Singles Under Sail Minutes of Board Meeting Norwalk City Hall · 10/4/2019  · Guests: Joe DeFranco, Cherie Flavin, Carolann Carter Meeting was called to order at 7:01 pm. Chip volunteered

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Singles Under Sail Minutes of Board Meeting

Norwalk City Hall April 12, 2018

Attending: Tony Reyes, President Teresa Nilla, Vice President Chip Munk, Treasurer Joanna Romersa, Secretary

Peter Luciano, Commodore Leisa Bell, Newsletter Mike Smith, Programs Ronnie Ross, Public Relations

Ida Lowe, board candidate Guests: Joe DeFranco, Cherie Flavin, Carolann Carter

Meeting was called to order at 7:01 pm. Chip volunteered to be timekeeper. Order of agenda was changed to accommodate guests who attended in order to ask about the status of Charley Raymond’s bequest and how it will be used. Chip reported that the estate will not be settled for at least 6-9 months. When the settlement gets closer, the board will solicit input from people who knew Charley to help decide how the funds can be spent in a way that supports his interests; for example, for sailing and safety education. A notice will be placed in the Masthead when we receive the money so that Charley will be acknowledged. Nominating Committee – Teresa reported that the nominating committee has agreed to the following slate:

Teresa Nilla and Leisa Bell will switch positions. Leisa will become Vice President And Teresa will become Membership Director.

Ida Lowe will become Newsletter Director

Secretary Joanna cast a vote for the slate as is. The candidates were then elected by the board by unanimous consent. Action Items review:

Cruise ports – Peter reported all ports have been selected except for the weekend of July 4th. Terry Lagana has told him we can go to Echo Bay YC.

A reminder must be sent out about the Aji10 get together.

Peter reported that Rick and Tommy were working on the MOP revision last week. He will check if it is done. We need MOP booklets for new members and must have them by the end of the month. Peter committed to have something to hand out before the next program meeting.

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Meeting Minutes A motion was made by Ronnie, seconded by Ida, to approve the March 2018 board minutes. Motion passed unanimously. Treasurer’s Report Chip reported we need a new corporate resolution, removing Teresa and adding Leisa. He moved that we write a new corporate resolution as follows: Be it resolved that the SUS board has accepted the election of Anthony Reyes as president of Singles Under Sail, Inc. Be it further resolved that the SUS board has accepted the election of Leisa Bell to fill the newly formed position of vice president of Singles Under Sail, Inc. Be it noted that Richard Takatsch’s term as president of Singles Under Sail, Inc. has expired. Be it further resolved that the SUS board has authorized Bank of America to add both Anthony Reyes and Leisa Bell as authorized signers on the BofA account # 385008030027. Be it further resolved that the SUS board has authorized BofA to issue debit cards to both Anthony Reyes and Leisa Bell. Be it further resolved that the SUS board is requesting BofA to remove Richard Takatsch as an authorized signer on the BofA account # 385008030027 and to cancel his debit card # 4135 7710 0190 1350. Be it further resolved that Frederick Munk shall continue to be an authorized signer and debit card holder on Bank of America account # 385008030027. Motion passed unanimously. Board discussed moving to make meeting attendance the responsibility of membership. A member will be “deputized” to fill the “door” position. The door will have the responsibility of:

Membership list to continue taking attendance, and to know who is NOT, to be charged as a guest.

Collect "referral" tickets (get in free card) and note the name & contact info to follow up as prospective member, as well as note name of referrer

Collect the free "MEETUP" passes and note the name & contact info to follow up as prospective member. (The first meeting is free of charge to any prospective member who attends a meetup.)

Collect $10 for others, as guests, and note the name & contact info to follow up as prospective member

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A motion was made by Leisa, seconded by Mike that:

Membership Director will be responsible for door attendance sheet and will collect guest fees, passes, and referrals.

SUS members Attendance statistics will be forwarded to the Treasurer.

Monies will be deposited in SUS checking account.

SUS Members are admitted free. Guest fees remain at $10 without either guest pass or Meetup referral.

Motion passed unanimously as amended. Communications We received an email from Tyrone Mitchell complimenting us on the planning of last week’s Meet the Skippers meeting. Director Status Reports Vice President:

Knights of Columbus is a good resource for next year. Teresa would like to move one of this year’s meetings to KofC instead of holding it at DoubleTree.

Commodore:

Cruise/sailaway planning has been completed. Rye fireworks will not start until July 4th. Vice Commodore

Peter will work on education day. CPR training is still in the works. Membership

Membership numbers have been reviewed, should be trending up.

We will be uploading membership information to Member Planet. They have much more functionality that we can utilize and we will be sending them our entire database.

Programs: Mike reported Captain Mingo will speak to us next week. There will be a total of six speaker meetings this year. Public relations needs some type of PR in order to promote this event, going forward a PR should be available 4 weeks prior to the program so that we can get it into Windcheck. Special Events:

Aija is still searching for a location for the castoff party.

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Holiday party – Dec. 1 at Shorehaven or Dec. 8 at Weeburn are possible dates for the combined party with Escapades and Greenwich Club. Aija has asked them to set a $65 p/p limit on cost.

She is working on an announcement for the after-boat-work party.

Newsletter:

The Masthead deadline is the 20th of the month, as usual.

Public Relations:

New flyers are available for distribution to skippers. Unfinished Business:

New webmail email boxes – Chip and Peter are not using them yet. Ida will assist Chip and Peter in setting up their mailboxes.

The board went into executive session at 9:15 pm. At 9:25 the executive session ended and the board returned to the regular agenda. New Business

Announcement about $20 referral fee for members bringing in a new member was not clear. A motion was made by Tony, seconded by Mike, to revise the Temporary Membership Drive Incentive Program as follows. The board has implemented a Temporary Membership Drive Incentive Program, to help grow membership organically. This program will reward SUS members in good standing with twenty (20) US Dollars off their succeeding year’s dues, for bringing in a new member into SUS. To qualify for this twenty-dollar ($20) per person discount, all these conditions must be met: 1- The member must have paid their annual dues prior to the referral of a new member. 2-The referred new member cannot be a renewing or a past SUS member. 3-The referred new member must have paid their membership dues in full the year prior to the discount. 4-New members cannot refer other new members at their time of joining. 5-A member cannot exceed their membership dues ($100) with the referral discounts. In no event shall the total discounted amount exceed one hundred (100) US Dollars. This discount cannot be substituted for cash and will not be refunded upon cancellation of membership. This discount cannot be transferred to other members or carried over to another year. The member acknowledges and understands that the SUS Board may revoke, or change this program at any time, and at its sole direction. Motion passed – 7-yes, 1-no

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Masthead mailing for $20 annual fee – as of May no Mastheads will be mailed out without payment of renewal fee.

Good and Welfare

Hank Teller, one of the club’s founders, has had a heart attack.

Longtime member Susan Brady is now living at Village at Mariners Point in West Haven. Next meeting will be held on May 10th at 7 pm. Meeting was adjourned at 9:50 pm by a unanimous vote. Minutes recorded by J. Romersa, SUS Secretary

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SUS Board Meeting

May 10, 2018

Director Reports

Director Reports

Vice President

Leisa reported the DoubleTree will make arrangements for additional staffing in the restaurant

for the May Program meetIng.

The June Program meeting has been moved to Knights of Columbus in Stamford.

Commodore - from Peter:

Commodore Report 5/6/2018

* Seven skippers met on 4/26/2018 finalized both sailaways, club cruise and assigned lead

skippers to events.

* Open discussion on ALL ABOARD SAILING events and crew assignments. Skippers will be

notified who is being suggested for their crew and if a valid reason is presented alternative

assignments will be made.

* We all are looking forward to a new focus on sailing events in 2018, final documents should be

posted and twilight schedules published on our web site.

Vice Commodore – verbal report

Membership - from Leisa:

Membership: 11 New, 66 Renewals, 2 lifetime - 79 TOTAL. 57 have not submitted renewals

Last year at this time 79 members. 22 additional renewals were rec’d in May 2017

Programs - Mike’s report:

MAY 17, 2018

Our speaker at the next Program meeting will be Ed Stilwagen, or "Captain Clam" as he likes to

call himself. Ed has been in the clamming business as "Atlantic Clam Farms" for close to 50

years, and will tell us about the business in Long Island Sound, including its history, current

state, and expected future. A great highlight of the summer months is feasting on delicious

clams, so let's s talk about them!

In addition, the company has very recently had its application approved for the installation of

seven 500’ long lines for kelp (a.k.a. seaweed) aquaculture. Seaweed is so good to eat!

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JUNE 21, 2018

Mark Smith, who describes himself as a "creative consultant to the marine industry", was

personally

involved with the development at Roton Point Club in Rowayton, CT, of the "fixed wing" or

"hard sail" rig that finally reached perfection in the recent America's Cup series of sailboat

racing. Who ever knew that boats could sail at about twice the prevailing wind speed?

Mark will describe to us the recent evolution of high-performance racing, and combine this with

details as known so far of the brand new monohull boats (yet to be built) that will contest the

next series. Multihulls are out, monohulls are back in!

Special Events – Aija’s report:

I am in the process of accepting reservations for the Cast-Off Party at Ponus YC. I have

publicized the event, but I anticipate, based on some of the responses, that attendance might be

light. May is a popular month for many events: graduations, club commissioning, confirmations,

etc. For next year's Cast-Off Party, perhaps we might consider a big BBQ as part of the

Memorial Day Sailaway and make it a sail/drive event.

I have contacted the events coordinator at Saltwater restaurant in SoNo, asking for confirmation

for Sunday, September 30th, 5-8PM for the Change of Seasons Party. I've asked for Happy

Hour pricing for drinks and select appetizers. Everyone will pay for what they order. For the

Activity Calendar, the Change of Seasons Party will be on Sunday, September 30th. The change

in date facilitates finding a venue.

I would like to plan a Halloween Party, if it would be possible to be held at Chip's house, as in

year's past. Pending Chip's availability.

The contract has been signed for the Holiday Party at the Wee Burn Country Club, and the band,

which is "Summertime." I have been on a tour of the Club and it truly is lovely. For the Activity

Calendar, the event is at the Wee Burn Country Club, Sunday, December 2nd, 5-9PM.

Newsletter - from Ida:

Only thing I have to report is that May Newsletter was published and

distributed via email and regular mail.

Thanks to everyone who sent in their contributions on time and the people

who helped put it together, editing, and support.

Public Relations

Ronnie reported there is not much to report.... Setting up a table at City Island Yacht Club this Saturday for their big spring meet and greet. over 100 people attended last year, surely some of them must be single!

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I have the meetup announcement for our next education meeting (Captain Clam) done and ready to publish on Meetup, which I will do next Monday. I don't like to have 2 things "out there" at the same time. I have put out a few more posters and keep looking for more places to post them. As new people sign up in Meetup, I write to them and encourage them to come to a meeting.