Slide 1 Foundation: 90 minutes ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 2 2 Presenter A bit about me Participants A bit about you Meeting Management June 2015 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 3 Representation Consultation Online Engagement Resources Events Communication Annual Conference Site Services 3 Meeting Management June 2015 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Page 1 of 13
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
FOUNDATIONBuild Knowledge and Understanding Amongst all School Council and School Community Members
OPERATIONEnsure Intentions are
Valid and Clear
EXPANSIONShare, Invite,
Review
Meeting Management June 2015
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
Slide 5
To provide tips in the areas of: Agenda CreationRules of OrderRole of the Chair Directing Discussion which can assist with effective Meeting Management.
5Meeting Management
June 2015
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
Slide 6
A means for parents and community members to work together with the school to support and enhance student learning.
6Meeting Management
June 2015
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
Page 2 of 13
Slide 7
Advise the principal and the boardrespecting matters relating to the school.
7Meeting Management
June 2015
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
Slide 8
Meeting Management June 2015 8
Clarification…School Council
School Act (Education Act)
support and enhance student learning
advisory only
Parent/Fundraising Association/Society
Societies Act
recreational, cultural, scientific, or charitable interest
legal authority, ability and liability
No school council shall incorporate under the Societies Act or Part 9 of the Companies Act. Alberta Regulation 113/2007 School Councils Regulation
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
Slide 9
Co-constructed
Appropriate topics
Timely and timed
Set the right tone
9Meeting Management
June 2015
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
Page 3 of 13
Slide 10
Meeting InformationName, date, time, locationPlease read/bring
Actual AgendaCall to orderReview/Adoption of agendaApproval of previous minutes/Business
arisingBusiness of this meeting*Adjournment
Meeting Management June 2015 10
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
Slide 11
Reports/PresentationsOld /Ongoing /Unfinished BusinessNew BusinessInformation/Discussion/Decision/ActionName of Presenter & Approximate TimeMotions Written Out
Meeting Management June 2015 11
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
Slide 12
Meeting Management June 2015 12
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
Page 4 of 13
Slide 13
Rules of Order/Meeting
Protocols/Standing Rules
Role of Chair During Meetings
Directing Debate/Discussion
13Meeting Management
June 2015
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
Slide 14
Avoid chaosGive everyone a voiceEnsure fairnessReduce repetitionPrevent dominating behavioursFacilitate group decision-making
Rules of Order are tools to help move the meeting along smoothly, save time, and
shorten your meetings!Meeting Management
June 2015 14
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
Slide 15
A. Assume good intentionsB. Speak to the ChairC. No speaking until recognizedD. Speaking guidelinesE. Debate ideas, not peopleF. Stay on topicG. Decide togetherH. Support, not hinder, the Chair!