SOCW 6371: Community & Admin Practice Class 9: Financial Management: Budgeting, Class 9: Financial Management: Budgeting, Budget justification, Fund Raising, Budget justification, Fund Raising, Reporting Reporting UTA School of Social Work 6371: Community & Administrative Practice Dr. Dick Schoech Copyright 2009 (permission required before use) Suggest printing slides for class using: Print | Handouts | 3 slides per page | grayscale options 1
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SOCW 6371: Community & Admin Practice Class 9: Financial Management: Budgeting, Budget justification, Fund Raising, Reporting UTA School of Social Work.
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SOCW 6371: Community & Admin Practice
Class 9: Financial Management: Budgeting, Class 9: Financial Management: Budgeting, Budget justification, Fund Raising, ReportingBudget justification, Fund Raising, Reporting
UTA School of Social Work6371: Community & Administrative Practice
Dr. Dick Schoech
Copyright 2009 (permission required before use)
Suggest printing slides for class using: Print | Handouts | 3 slides per page | grayscale options 1
SOCW 6371: Community & Admin Practice
Review Previous ClassesReview Previous Classes
2. Theories, values, perspectives
3. Problem definition, theories of need
4. Capacities and needs assessment
5. Evidence based interventions and logic models
6. Program descriptions, community linkages
7. Mission, Goals and Objectives
8. Information Management, performance measurement, program evaluation
9. Budgets and budget justification & Financial management
and fund raising 10. Leading, implementing, scheduling, service marketing, public relations§
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Budgets and budget justification
SOCW 6371: Community & Admin Practice 3
SOCW 6371: Community & Admin Practice
Views of an AgencyViews of an Agency
View = colored glasses to filter other views
• Personnel mana = view agency as people
• Information mana = agency as info flow
• Facilities mana = agency as building & things
• Financial mana = agency as money
• Collaboration = agency as part of network
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SOCW 6371: Community & Admin Practice
Budget type: line itemBudget type: line item
Definition Cost by item
Advantages of Line Item• Easy to understand
Disadvantages• Focuses attention on input & throughput vs.
outcomes §
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SOCW 6371: Community & Admin Practice
Line Item ExampleLine Item Example
• Coley & Scheinberg, pg. 78, & 89
• KKM, pg. 182 & p. 240
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SOCW 6371: Community & Admin Practice
Budget type: programBudget type: program
Def = costs out by each program
Advantages– Relates resources to programs– Focus on programs & output– Helps planning and evaluation
Disadvantages– Must cost out everything (staff time, supplies) by
program– Time and complexity §
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SOCW 6371: Community & Admin Practice
Program Budget ExampleProgram Budget Example
• Focuses on cost to achieve objectives of a program/service (if you have outcome objectives, it will focus on outcomes)
Def = cost out outcome objectivesAdvantages• Focuses on cost for outcomes• Compares costs to achieve each objectivesDisadvantages• Requires cost per unit of service• Requires calculating indirect costs• Most people think in terms of programs and
not objectives §
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SOCW 6371: Community & Admin Practice
Performance/functional Performance/functional budget Examplebudget Example
• Focuses on functions such as training and evaluation
• Coley & Scheinberg, p. 79, table 8.2
• KKM, p 201
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SOCW 6371: Community & Admin Practice
Budget JustificationBudget Justification
• Addresses all major items in the budget
• Shows how costs are calculated
• Tries to show costs are reasonable
• Addresses any item that could be controversial
• Justifies matching funds
• Tries to give a cost per unit of service
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SOCW 6371: Community & Admin Practice
Budgeting TechniquesBudgeting Techniques
Cost Benefit analysis– Translates outcomes into economic benefits/cost for service
Cost effectiveness analysis– Focuses on cost-efficiency
Break even analysis– Focuses on when you stop loosing money
Zero-based = levels from 0+– Links planning, budgeting, and evaluation– Challenges basic service assumptions– Time consuming – Focuses attention on costs vs. outcomes– Destructive to staff morale: threatens jobs §
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SOCW 6371: Community & Admin Practice
Financial reportingFinancial reporting
• Statements (periodic summary)– Income, expenditures, balance– Changes in fund balance