Slide: 1 01/16/07 CriMNet – A Case Study in Criminal Justice Integration History, Mistakes, Progress and Lessons Learned.

Slide: 101/16/07

CriMNet – A Case Study in Criminal Justice Integration

History, Mistakes, Progress and Lessons Learned

Slide: 2March 2007

Presentation Outline

Early Integration Efforts in Minnesota Recognizing the Gaps Gaining Policymaker Buy-in Going Off-track Regrouping and Moving Ahead What’s Next?

Slide: 3March 2007

Early Integration Efforts in Minnesota

Issues initially raised surrounding criminal history records and notification of domestic abuse orders for protection Justice agency personnel were unaware of “big

picture” issues Changes in business practices were necessary

Importance of “enterprise” view became apparent Need for technical and data sharing standards Understanding that multiple technologies existed Recognizing enterprise-wide business process

changes

Slide: 4March 2007

Early Integration Efforts in Minnesota

Legislature creates two governing bodies to oversee policy related to criminal and juvenile justice information (1992!!)Policy Group

Initially four executive and judicial branch members Now 10 members

Task Force Larger group, representing criminal justice

interests, the public, policymakers

Slide: 5March 2007

1996 - 2000: Tragic Cases/Crime Rates Minneapolis was coined “Murderopolis” in

1996, where there was a record set for homicides

Wide media attention drawn as a result of tragic murder cases that illustrated information sharing issues (Katie Poirier, Cally Jo Larson)

Interest from private sector HEALS – community and corporate leaders $1 million for larger county integration planning Support from Target Corporation, Minnesota Business

Partnership

Slide: 6March 2007

Public Expectations/Perceptions Even back in the late 1990s, the public

expected key pieces of information to be available to criminal justice agencies through technology.

Today’s crime-themed television shows have only increased public expectations for the use of technology by criminal justice.

FELONYCONVICTION RECORD

Crim Sex Conduct 1 12/98Assault with Weapon 3/96Burglary Occupied 6/94

Jon Lee Beasley12/8/52

WARRANTSDakota County Felony 1/1/99

Hennepin County Misdemeanor 2/5/99Carver County Gross Msdr 5/5/99

WEAPONS

PROHIBITED

MISDEMEANORSDomestic Assault 3/3/97Assault 2/15/94DWI 7/4/93DWI 9/15/92

PROBATION &DETENTION

HennepinScott

DakotaDomestic Restraining Orders: Y

PRE-TRIALRELEASERamsey 11/99Hennepin 6/99

Dakota 5/99

JUVENILEFELONYRECORD

YES

NAME:DOB:

SEXOFFENDER:

YES






WEAPONS

PROHIBITED



HennepinScott



Dakota 5/99


YES

NAME:DOB:

SEXOFFENDER:

YES

“Suspense” Conviction Records Not Visible to

Criminal Justice Agencies

“Suspense” Conviction Records Not Visible to

Criminal Justice Agencies

All Paper and Mailed to BCA – 3 months to

learn identity


learn identity

Slide: 9March 2007

Recognizing/Filling Gaps Key examples showed significant gaps in

the information availableSuspenseNo electronic fingerprint capture

Lack of technology infrastructure to collect and deliver information electronically

These issues became the initial focus for Minnesota efforts

Work began to help policymakers understand issues and needs

Slide: 10March 2007

Kerry Dean StevensonDate of Birth: 04/29/58Aliases Kerry Dean Geller Keith Allen Brummer Bob Stevenson Robert Mark Geller James Heidelberg Richard Lee Olson Bob Geller Robert James Stevenson Eric Allen Johnson

Alias Dates of Birth:• 03/29/55 • 05/11/58• 01/24/61 • 05/05/55 • 04/29/55 • 03/27/48 • 04/24/54

Year Convicted of: County Status: Crt file #

1983 Indecent Conduct Hennepin CCH CAG# 83080022

1984 DWI Hennepin CCH 1535155

1985 Indecent Conduct Anoka Not in CCH K1-85-1172

1986 Indecent Conduct Hennepin CCH CAG# 86109522

1986 Indecent Conduct Ramsey Suspense Pre-TCIS?

1986 DWI Hennepin Suspense CAG#86121271

1987 Indecent conduct Anoka Suspense KX-87-7525

1987 Indecent conduct Anoka Suspense K9-87-7967

1988 Indecent Exposure Hennepin CCH CAG#87151375

1989 Indecent Exposure Hennepin CCH 89056658

1989 Gross Misd DWI Pine Suspense K8-89-534

1991 Agg Viol – DL Susp Hennepin CCH 91040704

1992 Indecent Conduct Anoka Suspense K8-92-8512

1993 Indecent Conduct Ramsey Suspense KX-93-759

1993 Indecent Conduct Ramsey Suspense K6-93-757

1993 Indecent Exposure Hennepin Suspense CAG # 93022196

1993 Escape from custody Hennepin Suspense CAG#93511838

1994 Theft by check Ramsey Not in CCH K7-94-82

1997 Crim Sex Conduct 5th Ramsey Suspense K2-97-2658

1998 Crim Sex Conduct 5th Hennepin Suspense CAG#97208852

2000 Crim Sex Conduct 5th Anoka Found Guilty – Sentencing scheduled

KX-00-6209

Total Offenses: 21

On State Criminal History Data Base: 6

Total Offenses: 21

On State Criminal History Data Base: 6

Slide: 12March 2007

2000-01 - Gaining Policymaker Buy-in Legislature appropriates funding ($40

million in 2000-01) for system improvement to fill existing gapsElectronic fingerprint capture (livescan

devices), arrest/booking photo database, predatory offender database, statewide probation/detention/release database, initial funding for new court records system, and additional local grant funding.

State-level Program Office (CriMNet) created to assist with these efforts

Slide: 13March 2007

2002- CriMNet Program Goes Off Track Exclusive focus on building technology

(building a thing - “backbone) with little stakeholder involvement or input

No strategic plan – no plan of any kind Oversimplification and over-promised

results and time to deliver Limited understanding or interest in

criminal justice business practice issues or needs

Result: Destined for failure yet very high expectations of stakeholders and the public

Slide: 14March 2007

More Challenges! Legislative audit criticizes program, but is

generally supportive of vision/missionSuggests stronger controls on program goals,

outcomes, budget accountabilitySuggests specific communications plan and

stakeholder input/involvement State law enforcement database with

insufficient data policy and security experiences an access breach, resulting in legislative scrutiny and eventual shutdown

Slide: 15March 2007

Regrouping and Moving Ahead 2003-2004

New CriMNet Program leadershipProgram shifts to focus on business

needs and stakeholder involvement – emphasizing collaboration

Comprehensive strategic plan created, vetted with stakeholders, and adopted

Strong project and program management and controls put in place

Slide: 16March 2007

Regrouping and Moving Ahead 2005-2006

CriMNet Program hires permanent long-term staff

Progress made toward developing process, data, and technical standards

Framework document details future vision for integration (collaborative effort of Task Force, Policy Group and Program Office)

Slide: 17March 2007

Integration Activities - Progress Policy Analysis (background checks/expungements) Standards – process, data and technical, and, data

policy (development and vetting) Security Architecture Plan New statewide law enforcement Incident database Identification Roadmap (biometric-linked index) Direct Assistance to Local Agencies Court Information System (MNCIS) Rollout (continued) Statewide Supervision System (upgraded) Integrated Search Service MN Criminal Justice Statute Service

Slide: 18March 2007






WEAPONS

PROHIBITED



HennepinScott



Dakota 5/99


YES

NAME:DOB:

SEXOFFENDER:

YES

Suspense Records Not Visible to Criminal Justice Agencies

Suspense Records Not Visible to Criminal Justice Agencies


learn identity


learn identity

Slide: 19March 2007






WEAPONS

PROHIBITED

MISDEMEANORSDomestic Assault 3/3/97Assault 2/15/99Viol Retrain’g Order 7/4/98DWI 9/15/02


HennepinScott



Dakota 5/04


YES

NAME:DOB:

SEXOFFENDER:

YES

Suspense Records Visible to Criminal Justice Agencies

Suspense Records Visible to Criminal Justice Agencies

All electronically Captured and sent to BCA – identity returned in hours,

soon to be in minutes

All electronically Captured and sent to BCA – identity returned in hours,

soon to be in minutes

Slide: 20March 2007

Lessons Learned Along the Way Most of the challenges were completely

uncharted territoryStrategic planning/mission development with

involvement of all aspects of criminal justice at the state and local level

Creation of a comprehensive communications plan for this effort, intended to solicit feedback from and involvement of criminal justice constituent groups

Providing the proper policy foundation – particularly with data practices (PIA)

Slide: 21March 2007

Lessons Learned Along the Way Creating a statewide vision for filling

information gaps and for integration across the criminal justice enterprise

Creating a process for establishing standards Reaching out to vendors to communicate the

future vision/ongoing projects/needs of users Working within the established governance

structure in a way that is effective and meaningful - transparency

Slide: 22March 2007

Lessons Learned Along the Way Keeping policymakers and constituent

groups engaged through a long-term, ongoing effort especially after set backs

Understanding situations will change – allowing for flexibility as efforts move ahead

Learning to assess when something isn’t within the scope of your program and how to prioritize goals and expectations

Slide: 23March 2007

Creating the Framework for Integration

Began with priorities discussion in the Task Force and with their constituents

Strengthened with work of Program Office in assessing needs defined by users and confirming those through Task Force; and, with comprehensive portfolio planning and project management

Affirmed by Policy Group as the high-level “end state vision” moving forward for Minnesota criminal justice enterprise integration

Slide: 24March 2007

The Enterprise View

POLICY

ENABLINGDELIVERY

STRATEGIES

AC

HIE

VE

TH

E V

ISIO

N

Actual information systemsthat provide data to justice agency practitioners

Facilitates the delivery of databut is not usuallytangible (unlessnot done!)

Foundation for all activities

ACHIEVE THE VISION

Slide: 25March 2007

POLICY

ENABLINGDELIV

ERY

Integrated Search ServicesCIBRSNew AFISS3MNCISNEISnCCHeCharging

Data Policy - Chap 13 Privacy Impact AssessmentBackground Checks ExpungementFingerprinting Reqs Security PolicyM.S.299C.65 Criminal History Definition

Blueprint•Business ImprovementAnd Stds•Technical Stds•Security Arch Stds

Direct Assistance to -local agenciesGrantsVendor Outreach

Fitting Projects into the Framework

Slide: 26March 2007

Keeping Constituents Engaged Task Force provides venue for constituent

groups to provide feedback Program Office reaches out to local

agencies to provide feedback and communicate progress

State must provide context to progress/expenditures to create better understanding of the issues/needs

Slide: 27March 2007

Creating the Context The total annual cost of justice and

public safety in MN (2004)* Cities under 2500 $59,100,000Cities over 2500 $832,600,000Counties $710,300,000State $715,700,000TOTAL $2,317,700,000

This excludes some capital investment, federal funds and other grants

*Source: “Summary Budget Information for Minnesota Cities; 2004 Budget Data Together with2003 Revised Budget Data”, and “2003 and 2004 County Budget Summary”, Office of the State Auditor for cities and counties, rounded to nearest $100,000 .

Slide: 28March 2007

What’s Next? Implementing the Framework – priorities

identified by the Task Force and affirmed by the Policy Group

Consolidating information in a way that’s more helpful to users

Linking more information back to the individual – eventually to a biometric (fingerprint)

Delivering information based on the users role and the event (officer in squad car, judge at arraignment), with appropriate security

Slide: 29March 2007

CriMNet’s Role Focusing on the Enterprise Recommending core investments for

greatest benefit to the state as a whole Helping maintain project momentum and

interest of policymakers and constituents Providing resources to help local agencies

engage in enterprise initiatives and be involved

Slide: 30March 2007

[email protected]

[email protected]

General Program Info at:www.crimnet.state.mn.us

Integration Repository at:www.crimnet.state.mn.us/cjir

Slide: 1 01/16/07 CriMNet – A Case Study in Criminal Justice Integration History, Mistakes, Progress and Lessons Learned.

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