integrated backsplash. All electrical and plumbing work
shall be performed by a certified licensed approved contractor,
also approved by UHS. General Contractor shall follow all UHS
electrical and plumbing standards. General contractor shall also
include the cost of security to be performed by Allied Barton
during the time the work is being performed. The work shall be
conducted in multiple phases. The contractor shall also include for
all work to be performed after hours, Monday-Saturday from 10 pm to
4 am and all day on Sundays from 4 a.m. till 4 a.m. Monday morning.
The General Contractor shall visit the site and familiarize
themselves with the existing conditions and report any
discrepancies between the existing conditions and specifications
using the Bidders Question Form provided. This clinic is a renal
dialysis care unit and accessibility to each of the patient areas
in the treatment area shall be coordinated with the clinical
director and UHS project manager. Work shall be accomplished in a
manner that does not disrupt or alter daily clinic operations. All
work shall comply and be performed in accordance with local, state,
national codes, and/or ordinances that govern this work. The bidder
shall adhere to all University Health System Contractor’s
requirements. Qualified bidders are invited to submit sealed bids:
one hard copy and one electronic media format, flash-drive, for
this project. Bids will be based on a single lump sum prime
contract to include all documents prepared by: UHS Facilities
Department. Bids will be received at the Purchasing Department of
the University Health System located at University Health System
Business Center, 355-2 Spencer Lane, 2nd Floor, San Antonio, Texas
78201. Bids are due on Friday, November 20, 2015 at 2:00 P.M. Bids
opened and read aloud at 2:05 P.M. Any bids received after 2:00
P.M. will be returned unopened. No unlawful discrimination will be
made against bidders, vendors, or contractors, because of race,
color, religion, sex, age, national origin, physical
disability/handicap, or mental disability/handicap.
The University Health System reserves the right to reject any
and all bids and to waive any informalities.
Felix Alvarez Executive Director of Procurement Services
END OF SECTION 00001
-
INSTRUCTIONS TO BIDDERS 00002 - 1
SECTION 00002 INSTRUCTION TO BIDDERS 1. PROJECT
1.1 The General Contractor is responsible for all items detailed
in the specifications and drawings. The General Contractor shall
provide a Base Bid: Install new solid surface tops on the existing
laminate chase cabinets and the removal of the existing laminated
panels on the cabinets and replaced with new in the treatment area.
The installation of new “Korogard” corner guards at all cabinets in
the treatment area. Removal of the existing partial walls at the
existing sinks and the installation of a new partial wall. Tile all
partial walls behind sinks in treatment area. New cove base
installed through-out. The replacement of the dialysis boxes with
new, to include temporally disconnecting all water connections at
the dialysis boxes.
The General Contractor shall also provide as an Alternate Bid
pricing for the nurses
station cabinets and countertops, and the cabinets and
countertops behind nurses station, along wall, to be removed and
replaced with new laminate cabinets and solid surface counter
tops.
The General contractor shall visit the site and familiarize
themselves with the existing conditions and report any
discrepancies between the existing conditions and
plans/specifications using the Bidders Question Form, provided.
This clinic is a renal dialysis care unit and accessibility to each
of the patient areas shall be coordinated with the clinic director
and UHS project manager. The work shall be conducted in multiple
phases. The contractor shall include all work to be accomplished
after hours and weekends. Work shall be accomplished in a manner
that does not disrupt or alter daily clinic operations. All work
shall comply and be performed in accordance with local, state,
national codes, and/or ordinances that govern this work.
1.2 All work shall be under one Prime Contract, to include all
demolition, support services, and general
construction.
1.3 The bidder shall adhere to all University Health System
Contractor’s requirements. 2. DEFINITIONS 2.1 Addenda is written or
graphic instructions issued prior to the opening of bids which
modify or
interpret the bidding documents, including Drawings or
Specifications, by additions, deletions, clarifications or
corrections. The Addenda will become part of the Contract Documents
when the Construction Contract is executed.
Add the following: 1.10 The Project Is: Cabinet and Counter Top
Replacement
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INSTRUCTIONS TO BIDDERS 00002 - 2
UHS Texas Diabetes Institute 701 S. Zarzamora St. San Antonio,
Texas 78207 1.11 The Owner Is: University Health System 4502
Medical Drive San Antonio, Texas 78229-4493 3. EXAMINATION OF
BIDDING DOCUMENTS 3.1. Specifications may be downloaded without
charge with the solicitation package at:
www.UniversityHealthSystems.com/bids 3.2. It is the intent of
these Specifications that all Bidders be familiar with all parts of
the Bidding
Documents, including work of other trades and skills, in order
to effect maximum coordination of all phases of work. Therefore, if
any portion of these Specifications are torn or otherwise removed
from this binding, the portion removed shall still be considered a
part of the whole Specification and the Bidder shall be held
responsible for any items or work pertaining to this trade which is
in any part of the whole Specification.
3.3. A non-mandatory pre-bid conference with prospective bidders
will be held at the time and location
set in the Advertisement for Bids. 3.4. All Bidders shall read
the specifications and visit the site. Should a Bidder find,
discrepancies,
inconsistencies, or omissions in the specifications, the
contractor shall notify the Director of Purchasing five (5)
calendar days prior to bid submittal date. If so, the Owner will
clarify and if necessary, issue addenda. Any addenda issued shall
be acknowledged by the Bidder, and incorporated in the bid and will
be a part of the contract documents. Only a written interpretation
or correction by Addendum shall be binding. No bidders shall rely
upon an interpretation or correction given by any other method. Any
discrepancies, inconsistencies, or omissions in the specifications
found after this time will be the sole responsibility of the
contractor to correct at no cost to the Owner.
3.5. All site visits must be scheduled with a University Health
System Representative, Facilities
Development Department, by calling 210.358-2207. This procedure
is necessary due to the location in the building and activities in
the spaces and adjoining areas.
3.6. All bidders are responsible for estimating quantities of
all materials. Estimates used herein are for
bidders convenience only and to give a project magnitude. 3.7
Sub-Tier Bidders Qualifications 3.7.1 Sub-Tier Bidders for
electrical, plumbing, and drywall shall satisfy the following
criteria
for consideration as a sub-contractor. The Prime Bidder shall
verify that each sub-bidder meets these qualifications prior to
accepting the sub-bid.
.1 The electrical, and plumbing sub-tier bidders shall be
financially sound and able to
http://www.universityhealthsystems.com/bids
-
INSTRUCTIONS TO BIDDERS 00002 - 3
provide the same bonding capacities as required by the
Contractor. .2 The electrical, and plumbing sub-tier bidders must
have completed five (5) or more
similar projects within the past five (5) years which
subcontract value was as large or larger (monetarily) than the
electrical, and plumbing contracts associated with this
project.
.3 The sub-tier bidder’s proposed project manager or
superintendent must have
experience on a minimum of two (2) similar projects of scope and
size similar to this project. 3.8 Each sub-tier bidder shall
include a current copy of AIA Document A305, Contractor’s
Qualification Statement and list experience relevant only to
this project. Eligible bidders must be able to demonstrate
successful completion of projects of similar size and
complexities.
3.9 The following requirements shall be included with the
Contractor’s qualification Statement and will
be considered by the Owner in determining the qualifications of
prime contractors to receive an Award of Contract for this project.
Failure to provide full information regarding all requirements may
result in disqualification.
A. The Contractor’s Qualification Form must be properly
completed and information
addressing requirements in this document must be received by the
Facilities Development Department of The University Health System
with the Bid Proposal.
B. Contractor must have a Certificate of Authority to do
business in Texas
C. Contractor must have been continually in the General
Construction business for at
least seven (7) years. Contractor shall have a local office that
has been in operation for the last five (5) years.
D. Negative responses from Owners and Architect/Engineer firms
which are familiar
with Contractor’s performance, depending on problems encountered
will be subject to scoring and may be grounds for disqualification.
Contractor to provide a minimum of three (3) references with
company names, Persons to contact, and phone numbers that are
within the past five (5) years.
E. Contractor involved litigation with Owner or
Architect/Engineer firms may be
disqualified. Contractor to list any litigation involving the
Contractor for the past seven (7) years.
F. Contractor shall have demonstrated experience in successfully
meeting completion
date schedules and delivery of projects on budget. Contractor
shall provide his safety record for the past five (5) years.
G. Contractor’s own work staff must have provided at least 15%
of the work done on
previous projects and must provide at least 15% on this project.
The management employees of contracting firm shall have no less
than seven (7) years experience with projects of similar size and
complexity. Contractor and sub-contractors shall include resumes
for the Project Manager and the Lead Superintendent for this
project.
-
INSTRUCTIONS TO BIDDERS 00002 - 4
H. Contractors must have successfully completed, within the last
five (5) years, at least three (3) projects involving similar
systems and equipment to that being bid and three (3) projects with
a contract price greater than $500,000.00.
I. The referenced project shall have been constructed under
jurisdiction of the
Occupational Safety and Health Administration (Department of
Labor), American’s with Disabilities Act (Department of Justice),
Texas Accessibility Standard (Texas Department of Licensing and
Regulations), and Local Building Codes, i.e. International Building
Codes, Life Safety Code, Standard Building Code or building
Officials and Code Administration, and the Texas Department of
Health.
J. Contractor’s bid amount will be considered in the evaluation
for award.
K. Contractor must have ability to provide Performance and
Payment Bonds for total
amount of contract.
L. Financial records shall that show the Contractor has
operating cash (cash plus interest bearing deposits) that amount to
$100,000.00 solely for this project. Contractor shall ensure
payments to all sub-contractors are made prior to submitting
Application for Payment, to include Unconditional Release of Liens
from all sub-contractors. UHS will not process, if Release of Liens
are not included as part of the Application for Payment.
4. BIDDING PROCEDURES 4.1. Sealed bids submitted in accordance
with Specifications and the Instructions to Bidders will be
received by the Owner at the time and place set out in the
"Advertisement for Bids". 4.1.1. Bids shall be made on unaltered
Bid Forms furnished by the Owner, and shall be signed with name
typed below signature. Fill in all blank spaces. 4.1.2. Where
Bidder is a corporation, bids must be signed with legal name of the
Corporation followed by
the name of the State of Incorporation, the legal signature of
an officer authorized to bind the Corporation to a contract, and
seal of the Corporation.
4.1.3. All forms and documents in the specifications are
included for clarity and are not to be removed
from the specification book. 4.1.4 Where two or more Bids for
designated portions of the Work have been requested, the Bidder
may
state his refusal to accept award of less than the combination
of Bids he so stipulated. 4.1.5 The Bidder is required to specify
on the Bid Form the number of calendar days required for
construction of the Project. When evaluating the Bids, the Owner
will give due consideration to the time specified on the Bid as it
relates to additional cost such as fees, interest cost, and
potential revenue.
-
INSTRUCTIONS TO BIDDERS 00002 - 5
4.2. Bids will be submitted in an 8 1/2 x 11 (nominal) sealed
opaque envelope with the Owner's name,
project name, project number, date and Contractor's name and
address typed on it. BID PACKET SHALL INCLUDE ONLY:
4.2.1. Bid Form (see bid form in this specification) 4.2.2. Bid
Security (see paragraph 6) 4.2.3. Non-Collusive Affidavit (Section
00014) 4.3. All addenda to the Specifications issued during the
bidding period shall be covered in the Bid. The
number shall be acknowledged in the Bid. 4.4 Prior to the
receipt of bids, Addenda will be posted on the University Health
System website.
Failure of any bidder to receive any addendum or interpretation
shall not relieve such bidder from any obligation under this bid
submitted.
4.5. No bidder shall modify, withdraw, or cancel his bid or any
part thereof for a period of one-hundred
twenty (120) days after the bid is opened by the Owner. 4.6.
Each bidder shall include a copy of AIA Document A305, Contractor's
Qualification Statement,
1986 Edition. List experience relevant only to this project.
Eligible bidders must be able to demonstrate successful completion
of projects of similar size and complexities.
5. METHOD OF AWARD 5.1. Following receipt and evaluation of bids
and qualifications, a contract will be awarded, if the lowest
bonafide and qualified, acceptable Bid submitted does not exceed
the funds allocated by Owner for construction of the Project.
5.2. If the lowest bid exceeds the amount of allocated funds,
then the Owner may reject all bids or may
enter negotiations with a bidder to bring the bid within set
funds. 5.3 Acceptance of Bid (Award) 6. BID SECURITY 6.1. Each
bidder shall include with his bid a BID BOND from a satisfactory
Surety Company, in the
amount of 10% of bid made payable to the Owner, guaranteeing
that if work is awarded to him on his bid, he will execute
satisfactory contract and bonds within the time specified. Form of
bid bond included herein.
7. BIDDER'S REPRESENTATION 7.1. Each Bidder, by making his bid,
represents that he has read and understands the Bidding
Documents, and that he has visited the Site and familiarized
himself with all existing conditions under which the Work is to be
performed.
7.2. No allowance shall be made subsequently in this connection
in behalf of the Contractor for any
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INSTRUCTIONS TO BIDDERS 00002 - 6
negligence on his part. 7.3. Each Bidder agrees to comply with
all applicable laws, their various amendatory and supplementary
acts, and with all codes, ordinances, and other applicable legal
requirements in the execution of this work.
8. SPECIAL CONSIDERATIONS 8.1. The Materials provided for this
project will be exempt from the Limited Sales, Excise and Use
Tax
imposed by Chapter 20, Title 122A, Taxation-General, Revised
Civil Statues of Texas. The selected bidder shall obtain
instructions for the issuance of an exemption certificate from
University Health System Purchasing Department.
8.2. All applicable Federal and State Laws, Municipal
Ordinances, and the Rules and Regulations of all
authorities having jurisdiction over construction of the Project
shall apply to the Contract throughout, and they will be deemed to
be included in the contract the same as though written out in full,
therein.
8.3. The University Health System encourages the participation
of local qualified contractors, small
contractors, and economically disadvantaged contractors. 9.
REJECTION OF BIDS 9.1. The Bidder acknowledges the right of the
Owner to reject any or all bids and to waive any
informality or irregularity in any bid received. In addition,
the Bidder recognizes the right of the Owner to reject a bid if the
Bidder failed to submit the data required by the Bidding Documents,
or if the bid is in any way incomplete or irregular.
10. TIME FOR COMPLETION 10.1. Time is of the essence of the
contract. Immediately after the "Notice to Proceed" has been
issued
by the Owner, the Contractor shall start the work and prosecute
the construction from start to finish. Contractor shall keep a full
crew busy at all times, and allow no lagging or delays between
different phases of the work, which shall be completed within the
number of calendar days stated in the Bid. Refer to Agreement
Between UHS and Contractor for provisions covering liquidated
damages per calendar day.
10.2. A Project Schedule is required and must be approved by
Owner prior to starting construction. 10.3 Phasing is critical to
the successful execution of this contract. The contractor shall
submit a plan
showing phasing and times necessary for each phase. Project
Schedule shall account for the owner’s continual use of the space
for Dialysis treatments.
11. EXECUTION OF CONTRACT AND BONDS 11.1. If written notice of
the acceptance of bid is mailed, telegraphed or delivered to the
successful bidder
within 30 days after the date of opening bids, or at any time
thereafter before their bid is withdrawn, the successful Bidder
shall execute and deliver a contract in accordance with the bid as
accepted,
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INSTRUCTIONS TO BIDDERS 00002 - 7
(discrepancies, inconsistencies, or omissions in the drawings or
specifications) all within ten (10) days after the prescribed forms
are presented to him for signature.
11.2. The successful bidder will furnish a Performance Bond and
a Payment Bond, each in the amount of
100% of the Construction Contract. 12. SUBMISSION OF POST BID
INFORMATION 12.1. The successful Bidder shall within ten (10) days
after bidding, submit the following: 12.1.1. A statement of costs
on AIA Form G703 showing value of each major item of work included
in the
contract price. In addition any allowances indicated by UHS
shall be shown as separate line items. 12.1.2. A list of names of
the subcontractors or other persons or organizations proposed for
all portions of
the work. Prior to the award of the contract, the Owner will
notify the bidder in writing if the Owner has reasonable and
substantial objections to any person or organization on such list,
and refuses in writing to accept such person or organization. The
bidder may, at their option, modify this bid by the amount
reflected by such substitutions. The Owner may, at their
discretion, accept the increased bid price or he may disqualify the
bid. Subcontractors, other persons and organizations proposed by
the bidder and accepted by the Owner must be used on the work. Any
substitutions after award must be submitted to Owner with reason
for substitution and cost modifications.
13. PERFORMANCE BONDS AND PAYMENTS BONDS
13.1 Bond Requirements; 13.1.1 The bidder shall furnish bonds
covering the faithful performance of the Contract and payment of
all
obligations arising thereunder.
13.1.2 The Performance and Payment Bonds shall be issued by a
surety company acceptable to the Owner. 13.2 Time of Delivery of
Bonds; 13.2.1 The Bidder shall deliver the required bonds to the
Owner with signed of execution of the
Owner/Contractor Contract
END OF SECTION 00002
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QUESTION NO. _______
DIRECTOR OF PURCHASING
BIDDER’S QUESTION FORM 00002B (210) 358-9120 PHONE (210)
358.9106 FAX
4502 MEDICAL DRIVE SAN ANTONIO, TEXAS 78229
Project Title: Cabinet and Counter Top Replacement RFCSP
No.:215-09-039 CNST UHS Texas Diabetes Institute
Bidders: Name: _______________________ ________ PROJECT
No._________
QUESTION:
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Bidder’s Signature:_______________________________
Date:_____________ Title:______________________________
---------------------------------------------------------------------------------------------------------------------------------
ANSWER:
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Respondent Name:_________________________________
Date:______________ Title: _________________________________
Director, Purchased Resources Return Date________________ Revised
7/6/09
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PROPOSAL FORM 00003 - 1
SECTION 00003 PROPOSAL FORM
CABINET AND COUNTER TOP REPLACEMENT At
WEST DIALYSIS
UHS TEXAS DIABETES INSTITUTE 701 S. ZARZAMORA ST., SAN ANTONIO,
TEXAS 78207
RFCSP#215-09-039 CNST
FOR:
University Health System
4502 Medical Drive San Antonio, Texas 78229-4493
DATE: PROPOSAL OF: (NAME OF BIDDER) TO: DIRECTOR OF PURCHASING
UNIVERSITY HEALTH SYSTEM 355-2 SPENCER LANE SAN ANTONIO, TEXAS
78229 GENTLEMEN: In compliance with your invitation to bid for
construction of the subject Project, the undersigned have examined
the Project Manual and Specifications, Addendum and related
documents, visited the site of the proposed work, and are familiar
with all of the conditions, materials, services, equipment and
appliances required in conjunction with, or incidental to, the
construction of the proposed Project, prepared by the Facilities
Development Program Department of the University Health System,
4502 Medical Drive, San Antonio, TX 78229.
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PROPOSAL FORM 00003 - 2
BASE BID To furnish all materials, equipment, implements,
supplies, tools and facilities, and to perform all labor and
services necessary or required, in connection with, or normally
incidental to the completion of all work, according to the listed
Bidding Documents, for the sum of: BASE BID: DOLLARS ($ ) ALTERNATE
No. 1 To furnish all materials, equipment, implements, supplies,
tools and facilities, and to perform all labor and services
necessary or required, in connection with, or normally incidental
to the completion of all work, according to the listed Bidding
Documents, for the sum of: BASE BID: DOLLARS ($ ) ADDENDA The
undersigned acknowledged receipt of Addendum Nos.____________to the
Bidding Documents. All of the provisions and requirements of the
Addenda have been taken into consideration in the preparation of
the Foregoing proposals. TIME OF COMPLETION The undersigned agrees
to commence work under this contract upon a written "Notice to
Proceed" from the Owner and to complete the Project fully within
(______________) calendar days. BONDS The undersigned agrees, if
awarded the Contract, to execute and deliver to the Owner, within
ten (10) days, a PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT
BOND, signed by himself as Principal, and by an established
reputable Bonding or Insurance Company (satisfactory to the Owner),
in the penal sum of 100% of the contract until acceptance of the
work by the Owner. BID SECURITY A cashier's check or bid bond in
the sum of five percent (5%) of the amount of his Bid is attached
to this Proposal as a guarantee of the execution of a satisfactory
contract and the furnishing of bonds as specified. EXPIRATION This
bid shall remain in effect for a period of one-hundred twenty (120)
days from the date of submission.
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PROPOSAL FORM 00003 - 3
________________________________________ CONTRACTOR
________________________________________ BY
________________________________________ TITLE (Seal if Bidder
________________________________________ is a Corporation) BUSINESS
ADDRESS ________________________________________ (Area code)
BUSINESS NUMBER
-
BID BOND 00004 - 1
SECTION 00004 BID BOND KNOW ALL THESE MEN BY THESE PRESENTS,
that we___________________________
______________________________________________Principal, and
address or hereinafter called (Here insert full name as legal title
of Contractor) the Principal,
and________________________________________________________________
(Here insert full name and address or legal title of Surety) A
corporation duly organized under the laws of the State of Texas as
Surety, hereinafter called the Surety, are held and firmly bound
unto________________________________________________ (Here insert
full name and address or legal title of Owner) as Obligee,
hereinafter call the Obligee, in the sum of:
______________________________________________________________________DOLLARS
[$ ] for the payment of which sum well and truly to be made, the
said Principal and the said Surety, bind ourselves, our heirs,
executors, administrators, successors, and assigns, jointly and
severally, firmly by these presents. WHEREAS, the Principal has
submitted a bid
or:__________________________________________________________________________
(Here insert full name and address or description of project) Now,
THEREFORE, if the Obligee shall accept the bid of the Principal and
the Principal shall enter into Contract with the Obligee in
accordance with the terms of such bid, and give such bond or bonds
as may be specified in the bidding or Contract and for the prompt
payment of labor and material furnished performance of such
Contract and for payment thereof, or in event of the failure of the
Principal shall pay to the Obligee the difference not to exceed the
penalty hereof between the amount specified in said bid and such
larger amount for which the Obligee may in good faith contract with
another party to perform the work covered by said bid, then this
obligation shall be null and void, otherwise to remain in full
force an effect.
-
BID BOND 00004 - 2
Signed and sealed this day of , 2015.
__________________________________________________ (Principal)
__________________________________________________ (Witness)
__________________________________________________ (Title)
__________________________________________________ (Surety)
__________________________________________________ (Witness)
__________________________________________________ (Title)
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PAYMENT BOND 00011 - 1
SECTION 00011 - PAYMENT BOND STATUTORY PAYMENT BOND PURSUANT TO
ARTICLE 5160 OF THE REVISED CIVIL STATUTES OF TEXAS AS AMENDED BY
ACTS OF THE 56TH LEGISLATURE, 1959 (McGregor Act - Public Works)
(PENALTY OF THIS BOND MUST BE 100% OF CONTRACT AMOUNT) KNOW ALL MEN
BY THESE PRESENTS:
That,_________________________________________________________________________
(Hereinafter called the Principal) as Principal,
and__________________________________________________________________,
a corporation organized and existing under the laws of the State of
Texas, with its principal office in the City of
___________________________________________________________, as
Surety, are (Hereinafter called the Surety) held and firmly bound
unto __________________________________________________________
(hereinafter called the Obligee) in the amount
of_________________________________________________________ DOLLARS
($___________________), for the payment whereof, the said Principal
and Surety bind themselves, and their heirs, administrators,
executors, successors and assigns, jointly and severally, firmly by
these presents. WHEREAS, the Principal has entered into a certain
written contract with the Obligee, dated the _____________________
day of ________________________, 2015, to ______________ which
contract is hereby referred to and made a part hereof as fully and
to the same extent as if copied at length herein. NOW THEREFORE,
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said
Principal shall pay all claimants supplying labor and material to
him or a subcontractor in the prosecution of the work provided for
in said contract, then, this obligation shall be void; otherwise to
remain in full force and effect. PROVIDED, HOWEVER, that this bond
is executed pursuant to the provisions of Article 5160 of the
Revised Civil Statutes of Texas as amended by Acts of the 56th
Legislature, 1959, and all liabilities on this bond to all such
claimants shall be determined in accordance with the provisions of
said Article to the same extent as if it were copied at length
herein.
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PAYMENT BOND 00011 - 2
IN WITNESS WHEREOF, the said Principal and Surety have signed
and sealed this instrument this ________ day of ________________,
2015. _________________________________________ Witness
_________________________________________ Seal (If Individual or
Firm) _________________________________________ Attest
__________________________________________ Principal Seal (If
corporation) __________________________________________ Surety
__________________________________________ Seal
-
PERFORMANCE BOND 00012 - 1
SECTION 00012 - PERFORMANCE BOND STATUTORY PERFORMANCE BOND
PURSUANT TO ARTICLE 5160 OF THE REVISED CIVIL STATUTES OF TEXAS AS
AMENDED BY ACTS OF THE 56TH LEGISLATURE, 1959 (McGregor Act Public
Works) (PENALTY OF THIS BOND MUST BE 100% OF CONTRACT AMOUNT) KNOW
ALL MEN BY THESE PRESENTS:
That,_________________________________________________________________________
(hereinafter called the Principal) as Principal, and
_________________________________________________________________,
a corporation organized and existing under the laws of the State of
Texas, with its principal office in the City of _____________,
(hereinafter called the Surety), as Surety, are held and firmly
bound unto _______________________________(hereinafter called the
Obligee) in the amount of ______________________________Dollars
($___________), for the payment whereof, the said Principal and
Surety bind themselves, a