Skills For EFFECTIVE PRESENTATION

Skills For

EFFECTIVE PRESENTATION

“Not all Great speakers are born…..

….some are trained too.”

Presenting is a Skill…Presenting is a Skill…

Developed through

training, practice, and experience.

EXERCISE

Myself

• 5 minutes preparation

Each Participant Gets 5 mins to prepare a speech on

“Myself”

• 5 minutes preparation

• 2 minutes Delivery

• Final FeedbackEvaluation: Content 25% & Presentation Skills 75%

This can be used as a quick Pre-Training Evaluation for

gauging participants level

THE 4 P’s of PRESENTATION

– PLAN

– PREPARE

WHY

WHO

WHAT– PREPARE

– PRACTICE

– PRESENT

WHAT

HOW

WHEN

WHERE

PLAN -The Core Message

Why????

– Reason For Presentation

– Impact on Audience

– What Action– What Action

REMEMBERYOUR 3E’sEDUCATE ENTERTAIN EXPLAIN

Who???? - Assess Your Audience– “Success depends on your ability to reach your

audience.” So Pitch to your audience:

– Size

– Demographics

PLAN -The Core Message

– Knowledge Level

– Bias

– Motivation

REMEMBER:

Talk to Your Audience, rather than at them

PREPARE - Research

What

– Excerpts

– Web

– Newspaper

– Testimonials– Testimonials

– And any sources that could add to your presentation

REMEMBER TO GRADE INFORMATION:

MUST KNOW SHOULD KNOW NICE TO KNOW

INTRODUCTION

BODY

PREPARE - Structure

Tell them what you are going to tell them

BODY

SUMMARY

Tell them

Tell them what you told them

• I - Interesting

• N - Need

• T - Title

INTRODUCTIONTell them what you are going to tell them

• T - Title

• R - Range

• O - Objectives

MAIN BODYTell Them

• Structure the Theme

• 5 Need to know statements

• 5 Key words• 5 Key words

• 5 Mini speeches / Excerpts

• Check Focus

SUMMARYTell them what you told them

• Tell them what you told them

• Draw conclusions – capitalize

• Point way forward• Point way forward

• Closing statement -impressive

• Give time for questions

PRACTICE – Give a Mock

• How????????? – practice, practice, practice……

– Strong Opening

– Clear Point

– Reduces nerves

– Improves performance– Clear Point

– Logical Flow

– “So What” test?

– Strong Ending

– Improves performance

– Helps judge timing

– Get familiar with aids

– Avoid over rehearsing

– Vary Voice : Voice Modulation to express emotion and emphasize point

– Body Language: eye contact and articulation

PRACTICE – Delivery

– Other aids: Slides, OHP, Handouts

– Timing: Not too long, Not too short – Edit

– Pace : Fast enough not to bore, slow enough to be grasped

An objection is anything the prospect says or

does that is an obstacle to smooth closing.

i.e. interruptions, questions, point oppositions,

doubts, clarifications.

PRACTICE – Objection Handling

They happen when………….– All or part of the presentation was misunderstood

– Prospect is not convinced

– Hidden reason (stall)

• Learn to Accept Objections as a Challenge Which, When Handled Correctly, Will benefit you and Your Prospect.

• If You Fear Objections You Will Fumble Your Response Often Causing You to Fail.

OBJECTION HANDLING FACTS

Causing You to Fail.

• Prospects that are usually convinced, are the once that have 58% more objections, so if you can handle them and are prepared for them then you are on your way to being a winner

Tips for Objection Handling

• Listen Carefully before you say anything.

• Confirm your Understanding of Objection

• Acknowledge their point of View.

• Base your technique of answering on:– The prospect's behavioral style

– Phase of the presentation

– The prospect's mood

– The number of times that this objection came up

– The type of objection

• Answer the Objection

• Attempt to close

Answer Based on Concrete

Evidence

• Case history or Testimonials,

• Demonstration,

• Guarantee/Warrantee,• Guarantee/Warrantee,

• Pre- Worked Cost derivatives, etc…

,,,,,,,,,,,And these can only be done if

the objections are foreseen and prepared for

in advance while practicing

And Finally Go up there and

GIVE IT YOUR BEST!!

PRESENT- On The ‘D’ Day

Introduce Yourself – Why Should They Listen

Get Attention, Build More Rapport, Introduce Topic– Humor

– Short Story

– Starling Statistic

– Make Audience Think

– Invite Participation

Get Audience Response

…Completing the Opening

• Clearly Defining Topic

• If Informative…– Clear parameters for content within time

• Overview • Overview

REMEMBER TO:

Gauge your audiences’ to match your delivery style with their temperament and be more receptive.

3 Steps to being a great Speaker

1. Vocal Techniques– Loudness

– Pitch

– Rate

– Pause

2. Body Language – Eye Contact, Gestures, Posture

3. Use of Space– Can Everyone See You?

– Movement

5 Presentation Tips

1. Smile

2. Breathe

3. Drink Water

4. Notes

5. Finish On Or Under Time

Keep Your Eyes on………

• Verbal fillers– “Um”, “uh”, “like”

– Any unrelated word or phrase

• Movements that show nervousness• Movements that show nervousness– Swaying, rocking, and pacing

– Hands in pockets

– Lip smacking

– Fidgeting

• Failure to being audience-centered

Always Remember that…..

Visual Aids are merely to………

– Enhance Understanding

– Add Variety

– Support Claims– Support Claims

– Create Lasting Impact

When they are used poorly they only serve to be…

A Distraction…Deliver Ineffective Presentation…… Reduce impact of topic

Polishing Presentation Skills

• Voice Modulation – Express Better

• Body Language – Kinetics• Body Language – Kinetics

USE THE NEXT EXERCISE

TO EMPHASIZE ON VOICE

MODULATION DURING MODULATION DURING

PRESENTATION

Voice Modulation

“Friends, Romans, countrymen, lend me your ears;

I come to bury Caesar, not to praise him.

The evil that men do lives after them; ”

Task: Task: Ask about 7 -8 participants read this aloud……… without

telling anything about Voice Modulation.

Learning: You will notice, each one speaking in different tones,

pauses etc…. Only to convey various meanings.

Questions:

Why did every one have a different tone for the same sentence?

What did each tone deliver?

Uses of Tone as Non-Verbal communication?

USE….Voice projectionMeaningful PausesPitchConsonants, VowelsSpeak S L O W L Y ….

Kinetics

• Stance

• Dress

• Facial Expression

Pleasant grin

Firmly planted feet,

square with

shoulders

Clean-cut, pleasant

dress

Typical Eye Movement

• Upper left

• Upper right

• Lower left

• Lower right• Lower right

Correct Eye MovementInto the Eyes of the Audiences talking to them

through expressions while gauging them through

their expressions

Do you know what you are saying?

Remember………….

60%40%

While Preparing your Time resources, ideally must be

divided between

60%Content Development

Objection handling

40%Tone / Pitch

Body Language

AV / aids for Presentation

Revise Your Learning…..

– 4 P’s of Presentation– Plan

– Prepare

– Practice

– Present– Present

–3 Steps to Being a Great Speaker

–5 Presentation Tips

–Keep Your Eye’s On

ASSIGNMENT /

CAMERA PRESENTATION

Divide them into pairs. Ask Each Pair to talk on a

topic of their choice / give random topics.

Arrange for presentation with camera recording, so

they can see themselves after they present on

screen and learn while feedback is given.