Slide 1 Executive Order 13148 Greening the Government Through Leadership in Environmental Management.

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Executive Order 13148Executive Order 13148

Greening the Government

Through Leadership in

Environmental Management

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NAA ARS NAA ARS Environmental Management System (EMS)Environmental Management System (EMS)

Annual Awareness TrainingAnnual Awareness Training

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Course ObjectiveTo provide EMS Annual Awareness Training.Introduce you to the EMS tools available

Receiving Documentation for training completion.The NAA Safety office maintains a training record for all

participating locations. If an individual also want to receive documentation for training completion, please send a message to your servicing CEPS and copy Bonnie DiSalvo, ASHM. A certificate will be sent to you for your records.

Questions or CommentsPlease keep in mind that EMS is a continual improvement

process and EMS Annual Awareness Training will change as the system evolves. If you have questions or comments about this training please contact Glen Davis, Kathie Moh or Bonnie DiSalvo. Contact information is available at the end of this session.

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SECTION ONESECTION ONEExecutive Order 13148Executive Order 13148

(ISO 14001 EMS)(ISO 14001 EMS)

Past. Present, FuturePast. Present, Future

GENERAL INFORMATIONGENERAL INFORMATION

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E.O. Issued: April 21, 2000E.O. Issued: April 21, 2000

Reasons:• Demonstrate Federal Government

environmental leadership

• Ensure that Federal agencies adopt lowest life-cycle cost environmental practices

• Ensure Federal facilities are responsible members of their communities

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E.O 13148 Supersedes:E.O 13148 Supersedes:

• E.O. 12843: Procurement Requirements & Policies for Federal Agencies for Ozone-Depleting Substances

• E.O. 12856: Federal Compliance With Right-to-Know Laws and Pollution Prevention Requirements

• E.O. 12969: Federal Acquisition and Community Right-To-Know

• E.O. 12088: Federal Compliance With Pollution Control Standards, section 1–4

• Executive Memorandum on Environmentally Beneficial Landscaping

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Benefits of an EMS

• Improve environmental awareness.• Achieve greater consistency in environmental programs.• Support the mission by prioritizing environmental issues and focusing

resources on those with the greatest significance.Remember….

Being a good environmental steward is everyone’s business. Performing your job in an environmentally safe and sound manner benefits us all by protecting the health of the surrounding ecosystem, preserving resources for future generations, being good neighbors, minimizing mission impact due to non-compliance issues, and saving money by decreasing wasted resources.

As a member of the Surrounding community, you are responsible for performing your job in an environmentally safe and sound manner by knowing how your job impacts the environment, adhering to operating procedures, knowing the potential environmental impacts of departing from these operating procedures, and by knowing the requirements of your job.

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Why an ISO 14001 EMS

• Executive Order 13148 requires Federal facilities to have an EMS in place no later than December 2005.

• ARS policy requires all ARS facilities to have an EMS in place that conforms to the ISO 14001 standard.– ISO 14001 is an internationally recognized best

management practice for environmental management.

• Implementing an EMS will assist ARS Locations in the environmental stewardship efforts by ensuring continual review and corrective action processes for environmental management.

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Environmental Management Programs Environmental Management Programs incorporated into EMS including:incorporated into EMS including:

• Incorporate the provisions into existing goals and records

• Provide training to personnel• Incorporate into position descriptions and

performance standards • Develop an awards program• Each location will develop a plan

• Internal Assessments• Environmental management documents• Monitoring procedures and data• Annual reporting to the EPA

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Emergency Planning and Community Right-to-Emergency Planning and Community Right-to-Know Act (EPCRA)Know Act (EPCRA)

• Report under the EPCRA sections 302, 304, 311/312, and 313

• Reduced reporting thresholds under section 313 (e.g., mercury reporting threshold reduced from 25,000 lbs to 10 lbs)

• EPA may conduct inspections to monitor compliance

• Non-compliance may result in a Federal Facilities Compliance Agreement

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Responsibilities

As a member of the ARS community, you are responsible for performing your job in an environmentally safe and sound manner. You should:

• Understand the commitments of the ARS Environmental Policy• Know how your job impacts the environment• Know and adhere to the procedures of your job• Know the potential environmental impacts of departing from the

procedures of your job• Know the environmental requirements of your job

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SECTION TWOSECTION TWO

EMSEMS

MAJOR CONCEPTSMAJOR CONCEPTS

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An ISO 14001 EMS is a set of procedures based on a Plan-Do-Check-Act cycle and has five Major Components, Policy, Planning, Implementation and Operation, Checking and Corrective Action, and Management Review

Policy

Management Review

Implementation and Operation

Checking and Corrective Action

Planning

ContinualContinualImprovementImprovement

Plan

DoCheck

Act

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ISO 14001 EMS Major Concepts

An EMS has five major componets.

Policy, planning, implementation, check/review and final management review

For this initial training, we are going to review the Environmental Policy, Environmental Aspects and Environmental Impacts, Targets.

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Environmental Policy

The Environmental Policy describes ARS’s approach to environmental management. ARS personnel should understand that the ARS Environmental Policy:

• Applies to all • Commits to environmental compliance• Commits to prevention of pollution• Commits to continual improvement• Is available on the NAA Safety Website

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Environmental Aspects

Environmental aspects are elements of the location’s activities that can potentially interact with the environment. Examples are taken from Chapter 4 of the NAA ARS EMS:

Use of hazardous chemicals

Pesticide application

production of fish

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Environmental Impacts

Environmental impacts are changes to the environment resulting from an environmental aspect. Examples are:

Waste generation

Soil, water quality degradation

Resource depletion downstream

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Environmental Aspects and Environmental Impacts

Environmental aspects and environmental impacts exist in a “Cause and Effect” relationship with each other.

Aspect (Cause) Impact (Effect)

use of hazardous chemicals

Pesticide applications

Fish production

Waste generation

Soil, water quality degradation

Resource depletion

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Significant Environmental Aspects

Current significant environmental aspects are:

• Emissions• Discharges, spills, leaks, or other releases to soil or

water• Energy consumption or conservation• Generation of waste streams• Generation of noise, vibration, odor, dust, heat,

light, radiation, and other nuisance activities

Significant environmental aspects must be managed through operational procedures and considered when setting environmental objectives and targets.

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SECTION THREESECTION THREE

YOUR PARTICPATIONYOUR PARTICPATION

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Objectives and TargetsObjectives and Targets

• Full Compliance with regulations• Reduce a hazardous waste stream• Reduce consumption of energy (electricity)• Green Purchase Training

• There are Agency targets and location targets• Many locations have met targets and

never quantified /credited the success

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Your Participation

All personnel will have roles and responsibilities at the location for EMS. Your level of participation will vary according to the work you perform. At a minimum, you are responsible for knowing:

• The commitments of the ARS Environmental Policy• How your job impacts the environment• The procedures/protocols of your job and adhering to them• The potential environmental impacts of departing from the

procedures of your job• The legal and other environmental requirements of your job

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Minimizing Environmental Impacts

An objective of an EMS is to reduce environmental impacts. Below are ways you can support this objective:

• Reduce, Reuse, Recycle – Reduce your use of resources such as water. Reuse resources such as office supplies Recycle all batteries, paper, electronics, toner cartridges, metal scraps, metal cans, glass and plastic containers, and fluorescent light bulbs.

• Purchasing Requirements – Government purchasing agents, including credit card holders, are required to follow the Affirmative (Green) Procurement Plan.

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Minimizing Environmental Impacts - Continued

• Spill Reporting – Personnel who suspect a spill has occurred should report it through the location emergency procedures. Reporting petroleum product and hazardous material spills in a timely manner can minimize environmental damage.

• Carpool – ARS has a Carpool Program is in place to support a regional goal of decreasing vehicle emissions.

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Benefits of Minimizing Environmental Impacts

Minimizing environmental impacts help:

• Protect human health and the surrounding ecosystem• Promote a good relationship with surrounding community and

emergency services• Save money through resource conservation• Reduces and eliminates lab storage issues

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TOP TEN POLLUTION PREVENTION TOP TEN POLLUTION PREVENTION TECHNIQUESTECHNIQUES

1. good housekeeping and maintenance practices

2. spill prevention and preparedness

3. inventory management

4. prudent purchasing

5. waste exchange programs

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6. alternate cleaning processes

7. reuse/recycle process wastes

8. process modifications

9. changes in equipment/technology

10. environmentally preferable purchasing

TOP TEN POLLUTION TOP TEN POLLUTION PREVENTION TECHNIQUESPREVENTION TECHNIQUES

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Housekeeping and MaintenanceHousekeeping and Maintenance

• reducing spills, overflows, leaks, ruined samples, and accidents prevents pollution-- while also reducing materials costs and stress!

• lab clutter contributes to knocked-over containers while also impairing efficiency and morale

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• use secondary containment where appropriate

• inspect and maintain equipment routinely

• replace seals and gaskets on a regular basis

• use tight-fitting lids and bungs to prevent evaporation

Housekeeping and MaintenanceHousekeeping and Maintenance

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Spill prevention and preparednessSpill prevention and preparedness

Spills generate waste!

By preventing spills, you can prevent hazardous releases and avoid associated disposal costs

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To avoid accidental spills...To avoid accidental spills...

• train employees in proper use of chemicals, apparatus, instruments, and tools

• use pipetting aids, spigots and pumps instead of pouring liquids

• store materials securely

and away from traffic

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Inventory ManagementInventory Management

Proper management ensures that your inventory is an asset, not a pollution prevention liability.

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Inventory Management TipsInventory Management Tips

• set up an inventory tracking system

• label all containers with contents and date to

avoid costly and hazardous “unknowns”

• store material carefully to prevent spills and leaks

• rotate inventory so older material is used first

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Prudent PurchasingPrudent Purchasing

• buy only the amount of chemicals that you will use within a reasonable time period

• buy durable apparatus and equipment that can be repaired and maintained

• coordinate or centralize purchasing to avoid unnecessary purchases

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Buy “right size” Buy “right size” NOT“economy size”NOT“economy size”

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Waste exchange programsWaste exchange programs

• Waste exchange is a “matchmaking” process based on the premise that one party’s waste may be a usable material for another party

• The goal of waste exchange is to minimize waste disposal expenses while maximizing the value of reusable byproducts

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Recycling of process wastesRecycling of process wastes

• Recycling may involve reusing a material in the same process or in a different process

• A common example in

laboratories is recycling

organic solvents by

distillation

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Materials SubstitutionMaterials Substitution

• In some cases, labs are unable to make substitutions due to required protocols

• Opportunities exist beyond chemical substitution such as alternatives to mercury thermometers, videos or demonstrations in some instructional labs, etc.

• Ask your vendors to keep you informed when new, less-hazardous products become available

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Environmentally Preferable PurchasingEnvironmentally Preferable Purchasingaka: Affirmative Procurementaka: Affirmative Procurement

Definition:

Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose

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Affirmative procurement means examining the pollution prevention practices of your vendors and subcontractors

Affirmative ProcurementAffirmative Procurement

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Provide support for habit changeProvide support for habit change

• old habits die hard

• employees need support through both motivational and technical hurdles

• initial training and periodic refreshers are essential to continuing pollution prevention success

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Summary

All personnel should understand the commitments of the ARS Environmental Policy and are responsible for performing work in an environmentally safe and sound manner.

Remember that you are responsible for knowing:

• How your job impacts the environment• The procedures of your job and adhering to them• The potential environmental impacts of departing from the

procedures of your job• The legal and other environmental requirements of your job

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Questions?Questions?

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CONGRATULATIONS and THANK YOU !!!

You have completed EMS Annual Awareness Training. Record of your participation is recorded at Area Safety office.

Your feedback allows us to continually improve the EMS. For more information or to actively participate in EMS implementation, please contact:

Kathie Moh, 607-255-8849

Glen Davis, 304- 725-3451,ext 309

Bonnie Disalvo, 215-233-6592