Smarter procurement - OpusCapita webinar March 2017

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A webinar from OpusCapitaMarch 16, 2017

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Agenda

• Introductions• Case

– Financial sector example

• Case– National transportation organization

• Closing remarks

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Rowan Lemley (host)

Introductions

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Dirk FischbachHead of Procurement & Invoice Automation

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OpusCapita by the numbers

Company:

• Founded 1984

• Over 2100 employees

• Revenue €257 million (2015)

Buyer-Supplier Ecosystem:

• 8 000 customers in over 100 countries

• ~100 000 suppliers

• 600 million transactions annually, 200 million processed purely electronically

• 40 million different products bought and sold

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Procurement with OpusCapita

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Catalog Management

Import, approve and enrich supplier catalogs

Guided Buying

Search, find, buy

Supplier Engagement

Qualify, contract and manage suppliers

Spend Analysis

By supplier, category, BU or individual

OpusCapita eProcurementReporting and

AnalyticsProcurementSupplier Engagement

Catalog Management Web Shop

SaaS

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Webinar Poll #1

Pick one:- Supplier engagement (onboarding, supplier information management)- Catalog management (importing, improving and enriching data)- Shopping / requisitioning (web-shop, search, compare, requisition)- Procurement (guiding buying, sourcing)- Spend Analysis (reporting, data analysis, predictive analytics)

Question: Our biggest challenges in indirect procurement relate to (which process area)

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What is Smarter Procurement?

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When smarter procurement means…85% of all spend captured with smart forms.

Financial Sector Case

For a financial services company with revenues of €50 Billion , smart processes are seen as a competitive necessity. 43,000

employees, a global footprint and a stated ambition to create a working culture of ‘top-quality working conditions’.

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Catalog-Based vs. Non catalog-based purchasing

Ø 100 to 300 EUR

Ø 5.000 to 10.000 EUR < 10% >90%

Catalog based Spend, e.g. indirect

goods, …Non-Catalog Spend,

e.g. Services, Configurations, … Catalog-Based Spend Non-Catalog Spend

Average Cart Value Proportion of the total spend volume

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Extend Categories under Management

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Company issued equipment• Workwear• Cell Phones• …

Services• Business Cards• Flowers• Consulting• Rental Cars• Facility Management• Building Access• …

Standardized packages and configurations• IT-Workstations• Kits & Bundles• Parts lists• …

Non-Catalog Items• Spot-Buying• Price and Availability

Checks• …

Special Commodities• Cables and other items

with prices based on e.g. metal surcharges

• Temp Labour• Software License

Management

Traditional Catalogs

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Finance Sector (Case): Service orders in comparision to overall spend volume

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15,885

5,246

Number of Purchase Orders in 2015

Total Orders Service Orders

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253,317,715 € 209,943,35

3 €

Spend Volume 2015 (EUR)Total Spend Volume Spend Volume for Services

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Webinar Poll #2

Pick one:- 0-25%- 25-50%- 50-75%- 75-90%- 90-100%

Question: How much of your spend is ‘on-contract’?

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BMÖ Austrian Supply Excellence Award 2015

The ÖBB (Austrian Federal Railways) were honored with the Supply Excellence Award 2015 for their outstanding procurement solution by the BMÖ (Austrian Association for Materials Management, Purchasing and Logistics). The award winning solution is based on OpusCapita software.

They paid tribute to the reduction of bureaucracy through the procurement solution and its user-friendliness. Supplier management includes approximately 10,000 suppliers, 2,500 contracts, about 650,000 order lines and more than 750 product categories. Orders and approvals - even for complex products and services - will operate solely electronically.

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Webinar Poll #3

Select any that apply:– Supplier information management– Supplier catalog management– Internal improvements to our webshop– Forms for complex purchasing– Services procurement– Category/Spend analysis

Question: What plans do you have to capture more spend during 2017?

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Closing Remarks

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Closing Remarks

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Dirk FischbachHead of Procurement & Invoice Automation

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Thank YouSee you at the next ‘Smarter Procurement means’ – webinar from OpusCapitaTopic: Managing Complexity (April 19th)

Rowan Lemley