Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1

FastFactsFeature Presentation

January 22, 2009

We are using audio during this session, so please dial in to our conference line…

Phone number: 877-322-9648 Participant code: 182500

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Today’s Topic

We’ll be looking at . . .Inactivating Non Sponsored Cost Objects

What steps you should take prior to inactivationThe workflow associated with an inactivation requestThe most common reasons for request rejections

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Today’s Presenter

Diana BurkeSenior Accountant in the Office of Financial Quality Control (FQC) at JHU’s Controller’s Office

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Session Segments

PresentationDiana will provide an overview of the non sponsored inactivation process.During Diana’s presentation, your phone will be muted.

Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Diana will answer as many of your questions as time allows.

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Contact Us

If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected] can also send us an instant message!

GoogleTalk – [email protected] Instant Messenger – HopkinsFastFactsMSN – [email protected]

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Survey

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

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Inactivating Non Sponsored Cost Objects

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Agenda

Today, we’ll be taking a look at:Steps departmental owners should take to ensure inactivation of a non sponsored cost object Associated workflow and turnaround time The most common reasons for request rejection

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Checklist for Inactivation of Non Sponsored Cost Objects

What should I do to prepare my cost object (CO) for inactivation?

Is the balance zero?If CO is a cost center, is it a responsible cost center (RCC)?Are there open commitments?Has the CO been used in labor distribution in the last six months?Does the CO have an active depreciating asset?For funds, if the fund is being derived for any active cost object, did you provide a replacement fund with your request?

Slide 10Inactivation Quick Reference GuideCost Center NS Internal Order Fund

Is the balance 0? BW Controlling > Actual Trend / BW Funds Management > NS Financial Summary

BW Controlling > Actual Trend / BW Funds Management > NS Financial Summary

BW Funds Management > Statement of Changes in Fund Balance / NS Current Year Activity / NS Financial Summary

Is CC a Responsible Cost Center (RCC)?

Use web file Internal Order to CC Crosswalk or BW FM > NS Financial Summary

Are there open commitments?

BW Funds Management > NS Financial Summary / Various BW reports

BW Funds Management > NS Financial Summary / Various BW reports

Has CO been used in labor distribution in last 6 months?

BW Human Resources > Finance Admin > Labor Distribution by Total Dollars

BW Human Resources > Finance Admin > Labor Distribution by Total Dollars

Does CO have an active depreciating asset?

BW Assets > Asset Master

BW Assets > Asset Master

Is fund derived for any active CO?

Did you provide a replacement fund in your request?

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Is the balance zero? For Cost Centers (CC) and Non Sponsored Internal Orders (NSIO):

Begin with BW > Finance > Controlling > Actual TrendRun report for time period 6/7 thru current FY periodChange decimal places to 2 (through Properties) and add Free Characteristic Cost Element (with text)

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Is the balance zero?For Cost Centers (CC) and Non Sponsored Internal Orders (NSIO):

If there is a balance in Controlling, pull BW Funds Management (FM) report(s):

FM > Finance > Non Sponsored Financial SummaryFM > Finance > Current Year Activity

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