Slide 1 FastFacts Feature Presentation February 10 th , 2009 We are using audio during this session, so please dial in to our conference line… Phone number: 877-468-2134 Participant code: 182500
Mar 27, 2015
Slide 1
FastFactsFeature Presentation
February 10th, 2009
We are using audio during this session, so please dial in to our conference line…
Phone number: 877-468-2134 Participant code: 182500
Slide 2
Today’s Topic
We’ll be taking a look at…Changes to the Hire ISR form
Slide 3
Today’s PresenterDavid LevySr. ERP Business Analyst
Slide 4
Session Segments
PresentationDave will be showing us the changes to the Hire ISR form.During Dave’s presentation, your phone will be muted.
Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Dave will answer as many of your questions as time allows.
Slide 5
Contact Us
If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected] can also send us an instant message!
GoogleTalk – [email protected] Instant Messenger – HopkinsFastFactsMSN – [email protected]
Slide 6
Survey
SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.
Slide 7
New Enhancements to the Hire ISR Form
Slide 8
Agenda
Today, we’ll be taking a look at:The changes that have been made to the Hire ISR form including:
New SSN validationPersAdmin (Check Sort Code) requiredNew race code formattingValidations for visa informationA new field for worksiteNew address field namesImproved dropdown list for work schedule rule
Slide 9
Changes to the Hire ISR form
Changes made to the Hire ISR form to gather required information needed for compliance.Changes made were based on recommendations of other users
Reason for this – to make the form easier to fill out and less likely to contain any errors.
These changes will be on every type of Hire ISR as well as the Employee Reassignment ISR.
Slide 10
SSN and the PersAdmin Field
There are 2 small changes in this section of the Hire ISRs.
New validation to make sure that you have entered the correct number of digits for the SSN.
The PersAdmin (Check Sort Code) field is now required.
Slide 11
New Race Category FormatThe Race Category selection has been changed to checkboxes.
JHHS Employee
JHU Employee
For JHHS Employees the option of “Two or more races” appears and only one race category can be selected.
For JHU Employees “Two or more races” does NOT appear and more than one race category can be selected.
Slide 12
Visa Information Validations
In this section of the Hire ISRs we have also added some high level validations to help ensure that the visa information entered is accurate.
Slide 13
The New Worksite Field
The state of Maryland changed its unemployment insurance law in August 2008 to require worksite reporting.
A worksite is a work location. In order to provide this report to the state of Maryland, a worksite must be entered on the Hire ISR.The worksite field will also be available on the employee reassignment ISR.
Slide 14
The New Worksite Field (cont.)
Maryland worksites include the main campuses and other locations in Maryland. There are also worksites for the District of Columbia and each state where the university is registered.
Currently, these are generic worksites - one for each state, using 123 Main Street.If reporting becomes mandatory in DC or any other states, the worksites will be revised.
For employees working outside the US, select “Non US”.
Slide 15
The New Worksite Field (cont.)Here are some of the Johns Hopkins University main locations:
Homewood campusIncludes all location in proximity to the Homewood campus.
Johns Hopkins at Eastern campusMt. Washington campusMedicine
Includes all School of Medicine locations in proximity to the East Baltimore campus
Public HealthNursingPeabody
Slide 16
The New Worksite Field (cont.)
Here are some of the John Hopkins Health System’s main locations:
Johns Hopkins HospitalJohns Hopkins Bayview campusJohns Hopkins Home CareJohns Hopkins at Eastern campusMt. Washington campusHoward County General Hospital campus
Slide 17
The New Worksite Field
One of the most important changes - the addition of a new required field on the Hire ISRs for worksite. This information is now required by the federal government.
Clicking here will bring up the dropdown list of worksites to choose from. (See next screen)
After hitting enter at the end of the form the text for the Worksite will show.
Slide 18
The New Worksite Field (cont.)When the dropdown appears it is sorted by the 1st column which is the state.
The 2nd column is the actual worksite number. Please note: The numbers for each state start at 01.
The 3rd column is the worksite description that will show the text for the worksite number.
Slide 19
The New Worksite Field (cont.)
If you cannot find a worksite in the dropdown, please contact the appropriate tax office:
Health System Tax office at 443-997-5724 University Tax office at [email protected]
Slide 20
New Address Field Names
The 1st field is now called Campus address and should contain building and room location for internal mail.
The previous address field names had caused some confusion in how the address should be formatted.
The 2nd field is now called Street address and should contain normal street address for regular USPS mail.
Slide 21
Work Schedule Rule (JHU)There are 2 changes that affect the Work Hours section on the Hire ISRs.
JHU Employee
A validation has been added to give a warning message if the Weekly Work Hours entered for a student is greater than or equal 20.
The dropdown associated with Work Schedule Rule has been changed so that only those options that are relevant for the employee’s personnel area are displayed for selection.
Slide 22
Work Schedule Rule (JHHS)
JHHS Employee
The dropdown associated with Work Schedule Rule has been changed so that only those options that are relevant for the employee’s personnel area are displayed for selection.
Slide 23
ConclusionThe addition of the worksite field and the change to the race category format will help us stay in compliance with federal regulations.
The other improvements including the work schedule rule dropdown and validation will help to make sure accurate information is being entered on new employees and those taking a new position.
Overall, we hope that all of the changes to the Hire ISRs will make processing any type of hire or transfer easier, and more precise, than it was before.
Slide 24
Q&A
We’re going to open the phone lines now!There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.We’ll be answering questions in the order that we receive them.We’ll also be answering the questions that were emailed to us during the presentation.If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.
Slide 25
Thank You!
Thank you for participating!We would love to hear from you.
Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: [email protected]
Slide 26
Survey
Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!