Skills

PRESENTATION SKILLS

PRESENTATION SKILLS

1Presentations

Pervasive in every aspect of work today

Range from informal one-on one chat to formal multimedia events with large audience

Become more important as your career progress

2Timing PLANPurposePeoplePlace, seating equipmentBody languageVisuals Content Structure Defining your objectiveKnowing your audienceChoosing your subjectOrganizing what youll say3Good presentationStructure (logical and) easy to followVoice (clear and fluent, easily understandable, varied tone)Body language (relaxed, eye contact with audience)Awareness of the audienceVisual aids(clearly explained and well produced)Knowledge (of subject)Research (information from a variety of sources)

4Planning and preparationDevelop objective/set your goal(a broad indication of what you are going to accomplish)- inform- persuade- entertainSet a Specific goalAnalyze your audience

Analyze the occasion/situation

5Setting Your GoalA specific goal is the outcome you seek

Be as specific as possible

I want ( whom )

To ( do what )

( how, when, where )6

Analyzing the audience

Who are the key audience?How much do they know?What do they want to know?What are their personal preferences?Which demographic characteristics are significant?What size is the group?What are the listeners attitude?7Analyzing the OccasionFacilitiesarrangements, seating, lighting, ventilationTimetime of day, length of timeContext other speakers, current events

8Organization Start organizing body first, this brings forth a good introductionHow- brainstorm main points- state sub points- choose the best organizational pattern ( chronological, spatial, topical, cause - effect, problem solving)9When planning your presentation,Remember that the Introduction,Summary and Conclusion should be BRIEF. The Main content should take the longest amount of time .

Greetings and introduction

State your purpose

Give a brief outline

Main content

Summary

Conclusion

Question time

Farewell

Structure 10Structure Effective presentation First, tell them what you are going to tell;

then, tell them;

then, tell them what you told them.11Structure of the presentationIntroduction A. attention getter/grabber- startling fact- interesting storyB. ThesisBody1.2.3. (no more than 5 main points )ConclusionReviewClosing statement

( Dont just stop. Make audience clear that you finish and illicit them into discussion &/ asking question)

12Verbal supportDOSpeak more loudly than usual.

Vary the tone.

Think about your speed.Speak clearly.

Use correct word and sentence stress.

Pause for emphasis and effect.DONT!Whisper or shout.

Sound monotonous.

Dont speak too quickly or slowly.

13Body language

What massage do you get from the body language of the two people shown?14When you give presentation, it isnt only the words you say that are important.Your - gestures - body movements & - facial expressions also send messages to the audience.15Without using words, how could you show the audience that you are relaxed?

How could you show the audience that you are enthusiastic?

What sort of body language could help keep your audience interested in what you are saying?

What sort of body language could distract the audience from what you are saying?

16Relaxed body language could include:- standing upright but not too stiff- standing with arms loosely held in front of you or at your sides- making small, natural gesture with your hands- smiling at the audience at appropriate points

Enthusiastic body language could include:- making gestures with your hands to emphasize points- standing upright rather than slouching or leaning 17 Keeping the audience interested:- keeping eye contact with the whole audience throughout the presentation - making gestures to draw their attention to important points

Distracting body language:

- frequent nervous gestures such as touching your hair- pacing around when you speak18Common interpretations of Speakers Body Language Viewed as dictatorial or arrogant:- crossed arms- pounding fists- hands on hips- pointing index finger- hands back on - hands in steeple position- hands on lapel or ham of jacket- preening gesturesSteeple- like a churchPreening pride of oneself19 Viewed as insecure or nervous:- gripping the lectern- chewing on objects, cuticles, fingernails, lips- constant throat clearing- playing with hair, beard, jewelry, pen- rocking back and forth - rubbing or picking at clothes or body- clenched fists- jingling coins or keys on pockets or hands- repeatedly putting glasses on and off- slouching- standing extremely rigidlyLectern-/lekten/Slouching- walk,stand,sit with cropping posture20 Viewed as open and confident- open hands- expansive gestures- stepping out from behind the lectern- walking towards and into the audience - animated facial expressions- dramatic pauses- confident and consistent eye contact21

Keeping hands in your pocket

Or handcuffed behind your back

Or keeping your arms crossed

Or in a fig leaf position

Or wringing your hands nervously22Visual AidsA picture is worth 1000 wordsUsing visuals as part of a presentation can:- Reinforce your ideas- Help the audience remember what you have said- Make your explanations clearer- Help to keep your audience interested

23Kinds Visual aidsFilm and videoChalkboard / whiteboardModels and Real objectsFlipchartOverhead projectorSlides / PicturesHandoutsPowerPoint projectorDrama / Skit

24Using VisualsDOConsider the number of visuals used

Prepare your audience for visuals.

Stand to one side of the screen.

Try to face the audience even when writing on a board or chart.

Give the audience time to absorb the information.

Have visuals ready in correct order.

DONTUse too many visuals.

Show visuals without an introduction.Stand in front of the screen.

Turn your back on the audience.

Read out from the visuals.

25

26THISISBETTERMONTHLY CUMULATIVE TOTALS

AcceptVolumeReturnsAmount

2661 5058 6737 4869

27Which visuals would be best in these situations?Asking for ideas from the audience.

Explaining how to deal with a difficult customer.

Giving the audience a detailed summary of your presentation.

28Chalkboards, whiteboards or OHP are the best visuals to use on the spur of the moment, such as writing down things that the audience have said.

A video of a real situation would be an excellent visuals to use in these circumstances.

For a lot of information, handouts are the best. Be careful, the audience will be reading the handouts instead of listening to you.

29Coping with NervesNerves are GOOD!Help you to concentrate

BUT!Can get out of hand.30Remember!The rest of the group the same!

All know how you feel & will be supportive.

You think all can see how nervous you are, but to them you may look quite calm!

Calm down, breaths in before you begin.

Once you start, your nerve will soon disappear.

Start to enjoy yourself! 31Speaking with ConfidenceAccept a moderate amount of nervousness.- certain amount of anxiety- desirable spurring you to do your bestSpeak more often- source of anxiety lack of skill & experience- newness generates anxiety- speak more, practiceRehearse your presentation- 3 6 times- pay special attention to your Introduction & Conclusion

32 Focus on your Topic and Audience, Not Yourself

Think Rationally about your Presentation

Myth: A presentation must be Perfect. Practice only makes you better,but perfection doesnt exist.

Myth: It is possible to Persuade the Entire Audience.

Myth: The Worst will Probably Happen.( All mistakes! One need not to be perfect to be effective, no single presentation will fully persuade an entire audience& the catastrophes are unlikely to occur. 33

REMEMBER34 K eep I t S hort and S imple

KISS!35Not shyConfidenceEasy to understandActive way of speakingSimple ideasUse good/not difficult vocabularyUsing interesting dataUsing pictures/models, etc.Knowing the audienceCan answer clearly &quicklyPoint must be clear &powerfulGood intro/body/ending information must be true &clearClear /attractive voiceHaving an objective/aimSkillful in pp.Knowing the topic thoroughlyPracticeWell researchedInteresting topicWell prepared 36