Site Specialist Workshop - Part 2

Site Specialist Workshop - Part 2

Penny Shepherd & Marcus Stuettger November 17, 2012

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Agenda1. Welcome & Introductions – Chris York

2. Learning Management System (LMS) – Penny Shepherd

3. Security Web Utility – Penny Shepherd & Marcus Stuettger

Up-and-Coming Changes to the Learning Management System

Penny Shepherd, Manager, OCHIN Training TeamNovember 17, 2012

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Up-and-Coming Changes to the LMS

• Changes– New URL will be hosting the LMS– Updated to the most current version (We are 5

upgrades behind)– New Theme– Change in the documentation Category

These changes will be made in December 2012

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Coming in 2013

• Better reporting capability• New Self Registration– The Learner will register at the learning site– The registration will trigger a Jira ticket for

approval– Learner is Approved– Learning begins

• Video of classroom trainings & Webinars

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

New Category’s

• Role Based Training – Adding Additional Role Base Training (we already do this for

clinical staff)• OCHIN Products, Applications & Services– All of OCHIN’s products and services will be moved to this

area• Train the Trainer Toolkit– Creating a train-the-trainer repository for all training

documentation, exercises, competencies, and facilitator guides

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

New Look

Security WebUtils

Penny Shepherd, Manager, OCHIN Training Team & Marcus Stuettger, Help Desk Analyst November 17, 2012

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

IntroductionWebUtils

• Focus is on making it easier for the site specialists to do your work

• Currently: – Workstations – Printers and– Order transmittal– Remote access

• Next:– User Security

• Coming soon to a webutility near you:– Provider Masterfile– Statement of Work Process (SOW)

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Epic Users

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Create User

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Provider & Login Department

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Templates

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Templates

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Pools

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Create User

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Multiple Entry

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Lookup User

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Copy User

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Modify User

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Deactivate User

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Advantages

• No One-Offs: As functionality is rolled out Security changes can be applied to all templates users are attached immediately.

• New users are not given abilities beyond their scope/role through unknown copy user activity.

• Immediate Site Specialist Management of Epic access and modification without testing.

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Security Changes within Epic• All users with abilities within Epic of User

Security will be transitioned WebUtils• Password resets can still occur within

HyperSpace• Snapshot of User Security will also be available

within Hyperspace

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Timeline• We will provide training at the Tuesday Site

Specialist Training for each of the Tuesdays in December

• Request a couple of service area volunteers to test it for us through the first week of December

• Go-live Monday, December 17, 2012

1881 SW Naito Parkway • Portland OR 97201-5195 • Phone 503.943.2542 • Fax 503.943.2501 • Email: [email protected] • www.ochin.org

Questions or Feedback?