Slide 1 FastFacts Feature Presentation December 8, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1

FastFactsFeature Presentation

December 8, 2009

We are using audio during this session, so please dial in to our conference line…

Phone number: 877-468-2134 Participant code: 182500

Slide 2

Today’s Topic

We’ll be taking a look at…The new database tool developed to gather data for Recovery Act reporting requirements.

Slide 3

Today’s Presenter

Paul Gasior, Director of Sponsored Projects Shared Services, in the JHU Controller’s Office

Slide 4

Session Segments

PresentationPaul will provide an overview of ARRA reporting and demo the new database.During Paul’s presentation, your phone will be muted.

Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Paul will answer as many of your questions as time allows.

Slide 5

Contact Us

If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected] can also send us an instant message!

GoogleTalk – [email protected] Instant Messenger – HopkinsFastFactsMSN – [email protected]

Slide 6

Survey

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

Slide 7

ARRA Reporting Database

Slide 8

What is ARRA?

Funding from the American Recovery and Reinvestment Act (ARRA)

Extensive reporting requirementsUnprecedented level of transparencyImplementing guidance was outlined in Section 1512 of the ARRA

http://www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-21.pdf

Data submitted by JHU is available to the public at www.recovery.gov

Slide 9

Reporting Overview

Reports are due quarterly for the periods ending 3/31, 7/31, 9/30, and 12/31. Reports must be submitted no later than the 10th day after the end of each quarter.

Reporting is cumulative.

Sponsored Projects Shared Services (SPSS) is responsible for gathering data from BW and department users, formatting reports and report submission.

A database tool was developed to streamline the data collection process for JHU.

Slide 10

Using the Database

Login to the database at:http://ssc.jhu.edu/sponsoredprojects/arra.html

Authenticate using a JHED ID and password.Users have broad access to the data, no security is required at the cost center level.

Slide 11

Search Options

Wildcard feature for grant, cost center, and award ID searches.ARRA Status:

All – All awards in the databasePre-Review – Initialization statusPending Review – Database entry has been saved but not submittedReviewed – All required fields have an entry and entry has been submitted

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Search Results

Search results include:Grant Master DataInception to Date (ITD) expenses, updated nightly from a BW feedARRA statusPrincipal Investigator & AdministratorUpdated by field3 fields for updates and review by department users

Slide 13

Department Data Requirements

Project Status: Not StartedLess than 50%More than 50%Fully Completed

Award Description – 4000 character maximum.Project Description – 2000 character maximum.Fields will be pre-populated with data from the prior quarter.For initial reporting on new grants, project status will default as not started and descriptions will be blank.

Slide 14

Live Demo

Slide 15

Conclusion

Database entries are due by the end of the calendar quarter: 12/31, 3/31, 6/30, and 9/30.

If no changes to department fields are required, users must still click on “Submit” to update the ARRA status to “Reviewed.”

Have questions?http://ssc.jhu.edu/sponsoredprojects/arra.htmlEmail [email protected]

Slide 16

Q&AWe’re going to open the phone lines now!There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.We’ll be answering questions in the order that we receive them.We’ll also be answering the questions that were emailed to us during the presentation.If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

Slide 17

Thank You!

Thank you for participating!We would love to hear from you.

Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: [email protected]

Slide 18

Survey

Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/

Thanks again!