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Slide 1 FastFacts Feature Presentation November 15 th , 2007 We are using audio during this session, so please dial in to our conference line… Phone number: 877-322-9648 Participant code: 182500
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Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 1: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1

FastFactsFeature Presentation

November 15th, 2007

We are using audio during this session, so please dial in to our conference line…

Phone number: 877-322-9648 Participant code: 182500

Page 2: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 2

Today’s TopicWe’ll be taking a look at…

How to research expenses in R3

Page 3: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 3

Today’s Presenter

Shannon TownerSenior Financial Analyst, School of Public Health

Page 4: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 4

Session Segments

PresentationShannon will show us how to research non-payroll expenses in R3.During her presentation, your phone will be muted.If you would like to submit a question during the presentation, you can email it to: [email protected]

Q&AAfter her presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Shannon will answer as many of your questions as time allows.

Page 5: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 5

Session Segments – Continued

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

Page 6: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 6

ResearchingNon-Payroll Expenses in R3

Page 7: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 7

Agenda

FS911 TemplatesResearching Expenses in R3

Page 8: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 8

What Won’t Be Covered

PayrollRevenue

Page 9: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 9

FS911 TemplatesSponsored Accounts

School of Public HeathSponsored Financial Detail (FS911)

Non-Sponsored AccountsSchool of Public HeathNon-Sponsored Financial Detail (FS911)

Go to: http://www.controller.jhu.edu/H1/bw_report_formats.html

Note: These reports will work for any accounts, not just Public Health accounts.

Page 10: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 10

Page 11: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 11

Input Your IO and the Month

Type your IO number.

Page 12: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 12

Save the Report to Your Favorites

Bookmark the report (save the template so you can use it in the future from your Favorites

menu).

Page 13: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 13

Name the File

Click the Save icon.

Name the file.

Page 14: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 14

Screenshot FS911- Sponsored

#

Page 15: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 15

Life Cycle of Purchase Order

Order Doc Type Status1st Shopping Cart Commitment

2nd Purchase OrderCommitment

3rd Goods Receipt or ExpenseInvoice Receipt

Page 16: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 16

Screenshot FS911

Shopping Cart

Purchase Order

Goods Receipt

Page 17: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 17

Screenshot FS911

Page 18: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 18

Where to Look Up Document in R3 Where to look in R3 FI Document Number Document Type

FB03 1xxxxxxxx (9 digits) Journal Upload, Pcard, Cost Transfer, Travel Adjustment, Year End Adjustment

15xxxxxxxx (10 digits) Recurring payment (such as a lease)

16xxxxxxxx (10 digits) Accounts Receivable posting

17xxxxxxxx (10 digits) Prepayments/ Vendor Credits

19xxxxxxxx (10 digits) Payments to vendors, travel, refunds, check requests

48xxxxxxxx (10 digits)49xxxxxxxx (10 digits)

PayrollSupply Store

50xxxxxxxx (10 digits) Goods receipt, Goods receipt for PO

87xxxxxxxx (10 digits) Cash Journal (petty cash or deposits)

 

Where to look in R3

89xxxxxxxx (10 digits)

Reference Doc Number

Credit Card Receipt

Document Type

ME23N 20xxxxxxxx (10 digits) Purchase Order

  51xxxxxxxx (10 digits) PO Invoice Receipt

KSB5 or from Svc Center email

14xxxxxxxx (10 digits) Intra or Inter Entity transfers, Service Center charges, KB15

Page 19: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 19

Common Roles

Transaction SAP RoleFB03 SRM Requisitioner

or AP Display or Finance Report Viewer

ME23N SRM Requisitioner or AP Display

KSB5 CO Display

Page 20: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 20

FB03

Page 21: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 21

Sponsored FS911

1900196291

Page 22: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 22

Where to Look Up Document in R3 Where to look in R3 FI Document Number Document Type

FB03 1xxxxxxxx (9 digits) Journal Upload, Pcard, Cost Transfer, Travel Adjustment, Year End Adjustment

15xxxxxxxx (10 digits) Recurring payment (such as a lease)

16xxxxxxxx (10 digits) Accounts Receivable posting

17xxxxxxxx (10 digits) Prepayments/ Vendor Credits

19xxxxxxxx (10 digits) Payments to vendors, travel, refunds, check requests

48xxxxxxxx (10 digits)49xxxxxxxx (10 digits)

PayrollSupply Store

50xxxxxxxx (10 digits) Goods receipt, Goods receipt for PO

87xxxxxxxx (10 digits) Cash Journal (petty cash or deposits)

 

Where to look in R3

89xxxxxxxx (10 digits)

Reference Doc Number

Credit Card Receipt

Document Type

ME23N 20xxxxxxxx (10 digits) Purchase Order

  51xxxxxxxx (10 digits) PO Invoice Receipt

KSB5 or from Svc Center email

14xxxxxxxx (10 digits) Intra or Inter Entity transfers, Service Center charges, KB15

Page 23: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 23

FB03

Page 24: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 24

FB03-Input Screen

Input FI Document Number…

Input Fiscal Year Posted…

And then hit the Green Check at the top.

Page 25: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 25

FB03 Useful Tools

The Hat tells you who initiated the document. (Document Header)

This drop-down can get you a copy of the scanned invoice.

Double-clicking the expense leads to more info.

Page 26: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 26

FB03 Document Overview

Click on the Hat (Header) to find out who initiated the

transaction.

Page 27: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 27

FB03-Document Header

Page 28: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 28

FB03 Document Overview

Click on the drop-down to get a copy of the scanned invoice

(possibly).

Page 29: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 29

FB03 Drop-Down

Select “Attachment list.”

Page 30: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 30

FB03-Attachment List

Double-click on the file listed.

Note: If no PDFs are available, this area will be empty.

Page 31: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 31

FB03-Document Viewer

Use these buttons to scroll through all pages.

Page 32: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 32

Sponsored FS911

5000118948 2000120196

Page 33: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 33

Where to Look Up Document in R3 Where to look in R3 FI Document Number Document Type

FB03 1xxxxxxxx (9 digits) Journal Upload, Pcard, Cost Transfer, Travel Adjustment, Year End Adjustment

15xxxxxxxx (10 digits) Recurring payment (such as a lease)

16xxxxxxxx (10 digits) Accounts Receivable posting

17xxxxxxxx (10 digits) Prepayments/ Vendor Credits

19xxxxxxxx (10 digits) Payments to vendors, travel, refunds, check requests

48xxxxxxxx (10 digits)49xxxxxxxx (10 digits)

PayrollSupply Store

50xxxxxxxx (10 digits) Goods receipt, Goods receipt for PO

87xxxxxxxx (10 digits) Cash Journal (petty cash or deposits)

 

Where to look in R3

89xxxxxxxx (10 digits)

Reference Doc Number

Credit Card Receipt

Document Type

ME23N 20xxxxxxxx (10 digits) Purchase Order

  51xxxxxxxx (10 digits) PO Invoice Receipt

KSB5 or from Svc Center email

14xxxxxxxx (10 digits) Intra or Inter Entity transfers, Service Center charges

Page 34: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 34

FB03

Input FI Document Number…

Input Fiscal Year Posted…

And then hit the Green Check at the top.

Page 35: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 35

FB03 Document Overview

Double-click on expense to get more info.

Hint: You can identify the expense because the GL account will be the

same as the GL on your FS911.

Page 36: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 36

FB03 Line Item Information

Double-click on the Purchasing Doc (PO Number) to go to the PO information (ME23N).

Page 37: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 37

FB03 Link to ME23N

Page 38: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 38

ME23NPurchase Orders

Page 39: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 39

Sponsored FS911

5000118948 2000120196

Page 40: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 40

Where to Look Up Document in R3 Where to look in R3 FI Document Number Document Type

FB03 1xxxxxxxx (9 digits) Journal Upload, Pcard, Cost Transfer, Travel Adjustment, Year End Adjustment

15xxxxxxxx (10 digits) Recurring payment (such as a lease)

16xxxxxxxx (10 digits) Accounts Receivable posting

17xxxxxxxx (10 digits) Prepayments/ Vendor Credits

19xxxxxxxx (10 digits) Payments to vendors, travel, refunds, check requests

48xxxxxxxx (10 digits)49xxxxxxxx (10 digits)

PayrollSupply Store

50xxxxxxxx (10 digits) Goods receipt, Goods receipt for PO

87xxxxxxxx (10 digits) Cash Journal (petty cash or deposits)

 

Where to look in R3

89xxxxxxxx (10 digits)

Reference Doc Number

Credit Card Receipt

Document Type

ME23N 20xxxxxxxx (10 digits) Purchase Order

  51xxxxxxxx (10 digits) PO Invoice Receipt

KSB5 or from Svc Center email

14xxxxxxxx (10 digits) Intra or Inter Entity transfers, Service Center charges

Page 41: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 41

ME23N

Page 42: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 42

ME23NThe PO pulled up will be the last PO you were looking at.

Change PO number to the one you are seeking.

Page 43: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 43

ME23N PO Info

Page 44: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 44

KSB5

Page 45: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 45

Reconciling FS911

1400048991

Page 46: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 46

Where to Look Up Document in R3 Where to look in R3 FI Document Number Document Type

FB03 1xxxxxxxx (9 digits) Journal Upload, Pcard, Cost Transfer, Travel Adjustment, Year End Adjustment

15xxxxxxxx (10 digits) Recurring payment (such as a lease)

16xxxxxxxx (10 digits) Accounts Receivable posting

17xxxxxxxx (10 digits) Prepayments/ Vendor Credits

19xxxxxxxx (10 digits) Payments to vendors, travel, refunds, check requests

48xxxxxxxx (10 digits)49xxxxxxxx (10 digits)

PayrollSupply Store

50xxxxxxxx (10 digits) Goods receipt, Goods receipt for PO

87xxxxxxxx (10 digits) Cash Journal (petty cash or deposits)

 

Where to look in R3

89xxxxxxxx (10 digits)

Reference Doc Number

Credit Card Receipt

Document Type

ME23N 20xxxxxxxx (10 digits) Purchase Order

  51xxxxxxxx (10 digits) PO Invoice Receipt

KSB5 or from Svc Center 14xxxxxxxx (10 digits) Intra or Inter Entity transfers, Service Center charges

Page 47: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 47

KSB5

Page 48: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 48

KSB5-Document Selection

Input Document Number…

And then click the green check with the

timer.

Page 49: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 49

KB5N-Transfer Detail

Page 50: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 50

Q&AWe’re going to open the phone lines now!There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.We’ll be answering questions in the order that we receive them.We’ll also be answering the questions that were emailed to us during the presentation.If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

Page 51: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 51

Thank You!

Thank you for participating!We would love to hear from you.

Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: [email protected]

Page 52: Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 52

Survey

Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connectpro28579135.acrobat.com/fastfactssurvey/

Thanks again!


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