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Schools may create more than one schedule: a default schedule, a schedule for any grade level, or schedules for individual students. You may set up a block schedule (alternating days) or a traditional master schedule. For each schedule type, you also need to look at the Days Groups when you create or maintain courses in Site Subjects and Sections.
Note: All settings at the top half of the screen, with the exception of the Daily Absence
Computation Method, are Site Wide. If you are using Additional Daily Calendar the
selections made here must encompass all of your site calendars.
Maintain Dates
Before creating the school calendar, indicate dates that will be skipped when the calendar is published.
1. Before clicking Edit on the Calendar tab, click Maintain Dates.
6. Click Done to save and return to Site Settings - Attendance.
Maintain Lunch Shifts
Use this feature to remove lunch minutes from being calculated for students’ ADA, based on the lunch shift identified in the students’ Course Assignments screen. This field is pulled from the site sections to which the student is assigned.
1. Before clicking Edit on the Calendar tab, click Maintain Lunch Shifts.
2. Click Edit, click Add New Lunch Shift, and type in the name of the Lunch Shift in the text box.
3. Double click under Lunch Code in the table to type the codes which have been used in your site
sections.
4. Tab to the Start Time field to enter the time when students with that lunch code go to lunch.
5. Tab to the Length field to enter the number of minutes students with that lunch code are at lunch.
Attendance minutes will be removed during this time for all students with the assigned lunch code.
6. Repeat steps 3-5 for each code to add more lunch codes as needed.
7. If there are any extraneous codes, click the trash can icon to delete them.
8. To create an additional set of lunch shifts for another calendar, repeat steps 2-6.
9. Click Apply to save and continue or Done to save and return to Site Settings - Attendance.
10. To remove a set of lunch shifts, click and then click .
Daily Absence Computation Method
Click Edit to set Full and Half Day absence calculations by specifying a Daily Absence Computation Method. This feature affects the Attendance Step System and Report Cards.
Note: Due to state specific rules regarding attendance calculations, this feature is not
If a student has accumulated 3 absences in period 7 on A days and 2 absences in period
7 on B days, check the Publish All Days as Regular box to give the student a count of 5
absences in period 7. This will accumulate only for classes marked as Regular in the Site
Sections screen. Uncheck the box to keep the A Day/B Day counts separate for all
sections.
6. In the Regular. A-Day, and B-Day columns enter the start time for each period in the Start column
and number of minutes for each period in the Length column. The Length refers to attendance
minutes for state reporting. If using the lunch shifts feature, include the lunch minutes in the
length; they are removed appropriately based on student Course Assignments. The Total is
updated as minutes are entered.
a. The Regular column is typically used for days when all classes meet.
b. Use the A-Day, B-Day, and C-Day columns to create additional bell schedules for those day
types.
c. Periods that do not meet on a particular day type may be left blank.
7. Enter the minimum number of minutes a student is absent before the student is designated as
missing a full day in the Length column of the Min. Full-Day Abs row.
8. Enter the minimum number of minutes a student is absent before the student is designated as
missing a half day in the Length column of the Min. Half-Day Abs row.
9. Repeat steps 7-8 for Kindergarten students in the Min K Full-Day Abs and Min. K Half-Day Abs
rows. This is required even if you do not have Kindergarten at your site.
10. Type the first day of school in the Starting date field and the last day of school in the Ending date
field, or use the calendar icons.
11. To the right of the screen, are the weekly settings. See the Quick Reference Sheet, Example Bell
Schedules, for further instructions on weekly settings.
12. Click Publish Calendar if you wish to publish all attendance dates for the school year in advance.
Once the calendar has been published, click Apply, then Maintain Daily Calendar to edit any school days with differing attendance minutes (e.g., half days). Dates may be added, removed, and edited in the Daily Calendar. You may also publish dates as your school days occur. Dates must be added to the calendar before Current Day Attendance may be taken. See the Quick Reference Sheet, Maintain Calendar, for more information on this topic.
Return to the Attendance configuration screen only for scheduling changes which require you to re-publish the calendar.
Adjusting A/B Days
When inclement weather, holidays, etc. require you to manually adjust the A/B days, return to the Attendance configuration to reset the alternating week in the calendar and re-publish it. Open dates may only be re-published if attendance does not yet exist for the date.
You may also manually reset each day in the calendar by clicking Maintain Daily Calendar, but this is a more time-consuming task if you have already published the school calendar in advance.
Special Calendars are created for students who are part-time or otherwise do not follow the regular calendar or bell schedule.
1. Select Add New Calendar, then choose Special.
2. Enter the Description of the calendar and click Continue.
3. Select settings and publish the calendar.
4. Click Add Student to add students to this calendar.
The Special calendar is used for all attendance functions for these students. This includes expected attendance, ADA, and State Reporting.
Step System tab
The Attendance Step System may be used for multiple tracking groups. For example, you may create one to track attendance by period, one to track attendance by day, and one to track tardiness.
Step Letters
Before you create your tracking steps, you must create the letters that will be assigned to each step.
1. Click Reports > Student > Setup System Letters and Free-Style Reports.
2. Select Attendance Step System from the Area drop-down list. The screen refreshes, displaying