SOA TRAINING REFERENCE MATERIALS (AM506) - … Training Reference Materials (AM506) Revised 06/08/2012 Page 3 When requesting a new account number, or changes to an account number

SOA TRAINING REFERENCE MATERIALS

(AM506)

SOA Training Reference Materials (AM506)

Revised 06/08/2012 Page 1

Example 1: CA3 Screen

The CA3 screen provides valuable information regarding budget group properties.



Example 2: Unit and Account Request Form



When requesting a new account number, or changes to an account number – please use the form published under the Financial Affairs website in order to incorporate the most current information. This form has now been updated to a PDF format.



Example 3: GG9 screen

Enter a keyword in Misc field and a listing of applicable object codes will be displayed. You will then need to refine your search further by selecting a specific object code and looking at additional information on it. See GG8 for additional keyword definitions.

Example 4: GG8 screens



Example 4: GG8 screens (cont’d)

By placing an “x” to the right of the specific object code, you can see additional keyword information regarding the expense or revenue code. Note that this one has 109 keyword phrases. (next screen continued below). Keep entering to scroll through all keywords.



Example 5: DEFINE screen with various elements

Note the data elements highlighted above. The GT1 or GTD screens provide similar

information.



Example 6: GT6 screen

The GT6 screen will provide a list of every line connected with the referenced Document ID.



Example 7: GT2 screen

The GT2 screen shows all lines that are a part of a voucher, including any lines that are zero.



Example 8: GT3 screens



Example 8: GT3 screens (cont’d)



Example 9: GE3 screen

Example 10: GE1 screen



Example 11: GT5 screens



Example 12: GB2 screens



Example 12: GB2 screens (cont’d)



The Five SOA Reports:

Transactional Detail Report

Balances by Budget Group and Subaccount Report

Balances by Budget Group Report

Monthly Income and Expenditures Workbook, includes the Monthly Income Report and Monthly Expenditures Report

Reconciliation Workbook, includes the Certification Worksheet and Supplemental Information Report

Sample Transactional Detail Report:



Sample Balances by Budget Group and Subaccount Report:

Sample Balances by Budget Group Report:



Monthly Income and Expenditures Workbook:

Reconciliation Workbook – Certification Worksheet:



Reconciliation Workbook – Supplemental Information Report: For analysis purposes that is an additional report - Supplemental Information Report: This report may be used to review variances and identify trends or discrepancies. It only includes budget groups that had balances for the periods being reviewed, and it shows current year and prior year monthly and year-to-date income and expenditures, with dollar amount and percentage variances between current and prior year activity. This report may be useful for account administrators to give a quick overview of their budget groups.

SOA TRAINING REFERENCE MATERIALS (AM506) - … Training Reference Materials (AM506) Revised 06/08/2012 Page 3 When requesting a new account number, or changes to an account number

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