Smyle EASI report Venue: Event: Client: Date: Engagement and Sustainability Investment Report !!!"#$%&'"()"*+ - ./ %)* 012' 13% 4*'#5)3# 16)*7 708# 9':)97 :&'1#' ()371(7; #*#7183168&87%<#$%&'"()"*+ =$%&' 19' :9)*> 7) 6' ('95?'> 6% @=. 83 .=A BCDBD EBCDBF /)9 =*#718316&' G2'37# H131I'$'37 Full GRI Report produced by Smyle Sustainable Events Summit 2014 GSES 30 Euston Square, London 18th February 2014 Click here to see the event video
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Smyle EASI report · One of Smyle’s actions, taken from the Community’s first live Sustainable Events Summit in January 2013, was the clear requirement to create an engaging post-event
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! Since 2011 Smyle have been incorporating a sustainability management system into their HQ activities, planning of events and elective onsite events. As a result, Smyle are proud to be one of the first event and production agencies globally to gain third party certification in ISO 20121:2012, certified by BSI, a UKAS approved body.
! To further development Smyle’s sustainable event initiatives we came up with the idea of the Sustainable Event’s Summit Community so to galvanise thought leadership and action between brands, agencies, suppliers and venues.
! One of Smyle’s actions, taken from the Community’s first live Sustainable Events Summit in January 2013, was the clear requirement to create an engaging post-event ROI report that simplified and incorporated the presentation of a GRI Report for an event that was aligned to ISO20121. This has resulted in Smyle’s EASI Report, which delivers key sustainability and ROI results and analysis in an informative and visual format.
! This report covers the planning and delivery of the Sustainable Events Summit event which took place on 18th February 2014. The organisational information gathered relates specifically to Smyle and our role in the Summit event. For this report, we have used the Global Reporting Initiative sustainability reporting framework, and it’s Event Organizers Sector Supplement. The information was gathered using the online monitoring and measuring tool, EventSustainability.
! Encouraging clients to ask their suppliers the key questions as part of their procurement strategy, and correspondingly the supply chain to be more pro-active in being able to answer these questions by demonstrating the results of ongoing policy initiatives in action
! Maintaining brand awareness and managing income for a young initiative! Producing new content whilst ensuring it remains relevant
! The Sustainable Events Summit was the second live engagement of the online GSES community, designed to encourage networking, showcasing of case studies, sharing of knowledge and a platform for future initiates. It was designed to be delivered in compliance with ISO 20121 so as to adopt sustainable best practise alongside delivering the key event objectives.
The scope and criteria of the report
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Event description and key objectives
Key challenges
! This year’s summit achieved a record attendance and profile. Our aim for 2015 is to produce an even more creative, engaging and inspirational summit that facilitates the change in approach that is needed across all stakeholders in the industry.
All technical equipment is owned by Smyle and is stored in our warehouse and moved using our own 7.5T truck. There was no equipment onsite that can't be reused.
There was little event waste, and what was produced was recycled and disposed of by the venue, meaning that it couldn't be littered around the local area.Other considerations:
! Animal welfare standards
! Organic
! Fairtrade produce
! Environmental responsibility
Other supplier considerations:
! Do they have a sustainability policy?
! Are they on our preferred supplier list based on sustainability?
! Are they local to the event?
! 6 volunteers engaged on site for this event
! Total project workforce: 45
! A number of content contributors worked remotely which reduced travel impact
! Next year we will look at alternative methods to collect delegate transport data as using the event web app and post event eshot only gathered 17% of the overall attendance. We will look at collecting methods and mileage at registration or on the door.
! All suppliers and attendees were encouraged to adhere to our standard policy which promotes the use of public transport and aims to minimise the impact of all travel through efficient logistics and planning. Our choice of venue supported this.
TRANSPORT
! Mode of transport used by attendees
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! The event did not take place early in the morning or late at night, so there were not likely to be many disruptions to the local community.
! Choosing a central venue which is easily accessible by public transport, can be used in any weather, and is of the closest proximity for the majority of attendees are the key initiatives in minimising risk for this event.
! Lettuce FlowersLettuce Flowers provided fully sustainable edible floral displays which were used with the onsite catering and taken home by attendees and crew post event.
Free range
Fairtrade certified
Locally sourced (within 30 miles)
Only seasonal food used
Regular visits to the primary supply source
Only human and digital signage
Use of event web app to replace handouts or need for iPod devices
The venue is a restored Grade II listed building which has preserved it's heritage as well as being a space for meetings and student learning
! Online registration
The Summit online Community provided educational resources
! Plenary
Leading corporate brands, event industry and sustainability figures shared their experiences and signposted to new materials including case studies and the Bioregional reports, which are a legacy from London 2012
! Sessions
The Positive Impact practical training sessions which gave attendees training on measurement, ISO 20121 and engagement
! GRI/ ROI Reports
This report will also transfer knowledge using the Global Reporting Initiative Event Organizers Sector Supplement (GRI - EOSS) and distributed to all applicable stakeholders