Singapore Junior Chemistry Olympiad (SJChO) Timeline for Logistic Committee Round 1 Time before R1 1. Open for registration > 2 months 2. Printing of OMR form if required. 1 – 2 months 3. Closing date for registration 1 month 4. Contact potential support host for those with >100 participants and to confirm number of places available. 3 - 4 weeks 5. Assign participants to R1 venue. Assign index numbers to participants and inform teachers and students. (Suggestion for 2015: Print labels or cards with participants’ full name and index number to be brought during R1.) 3 weeks 6. Inform Scientific Committee of all R1 venues. Confirmation of invigilators from school and scientific committee. 2 weeks 7. Distribution of Invigilator instructions to all host and invigilators. Preparation of name tags for Scientific Committee members. 2 weeks 8. Payment dateline. To follow-up on payment. 2 weeks 9. Checking and printing of Round 1 papers. 1 week 10. Purchasing of food and drinks for invigilators. 1-5 days 11. Packing of R1 papers, instructions and lanyards. Printing and pasting of seating arrangement and direction signs at R1 venues, arrangement of tables and chairs by host. 1 - 2 days 12. Round 1 hosting. Organising committee will bring in the questions for R1 and collect them at the end. 0 13. Announce result of R1 on the web. Within 2 weeks after R1.
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Singapore Junior Chemistry Olympiad(SJChO)
Timeline for Logistic Committee Round 1
Time before R1
1. Open for registration> 2 months
2. Printing of OMR form if required.1 2 months
3. Closing date for registration1 month
4. Contact potential support host for those with >100 participants and to confirm number of places available.3 - 4 weeks
5. Assign participants to R1 venue. Assign index numbers to participants and inform teachers and students. (Suggestion for 2015: Print labels or cards with participants full name and index number to be brought during R1.)3 weeks
6. Inform Scientific Committee of all R1 venues. Confirmation of invigilators from school and scientific committee.2 weeks
7. Distribution of Invigilator instructions to all host and invigilators. Preparation of name tags for Scientific Committee members.2 weeks
8. Payment dateline. To follow-up on payment.2 weeks
9. Checking and printing of Round 1 papers.1 week
10. Purchasing of food and drinks for invigilators.1-5 days
11. Packing of R1 papers, instructions and lanyards. Printing and pasting of seating arrangement and direction signs at R1 venues, arrangement of tables and chairs by host.1 - 2 days
12. Round 1 hosting. Organising committee will bring in the questions for R1 and collect them at the end.0
13. Announce result of R1 on the web.Within 2 weeks after R1.
Timeline for Logistic Committee Round 2
Time before R2
1. Confirmation of R2 venue, teacher and lab tech in-charge. All involve in the preparation of chemicals to sign NDA. Obtain school map from host schools for web.Before publish of R1 results
2. To check that all schools sending > minimum participant (pre 2014 = 10; post 2014 tbc **suggest 20) should have at least 1 team in the final. Inform all schools with >1 team to group their teams.[endnoteRef:1] [1: Any students who are unable to make it for R2 because of other commitments or medical condition may be replaced by anyone who attended R1. Note that only participants who meet the minimum score for both R1 and R2 will be awarded medals.]
After R1 results
3. Confirm with hosting schools the number of participants attending R2 at their school, as well as participants allocated to their labs.6- 8 weeks
4. Invitation to participating schools to contribute invigilators for R2. Recruit markers.6- 8 weeks
5. To finalise name list of all participants, group index number, invigilators and instructions to invigilators and markers.3 4 weeks
6. Printing of R2 papers.1 week
7. Ordering of breakfast or lunch for lab techs, invigilators, committee members, markers and all helping on the day.1-2 days
8. Packing of R2 papers, instructions, name list and lanyards. Printing and pasting of seating arrangement and direction signs at R2 venues.1 -2 days
9. Round 2 hosting. Organising committee will bring in the questions for R2 and collect them at the end.0
10. To confirm award ceremony and award winners for the preparation of medals and prizes.Within 2 weeks