Sitter & Barfoot Veterans Care Center
Sitter & Barfoot Veterans Care Center
Sitter & Barfoot Veterans Care Center
PRESENTATION OVERVIEW• HOW THE FACILITY
WAS PLANNED
• WHO WE SERVE
• FISCAL STRUCTURE
• Q & A
Historical perspectiveHistorical
perspective
CHALLENGESCHALLENGES
The Virginia Department of Veterans Services was created as a separate agency in 2003. It was a small agency taking on a huge project.
The Virginia Department of Veterans Services was created as a separate agency in 2003. It was a small agency taking on a huge project.
Who We Serve
ADMISSIONS CRITERIA
Must Be An Honorably Discharged Veteran
Must Be A Resident of the State of Virginia
Must Have A Skilled Nursing Need As Defined by Medicaid Guidelines
What Sets Us Apart
• 160 All Private Rooms With Private Bath
• Physical, Occupational & Speech Therapy
• Library With Internet Café
• Restaurant Style Dining
• On Site Pharmacy
• Laundry & Cable Television Included
• All Beds MCR/MCD/VA Certified
• Forty Bed Dementia Unit
Secure Courtyard on Dementia Unit
Fiscal Office Organization Chart
Fiscal Office Organization Chart
Tracy Morrison, Finance Director
Accounts PayableManager
Accounts PayableSpecialist
Business OfficeManager
Billing Specialist Billing Specialist
ProcurementSpecialist
Payroll Officer
Establishing Policies & Procedures
Establishing Policies & Procedures
• Internal Controls• Segregation of Duties
Accounts Payable / Payroll / PurchasingAccounts Payable / Payroll / Purchasing
• New Agency Number Within DVS
• Program Codes 430 13
• Cost codes for each cost center (3-digit)
• Object / Sub-object (4-digit)
MANAGING FUNDING
• NON GENERAL FUNDS -0200 SPECIAL FUNDS
-1000 FEDERAL SUBSIDY
• FUNDING DURING START UP
Accounts Receivable / Revenue
Collections
Accounts Receivable / Revenue
Collections
• Private Pay– $205 per day– Reduced by
Federal Subsidy
Accounts Receivable / Accounts Receivable / Revenue CollectionsRevenue Collections
Accounts Receivable / Accounts Receivable / Revenue CollectionsRevenue Collections
• Medicare– Federal
Program– Spell of illness– 100 days– Based on
acuity as defined by Resource Utilization Groups (RUGs)
Accounts Receivable / Accounts Receivable / Revenue CollectionsRevenue Collections
Accounts Receivable / Accounts Receivable / Revenue CollectionsRevenue Collections
Medicaid– State Program– Medical
Requirements– Resource
Limitations– Interim Rates
Pending Cost Report Settlement
Accounts Receivable / Revenue Collections
• Insurance Plans– Contract between resident and insurer– Pays based on contract– All inclusive rate or fee for service
Virginia Veteran Health Care
Virginia Veteran Health Care
Davis, John
1601 Broad Rock Blvd.
Xxx-xx-xxxx
Plan: 0001 Group: VET
Cost Accounting / Reimbursement
Cost Accounting / Reimbursement
General Ledger / Budgeting
General Ledger / Budgeting
• FMS II for AP, GL currently used
• FMS II for PO coming soon
• FMS II Cost Ledger under development– Converting cash basis
to accrual basis– Specific reporting
requirements
DEDICATED SEPTEMBER 26, 2007DEDICATED SEPTEMBER 26, 2007
THIS BUILDING IS DEDICATED TO THE VETERANS OF VIRGINIA AND RECOGNIZES THEIR VALOR AND THE SACRIFICES THEY MADE IN DEFENSE OF OUR COUNTRY.MAY OUR VETERANS FIND THE RESPECT, COMPASSION AND CARE HERE THAT THEY HAVE EARNED THROUGH THEIR SERVICE TO THE COMMONWEALTH AND TO THE NATION.
Questions