SLDS April Monthly Webinar 1 DOCUMENTING AND QUANTIFYING RETURN ON INVESTMENT Tuesday, April 30, 2013 Sharon Gaston and Melody Parrish , Texas Education Agency Kurt Kiefer, Wisconsin Department of Public Instruction Joyce Popp, Idaho Department of Education
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SLDS April Monthly Webinar 1 D OCUMENTING AND Q UANTIFYING R ETURN ON I NVESTMENT Tuesday, April 30, 2013 Sharon Gaston and Melody Parrish, Texas Education.
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SLDS April Monthly Webinar 1
DOCUMENTING AND QUANTIFYING RETURN ON
INVESTMENTTuesday, April 30, 2013
Sharon Gaston and Melody Parrish , Texas Education Agency
Kurt Kiefer, Wisconsin Department of Public Instruction
Joyce Popp, Idaho Department of Education
SLDS April Monthly Webinar
• Approaches to ROI
o Wisconsin
o Texas
o Idaho
• Questions & Answers
OVERVIEW
2
SLDS April Monthly Webinar
WISCONSIN’S
RETURN ON
INVESTMENT
SLDS April Monthly Webinar
Quantifiable Cost Savings
• Data Collectiono$30M+ per year currently
• Software LicensingoReduced by 25 to 50%, ~$4.5M per year
WISCONSIN
SLDS April Monthly Webinar
Wisconsin is uniquely organized for this sort of solution as a large collection of relatively small districts
WISCONSIN
SLDS April Monthly Webinar
SLDS April Monthly Webinar
Technology scales well• 1,000 vs. 1,000,000 students – same
Eliminates repeated tasks every district performs:• Procurement and negotiating contracts• Network Operations
o Installing and managing servers• Database and Application Management
o Installing and updating that softwareo Fixing bugso Documenting changes
• Updating training information
WISCONSIN
SLDS April Monthly Webinar
Eliminates repeated tasks every district performs:• Data integration with external agencies
o Immunizations via the state registryo Federal lunch program status via
direct certificationo Transcripts to WI colleges and
universities
WISCONSIN
SLDS April Monthly Webinar
Provides not easily quantifiable benefits:• Equity – all get the same features• Improved data quality from common
source• Electronic records for mobile students,
eliminates cumulative folder• "Big data" for EWS, RtI, other research• Eliminates training• Facilitates implementation of specific
data events, i.e., statewide surveys
WISCONSIN
SLDS April Monthly Webinar 11
TEXAS STUDENT DATA SYSTEM ROI A BALANCED APPROACH TO BENEFITS REALIZATION
SLDS April Monthly Webinar 12
QUANTITATIVE VS QUALITATIVE ROI
Post-Implementation Review of Business Outcomes
Actual results of 4 quantitative and qualitative factors that were anticipated in the business case:• Statutory fulfillment• Strategic alignment• Agency impact
analysis• Financial analysis
• Business justification• Project planning• Solicitation and
Traveling Through Time: The Forum Guide to Longitudinal Data Systems Book II: Planning and Developing an LDS: http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2011804