Single Programming Document 2018

MAking ThE RAiLwAy sysTEM woRk BETTER FoR soCiETy | 3

Single Programming Document

2018

More information on the European Union is available on the internet (http://europa.eu).Luxembourg: Publications office of the European Union, 2018

Print isBn 978-92-9205-391-8 issn 1977-3595 doi:10.2821/321832 TR-AD-18-001-En-CPDF isBn 978-92-9205-390-1 issn 2315-0882 doi:10.2821/978358 TR-AD-18-001-En-n

© European Union, 2018Reproduction is authorised provided the source is acknowledged.

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ConTEnTs | 1

Contents

Foreword �� 3

List of acronyms �� 5

Section I — General context �� 7

Section II — Multi-annual programming 2018-2020 �� 11| 1. Multi-annual objectives ...............................................................................................................................12| 2. Multi-annual programme 2018-2020 .................................................................................................17

2.1. A harmonised approach to safety ...........................................................................................172.2. Removing technical barriers .......................................................................................................192.3. A single european train control and communication system...............................212.4. simplified access for customers ...............................................................................................232.5. Evaluation, management and resources ............................................................................26

| 3. human and financial resource outlook for the years 2018-2020 ......................................293.1. overview of the past and current situation ......................................................................293.2 Resource programming for the years 2018-2020 ..........................................................29

Section III — Annual work programme 2018 �� 33| 4. Executive summary ........................................................................................................................................34| 5. Activities ................................................................................................................................................................36

5.1. A harmonised approach to safety ...........................................................................................365.2. Removing technical barriers .......................................................................................................445.3. A single EU train control and communication system ..............................................495.4. simplified access for customers ...............................................................................................525.5. Evaluation, management and resources ............................................................................56

Annexes �� 61| Annex i: Resource allocation .........................................................................................................................62

1. Multi-annual resource allocation .............................................................................................622. Resource allocation 2018 ..............................................................................................................62

| Annex ii: Financial Resources 2018-2020 ...............................................................................................63| Annex iii: human resources 2018-2020 ..................................................................................................65| Annex iV: human resources policies ........................................................................................................67

A. Engagement policy .............................................................................................................................67B. Appraisal of performance and reclassification/promotions .......................................71C. Mobility policy.........................................................................................................................................72D. gender and geographical balance ...........................................................................................73E. schooling ....................................................................................................................................................77

| Annex V: Buildings................................................................................................................................................78| Annex Vi: Privileges and immunities .........................................................................................................80| Annex Vii: Risks 2018 ...........................................................................................................................................81| Annex Viii: Procurement plan 2018 ...........................................................................................................96| Annex iX: overview of objectives in 2018..........................................................................................101| Annex X: organisation chart .......................................................................................................................102| Annex Xi: Agency strategy for international relations ................................................................103

| 3

Foreword

4 | singLE PRogRAMMing DoCUMEnT 2018

Foreword by the Executive Director

The European Union Agency for Railways is the EU agency tasked with establishing a single European railway area without borders, facilitating the development of a genuine Euro-pean railway culture, driving the change to a pro-active railway safety culture with common criteria, targets and methods at EU level, advancing the single European Train Control and Communication system (ERTMs), and promoting a simplified access for customers of the European rail system. The activities of the Agency shall contribute to a high level of railway safety and interoperability, while improving the competitive position of the railway sector.

with the entry into force of the Technical Pillar of the Fourth Railway Package in 2016, the European Union Agency for Railways’ mandate was extended by making it the main body responsible for issuing VAs and safety certificates across the whole EU. in close coor-dination with Directorate-general for Mobility and Transport (Dg MoVE), the Agency has developed a very significant preparation and implementation programme which, between 2016 and 2019, will transform the entire organisation enabling it to perform our new role, in particular as decision makers in the single European Railway Area.

The railway sector is facing difficult times at the moment - it is seriously impacted not only by huge competition coming from other transport sectors (automotive, aviation and maritime sectors), but also from competition within the railway sector itself, mainly coming from the Far East. Evolution in technology, most notably in digital technology, constitutes both an opportunity and a challenge for the rail sector. The opportunity is due to the potential process improvements provided by digital, the challenge is caused by the fact that individual digital solutions might cause new issues for interoperability, and that other sectors might benefit considerably more from the digital transformation than rail – and these sectors might be quicker to make the transition to the digital world. with less fragmentation in the single European railway area, a technical harmonisation that can pave the way towards a global reference, and an approach for collaborative innovation in a competitive operational setting based on true customer orientation, we believe that the rail sector has a fair chance to master the transition from the transport mode that shaped the industrial revolution to an attractive transport mode in the digital age. To that end, the European Union Agency for Railways may contribute positively in several ways to the above aspects, in order to strengthen the competitiveness of rail.

As of 2017, the Agency is envisaging its activities and related objectives into a multi-an-nual perspective, in order to ensure clarity of goals, continuity, and stability. All Agency activities are traced back to a set of clear and stable, longer term objectives, together with a strategic approach to come closer to each goal step by step. These concrete steps are in turn described in more detail in the respective annual section of the work programme. in 2016, the Agency for Railways has published the pilot phase findings in its first Railway system Report, with railway indicators as a way to measure the impact of the Agency’s work and to correlate it with rail market deliverables. These kPis will continue to be the instrument for validating the effectiveness of the Agency’s activities.

with this document, we intend to describe the Agency’s programme for the years 2018 to 2020, and for 2018 in detail. The deadlines to reach the objectives are very ambitious and can only be respected if the necessary resources are made available to carry out sustained and coherent work over many years. As in the past, i am convinced that the implementa-tion will further contribute to enabling better co-operation with all the stakeholders in the European institutions and in the railway sector, in order to achieve our ultimate goal: “to make the railway system work better for society”. Together, we will make it happen.

Josef Doppelbauer

LisT oF ACRonyMs | 5

List of acronyms

4RP Fourth Railway Package

AD Administrator

ATo Automatic Train operation

AsT Assistant

BoA Board of Appeal

CA Contract Agent

CCs Control command and signalling

CEF Connecting Europe Facility

Csis Common safety indicators

CsMs Common safety Methods

CsTs Common safety Targets

Dg MoVE Directorate-general for Mobility and Transport

Dg nEAR Directorate-general for neighbourhood and Enlargement negotiations

ECM Entity in Charge of Maintenance

ECVVR European Centralised Virtual Vehicle Register

Eni European neighbourhood instrument

ERADis ERA Database on interoperability and safety

ERATV European Register of Authorised Types of Vehicles

ERRAC European Rail Research Advisory group

ERTMs European Rail Traffic Management system

ETCs European Train Control system

FTE Full Time Equivalent

goA grade of Automation

gsM R global system for Mobile Communications (Railway)

iCs internal Control standards

isC inter-service Consultation

iM infrastructure Manager

inEA The innovation and networks Executive Agency

ioA inventory of Assets

JTi Joint Technology initiative

kPi key Performance indicator

L3 Level 3 - conceptual phase

niBs national investigation Bodies

nLF national Legal Frameworks

noTiF-iT notifications using information Technology

nRD national Reference Documents

nRV national Reference Values

nsAs national safety Authorities

nVR national Vehicle Register

osJD organisation for Cooperation of Railways

oss one-stop-shop

oTiF organisation for international Carriage by Rail


PRiME Platform for Railway infrastructure Managers in Europe

PRM Persons with reduced mobility

RDD Reference Document Database

RFC Rail Freight Corridors

RisC Railway interoperability and safety Committee

RinF Register of infrastructures

RU Railway Undertakings

ssC single safety Certificate

sERA single European railway area

sMs safety Management system

snE seconded national Expert

sPC single Point of Contact

steCo steering Committee

TA Temporary Agent

TDD Train Drivers’ Directive

TRAMos Transport Monitoring system

TRis Transport information system

Tsi Technical specifications on interoperability

UnCRPDEuropean Act implementing the Convention on the Rights of Persons with Disabilities of the United nations

VA Vehicle Authorisation

wg working group

wP working Party

sECTion i — gEnERAL ConTEXT | 7

section i — general context


section i — general context

The objective of the European Union Agency for Railways is to contribute, on technical matters, to the implementation of the European Union legislation aimed at creating a European railway area without frontiers and guaranteeing a high level of safety, by devel-oping a common approach to safety on the European railway system, and improving the competitive position of the railway sector by enhancing the level of interoperability of railway systems.

As a result, the Agency contributes to an efficient internal market, helping to ensure a competitive EU position in the global market in relation to removing technical and oper-ational barriers in the railway system, fostering harmonisation and standardisation, and issuing certifications and authorisations.

Even though the railway sector is traditionally more hesitant towards innovation, the Agency has been progressing in the area of digital technologies (such as ETCs, ATo), iT tools (such as oss, databases and registers), and telematics applications (such as TAF and TAP).

our mission is “to make the railway system work better for society”. To achieve this, the Agency carries out its activities, by implementing its policy on the following areas of equal importance:

1. stakeholder Focus ʯ we all are committed to offer excellent products and services to our stakehold-

ers. This is to meet their needs and expectations in order to enhance their level of satisfaction.

ʯ For that, we all strive to encourage permanent cooperation with our stakeholders. we look for a common understanding of priorities and the building of consensus solutions through our independent and transparent position based on facts.

2. Ethical Values Commitment ʯ in striving to gain our stakeholders’ confidence, we all act with professionalism, im-

partiality, objectivity, independence, transparency and proportionality. we all show respect for others and believe in progress through diversity.

3. Legal Compliance ʯ As a European Union Agency, we all act according to the law and apply the rules and

procedures laid down in applicable legislation and regulations.

4. staff involvement and development ʯ People are our most valuable resource. we commit to maintain a fair and open cul-

ture and a spirit of cooperation with the staff and recognise the need to provide good working conditions. when necessary, this includes making available the re-sources to develop their competence and skills.

5. Everybody’s Commitment to Quality ʯ we are all committed to quality principles and responsible for complying with all the

applicable requirements for delivering value to our stakeholders.

ʯ All managers at the Agency are responsible for taking the lead, setting objectives and demonstrating their commitment to Quality.

sECTion i —gEnERAL ConTEXT | 9

6. Continuous improvement ʯ it is our objective to continually improve the effectiveness of our integrated Manage-

ment system as well as our processes. By doing so, we all will be able to meet our challenges successfully and proactively.

7. Business Continuity ʯ our success relies on the preservation of our business critical activities. These ensure

our continued efficient operation in a manner which maintains adequate standards of service provision to our stakeholders.

8. information governance ʯ we all ensure the availability of information preserving its confidentiality and integrity.

9. A Culture of sustainability ʯ we all act in a responsible and sustainable manner.

The Agency also works in a wider framework as covered by the European Commission white Paper on Transport and its policy objectives for railways. A subset of the white Paper objectives is the creation of a “single European railway area” (sERA) through improved technical interoperability and a common approach to safety on the EU railway system. The 2015 mid-term review of this white Paper has concluded that a significant gap exists between the objectives of the white Paper and the means by which they might be achieved and financed. The Report calls for an enhanced research and technology agenda for the transport sector, bearing in mind that priority should be given to projects to decar-bonise transport, increase the transparency of the supply chain, enhance transport safety and security, improve traffic management and reduce administrative burdens.

These aspects have led the Agency to the definition of four strategic activities for the improved functioning of the railway system, complemented by a horizontal activity:

(1) A harmonised Approach to safety

(2) Removing technical barriers

(3) A single European train control and communication system (ERTMs)

(4) A simplified access for customers

(5) Evaluation, management and resources

Railway actors will benefit in the first place from the Agency’s work on harmonised con-ditions for the development of a single European railway area: through easier operation, simplified vehicle and network subsystem authorisation, opening of the market for railway products and services, harmonised control/command systems and easier access to and exchange of information. The harmonisation of environmental management – such as noise – contributes, both in a positive effect for the EU Citizens, and in the removal of unequal operating boundary conditions in EU Member states. All these harmonised con-ditions aim to improve the competitive position of the railway sector.

This harmonised framework is aimed at strongly supporting an easier market entry for rail-way undertakings (both new to the sector and/or new to a particular Member state) and enhanced competition between them. Additionally, through the competition between manufacturers, an easier access to rolling stock for these railway undertakings is possible and the market for the supply of railway products and services is opened to the benefit of all actors. such enhanced competition leads finally, as demonstrated by the positive examples in the different EU Member states that have made good progress in the imple-mentation of the framework, to the benefits of an open, shared system for the end EU railway customers: more transport choices, better quality of services, easier cross-border services, enhanced travel information, simplified system access, reduced prices.

As a logical next step, complementing the Agency’s current and future work, the Fourth Railway Package entrusts the Agency with the new tasks of issuing European-wide safety


Certificates for Railway Undertakings, authorisations for placing on the market for rail vehi-cles, and approval of ERTMs trackside systems. These new competencies will further lower the administrative barriers that will remain after the second and Third Railway Packages have been fully and properly implemented.

Following a prototype prioritisation scheme, based on an early assessment, which was deployed in 2016 for all projects in order to be able to prioritise and to plan the workload and the resources, and to set deadlines, the Agency will regularly make proposals for the (re-) prioritisation and (re)scheduling of projects, which, after agreement, become part of the ongoing change management process of the work programme.

in this context, the Agency developed a set of strategic, interrelated and equally import-ant, drivers:

1. Europe becoming the world leader in railway safety

2. Promoting rail transport to enhance its market share

3. improving the efficiency and coherence of the railway legal framework

4. optimising the Agency’s capabilities

5. Transparency, monitoring and evaluation

6. improve economic efficiency and societal benefits in railways

7. Fostering the Agency’s reputation in the world

The below graph visualises how the Agency’s operational activities and objectives feed into the EU 2020 pillars and the Juncker Commission agenda (1).

This Programming Document outlines the Agency’s activities for 2018-2020. The struc-ture of the Programming Document follows the Agency’s activity-based management approach and is divided into the 5 activities mentioned above, each with a set of objec-tives, outputs and actions, expected outcomes, indicators and targets through which achievements can be monitored, measured and reported.

(1) source: Deloitte study, november 2016.

sECTion ii — MULTi-AnnUAL PRogRAMMing 2018-2020 | 11

section ii — Multi-annual programming 2018-2020


section ii — Multi-annual programming 2018-2020

1� Multi-annual objectives

Competition helps to improve quality and efficiency, to foster innovation, and to drive cost down. shifting traffic from other modes of transport to rail requires, among other measures, a much more competitive EU railway system, enabling rail finally to deploy its advantages in environmental protection and energy efficiency.

As the Agency has consistently worked towards this goal, the next years will be charac-terised by

• complementing further the work done up to now (“make it work”)

• in parallel, preparing the Agency and the railway stakeholder environment for the Agen-cy’s new functions of EU wide safety certification, vehicle type authorisation and author-isation to place vehicles on the market, ERTMs trackside approval, as foreseen in the Technical Pillar of the Fourth Railway Package.

• supporting the Commission vision of a European railway system that is a world leader in railway safety and technical development.

• pursuing the benefits of standardisation by contributing to the evolving global Refer-ences for railway technical and safety regulation (e.g. iso/iEC standards, oTiF rules).

From a management perspective, the 5 Agency activities are run as programmes, using projects to systematically approach step-by-step to the respective long-term goal. The multi-annual perspective that is behind these programmes will be driven by strategies that describe their goals and objectives, as well as the approach followed in implementa-tion. Projects and their outputs form the annual part of the work programme.

one of the programmes describing the Agency activities, is a specific programme for the implementation of the Fourth Railway Package. This programme includes the overall coor-dination, the preparation of the single safety Certification, the preparation of the Vehicle Authorisation, the preparation of the one-stop-shop, and the ERTMs trackside approval.

over the next few year, the Agencies will be making progress in formulating strategies supporting the following overall objectives in the 4 operational Activities:

Activity 1 – A harmonised Approach to safety

• Preparing for the Single Safety Certificate under the Fourth Railway Package: with a view to becoming world leader in railway safety, the work in this area feeds into the preparation together with the stakeholders, essentially the nsAs, in view of delivering a single safety Certificate in cooperation between the Agency, nsAs and actors from the entry into force of the Fourth Railway Package onwards. This cooperation will be tested in a shadow running even before taking over the new functions. The Agency will also learn from the return of experience of the existing safety certification processes includ-ing the practical learning cases when collaborating with the nsAs and these cases

sECTion ii —MULTi-AnnUAL PRogRAMMing 2018-2020 | 13

• Learning for better Safety: to further develop a common approach to safety in the EU railway system, based on a shared understanding of roles and responsibilities and a common approach to safety Culture with a focus on learning, improvement and pre-vention, as an essential base for the successful EU wide introduction in the safety Man-agement system regime and hence for the efficient harmonised processes leading to safety Certification.

• Monitoring Safety performance/ Improving Safety performance: The Agency will work in partnership with all stakeholders to promote and establish an environment where the actors have trust in the functioning of the system, backed by an enhanced monitoring of the real underlying problems and barriers and by a focused approach on where to act in light of the evidence gathered.

• Managing Maintenance risks: The Agency will continue working with stakeholders to define and establish an acceptable level of risk for technical systems.

Activity 2 – Removing Technical Barriers

• Preparing for Vehicle Authorisation under the Fourth Railway Package: to develop and migrate to the common Vehicle Authorisation process foreseen in the Fourth Railway Package. The Agency will learn from the return of experience of the existing authorisation processes including the practical learning case and the application of Tsis and exploiting the simplification benefits that come from the new framework. in order to ensure consistent application of the Vehicle Authorisation framework within the Agency and between the Agency and its partners the Agency will also develop application guides and other informative documentation.

• Removing technical barriers/Removing operational barriers: to support the removal of technical and operational barriers, to complement the Tsis with the new elements set out in the Fourth Railway Package (including the provisions applicable to the existing subsystems and vehicles in the event of modifications and the parameters of the subsystems to be checked by the railway undertaking after the Vehicle Author-isation to ensure compatibility between vehicles and the infrastructure), to help the actors to implement and apply the scope extended Tsis, to start full revision of the Tsis (taking into consideration the objectives mentioned in the Delegated Act on Tsis revi-sion, as well as other feed-back), to revise the conformity assessment modules in the Decision 2010/713/EU to identify and exploit possible simplification and cost savings for the sector, to complete the cleaning up of national Rules, and to continue supporting the implementation of the European train driver certification scheme in cooperation with nsAs and the sector. in particular, the further development of oPE Tsi will set up a core of harmonised operational principles with the aim of reducing the need of national rules. Also, the Agency will concentrate on drafting a common examination scheme for the train driver licence and on supporting the Commission in preparing a first general revision of the Train Drivers’ Directive. More generally, national safety rules on staff com-petence, fitness or other job access criteria, applicable to staff performing safety rele-vant work, will be evaluated with the aim of reducing national rules and recommending appropriate European measures where necessary. This activity will be prepared in close coordination with Dg MoVE with the revision of the Train Drivers’ Directive (TDD) to ensure the most efficient and effective procedure.

• Ensuring efficient and effective conformity assessment: the Agency will work in collaboration with nsAs to support national bodies for accreditation and recognition of assessment bodies according to CsM 402/2013 on risk assessment. The Agency will also develop tools necessary to improve further quality and trust among the actors, such as a scheme for the monitoring of notified Bodies and further steps towards audits and inspections of noBos as foreseen by the Fourth Railway Package. Furthermore, the Agency will develop a common approach for all assessment bodies aimed at better consistency, proportionality and simplification.


Activity 3 – A single EU Train Control and Communication system

• Increasing the Agency’s role in checking ERTMS projects compliance with the specifications, on-board and trackside: to secure the success of ERTMs by applying strong ERTMs version management and a strengthened system authority role to prevent any diversification of the single EU Train Control and Command system. This is supported by the increased role in the checking European ERTMs infrastructure projects compli-ance with the specifications, and to also establish, in collaboration with all stakeholders and concerned actors in the ERTMs stakeholders Platform, an optimised coordination of ERTMs development and deployment to ensure a single transparent, stable, afforda-ble, and interoperable ERTMs system throughout Europe in line with the commitments of the Memorandum of Understanding on ERTMs signed in 2016, and improving the quality of the test specifications for the on-board system and of the noBo assessment of conformity. The Agency will be working with the Commission and the shift²Rail JU on the relevant aspects of research and innovation to ensure the economic benefits of inno-vation, and promote the harmonised system as a reference on the international scene.

• Ensuring interoperable and stable ERTMS: the Agency will manage the maintenance and evolution of the ETCs and gsM-R specifications, improving their quality, includ-ing harmonised operational principles, as defined in the longer term perspective. The Agency will publish the issues detected in the specifications and the solutions to ETCs and gsM-R Change Request resulting from the CCM process.

• Establishing and improving communication backbone for railways: the Agency will facilitate the EU railways to prepare for technological/business evolution in the field of ERTMs communications.

Activity 4 – A simplified access for customers

• Preparing a One-Stop-Shop (OSS) for certification and authorisation under the Fourth Railway Package: to prepare for the functions of the Fourth Railway Package, in cooperation with all stakeholders continuing to participate in learning cases, assisting the Commission in the developments of the common processes and documentation for the new regime and to prepare the “one stop shop” database, including all support-ing aids, followed up by shadow running as for the safety Certificates, Vehicle Authorisa-tion and ERTMs trackside approval.

• Facilitating users’ access to relevant data: to continue the development and change management of the different Telematics Tsis, of the Tsi for accessibility for persons with reduced mobility and of the registers and the inventory of assets foreseen to provide information on the implementation of the PRM Tsi also to the customers. Furthermore, the Agency will continue working on the development and implementation of the rel-evant infrastructure (RinF) and vehicle registers (ECVVR, EVR, ERATV, VkMR and ERADis) as well as the single Rules Database (sRD)

Activity 5 - Evaluation, Management and Resources

• Ensuring the coordination of the Fourth Railway Package implementation: in addi-tion to the projects in relation to the Fourth Railway Package covered in the operational activities, the Agency will develop further internal processes necessary as a prerequisite for implementing the Fourth Railway Package such as management and traceability of working documents, competency profiles, prioritisation of the Agency projects and activities, establishing a scheme for managing fees and charges, and establishing the required governance (e. g. appeal boards) etc.

• Ensuring a prioritised portfolio of the Agency activities: the Agency will continue to develop a set of common positions and standpoints on issues that need clarifica-tion first internally within the Agency and then with the stakeholders. These may cover clarification and guidance on how to implement the legal framework relating to inter-operability and safety. in addition, all the strategies will be, in the spirit of the Better Regulation principles, accompanied by a careful evaluation of their expected and actual impacts and an enhanced monitoring to identify where the Agency should act specifi-cally to improve its actions, and by a continued full focus on dissemination, training and


communication among the stakeholders to explain and fully implement EU framework for the railway system.

• Ensuring efficient and effective communication: following the implementation of its Communication strategy in 2015, the Agency will continue to deploy this strategy in line with the planning and optimise its internal horizontal processes, such as e-pro-cesses, sound financial management.

• Ensuring legality of Agency’s activities: this service provides legal advice and opin-ion within the Agency.

• Ensuring the implementation of the Agency’s Integrated Management System (IMS): internally, the Agency will gain further efficiency through the full implementa-tion of the integrated Management system with the necessary iT support in the pro-cesses to be able to better focus our core business and maximise the impact of the Agency output on the sector.

• Ensuring that railway related research and International Standards are aligned with SERA and ERA objectives� in the fields of research and standardisation, the Agency will further strengthen its relationship with:

ʯ the shift²Rail joint undertaking,

ʯ the Commission services involved in rail-related research,

ʯ other European stakeholder entities involved in research affecting railways (including ERRAC – European Rail Research Advisory group), and

ʯ standardisation bodies within and out of the EU.

• The Agency will provide independent railway expertise to help ensure that research and standardisation activity carried out is targeted where it is most needed and that it sup-ports the objectives and framework of the sERA. From 2018, where necessary to achieve its strategic objectives, the Agency will itself commission research.

in parallel the Agency will work with the entities involved in both research and standardi-sation to ensure that the innovation driven by research will be rapidly, efficiently and effec-tively integrated into the framework of regulation (Tsis) and standards.

• Support to the development and dissemination of the EU acquis: in all the Agency activities, we will seek to further improve the relations with our stakeholders. This is to enhance the atmosphere of mutual trust, develop better cooperation, and establish the Agency as the heart of the single European Railway Area. As the natural partner for all railway actors, we will work to improve the shared railway system based on a common understanding of how the key concepts fit together. The Agency will assist the Euro-pean Commission in the development and dissemination of the EU acquis both inside and outside the EU.

These are covered by the Agency strategy for international relations envisaged by Article 44 of the Agency Regulations and attached as Annex Xi. This will enable the Agency to:

• Learn from other entities carrying out similar roles

• Support the dissemination of the EU acquis and influence global references for future railway technical and safety rules and standards and associated processes

• Assist the EC to develop, enhance and exploit the possibilities for mutual (i.e. reciprocal) rec-ognition of standards, certifications and authorisations

in this context it will be necessary to apply the principle of reciprocity, in particular, to require the recognition of EU authorisations and certifications by the non-EU partners in return for the recognition of certifications and authorisations issued by third countries in the EU.

in order to consistently apply the sERA framework in the Agency (in recommendations, application guides etc.), and with its EU partners, we aim to disseminate and further develop a Portfolio of “Common Positions”.


The objective will be that the EU rail sector while importing better practice from world-wide where appropriate will gain competitiveness by encouraging worldwide con-vergence of standards to European standards and approaches.

The strategy on international relations (Annex Xi) intends to promote the European approach to countries outside of Europe. with international organisations, we aim to encourage a more competitive position for railway transport in Europe and worldwide establishing the European Union Agency for Railways as global reference in safety and interoperability.

• Ensuring sound management of the Agency’s human and financial resources, ICT services and facilities: the Agency implements sound management through its ser-vices related to hR, financial and budgetary management, and information and facilities management.

with the extension of the Agency’s mandate in 2016, following the entry-into-force of the technical pillar of the Fourth Railway Package hence making it the main body responsible for issuing vehicle authorisations and safety certificates across the whole EU, the Agency plays an important role in improving the competitive position of the railway sector. The Agency is convinced that it needs to put in place a programme that can be delivered in strong col-laboration with all our stakeholders, a programme best suited to support our overall joint objective: a more competitive railway system, making the railway system work better for society�


2� Multi-annual programme 2018-2020

2�1� A harmonised approach to safety

The European Commission’s proposals in the Fourth Railway Package represent an evolution of the safety Regulatory Framework and in response, the Agency has developed a programme plan setting out milestones to be ready to deliver a single safety Certificate. whilst harmonisation of the legal framework is a necessary precursor, it is clear that there is a need to bring about a more fundamental cultural change in the field of safety if the objective of a single European railway area is to be realised. For safety management systems to be truly effective they need to represent more than just words or good intentions. organisational cultures that are positive about safety are necessary to support safety management systems by clearly demonstrating that the commit-ment given in the documentation is matched by action in reality and not only when the spectre of supervision by national authorities is present. Many of the barriers that exist represent the historically different approaches to safety across Europe. The world is changing and that change is reflected in rail, changes in technology bring new benefits and changed risks. it is essential that safety requirements do not unnecessarily limit innovation in this sector and the widespread application of good risk management and safety management systems offers the best oppor-tunity to allow this, where rigid rules can inadvertently create barriers. The focus in safety is shift-ing to reflect both the need to rely on risk assessment and risk management and the growing understanding of the impact of human performance. The safety programme not only reflects the preparatory phase for the single safety Certificate but also calls for the development of a strong focus on maintenance of railway vehicles, safety critical components both for vehicles and infra-structure, the transport of dangerous goods and the enhanced safety performance of the system, through a positive safety culture and supported by better data and monitoring. Regarding safety critical components, the priority is given to vehicles because of ECM revision in progress. Exten-sion to infrastructure would depend on outcome of vehicle consideration and available resources.


An important part of establishing a single European Railway Area is defining an acceptable level of risk for technical systems and the Agency will continue working with stakeholders to establish practical guidance and educational tools on the regulations for risk assessment and monitoring, including the use of design targets, the application to maintenance of railway vehicles and safety critical components and to the transport of dangerous goods.

The aim is to establish a positive safety culture, to have roles and responsibilities understood and working among the actors in the next years and to build a strong working relationship with nsAs based on shared processes, shared understanding and trust. This collaborative working relationship is essential to support the increased competitiveness of rail and to achieve the objective of making Europe’s railway system the world leader for safety. The tar-get is to promote positive safety cultures to ensure a high level of safety without increasing the regulatory or financial burden on the sector. Raising awareness externally of safety cul-ture through targeted external events. Positive culture underpins excellence in safety man-agement, driving the risk-based approach to safety.

in addition the Agency recognises that it too, will play its part in the safety framework in the new tasks of safety certification and Vehicle Authorisation. in recognition of this issue the Agency programme for the implementation of these tasks includes putting in place robust systems and ensuring the right competencies are available.

Main outputs 2018 Main outputs 2019 Main outputs 2020

Ready to receive applications for safety Certificates.

Transport of dangerous goods: dissemination of risk assessment methodologies

Transport of dangerous goods: dissemination of risk assessment methodologies

Transport of dangerous goods: Monitoring of use of risk assessment methodologies

nsA monitoring according to article 33 of Agency Regulation 2016/796: Performing pilot audits with 2 or 3 voluntary nsAs. Delivery of training to auditors. Delivery of audits and inspections (start 1n 3-years cycle)

nsA monitoring: Delivery of audits and inspections

nsA monitoring: Delivery of audits and inspections start planning for second audit cycle

Revision of ECM scheme: issue of the Agency recommendation (including impact assessment) for extension of the scope to all vehicles including definition and processes for safety critical components (for vehicles only).implementing act adopted

Revision of ECM scheme: information, training & guidance on revised ECM scheme including the aspects related to the safety critical components (for vehicles)

Revision of ECM scheme: information, training & guidance on revised ECM scheme including the aspects related to the safety critical components (for vehicles).Future maintenance aspects:Analysis of outputs of s²R regarding maintenance of railway vehicle.

safety critical components:Analysis of the extension of the safety critical components approach to infrastructure.

Communication programme on safety Culture – including the development and delivery of targeted dissemination productsEstablish methodology and baseline for Article 29 Railway safety Directive commitment to report on safety culture developmentReview Eurocontrol programme to support national prosecutorsoption for workshop with stakeholders to analyse legislative obstacles to positive culture development

Communication programme on safety Culture - including the development and delivery of targeted dissemination productsReview nsA Monitoring reference to take into account changes in the legal framework. Biennial review of stakeholder safety culture activities

Communication programme on safety Culture - including the development and delivery of targeted dissemination productsDepending on methodology and baseline, study to deliver report on development of safety culture in 2024, in accordance with Article 29 Railway safety Directive Consider revision of guidance CsM Monitoring to include safety culture and occurrence reportingoption to assess feasibility of Agency led culture measurement programme

After review of the responses to the impact assessment published in 2017 and if mandate agreed, working party to develop CsM for Common occurrence Reporting Finalise business requirements and guidance for reporting systemFollowing impact assessment for stakeholders, build reporting system – new or adapt an existing systemDevelop analytical capability at EU and national level, to include systematic analysis of niB investigation reports with the objective of identifying any lessons to be learnt at European level.

if mandate agreed, working party to develop CsM for Common occurrence Reporting (consider review of Annex 1 Railway safety Directive)support reporting culturesDevelop analytical capability at EU and national level

CsM for Common occurrence Reporting adoptedsupport reporting cultures. Develop analytical capability at EU and national level


2�2� Removing technical barriers

overall, the Agency acts as the focus for all EU railway technical specifications (in partner-ship with EU standardisation organisations) and authorisation processes for railway vehicles and infrastructure. it supports the understanding and efficient application of the framework and the content, provides optimised tools and drives improvement on the basis of progress monitoring. with the Fourth Railway Package in force, it will issue all multi-Member state Vehicle Authorisations and, on request from applicants, national Vehicle Authorisations. All Vehicle Authorisations will be managed using the “one-stop-shop” iT system to be set up by the Agency considering the need to alleviate administration burden for the applicants. The Agency will involve in this process positive experiences from existing authorisation pro-cesses in the Member states like pre-engagement and the principle that necessary tests to ensure technical compatibility and safe integration of the vehicle are part of the authorisa-tion procedure.

This streamlined Vehicle Authorisation will rest on comprehensive Tsis and a reduced set of national rules.

To this aim, the next revision of the Tsis will include the closure of the remaining open points (where appropriate), the addition of the elements introduced by the Fourth Railway Package (including procedures and parameters to check vehicle-network compatibility), the correc-tion to possible deficiencies and any development needed to take into account the techno-logic, economic and social evolution (including e.g. new relevant standards). The Tsis revision will also consider the consistency of transitional measures, in particular in the view of the new Vehicle Authorisation process under the 4th RP.

The Agency will also optimise the allocation of assessment modules within the conformity assessment (chapter 6 in the Tsis) in order to keep the procedures as efficient as possible.

At the same time, the Agency will carry out a study on conformity assessment modules and if appropriate revise the decision on railway modules (Decision 2010/713/EU), or suggest


migration towards the standard modules set out in Annex ii to Decision no 768/2008/EC of the European Parliament and of the Council, for an improved clarity and the alignment with the most recent legislation.

The Agency will ensure the consistency of remaining national rules with the EU legal frame-work, and will prepare their publication in the single Rule Database required by the 4th RP.

in parallel, the Agency will work in collaboration with nsAs on Vehicle Authorisation learning cases to facilitate successful implementation of the Fourth Railway Package. A similar task will be developed to support national bodies for accreditation and recognition of assessment bodies according to CsM 402/2013 on risk assessment.

in order to increase the trust in the work performed by noBos and in the certification pro-cedure as a whole, the Agency has already developed a set of harmonised requirements for conformity assessment bodies (applicable within both accreditation and recognition envi-ronment) and a proposal for an EU harmonised monitoring system for notified conformity assessment bodies.

in 2018, the Agency will start the application of the monitoring system with on-site visits to noBos as well as the support to national accreditation bodies and appropriate entities for recognition. The number of the visits will be determined by the available resources.

in the period 2018 – 2019 the Agency, after having developed practical experience on mon-itoring activities, will optimise the nsA and noBo monitoring activities to have a single cen-tralised network of monitoring staff.

The Agency will continue its cooperation with European standardisation organisations (Eso) in order to ensure coordination between the development of Tsis and the standardisation activities.

The assessment scheme for railway conformity assessment bodies will be discussed at iso level.

To help remove the barriers to a single European railway area the Agency will make a recom-mendation on the selection and training of appropriate staff and the improved implementa-tion of a European scheme for train driver certification.


Recommendations on Loc&Pas, wagon and noise Tsis (for alignment with 4RP)

Recommendations on Loc&Pas, wag, noise Tsi (for technical aspects)Recommendations TAP and TAF Tsis

Draft Recommendations on EnE and inF Tsis, following the Delegated Act and ex-post analysis.

Recommendations on PRM, oPE, sRT, TAP and TAF Tsis

Monitoring system for noBos in place, including improvements of the harmonised assessment requirements for notified conformity assessment bodies.

study on conformity assessment modules. Revision of the Decision on railway modules

Agency responsible for issuing Vehicle Authorisations

Recommendation in harmonised examination scheme for train drivers


2�3� A single european train control and communication system

The Agency is the system authority for the harmonised ERTMs specifications and for their coherent implementation in the railway system. its role in Vehicle Authorisation and trackside ERTMs approval allows a strengthened leadership in the efficient application of the frame-work and of the standards. with the application of the 4th Railway Package, the Agency will help the sector in the correct implementation of ERTMs by offering an opinion before the authorization of trackside subsystems and by advising applicants on the technical compati-bility when requested according to Article 30 of the Agency Regulation.

Building on the successful and stable Baseline 3 of the European Train Control system (ETCs), and on the global system for Mobile communications — Railways (gsM-R), the Agency will ensure the managed maintenance and evolution of the specifications, improving their quality, including harmonised operational principles, as also defined in the longer term perspective. The benefits from the identified game changers (ATo, L3, security, etc.) will be leveraged respecting the key principles of compatibility and protection of investments. The development of this specification will include the assessment of the impact on the opera-tions and the reuse of existing flow of data between iMs and RUs. The Agency will leverage on the commitments expressed in the Memorandum of Understanding on ERTMs signed in 2016 and with the help of the stakeholders in the ERTMs Platform will ensure disciplined, compliant implementation of the harmonised system, with the concrete steps defined in the ERTMs Deployment Action Plan.

in the field of railway communications, the Agency will develop the roadmap enabling ETCs communications on iP based radio technologies, and the consolidation of the requirements for the evolution of voice radio in view of the planned gsM-R life expectancy, aiming at the definition of the new radio communication systems in 2018: the Agency with the sector will


develop proposals for spectrum harmonization towards the ECC/CEPT on one hand, and to influence 3gPP standards to cover railway communication needs on the other. Cybersecurity will be an integral element of the future system.

The focus on compliant ERTMs deployment is facilitated by the synergy with the Deploy-ment Management Team contracted by Dg MoVE, and by the coordination with inEA on EU funded projects.


ATo – specifications agreed at level of Agency CCM working groups for grade of Automation 2 (goA2)

ATo approved specification including interfaces solutions (Fis and/or FFFis when economically beneficial) (goA2), ready for CCs Tsi as necessary, and voluntary standards.

Endorsement of system requirements for goA4

Endorsement by the agency of the relevant specifications coming from s²R and their introduction into the established CCM process (for later inclusion into CCs Tsi)Management of game changer project (e.g. follow up of early implementation), taking into account s²R activities)



Future Radio system – release of system definition paperhelp rail sector defend needs of harmonised spectrum

Consultation on Future Radio system, including path to smooth migrationAccompany the EC activity on the wRC19 on radio spectrum (for rail)

Contribute to enable Availability 3gPP standards suitable for Rail operational communications

Learning cases ERTMs Trackside First engagements in ERTMs Trackside Approval based on applicant’s request

ERTMs trackside approvals on demand

Maintenance of ETCs and gsM-R specifications, including mitigation measures in case of errors, through a fine-tuned CCM



Recommendations on CCs Tsis limited revision (4RP, testing)

Follow-up of the application of revised Tsis

Follow-up of the application of revised Tsis

Updating of the Appendix A of the oPE Tsi Follow-up of the application of the ERTMs operational rules, in particular in selected rulebooks

Follow-up of the application of the ERTMs operational rules, in particular in selected rulebooks

Publish report from specifications, including testing and validation working group from ERTMs stakeholder’s platform in line with the 4RP process and managing catalogue of oTs (operational test scenarios)

Report on the assessment of Error CRs in the database, possibly resulting in a Technical opinion

Report on the assessment of Error CRs in the database, possibly resulting in a Technical opinion

support to ERTMs deployment program by the evaluation of ERTMs projects



Develop practical arrangements for the process on advising on compatibility between ERTMs on-board and trackside subsystems

Develop a new procedure in close collaboration with the railway sector

implement procedure and handle applicants’ request


2�4� Simplified access for customers

As part of the implementation of the Fourth Railway Package, the Agency must develop a common information and Communication system with a virtual one stop shop (oss) func-tionality with the aim of keeping the Agency and nsAs informed about all applications for Vehicle Authorisations, for single safety Certificates and for the check of technical solutions of ERTMs Trackside projects, stages of these procedures and their outcomes. if appropriate, this development needs to be based on the existing applications and registers. The oss is the single entry point where the applicants shall submit its application files. The oss will provide the applicants information on the stages and the outcomes of their applications and, where applicable, the requests and the decision of the Board of Appeal. The oss will also implement an “early warning system” functionality able to identify at early stage the needs for coordina-tion between the decisions to be taken by national safety authorities and the Agency in the case of different applications requesting similar Vehicle Authorisations or safety certifications.

Railway Undertakings need to check the administrative status of their vehicles and the compatibility of their trains with the different routes. The Agency will continue working on the development and implementation of the relevant infrastructure and vehicle registers:

• Register of Infrastructure (RINF, expected to be completed by 2019 according to the 2014 Decision))

• European Centralised Virtual Vehicle Register (ECVVR) and it successor European Vehicle Reg-ister (EVR)


• European Register of Authorised Types of Vehicles (ERATV)

• Vehicle Keeper Marking Register (VKMR)

• ERA Database for Interoperability and Safety documents (ERADIS)- interoperability part

The Agency performs the maintenance of the tools, registers and databases, their con-tinuous improvement and supports the Mss and stakeholders in their implementation and use. Beyond this, the Agency, in close collaboration with the stakeholders, works on the revision of the specifications of the register of infrastructure (RinF) and the register of authorised types of vehicles (ERATV) as well as on the consolidation of the vehicle register (ECVVR) into an integrated system (EVR). All these projects take into account the provisions of the Fourth Railway Package.

in view of the digitalisation of railways, the Agency’s iT tools, registers and databases have the opportunity to play a pivotal role in the data management of the future development of the European Railway.

it is therefore of the utmost importance that the Agency takes steps to prepare itself to meet these challenges as soon as possible. in this context, two key areas of actions have been identified:

1. Lay a sound foundation for future multimodal data management requirements by con-solidating Agency iT tools, registers and databases through measures such as: single access point, use of a reference data set, interlinking registers and databases, monitor-ing data quality and change control management.

2. Become a change engine in the field of European multimodal transport data management through proactively identifying opportunities in which the Agency plays the role of a facil-itator, engaging with European railway stakeholders and external interested parties to ex-plore future needs, requirements and new business use cases so as to provide guidance to-wards the best practices, standards and solutions in data management found in the sector.

Furthermore, the Agency will ensure the consistency of remaining national rules with the EU legal framework and will continue providing guidance to Member states for the noti-fication publication of remaining national rules in appropriate EU Databases. The Agency will also develop and implement the single Rules Database envisaged by the Fourth Rail-way Package together with the sRD User group. The Agency will support users of the appropriate EU databases (RDD and noTiF iT) until they are replaced by the sRD.

overall, the Agency provides recommendations for other rail Regulation - in particular for simplified access to the railway system and ticketing protocols - in cooperation with other organisations and provides optimised tools for customer access. it is the lead trainer for the understanding and efficient application of the framework and the content and drives improvement on the basis of progress monitoring.

More specifically in the field of simplified system access, the Tsis on telematics applica-tions for passenger services (TAP Tsi) and for freight (TAF Tsi) are addressing issues related to railway customers, aiming at harmonizing the exchange of information between actors. The Agency, acting as ‘Telematics applications system authority’ will lead the closure of the remaining open points and continue to guide, support and monitor the rail sector and Member states when implementing the telematics Tsis, including the small and medi-um-sized companies. The Agency will continue performing the maintenance of the TAF/TAP technical documents, delivering every year an updated set of technical documents that will remain under its responsibility due to the role of system authority. These docu-ments will be become legally binding once they will be published on the Agency website without further intervention of the RisC or the EC.

The Agency will also continue performing dissemination activities for telematics as to ensure that aforementioned small and medium-sized companies will be able to imple-ment telematics Tsis. in addition, the Agency will launch the preparatory works conduct-ing to grant access to the rail freight customers and to allow the use of TAF Tsi data for safety-related purpose (interface ERTMs – TAF). Possible consequences on Tsi TAF system



ERA recommendation on the specification of the RinF Decision75% of RinF data imported according to the 2014 Decision

implementation of revised RinF Decision RinF data import completed according to the 2014 Decision

RinF data import completed according to the new Decision from 2018

EVR implementation started EVR implementation EVR implementation

TAP Tsi simplified procedure to update technical baseline

Recommendations on TAP Tsis revision Follow-up of the application of revised Tsis

Report on TAP implementation. MonitoringReport on TAF implementation monitoring

Report on TAP implementation. MonitoringReport on TAF implementation. MonitoringTAP revision intermediate reportTAF/TAP CCM baseline

Audits on inEA TAP implementation. FundingAudits on inEA TAF implementation Funding

Reports on TAP projects funded by inEA CEF programmeReports on TAF projects funded by inEA CEF programme

TAF Tsi simplified procedure to update technical baseline

TAF Tsi Technical documents baseline TAF Tsi Technical documents baseline

Technical specification based on TAF Tsi for CoR and TDg reporting regimes

Update of Technical specification based on TAF Tsi for CoR and TDg reporting regimes

TAF Tsi Technical documents baseline

implementation of ERADis tool in line with oss requirements



Revision of ERATV specification startedimplementation of ERATV tool in line with oss requirements

Recommendation on revised ERATV specification submitted to ECimplementation of ERATV tool in line with oss requirements

implementation of the revised ERATV Decisionimplementation of ERATV tool in line with oss requirements

Finalisation and adoption of the revision of the PRM Tsi (including the specification of inventory of Assets).

inventory of Assets implementationEU strategy defined (after analysis of national implementation plans)

inventory of Assets in use

oss ready for shadow running oss used by all involved parties in production

single Rules Database (sRD) ready for testing single Rules Database (sRD) in operation single Rules Database (sRD) disseminated

Become a change engine in the field of European multimodal transport data management through proactively identifying opportunities in which the Agency plays the role of a facilitator, engaging with European railway stakeholders and external interested parties to explore future needs, requirements and new business use cases so as to provide guidance towards the best practices, standards and solutions in data management found in the sector.

Lay a sound foundation for future multimodal data management requirements by consolidating Agency iT tools, registers and databases: single access point, use of a reference data set, interlinking registers and databases, monitoring data quality and change control management.

will be duly analysed. An additional functional modification will be considered in order to use the Consignment note as a multimodal transport document. The Agency will con-tinue providing technical advice to inEA in the framework of granting funds for TAF/TAP Tsi implementation. in addition, the Agency will draft the appropriate specification based on TAF Tsi to collect safety related data serving for the purpose of the Common occur-rence Reporting and Transport Dangerous goods Risk Assessment Processes.

From another perspective, society is also strongly demanding an improved access of sta-tions and trains for persons with reduced mobility and persons with disabilities (PRM). For this purpose, according to articles 7 and 8 of Regulation 1300/2014 (Tsi PRM), this Regu-lation will be revised on the basis of the Recommendation drafted by the Agency in 2017, a tool for informing the public and monitoring progress will be implemented (inventory of Assets), and an EU strategy will be developed, based on common principles identified from the national implementation plans.


2�5� Evaluation, management and resources

This activity covers the coordination for the cross-unit projects, such as international relations, stakeholder management and also the preparation for the implementation of the Fourth Railway Package, as well as all the governance and administrative tasks of the Agency.

Conforming to the technical pillar of the Fourth Railway Package, the Agency will be the sole body responsible for issuing Vehicle Authorisations and safety certificates across the whole EU and ERTMs trackside. The following chart provides an overview of the different phases over the next few years for the Agency to prepare and implement in due time of the entry into force of the Fourth Railway Package.

over the next couple of years, the Agency will continue to deploy its Communication strategy in line with the planning, and optimise its internal horizontal processes, such as e-processes, sound financial management.

A key strategic objective of the Agency will be to develop its capability to define the needs for and to monitor the implementation of railway related research and innovation.

The Agency as envisaged by Article 12 of Annex 1 of the shift2Rail regulation has a key role in supporting the shift²Rail Joint Undertaking (s²R) in the definition and implementation of its Master Plan with railway expertise by:-

• Proposing possible amendments to the S²R Master Plan and to the Annual Work Plans in particular to ensure that the research needs of the Single European Railway Area are covered

• Proposing after consultation with stakeholders, guidelines for research activities leading to technical standards, with a view to guaranteeing the interoperability and safety of the results

• Reviewing the common developments for future system and contributing to defining tar-get systems in regulatory requirements

• Reviewing project activities and results with a view to ascertaining their relevance to the objectives identified in the S²R regulation and to guaranteeing the interoperability and safety of the results


The Agency will support other entities (in particular ERRAC) involved in transport related research affecting railways to ensure the objectives of EU transport policy (e.g. “greening” of transport, modal shift to rail) may be most efficiently met. Proposals will be elaborated as required. From 2018, where necessary to further achieve its strategic objectives, the Agency will itself commission research.

The outputs of the international Relations strategy in 2018 will be

• to support EC activities in promotion of the European approach to states and international organisations outside of Europe;

• to keep up with scientific and technical developments, and

• to ensure promotion of the Union railways legislation and standards, the Agency will also, where appropriate, strengthen coordination with international organisations and the administrations of third countries competent in matters covered by Agency activities.

in this context the Agency will continue in 2018 with the EUMEDRail project, financed by a grant agreement signed between Dg nEAR and the Agency, to support safe and interop-erable railway transport in and between the states in EC neighbourhood of the south Mediterranean region. To adopt the outcomes of the project closer to the needs of the beneficiaries the project will launch in 2018 a study to document the railway development (current and future) in the beneficiaries.

in order to optimise the use of scarce resources wherever practicable the Agency will work in partnership with relevant international organisations, make use of independent experts and through the nsA network expertise from EU national safety Authorities.

in order to promote the concept of global Reference and to avoid multiple bi-lateral meet-ings the Agency will continue to promote and support the “Platform of Railway Agencies” which is composed of several international organisations and the administrations of third countries dealing with subject matters covered by Agency activities.

in order to ensure consistent application of the framework within the Agency (in recom-mendations, application guides etc.), between the Agency and its EU partners and to facil-itate dissemination within and outside of the EU, the Agency will continue to develop a Portfolio of “Common Positions”) on key concepts of the framework.

The Agency is performing impact assessments for its recommendations and opinions and is monitoring a set of railway indicators to identify the impact of its work on the railway sector. This will also contribute to an optimised environment for data mining and data reliability. in addition, early impact assessments are developed for the Agency’s strategies in view of setting up the sPD.



3� Human and financial resource outlook for the years 2018-2020

3�1� Overview of the past and current situation

3.1.1. Staff population overview for 2016

ActivityUnit staff

% planned vs actualFTE planned in

2016FTE 31/12/2016

A harmonised approach to safety 40.50 41.50 102.5 %

Removing technical barriers 42.00 42.00 100 %

A single eu train control and communication system 23.10 22.60 97.8 %

A simplified access for customers 16.90 16.50 97.6 %

Evaluation, management and resources 46.50 42.40 91.2 %

Grand Total 169�00 165�00 97�6 %

The gap between the planned FTE number (169) and the staff employed at the end of 2016 (165) resulted from the open vacancies due to natural fluctuation and vacancies which could not be filled in 2016.

3.1.2 Expenditure for 2016

The administrative expenditure includes staff expenses, costs relating to intangible assets and property, plant and equipment (mainly depreciation) and other expenses.

The total expenditure per Title in 2016 was:

ʯ 17,69 Mio€ committed in Title 1



The overall commitment rate was 99,02 % and the overall level of payment execution was 91,57 %.

3�2 Resource programming for the years 2018-2020

3.2.1 Financial resources

Title 1 will amount to 18 790 Mio € to cover the extra-posts as stated in the DB 2018 (18 372 Mio € in 2017) and Title 2 will remain the same as 2017, 2 750 Mio €.

The operational expenditure includes expenses related to the operational activities of the Agency. Title 3 will decrease to 7 250 Mio € (9 610 Mio € in 2017).

3.2.2 Human resources

in its communication CoM (2013)519 of 10/07/2013 on the programming of human and financial resources for decentralised agencies 2014-2020, the Commission foresaw an EU contribution of 26,25 Mio € (without the EFTA contribution) with 148 TAs, meaning an increase of 9 posts compared to 2017. Additional information can be found in Annex i and ii.

with the entry into force of the Fourth Railway Package, the Agency has been facing an additional challenge to attract seconded national Experts (snEs). it is therefore not


considered a valid option to increase the number of snEs to help meet the 2017 and 2018 staff needs.

since the entry-into-force of the Fourth Railway Package in 2016, the implementation of the Package has intensified. Following on from 2016, the Agency will continue to improve on the efficiency of internal resources, by re-allocating staff to 4RP tasks, and by fully main-taining the integrated Management system, which has been iso 9001 certified in 2017, focusing on the Agency’s core business and outputs. in addition, the Agency will overall aim to continuously improve its efficiency and effectiveness by, for instance, increasing the use of paperless processes, running of working groups (Tsi, CsM), etc. Following the con-clusions of the Common Approach regarding governance, management and efficiency, the Agency already benefits from common services provided by other EU institutions (EC, PMo, EPso), benchmarks with other Agencies (the EU Agencies network), joined procure-ment procedures and shares resources (Accounting officer shared with EsMA, sharing the iCT back-up facilities with CdT).

The budget allocation for 2018 provides for sufficient cover of the activities planned in this work programme. however, the transition to the Fourth Railway Package entails some uncertainties, in particular in regard to the effort needed for learning cases and shadow running. There is no imminent need, but in case the Agency would need to re-prioritise its activities and tasks, the following topic areas/topics collected in the sPD 2018 Manage-ment Board workshop would be subject to a negative priority discussion in the Manage-ment Board:

ʯ Reduce support for NIB peer review to a minimum as this is an obligation on the Member States.

ʯ Common Occurrence Reporting and development of the tool

ʯ Revision of CSTs

ʯ Study to establish a methodology and baseline, via pilot programme, for safety culture evaluation

ʯ Development of a “leadership” workshop to support a positive safety culture

ʯ SRT TSI, Noise TSI

ʯ Cooperation ISO/IEC

ʯ Scheme for European Driver’s License

ʯ Participation to NB-Rail

ʯ PRM IoA

ʯ TAP/TAF TSIs dissemination events

ʯ Communication activities limited to 4RP

ʯ No maintenance for ISO 9001 Certification

ʯ Limited to no resources for S²R and standardisation

on top of the negative priorities identified, the Agency envisaged to make savings in the following fields, should it be needed to cover the activities foreseen under the new Found-ing Regulation (learning cases, training for Pool of Experts):

ʯ Reduction of number of missions and related costs

ʯ Reduction of number of meetings or meetings days

ʯ Reduction of number of experts to be reimbursed

ʯ No provision of interpretation services (NSA meetings)

ʯ No provision of support (NIB meetings)

ʯ Reduction of translated documents


The Agency is identifying deployment opportunities by analysing the above mentioned efficiency gains, by implementing a competence framework in the near future and by fol-lowing-up on a functional review which will take place in 2017. in addition, the Agency might improve on the current organisational structure in the course of 2018 depending on the said framework and review.

The Agency’s budget for 2018, including the EFTA contribution, is 28 790 Mio € € with 148 TAs, 40 CAs and 4 snEs.

sECTion iii — AnnUAL woRk PRogRAMME 2018 | 33

section iii — Annual work programme 2018


section iii — Annual work programme 2018

4� Executive summary

Based on the goals and objectives outlined in the multi-annual programming section, and fully consistent with the approach described in section ii above, the annual work pro-gramme for 2018 describes the concrete outputs that are planned for this year.

The European safety Regulatory Framework has now been established for several years, however, the need for a harmonised approach remains a key priority in order to ensure the highest possible safety level in the railway sector while migrating to a single Euro-pean Railway Area. in order to support a harmonised approach to safety, the Agency will, amongst other actions, in 2018 further develop and implement the programme towards the single safety Certificate, work with stakeholders to promote a positive safety culture, and provide support in revising the Train Drivers’ Directive (TDD).

As the European railway system is being shared by many actors, it is imperative to have a common understanding of the system, processes, rules and responsibilities. in this con-text, the Agency will continue to define and implement the process for Vehicle Authorisa-tion, relying on further improvement of the scope extended Tsis (closing of open points) and significantly reduced national rules. in addition, more focus will be placed on training and dissemination activities and on the migration to a single database for railway rules.

The Agency will continue to work on the implementation of the railway databases and registers and their rationalisation to improve usefulness, usability and data quality while reducing administrative burdens and undue costs for the Member states and stakehold-ers. in particular, the Agency will work on the specifications and the implementation of the European Vehicles Register.

Concerning notified Bodies, the Agency will follow up the implementation of the sec-torial scheme for accreditation and recognition, and design the system for monitoring, including a forum for exchange of experiences for assessment bodies according to CsM 402/2013. The Agency will also continue supporting harmonisation for accreditation and recognition criteria of all checking bodies.

As the system authority for the ERTMs specifications, the Agency will manage the spec-ifications including mitigation measures in case of errors, and the delivery of the game changers defined in the longer term perspective, in particular related to ATo and the new radio communications system. The Agency will leverage on the commitment of the ERTMs stakeholders Platform to facilitate harmonised deployment of the system. The Agency will provide technical evaluation of EU-funded projects in cooperation with inEA. The Agency will seek early engagements with railways in the frame of 4RP trackside approval for ERTMs, and assistance to RU in assessing compatibility with infrastructure.

in order to improve the efficiency of the railway system, accessibility by all stakeholders and exchange of information needs to be further developed. in this respect, the Agency will continue working on a harmonised protocol for exchanging information between

sECTion iii —AnnUAL woRk PRogRAMME 2018 | 35

railway actors, and on an improved access of stations and trains, for instance, for persons with reduced mobility.

in addition to the 4 operational activities, the Agency groups its horizontal and support functions and tasks under the activity “Evaluation, Management and Resources” covering the work in relation to economic evaluations and assessments, business planning and reporting, integrated Management system (iMs), the provision of legal advice, interna-tional relations, stakeholder management, research coordination, human and financial resources, information technologies and facilities. This Activity also covers project such as shift²Rail and the Fourth Railway Package.

For past couple of years, the Agency has been preparing for the implementation of the 4RP programme, detailing the different phases over the next year, focusing in 2018 on establishing the Board of Appeal, the internal procedures for the single safety Certificate, Vehicle Authorisations, ERTMs approval, and fees and charges, iMs following the iso cer-tification, amongst others.

in conclusion, we believe that also in 2018 the Agency will strongly contribute to the effective functioning of the single European Railway Area (sERA) without frontiers, mov-ing closer to the vision of a harmonised approach to safety, removing technical barriers, advancing the single European Train Control and Communication system (ERTMs), and promoting simplified access for customers for the European rail sector.

The following table lists a set of key Performance indicators (kPis) for 2018:

Key Performance Indicators 2018 Activity

1 90% achievement of all outputs using financial and human resource planning 2018 The Agency

2 95% timely delivery of issuing reports, advice and opinions The Agency

3 successful implementation of the initial activities after entry-into-force of the Fourth Railway Package, delivery of the first mock-up version of the information and Communication system implementing the one-stop shop

The Agency

4 95% implementation of the establishment plan Evaluations, Management and Resources

5 100% delivery of the priority countries programme to key milestones 2018 and to programme 2019 to contribute to the improved safety performance of those countries

harmonised Approach to safety

6 Proposal and impact assessment published for the Common occurrence Reporting system harmonised Approach to safety

7 Assistance to Ms and progress monitoring on the “cleaning-up” of national technical and safety rules

Removing Technical Barriers

8 Effective operation of the ERTMs stakeholder Platform through the successful organization of an annual board meeting

A single European Train Control and Comms system

9 Future communication system for rail operation – timely release of the documentation for consultation

A single European Train Control and Comms system

10 More than 75% of the ERA finalized strategies complemented with an early impact assessment Evaluations, Management and Resources

11 impact assessments accompanying 100% of the issued recommendations and opinions Evaluations, Management and Resources

12 More than 80% of Railway indicators measured in the Railway system Report Evaluations, Management and Resources

13 Documenting processes and procedures, and internal audit reports 100% in line with the roadmaps, programmes and timetables

Evaluations, Management and Resources

14 Carry-over of <10% of payment appropriations for Title 1, <20% for Title 2, and <30% for Title 3 Evaluations, Management and Resources

15 95% of iCT services disruption recovered within the recovery targets defined in the Business Continuity Plan

Evaluations, Management and Resources


5� Activities

5�1� A harmonised approach to safety

5.1.1. Overview of activity 1 harmonised approach to safety - overview

The Agency regulation identifies the need for a harmonised approach to safety that supports the Commission’s vision of Europe as world leader in railway safety. over recent years the legislative framework to support safety has been progressively developed and the Fourth Railway Package will adapt the framework to further support the develop-ment of a single safety area. The legislative framework is an essential element but is not enough. safety has to be delivered on the ground in a harmonised way and that can only be achieved if there is a shared vision of safety, and a common approach to safety culture. safety culture development is interdependent with safety reporting, learning and measuring and promoting safety management maturity, including strong safety leadership and proactive fulfilment of safety responsibilities. without prejudice to the rules of confidentiality relating to investigations, there will need to be greater trans-parency in the sharing of information so that lessons learnt can be shared and each actor can take the responsibility for the part of safety that is theirs. Railway safety is not isolated from other parts of the system or from society and the factors that act as obstacles to safety harmonisation and safety improvements need to be understood. The Agency is part of a team of national safety Authorities (nsAs), national investigation


Bodies (niBs), Railway companies, and Ministries that will need to work collaboratively to deliver safety.

The Commission proposals in the Fourth Railway Package already show the need for cooperation agreements in the fields of safety certification and authorisation for placing on the market of vehicles but in fact all of the safety initiatives are necessarily delivered through partnership and collaboration.

in addition to working closely with its stakeholders and other actors of the railway sector, the Agency will in 2018 also continue developing and implementing the single safety Certificate project.

The Agency will also continue to implement educational initiatives for a wider range of stakeholders, in particular middle management of railway actors.


5.1.

2.

Activ

ity 1

- H

arm

onis

ed A

ppro

ach

to S

afet

y - O

bjec

tives

, Ind

icat

ors,

expe

cted

out

com

es a

nd o

utpu

ts

2018

Obj

ectiv

eM

ain

outp

uts/

actio

nsIn

dica

tor

Ach

ieve

d in

201

7/N

ew ta

skTa

rget

201

8Ex

pect

ed o

utco

me

1Pre

parin

g for

the

Single

Safet

y Ce

rtific

ate

Deliv

ery o

f the

part

of th

e fou

rth Ra

ilway

pack

age p

rogram

rel

ated t

o the

Sing

le Sa

fety C

ertifi

cate

as pr

esen

ted to

the

Board

and t

o the

EC TF

for t

he Fo

urth

Railw

ay pa

ckag

e Co

opera

tion a

rrang

emen

t fram

ewor

k bet

ween

NSA

s and

the

Agen

cy fo

r deli

verin

g Sing

le Sa

fety C

ertifi

cate

Com

plian

ce w

ith th

e 4RP

pr

ogram

me a

chiev

ed.

All m

ilesto

nes a

chiev

edAl

l mile

stone

s ach

ieved

Simple

r, harm

onise

d sys

tem fo

r rai

lway

safet

y cer

tifica

tion.

Agen

cy in

terna

l proc

edur

es fo

r SSC

Statu

s of t

he pr

oced

ures

Proce

dures

appr

oved

by th

e Man

agem

ent

team

Revis

ion of

Age

ncy g

uidan

ce fo

llowi

ng le

arning

case

s2 w

orks

hops

Publi

shed

draft

guida

nce

Publi

shed

revis

ed gu

idanc

eCle

arer a

nd co

mpr

ehen

sive g

uidan

ce

for ap

plica

nts f

or SS

C and

auth

oritie

sDe

velop

men

t of d

issem

inatio

n/tra

ining

mate

rials

for SS

CDi

ssem

inatio

n/tra

ining

m

ateria

ls rea

dyM

odule

s rea

dy to

train

ERA

Staff

and m

embe

rs of

the p

ool o

f exp

erts

Staff

com

peten

ce to

the r

equir

ed

stand

ards f

or ca

rrying

out S

afety

asse

ssmen

t2

Learn

ing fo

r bett

er Sa

fety

Supp

ort t

he de

velop

men

t of a

syste

m fo

r NIB

peer

review

.1)

Clos

ing th

e issu

es

subm

itted

to th

e Age

ncy :

nu

mbe

r of is

sues

clos

ed/

num

ber o

f issu

es su

bmitt

ed

2) P

rovide

the r

eque

sted

traini

ng on

time

3) IM

S Proc

edur

e app

roved

Proce

ss an

d refe

rentia

l read

y to s

tart p

ilot p

rogram

In th

e proj

ect (

S) ‘N

IB pe

er rev

iew’:

1) S

uppo

rt th

e pil

ot pr

ogram

man

aged

an

d und

ertak

en by

NIBs

(2 or

3 pil

ot pe

er rev

iews)

2) S

uppo

rt th

e esta

blish

men

t and

runn

ing of

tra

ining

for p

eer r

eview

ers.

3) D

evelo

p and

imple

men

t the

IMS p

roced

ure

for en

surin

g sup

port

in 20

19.

Harm

onisa

tion o

f NIB

perfo

rman

ce

and a

pproa

ch by

an in

creas

ed

confi

denc

e on i

nves

tigati

on re

ports

an

d rec

omm

enda

tions

. Tho

se

repor

ts an

d rec

omm

enda

tions

being

de

emed

effec

tive f

or pr

ovidi

ng in

puts

to ra

ilway

acto

rs for

ensu

ring t

he

lesso

ns le

arning

.

Su

ppor

t for

the N

SA/N

IB/Hu

man

Facto

rs Ne

twor

ks, th

e ECM

ce

rtific

ation

bodie

s, CS

M RA

asse

ssmen

t bod

ies, a

nd Jo

int

Netw

ork S

ecret

ariat.

NSA

/NIB/

ECM

/CSM

RA/JN

S :

1) N

umbe

r of o

rgan

ised

mee

tings

2) C

losing

the i

ssues

su

bmitt

ed to

the A

genc

y :

num

ber o

f issu

es cl

osed

/nu

mbe

r of is

sues

subm

itted

3) C

losing

the i

ssues

su

bmitt

ed to

the N

SA/N

IB/EC

M Ce

rtific

ation

bodie

s/As

sessm

ent b

odies

: nu

mbe

r of is

sues

clos

ed/

num

ber o

f issu

es su

bmitt

ed

Mee

ting r

ecord

s sho

w br

oade

r eng

agem

ent f

rom

thos

e atte

nding

, low

rate o

f out

stand

ing ac

tions

, inc

rease

d sen

se of

owne

rship.

3 NSA

netw

ork m

eetin

gs +

3 NI

B net

work

mee

tings

inc

luding

2 co

mm

on m

eetin

gs N

SA-N

IB

1 mee

ting o

f ECM

certi

ficati

on bo

dies c

oope

ration

ECM

certi

ficati

on bo

dies c

oope

ration

: Ne

w pr

oced

ure i

n forc

e inc

luding

ERAD

Is ne

w m

odule

.

Estab

lishm

ent o

f CSM

Risk

Asse

ssmen

t bod

ies’

coord

inatio

n grou

p

NSA

netw

ork (

S): O

rgan

ise 3

NSA

netw

ork

mee

tings

inclu

ding 3

NSA

-NIB

com

mon

m

eetin

gs

NIB n

etwo

rk (S

): Or

ganis

e 3 N

IB ne

twor

k m

eetin

gs in

cludin

g 3 N

SA-N

IB co

mm

on

mee

tings

ECM

certi

ficati

on bo

dies c

oope

ration

(S):

Orga

nise 1

mee

ting.

CSM

risk a

ssessm

ent b

odies

coord

inatio

n (S)

: Or

ganis

e 3 m

eetin

gs

JNS (

S): O

rgan

ise m

eetin

gs up

on ne

eds

expr

esse

d by N

SAs a

nd RB

s.

Grea

ter co

nsist

ency

of ap

proa

ch by

Na

tiona

l bod

ies an

d sec

tor.


2018

Obj

ectiv

eM

ain

outp

uts/

actio

nsIn

dica

tor

Ach

ieve

d in

201

7/N

ew ta

skTa

rget

201

8Ex

pect

ed o

utco

me

Hum

an an

d org

anisa

tiona

l fac

tors

netw

ork:

1) N

umbe

r of o

rgan

ised

mee

tings

2) C

losing

the i

ssues

su

bmitt

ed to

the A

genc

y :

num

ber o

f issu

es cl

osed

/nu

mbe

r of is

sues

subm

itted

3) C

losing

the i

ssues

su

bmitt

ed to

the N

SA/N

IB/EC

M Ce

rtific

ation

bodie

s/As

sessm

ent b

odies

: nu

mbe

r of is

sues

clos

ed/

num

ber o

f issu

es su

bmitt

ed

Reorg

anisa

tion o

f the

Hum

an Fa

ctors

Netw

ork,

to be

tter id

entif

y and

supp

ort t

he de

liver

y of

ad ho

c trai

ning m

ateria

l: fir

st m

ateria

l is on

au

tom

ation

of ra

ilway

task

s

JNS i

ssues

raise

d and

clos

ed :

num

ber o

f issu

es cl

osed

/nu

mbe

r of is

sues

subm

itted

1 rais

ed is

sue l

eadin

g to a

pplic

ation

for t

he ur

gent

pr

oced

ure i

nclud

ing 3

spec

ific ta

sk fo

rce m

eetin

g on

June

-July

2017

and 2

JNS

mee

tings

on Ju

ne an

d Ju

ly 20

17 : i

ssue c

losed

in A

ugus

t 201

7

Progr

ess a

nd cl

ose t

he ra

ised i

ssues

CSM

Risk

asse

ssmen

t: sup

port

to im

plem

entat

ion

As su

ppor

t for

a m

ore eff

ectiv

e im

plem

entat

ion of

CSM

Risk

As

sessm

ent, f

acilit

ate th

e esta

blish

men

t and

opera

tion o

f a

peer

review

of re

cogn

ition b

odies

acco

rding

to th

e art

14 of

th

e Reg

ulatio

n 402

/201

3. Th

is pe

er rev

iew ai

ms a

t prov

iding

an

incre

ased

assu

rance

on th

e cap

abilit

ies of

reco

gnise

d as

sessm

ent b

odies

throu

gh th

e con

trol o

f the

reco

gnitio

n bo

dies p

ut in

plac

e by t

he M

S.

Provis

ion an

d im

plem

entat

ion

of an

effec

tive p

eer r

eview

In 20

19, th

e pee

r rev

iew

prog

ram sh

ould

enter

into

its

imple

men

ting p

hase

.

Projec

t (P)

: CSM

risk a

ssessm

ent p

eer r

eview

:

Deve

lopm

ent o

f the

sche

me:

Issue

nece

ssary

do

cum

ents,

i.e. a

polic

y pap

er de

scrib

ing th

e co

ncep

t and

key b

asic

princ

iples

, an a

ssessm

ent

proc

edur

e, a r

eferen

tial o

f app

licab

le req

uirem

ents

for pe

er rev

iew, a

com

peten

cies f

ramew

ork

desc

ribing

the c

ompe

tencie

s tha

t lead

asse

ssors

and

asse

ssors

mus

t hav

e.

Projec

t (P)

: CSM

risk a

ssessm

ent p

eer r

eview

:

Test

and t

rainin

g prio

r to i

mple

men

tation

of th

e sch

eme,

which

has b

een d

evelo

ped i

n 201

7:

1) T

rainin

g of p

eer e

valua

tors

2) R

unnin

g of 2

pilot

s pee

r rev

iews

3) E

valua

tion o

f the

pilot

s and

adjus

tmen

t of

proc

edur

es

4) D

evelo

p and

imple

men

t the

IMS p

roced

ure

for en

surin

g sup

port

in 20

19.

Estab

lishm

ent o

f a st

able

peer

review

to

ensu

re ha

rmon

isatio

n bet

ween

ac

credit

ation

and r

ecog

nition

as

requir

ed by

Reg.

(EU)

402/

2013

. Th

erefor

e this

will

create

confi

denc

e on

reco

gnise

d asse

ssmen

t bod

ies


2018

Obj

ectiv

eM

ain

outp

uts/

actio

nsIn

dica

tor

Ach

ieve

d in

201

7/N

ew ta

skTa

rget

201

8Ex

pect

ed o

utco

me

Shari

ng an

d lea

rning

from

inve

stiga

ted ac

ciden

ts, in

ciden

ts,

prec

urso

rs an

d safe

ty ale

rts, in

parti

cular

deve

lopm

ent o

f an

EU Co

mm

on O

ccur

rence

Repo

rting

Syste

m al

ongs

ide th

e m

ainten

ance

of ER

AIL i

nves

tigati

ons d

ataba

se.

Num

ber o

f regis

tered

users

in

the S

AIT s

ystem

Num

ber o

f aler

ts in

the s

afety

alert

syste

m

Perce

ntag

e of E

RAIL

inves

tigati

on re

ports

with

co

mple

ted or

parti

ally

com

pleted

caus

ation

cla

ssific

ation

taxo

nom

y

Impa

ct as

sessm

ent a

nd pr

opos

al on

futu

re CO

R sy

stem

deve

loped

.

5 aler

ts an

d 132

users

in SA

IT

ERAI

L sys

tem m

aintai

ned i

n line

with

requ

ests

of NI

Bs on

infor

mati

on sh

aring

.

If man

date

adop

ted to

deve

lop su

ppor

ting

CSM

, wor

king p

arty

to de

velop

CSM

for

Com

mon

Occ

urren

ce Re

porti

ng an

d es

tablis

hed.

Big da

ta stu

dy fin

alise

d and

publi

shed

.

Furth

er de

livera

bles o

n the

futu

re of

risk

profi

ling a

nd th

e role

of N

SAs i

n dev

elopin

g po

sitive

cultu

res ar

ound

repo

rting

, learn

ing

and f

airne

ss (ju

st).

Curre

nt ER

AIL s

ystem

main

taine

d and

futu

re sy

stem

plan

ned i

n line

with

requ

ests

of NI

Bs

on in

form

ation

shari

ng an

d COR

.

Revie

w of

SAIT

follow

ing us

ers co

nsult

ation

s

NSAs

, RUs

, IMs a

nd N

IBs ca

n con

sult

safet

y aler

ts or

safet

y ana

lysis,

ba

sed o

n rep

orts

subm

itted

by ot

her

acto

rs, to

enha

nce r

isk m

anag

emen

t an

d risk

analy

ses,

in th

e con

text

of th

e dev

elopm

ent o

f a co

mm

on

occu

rrenc

e rep

ortin

g sch

eme.

This

will h

elp to

ensu

re be

tter r

isk-b

ased

de

cision

mak

ing to

impr

ove r

ailwa

y sa

fety p

erfor

man

ce ac

ross d

iffere

nt

acto

rs in

EU.

Revis

ion of

SAIT,

inclu

ding T

erms

of Us

e and

Guid

ance

, follo

wing

a us

er’s c

onsu

ltatio

n, in

order

to fin

ally

enha

nce i

ts im

plem

entat

ion.

Safet

y Brie

fing D

evelo

pmen

tFin

alise

d IM

S proc

edur

e and

op

eratio

nal s

ystem

Briefi

ngs d

elive

red on

time

Proce

dure

agree

d with

the C

omm

ission

and

fully

opera

tiona

l (inc

luding

notifi

catio

n sys

tem

and s

uppo

rt str

uctu

res)

Exec

utive

Dire

ctor a

nd Co

mm

ission

pr

ovide

d with

accu

rate a

nd re

levan

t br

iefing

s foll

owing

EU fa

tal ra

il ac

ciden

ts.

Annu

al sa

fety p

erfor

man

ce re

view

mee

ting w

ith N

SAs

IMS p

roces

ses e

stabli

shed

and

mee

tings

supp

orted

by N

SAs

First

mee

ting o

f NSA

s to r

eview

safet

y issu

es ac

ross

EUNS

A m

eetin

g in 2

018 s

hows

prog

ress i

n ac

tions

from

2017

and i

ncrea

sed e

ngag

emen

t fro

m N

SAs

Shari

ng of

safet

y per

form

ance

inf

orm

ation

from

NSA

s at a

Europ

ean

level

leadin

g to s

mar

ter ta

rgeti

ng of

res

ource

s acro

ss th

e EU.

Shari

ng of

be

st pr

actic

e lea

ding t

o more

effec

tive

and e

fficie

nt sa

fety i

nter

vent

ions.

3M

onito

ring S

afety

perfo

rman

ceCo

llecti

on, m

anag

emen

t and

analy

sis of

safet

y stat

istics

Timely

publi

catio

n of re

port

Safet

y Ove

rview

publi

shed

of 20

17 da

ta20

18 Sa

fety P

erfor

man

ce Re

port,

shee

ts an

d th

emati

c rep

orts

(201

6 data

) (ar

t. 35(

4)

Agen

cy Re

gulat

ion)

CSI d

ata co

llecti

on ca

mpa

ign (E

RAIL)

Annu

al CS

T asse

ssmen

t

Supp

ort t

o Eur

ostat

, Eur

opea

n Com

miss

ion an

d Pa

rliam

ent t

o ach

ieve a

lignm

ents

of CS

I / CS

T leg

islati

on w

ith Re

gulat

ion (E

C) N

o 91/

2003

on

Rail T

ransp

ort S

tatist

ics

Cons

isten

t, reli

able

safet

y pe

rform

ance

data

drive

s bett

er po

licy

decis

ion-m

aking

.

New

Euros

tat G

lossa

ry fo

r Tran

spor

t Sta

tistic

s inc

luding

safet

y stat

istics

.

Revis

ion of

Com

mon

Safet

y Meth

od fo

r Com

mon

Safet

y Ta

rgets

- Prog

ress W

orkin

g Par

ty to

deve

lop ne

w M

ethod

Projec

t Plan

for d

evelo

pmen

t of

recom

men

datio

nCo

nsult

ation

on va

lue an

d pur

pose

of ta

rgets

. New

m

anda

te for

revis

ion of

CSM

prop

osed

to RI

SC

Com

mitt

ee

If nec

essa

ry, m

anda

te for

revis

ion of

Com

mon

Sa

fety M

ethod

for C

omm

on Sa

fety T

argets

to

be ad

opted

. Dev

elopm

ent o

f a m

ethod

that

is co

nsist

ent w

ith st

rateg

ic ap

proa

ch to

safet

y de

velop

men

t and

supp

orts

impr

ovem

ent.

Bette

r mon

itorin

g and

mea

surem

ent

of Sa

fety p

erfor

man

ce dr

iving

bette

r Sa

fety d

ecisi

on m

aking

.


2018

Obj

ectiv

eM

ain

outp

uts/

actio

nsIn

dica

tor

Ach

ieve

d in

201

7/N

ew ta

skTa

rget

201

8Ex

pect

ed o

utco

me

ERAD

IS de

velop

men

t-Fun

ction

ing sy

stem

for r

egist

ration

of

safet

y cer

tifica

tes, li

cenc

es an

d ECM

data.

Asse

ssmen

t Bod

ies

data

and N

IB &

NSA

annu

al rep

orts

Num

ber o

f vali

d and

acce

ssible

rec

ords i

n the

datab

ase.

IMS p

roced

ure(

s) de

velop

ed fo

r th

e use

r sup

port

of th

e thr

ee

serv

ices

Strate

gic re

view

of fu

ture

of sa

fety i

nfor

mati

on da

tabas

es

imple

men

ted ac

cord

ing to

pla

nned

mile

stone

s

Users

of ea

ch da

tabas

e sup

porte

d ad h

oc or

ac

cord

ing to

sepa

rate I

MS p

roced

ures

Proce

dure

and d

edica

ted w

ork i

nstru

ction

s if

need

ed de

velop

ed.

Strate

gic re

view

of fu

ture

of sa

fety i

nfor

mati

on

datab

ases

subs

tantia

lly co

mple

te

Publi

shed

and a

ccur

ate in

form

ation

su

ppor

ts an

open

, Eur

opea

n rail

se

ctor, i

nclud

ing N

SA cr

oss b

order

supe

rvisi

on an

d asse

ssmen

t.

Impr

ovem

ent o

f con

sisten

cy of

ap

proa

ches

rega

rding

user’

s sup

port

man

agem

ent

Futu

re of

indivi

dual

datab

ases

align

ed

with

OSS

and C

OR"M

onito

ring o

f the

perfo

rman

ce an

d dec

ision

-mak

ing of

na

tiona

l safe

ty au

thor

ities"

(NSA

audit

acco

rding

to A

genc

y Re

g. Ar

t. 33)

. Aud

it prot

ocols

and p

rogram

estab

lishe

d.

Traini

ng pr

ogram

set u

p.

Pool

of ex

perts

estab

lishe

d.

In 20

19, th

e NSA

mon

itorin

g sh

ould

enter

into

its

imple

men

ting p

hase

Projec

t (P)

: Dev

elopm

ent o

f a sc

hem

e for

NSA

M

onito

ring

1) P

rovisi

on of

a sc

hem

e com

pose

d of d

ocum

ents

to

be ap

prov

ed by

the M

B (ex

pecte

d on 1

1/20

17 at

th

e late

st)

2) D

evelo

p the

requ

irem

ents

for a

traini

ng of

au

ditor

s.

Projec

t (P)

:

Test

and t

rainin

g prio

r to i

mple

men

tation

of

the s

chem

e

1) T

rainin

g of a

udito

rs

2) R

unnin

g 2 or

3 pil

ots a

udits

with

volun

tary

NSAs

3) E

valua

tion o

f the

pilot

s and

adjus

tmen

t of

IMS p

roces

ses

Close

r Age

ncy/

NSA

colla

borat

ion.

Enha

nced

Aud

its.

In 20

19, th

e NSA

mon

itorin

g sho

uld

enter

into

its 1s

t 3-y

ear-c

ycle.

“Rep

ort o

n the

state

of im

plem

entat

ion an

d app

licati

on of

EU

legisl

ation

on ra

ilway

safet

y and

inter

opera

bility

in on

e Mem

ber

State

.” Rep

ort to

be pr

oduc

ed an

d deli

vered

to th

e Euro

pean

co

mm

ission

unde

r Art.

35 (5

) of th

e Age

ncy R

egula

tion.

Timely

publi

catio

n of t

he re

port

New

task

1 rep

ort

Clear

pictu

re of

the f

uncti

oning

of th

e reg

ulato

ry fr

amew

ork i

n a M

embe

r Sta

te.

4Im

prov

ing Sa

fety

perfo

rman

cePro

mot

ing a

posit

ive sa

fety c

ultur

e to e

nsur

e a hi

gh le

vel o

f sa

fety w

ithou

t incre

asing

the r

egula

tory

burd

en on

the s

ecto

rDe

liver

y of a

gree

d proj

ect

plans

.Ra

ising

aware

ness

exter

nally

of Sa

fety c

ultur

e th

rough

targ

eted e

vent

s.

Projec

t with

Euroc

ontro

l to su

ppor

t stat

e pros

ecut

ors

and e

xper

t witn

esse

s now

cove

rs rai

l, inc

luding

ap

prop

riate

mate

rials

and e

xper

t invo

lvem

ent.

High

leve

l lead

ers co

mm

itmen

t to s

afety

cultu

re de

velop

men

t am

ongs

t nati

onal

auth

oritie

s and

rail a

ctors

Laun

ched

feas

ibilit

y stu

dy fo

r eva

luatin

g the

de

velop

men

t of s

afety

cultu

re, ac

cord

ing to

Di

rectiv

e 201

6-79

8

First

phas

e of p

rogram

me o

f wor

k with

Eu

rocon

trol (

to su

ppor

t nati

onal

pros

ecut

ors)

com

plete

and a

ssessm

ent c

arried

out o

f ben

efit

and i

mpa

ct for

railw

ays

Deve

lopm

ent o

f targ

eted c

omm

unica

tion a

nd

traini

ng m

ateria

l on S

afety

Cultu

re an

d hum

an

and o

rgan

isatio

nal fa

ctors

Posit

ive cu

lture

unde

rpins

exce

llenc

e in

safet

y man

agem

ent, d

riving

the

risk-

base

d app

roach

to sa

fety.

Bette

r integ

ration

of hu

man

facto

rs int

o rail

way o

perat

ions


2018

Obj

ectiv

eM

ain

outp

uts/

actio

nsIn

dica

tor

Ach

ieve

d in

201

7/N

ew ta

skTa

rget

201

8Ex

pect

ed o

utco

me

Targ

eted d

issem

inatio

n on S

afety

issue

sNu

mbe

r of d

issem

inatio

n ev

ents

1 or m

ore fo

r eac

h Prio

rity C

ount

ry

Run a

pilot

com

preh

ensiv

e trai

ning p

rogram

in H

U

Orga

nisati

on of

areg

ular c

onfer

ence

on

safet

y in t

he ra

ilway

secto

rTrain

ing of

NIBs

on

diffe

rent t

opics

such

as SM

S, TS

Is, le

gislat

ionSu

ppor

t to t

he Co

mm

ission

and r

ailwa

y sec

tor o

n rail

way

matt

ers in

relat

ion w

ith th

ird pa

rty or

ganis

ation

s (OT

IF,

UNEC

E) an

d Dan

gerou

s Goo

ds.

Closin

g the

issu

es su

bmitt

ed

to th

e Age

ncy :

num

ber o

f iss

ues c

losed

/num

ber o

f issu

es

subm

itted

Num

ber o

f visi

ts on

the

dedic

ated w

ebsit

e

Num

ber o

f dev

elope

d ex

ample

s

Projec

t (S)

: TDG

Coord

inatio

n wor

king g

roup:

Parti

cipati

on to

mee

tings

orga

nised

by co

mm

ission

or

OTIF.

Arou

nd 10

/yea

r

Projec

t (P)

: TDG

Road

map

2014

-201

7:

1) 3

wor

ksho

ps or

ganis

ed on

Tran

spor

t of d

ange

rous

good

s man

agem

ent

2) P

ublic

ation

of gu

ide.

-RID

-TSI-

CSM

coord

inatio

n: Se

t up o

f stee

ring g

roup

to m

anag

e req

uests

for m

odific

ation

of TS

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d CS

Ms i

n rela

tion t

o TDG

Projec

t (S)

TDG 2

018-

Assis

tance

to EC

:

Parti

cipati

on to

mee

tings

orga

nised

by

com

miss

ion or

OTIF.

Arou

nd 10

/yea

r

Projec

t (P)

: TDG

Road

map

2018

-202

0:

1) S

etting

up of

dedic

ated w

ebsit

e

2) In

itiate

the d

evelo

pmen

t of a

risk e

stim

ation

en

gine,

align

ed w

ith th

e dev

elopm

ent o

f COR

3) 2

work

shop

s orga

nised

on gu

ide fo

r risk

as

sessm

ent in

Tran

spor

t of d

ange

rous g

oods

4) W

orking

grou

p for

deve

loping

exam

ples o

f ap

plica

tion –

(S):

-RID

-TSI-C

SM co

ordina

tion:

Run a

stee

ring

group

to m

anag

e req

uests

for m

odific

ation

of

TSIs

and C

SMs

Grea

ter ha

rmon

isatio

n acro

ss M

embe

r Stat

es, b

eyon

d EU

bord

ers.

Grea

ter ha

rmon

isatio

n of a

pproa

ch

acros

s mod

es fo

r dan

gerou

s goo

ds.

Su

ppor

t for

imple

men

tation

of CS

M Ri

sk A

ssessm

ent a

nd

CSM

on m

onito

ring.

Provis

ion of

train

ing an

d guid

ance

Nu

mbe

r of in

dividu

als/b

odies

tra

ined

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t (P)

: Dev

elopm

ent o

f CSM

Risk

Asse

ssmen

t tra

ining

Propo

sal fo

r a m

ore co

mpr

ehen

sive r

isk as

sessm

ent

traini

ng m

odule

deve

loped

for w

ider r

ange

of

stake

holde

rs

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t (P)

: Dev

elopm

ent o

f trai

ning o

n Ris

k m

anag

emen

t :

1) D

evelo

p the

train

ing m

ateria

ls in

colla

borat

ion w

ith 5

selec

ted un

iversi

ties

2) R

un th

e trai

ning

Cleare

r, more

robu

st ap

plica

tion o

f CS

M Ri

sk A

ssessm

ent a

nd CS

M on

m

onito

ring

Provis

ion of

guida

nce

Issue

guide

on pr

actic

al ap

plica

tion o

f CSM

RA in

the

fram

ewor

k of V

AIm

plem

entat

ion of

new

IPA pr

ogram

. Deli

very

of pr

ogram

me

of IPA

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ntrac

t. Prov

ision

of a

final

repor

t to E

C%

of pr

ogram

me d

elive

red

Projec

t (P)

: IPA

2

Finali

satio

n con

tract

IPA 2

100%

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t (P)

IPA3

New

cont

ract IP

A 3 a

ward

ed

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ract IP

A 3 a

chiev

ed at

50 %

Bette

r and

quick

er im

plem

entat

ion

of th

e EU

railw

ay ap

proa

ch an

d leg

islati

on w

ithin

coun

tries

on th

e wa

y to a

cces

sion


2018

Obj

ectiv

eM

ain

outp

uts/

actio

nsIn

dica

tor

Ach

ieve

d in

201

7/N

ew ta

skTa

rget

201

8Ex

pect

ed o

utco

me

5M

anag

ing

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tenan

ce ris

ksDe

velop

men

t of t

he re

com

men

datio

n for

the r

evisi

on of

the

ECM

regu

lation

445/

2011

.

Deliv

ery o

f the

full i

mpa

ct as

sessm

ent

Reco

mm

enda

tion s

ent t

o EC

70%

com

plete.

Issu

e draf

t imple

men

ting a

ct an

d dr

aft im

pact

asse

ssmen

t for

cons

ultati

on.

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g rec

omm

enda

tion i

nclud

ing im

pact

asse

ssmen

t on e

xtens

ion of

scop

e to E

C.Gr

eater

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onisa

tion o

f Veh

icles

M

ainten

ance

Safet

y Crit

ical c

ompo

nent

s (Fo

urth

railw

ay pa

ckag

e - ar

ticle

19 of

Age

ncy R

egula

tion 7

96/2

016 -

artic

le 29

of Re

cast

Safet

y Dire

ctive

798/

2016

)

Reco

mm

enda

tion s

ent t

o EC

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pletio

n of t

he A

genc

y rep

ort

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g a re

com

men

datio

n on d

evelo

pmen

t of

a sch

eme f

or id

entifi

catio

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afety

critic

al co

mpo

nent

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, whe

re ap

prop

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m

arking

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race e

ffecti

vely

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afety

critic

al co

mpo

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e ens

uring

econ

omic

efficie

ncy

Grea

ter H

armon

isatio

n of R

olling

Sto

ck M

ainten

ance

5.1.

3.

Activ

ity 1

- H

arm

onis

ed A

ppro

ach

to S

afet

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Reso

urce

s

FTE

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et T

itle

3 (O

pera

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l)To

tal b

udge

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48€1

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€6. 7

40.0

00


5�2� Removing technical barriers

5.2.1. Overview of Activity 2 - Removing Technical Barriers - Overview

For newly authorised vehicles, the application of the scope-extended Tsis which entered into force in 2015, reduced the need of national rules to Tsi open points, specific cases not fully described in the Tsi (thus referring to the national rules), and legacy interfaces (such as Class B control command and signalling (CCs)). on this basis, in 2018 the Agency will continue to facilitating and monitoring Member states’ “cleaning up” of their national rules, in particular operational rules (type 4 safety rules) and rules on competencies (type 6 safety rules), also in order to further develop the oPE Tsi. in particular, the Agency will perform specific dissemination activities in relation to the new framework of oPE Tsi (Fun-damental operating Principles, clear structure for type for nRs and improved links to the operational requirements in the new sMs of RUs and iMs.

The Agency will continue facilitating and monitoring the implementation of the scope- extended Tsis, and closing the remaining open points where needed, while at the same time updating the Tsis also on the basis of the Fourth Railway Package provisions. The Tsi updating will also consider the inclusion of appropriate and coherent transition provisions in in the view of the new process for VA. Furthermore, the rolling-stock related Tsis will define the cases which require a new vehicle type authorisation or a new authorisation to place a vehicle on the market.

Regarding Vehicle Authorisation, the Agency will work with the Member states to facil-itate the migration from their national Legal Frameworks to the European Legal Frame-work set up by the Fourth Railway Package and will report the Member states progress to the Commission. The Agency will also build on the experience of the Real Authorisation Cases work in 2014 and 2015 to participate in “Learning Cases” of Vehicle Authorisation. The Agency will continue to develop the guide with the help of stakeholders based on the text adopted at the end of 2017.

in order to increase the trust in the work performed by noBos, the Agency will further support the implementation of the scheme for accreditation and recognition and pro-gressively put in place the monitoring of noBos. At the same time, the Agency will carry out a study on conformity assessment modules.

in addition to working closely with its stakeholders and other actors of the railway sector, the Agency will in 2018 also continue contributing to the development of a European scheme for train driver certification for removing technical barrier and to support the improvements of the Train Drivers’ Directive (TDD). This activity will be coordinated with the revision of the TDD to ensure the most efficient and effective procedure.



5.2.

2.

Activ

ity 2

- Re

mov

ing

Tech

nica

l Bar

riers

- O

bjec

tives

, Ind

icat

ors,

expe

cted

out

com

es a

nd o

utpu

ts

2018

Obj

ecti

veM

ain

outp

uts/

acti

ons

Indi

cato

rA

chie

ved

in

2017

/New

task

Targ

et 2

018

Expe

cted

out

com

e

6Pre

parin

g for

Vehic

le Au

thor

isatio

n un

der t

he Fo

urth

Railw

ay Pa

ckag

eRe

vision

of A

genc

y guid

ance

follo

wing

learn

ing ca

ses

2 wor

ksho

psPu

blish

ed dr

aft gu

idanc

ePu

blish

ed re

vised

guida

nce

Cleare

r and

com

preh

ensiv

e guid

ance

for a

pplic

ants

for VA

and a

utho

rities

Deve

lopm

ent o

f diss

emina

tion/

traini

ng m

ateria

ls for

VADi

ssem

inatio

n/tra

ining

m

ateria

ls rea

dyM

odule

s rea

dy to

train

ERA

Staff

and

mem

bers

of th

e poo

l of e

xper

tsSta

ff co

mpe

tence

to th

e req

uired

stan

dard

s for

ca

rrying

out S

afety

asse

ssmen

t

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itmen

t plan

for t

he st

aff re

quire

d to c

arry o

ut

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le Au

thor

isatio

nRe

cruitm

ent p

lan pr

ogres

sRe

cruitm

ents

acco

rding

to th

e rec

ruitm

ent p

lan an

d bud

get

adop

ted by

the B

oard

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itmen

ts ac

cord

ing to

the

recru

itmen

t plan

and b

udge

t ado

pted

by

the B

oard

Adeq

uate

resou

rces i

n plac

e

Prepa

ring t

empla

tes fo

r EC d

eclar

ation

of ve

rifica

tion

Tem

plates

avail

able

Final

templa

tes av

ailab

leTe

mpla

tes in

use

Facil

itatin

g au

thor

isatio

n proc

ess

Agen

cy in

terna

l proc

edur

es fo

r VA

Statu

s of t

he pr

oced

ures

Proce

dures

appr

oved

by th

e M

anag

emen

t tea

m

7Re

mov

ing te

chnic

al ba

rriers

Loc&

Pas T

SIDe

liver

y of (

draft

) rec

omm

enda

tion/

repor

t, as

appli

cable

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ediat

e rep

ort o

n the

TSI

revisi

on to

inclu

de el

emen

ts fro

m th

e Fou

rth Ra

ilway

Pack

age

Reco

mm

enda

tion f

or TS

I revis

ion

(4RP

).Re

place

men

t of n

ation

al ru

les by

TSI re

quire

men

ts,

where

appli

cable

WAG

TSI

Deliv

ery o

f (dr

aft)

recom

men

datio

n/rep

ort, a

s ap

plica

ble

Interm

ediat

e rep

ort o

n the

TSI

revisi

on to

inclu

de el

emen

ts fro

m th

e 4RP

Reco

mm

enda

tion f

or TS

I revis

ion

(4RP

).Re

place

men

t of n

ation

al ru

les by

TSI re

quire

men

ts,

where

appli

cable

SRT T

SIDe

liver

y of (

draft

) rec

omm

enda

tion/

repor

t, as

appli

cable

New

task

Reco

mm

enda

tion f

or TS

I revis

ion

(4RP

).Re

place

men

t of n

ation

al ru

les by

TSI re

quire

men

ts,

where

appli

cable

Noise

TSI

Deliv

ery o

f (dr

aft)

recom

men

datio

n/rep

ort, a

s ap

plica

ble

Repo

rt on

strat

egy f

or re

troffi

ting

exist

ing fre

ight w

agon

Reco

mm

enda

tion f

or TS

I revis

ion

cove

ring e

xistin

g frei

ght w

agon

s and

ali

gnm

ent w

ith 4R

P

Simpli

fied r

equir

emen

ts for

VA an

d ope

ration

ENE T

SIDe

liver

y of (

draft

) rec

omm

enda

tion/

repor

t, as

appli

cable

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ost e

valua

tion r

epor

tInt

erim

repo

rt on

TSI re

vision

Repla

cem

ent o

f nati

onal

rules

by TS

I requ

irem

ents,

wh

ere ap

plica

ble

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SIDe

liver

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draft

) rec

omm

enda

tion/

repor

t, as

appli

cable

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valua

tion r

epor

tInt

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rt on

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vision

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cem

ent o

f nati

onal

rules

by TS

I requ

irem

ents,

wh

ere ap

plica

ble

PRM

TSI

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pletio

n of re

vision

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kRe

com

men

datio

n to r

evise

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I reg

arding

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ts.

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mm

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TSI

(inclu

ding i

mple

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tation

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s and

m

utua

l crit

eria)

.

PRM

upda

ted,


2018

Obj

ecti

veM

ain

outp

uts/

acti

ons

Indi

cato

rA

chie

ved

in

2017

/New

task

Targ

et 2

018

Expe

cted

out

com

e

TSI a

pplic

ation

guide

s%

plan

ned r

evisi

on of

ap

plica

tion g

uides

deliv

ered

Com

plete

80 %

of th

e rev

ision

pla

nned

to be

com

pleted

in

the y

ear

Com

plete

80 %

of th

e rev

ision

pla

nned

to be

com

pleted

in th

e yea

rTS

Is co

rrectl

y im

plem

ented

Supp

ort t

o INE

ANu

mbe

r of IN

EA ca

lls

supp

orted

by th

e Age

ncy

agree

d sup

port

in th

e yea

r co

mple

ted by

the A

genc

y

Audit

s of p

rojec

ts gr

anted

by

INEA

agree

d sup

port

in th

e yea

r com

pleted

by

the A

genc

y

Audit

s of p

rojec

ts gr

anted

by IN

EA

Efficie

nt an

d effe

ctive

alloc

ation

of EU

fund

s

Audit

s of p

rojec

ts gr

anted

by IN

EA

Clean

ing-u

p of n

ation

al tec

hnica

l and

safet

y rule

sDe

livera

bles

Rem

aining

tech

nical

rules

inc

luding

ERTM

S and

GSM

-R

on to

p of T

SIs (v

ehicl

e) av

ailab

le in

RDD

OPE T

SI Ap

pend

ix B d

evelo

ped

Repo

rt on

type

5 na

tiona

l safe

ty ru

les

Repo

rt on

clea

ning-

up te

chnic

al ru

les

for ve

hicles

.

Repo

rt on

clea

ning-

up te

chnic

al ru

les

for fix

ed in

stalla

tion.

Subs

titut

ion of

natio

nal ru

les by

TSI re

quire

men

ts

Coop

eratio

n with

Europ

ean S

tanda

rdisa

tion B

odies

(C

EN/C

ENEL

EC/E

TSI)

% of

need

s for

RfS a

ddres

sed

Issuin

g RfS

as ne

eded

e.g.

to

close

open

point

s in T

SIs

Targ

et: ad

dres

s by e

miss

ion of

Rf

S at le

ast 8

0% of

the n

eeds

rai

sed b

y stak

ehold

ers in

the y

ear

Idem

as 20

17As

sure

an ad

equa

te co

verag

e of in

terop

erabil

ity

issue

s by E

U sta

ndard

s

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eratio

n with

ISO/

IECLia

ison,

MoU

or ot

her

agree

men

t con

clude

don

going

Defin

e the

type

of ag

reem

ent t

o be

conc

luded

Bette

r invo

lvem

ent o

f the

Age

ncy o

n int

ernati

onal

stand

ardisa

tion

Coop

eratio

n with

OTIF

align

men

t EU/

OTIF

rules

ac

hieve

dAl

ignm

ent T

SI /U

TP O

ngoin

g

Align

men

t of O

TIF le

gislat

ion

with

Four

th Ra

ilway

Pack

age

Idem

as 20

17Pro

mot

ion an

d use

of EU

railw

ay re

gulat

ion ou

tside

EU

(exte

nding

inter

opera

bility

beyo

nd th

e EU)

Coop

eratio

n with

OSJ

DOn

going

ongo

ingPro

mot

ion an

d use

of EU

railw

ay re

gulat

ion ou

tside

EU

(exte

nding

inter

opera

bility

beyo

nd th

e EU)

Supp

ort t

o the

Com

miss

ion to

set u

p int

ernati

onal

agree

men

ts to

facil

itate

rail tr

ansp

ort a

t EC b

orders

, inc

luding

the E

urop

ean N

eighb

ourh

ood I

nstru

men

t (E

NI) p

rogram

me.

% of

ENI p

rojec

t deli

vered

On de

man

d for

gene

ral su

ppor

t. Fo

r ENI

100%

of pl

anne

d ac

tivitie

s for

2017

deliv

ered

On de

man

d for

gene

ral su

ppor

t. For

EN

I 100

% of

plan

ned a

ctivit

ies fo

r 20

18 de

livere

d

Prom

otion

and u

se of

EU ra

ilway

regu

lation

outsi

de

EU (e

xtend

ing in

terop

erabil

ity be

yond

the E

U)

The A

genc

y tak

ing ac

tive r

ole in

assis

ting R

FC

in rem

oval

of tec

hnica

l barr

iers,

espe

cially

in

imple

men

ting E

RTM

S with

prior

ity to

2020

/202

2 co

rrido

rs

% of

Age

ncy c

ontri

butio

nsAg

ency

atten

danc

e to R

FC

mee

ting o

n dem

and

Agen

cy at

tenda

nce t

o RFC

mee

ting

on de

man

dRe

mov

al of

natio

nal ru

les; c

onstr

uctiv

e su

gges

tions

to

TSI W

P


2018

Obj

ecti

veM

ain

outp

uts/

acti

ons

Indi

cato

rA

chie

ved

in

2017

/New

task

Targ

et 2

018

Expe

cted

out

com

e

8Re

mov

ing op

eratio

nal b

arrier

sOP

E TS

IDe

liver

y of (

final

draft

) rec

omm

enda

tion

Final

draft

reco

mm

enda

tion f

or

OPE T

SI rev

ision

Final

recom

men

datio

n issu

ed

Repla

cem

ent o

f nati

onal

opera

tiona

l rules

by TS

I req

uirem

ents,

whe

re ap

plica

ble

Deve

loping

exam

inatio

n sch

eme f

or D

river

Licen

ceW

P/de

livera

bleon

going

Repo

rt iss

ued

Reco

mm

enda

tion a

nd ac

com

pany

ing re

port

for

amen

ding t

he TD

D

9En

surin

g effi

cient

and e

ffecti

ve

conf

orm

ity as

sessm

ent

Accre

ditati

on/re

cogn

ition s

chem

e for

NoB

os an

d AsB

os

Reco

mm

enda

tions

/repo

rts

deliv

ered

Accre

ditati

on sc

hem

e foll

ow-u

p im

plem

entat

ion an

d upd

ateide

mInc

rease

d NoB

os w

ork q

ualit

y and

trus

t

Mon

itorin

g the

quali

ty of

works

perfo

rmed

by N

oBos

Re

com

men

datio

ns/re

ports

de

livere

dIm

plem

entat

ion of

the

mon

itorin

g sch

eme

First

steps

towa

rds N

oBos

audit

s an

d ins

pecti

ons

Audit

and i

nspe

ction

s ong

oing

Increa

sed N

oBos

wor

k qua

lity a

nd tr

ust

Parti

cipati

on in

NB-

Rail s

trateg

y, ple

nary

and s

ubgr

oup

mee

tings

% of

mee

tings

atten

ded

Ongo

ingOn

going

Increa

sed N

oBos

wor

k qua

lity a

nd tr

ust

Prepa

ring t

empla

tes fo

r EC c

ertifi

cates

Tem

plates

avail

able

Final

templa

tes av

ailab

leFin

al tem

plates

in cu

rrent

use

Facil

itatin

g app

licati

on fo

r aut

horis

ation

Revis

ion of

conf

orm

ity as

sessm

ent m

odule

sStu

dy fin

alise

dTo

R and

proje

ct pla

n app

roved

Study

finali

sed

Cost

savin

gs an

d sim

plific

ation

of co

nfor

mity

as

sessm

ent

5.2.

3.

Activ

ity 2

- Re

mov

ing

Tech

nica

l Bar

riers

– R

esou

rces

FTE

Budg

et T

itle

3 (O

pera

tiona

l)To

tal b

udge

t

50€5

28.0

00€6

.137

.375


5�3� A single EU train control and communication system

5.3.1. Overview of Activity 3 - A Single EU train control and communication system

The European Railway Traffic Management system (ERTMs) is an important industrial project for Europe and a major step for an interoperable railway system and the progressive estab-lishment of an open market in the sector. ERTMs is a cornerstone of a more efficient and performant railway system. The Agency is the system authority for the ERTMs specifications.

2018 will see the Agency managing the specifications in a transparent manner to protect investments and allow innovation, following the principles established in the ERTMs MoU signed in 2016. if error corrections are necessary, the Agency will ensure that also mitigation measures are developed. in the frame of the long-term perspective, the game changers will be progressively defined: in 2018 the common specifications for ATo (grade of automation2) will be agreed and made available.

The harmonised specifications alone will not deliver the full set of benefits expected from ERTMs. it is necessary to ensure their coordinated applications, also by promoting best practices and proven approaches with engineering rules and operational concepts, and achieving cost effective verification and authorisation. The stakeholders Platform will be instrumental to enable those objectives, in parallel with the progressive implementation of the Fourth Railway Package roles of the Agency in Vehicle Authorisation and trackside ERTMs approval. The Agency will increase direct contact and seek feedback from real imple-mentations. The Agency will apply de facto the principles of the Fourth Railway Package approval to trackside projects and develop mechanisms on how to advise on the com-patibility between ERTMs on-board and trackside, as stipulated in Article 30 of the Agency Regulation. The Agency will elaborate a harmonised operational rulebook to foster the con-sistent use of ERTMs. The Agency will cooperate with Dg MoVE leveraging on the cost/value-added of the ERTMs Deployment Manager, in particular focusing on the compliance of trackside ERTMs implementations, and providing support to the inEA Executive Agency regarding projects for which an application for Community financial aid has been submitted. The Agency will complete investigations on the threats and opportunities of cyber-security related to safety critical software and communication systems. The Agency will propose the definition of the future communication system, ensuring a wide consultation of all relevant stakeholders.


5.3.

2.

Activ

ity 3

- A

Sin

gle

EU T

rain

Con

trol

and

Com

mun

icat

ion

Syst

em -

Obj

ectiv

es, I

ndic

ator

s, ex

pect

ed o

utco

mes

and

out

puts

2018

Obj

ecti

veM

ain

outp

uts/

acti

ons

Indi

cato

rA

chie

ved

in

2017

/New

task

Targ

et 2

018

Expe

cted

out

com

e

10Inc

reasin

g the

Age

ncy’s

role

in th

e ch

eckin

g of E

RTM

S proj

ects

com

plian

ce

with

the s

pecifi

catio

ns, o

n-bo

ard an

d tra

cksid

e

Appli

catio

n Guid

e for

the E

RTM

S trac

kside

appr

oval

proc

ess;

Requ

irem

ents

for as

sesso

rs an

d req

uirem

ents

for

possi

ble pr

ocur

emen

t

Appli

catio

n Guid

e

Statu

s of re

quire

men

ts for

asse

ssors

and p

ossib

le pr

ocur

emen

t

Prac

tical

Arran

gem

ents

includ

ed

in EC

Reco

mm

enda

tion

First

versi

on of

App

licati

on G

uide

finali

zed

Draft

requ

irem

ents

for as

sesso

rs an

d for

possi

ble pr

ocur

emen

t

Harm

onise

d im

plem

entat

ion of

ERTM

S fos

tering

SE

RA

Agen

cy in

terna

l proc

edur

es fo

r ERT

MS T

racks

ide

appr

oval

Statu

s of t

he pr

oced

ures

Proce

dures

appr

oved

by th

e M

anag

emen

t tea

mHa

rmon

ised i

mple

men

tation

of ER

TMS f

oster

ing

SERA

Prepa

ring a

nd de

velop

ing pr

oced

ures

for a

dvisi

ng

appli

cant

s for

VA on

the c

ompa

tibilit

y bet

ween

on

-boa

rd an

d trac

kside

ERTM

S.

Acco

rding

to pr

oject

plan

New

task

Deve

lop Pr

actic

al Ar

range

men

ts for

the p

roces

s of a

dvisi

ng on

the

com

patib

ility b

etwe

en ER

TMS

on-b

oard

and t

racks

ide su

bsys

tems

Harm

onise

d im

plem

entat

ion of

ERTM

S fos

tering

SE

RA

Provid

e tec

hnica

l inpu

t to t

he ca

ll defi

nition

, fund

ing

decis

ion dr

afting

and a

ction

evalu

ation

to ve

rify t

he

com

plian

ce of

proje

cts w

ith In

terop

Dire

ctive

and

ERTM

S stan

dard

P

repara

tion o

f inter

nal p

roces

s and

gu

idanc

e on e

xam

inatio

n of E

RTM

S trac

kside

proje

cts

Answ

er to

all re

ques

ts fro

m

INEA

in a

timely

man

ner

All re

ques

ts fro

m IN

EA

timely

answ

ered a

nd Ta

sk

6 coo

rdina

tion s

ucce

ssfull

y en

sured

100%

of IN

EA re

ques

ts tim

ely

proc

esse

dHa

rmon

ised i

mple

men

tation

of ER

TMS f

oster

ing

SERA

11En

surin

g int

erope

rable

and s

table

ERTM

SInt

egrat

ion of

prior

ity ga

me c

hang

ers (A

TO, L

3, br

aking

cu

rves,

satel

lite po

sition

ing)

Progr

am pl

an fo

r gam

e ch

ange

rsAT

O (G

oA2)

spec

ificati

ons

relev

ant f

or TS

I defi

ned,

in co

ordina

tion w

ith S²

R

ATO

(GoA

2) sp

ecific

ation

s agr

eed

at CC

M le

vel (

test a

nd va

lidati

on

pend

ing S²

R plan

ning)

Gam

e Cha

ngers

man

aged

acco

rding

to

prog

ram pl

an

Ensu

re m

anag

ed ev

olutio

n pres

ervin

g stab

ility a

nd

com

patib

ility

Publi

catio

n of C

hang

e Req

uests

solut

ions o

n ETC

S +

GSM

-R a

s out

put o

f the

CCM

proc

ess

Num

ber o

f new

CR re

ceive

d an

d clos

ed

Com

plian

ce w

ith CC

M

proc

edur

e

Tech

nical

Opini

on on

error

co

rrecti

ons

100%

of th

e new

CR re

ceive

d and

clo

sed

Com

plian

ce w

ith no

non-

conf

orm

ities w

ith th

e CCM

proc

edur

e

Ensu

re m

anag

ed ev

olutio

n pres

ervin

g stab

ility a

nd

com

patib

ility

Ad ho

c mee

ting N

oBo W

GNu

mbe

r of m

eetin

gs3

3En

sure

man

aged

evolu

tion p

reser

ving s

tabilit

y and

co

mpa

tibilit

y

Cybe

r-sec

urity

– po

sition

pape

r on f

easib

le/ne

cessa

ry

mea

sures

for E

RTM

S and

the f

utur

e Le

vel o

f integ

ration

of

secu

rity r

equir

emen

ts in

the

cons

ultati

on pa

per o

f the

fu

ture

com

mun

icatio

n sys

tem

Cybe

r-sec

urity

requ

irem

ents

relate

d to E

TCS a

nd G

SM-R

–

draft

repo

rt

100%

of se

curit

y req

uirem

ents

integ

rated

in fo

rmal

cons

ultati

on

pape

r for

futu

re co

mm

unica

tion

syste

m

Ensu

re m

anag

ed ev

olutio

n pres

ervin

g stab

ility a

nd

com

patib

ility


2018

Obj

ecti

veM

ain

outp

uts/

acti

ons

Indi

cato

rA

chie

ved

in

2017

/New

task

Targ

et 2

018

Expe

cted

out

com

e

Stake

holde

r Plat

form

fully

func

tiona

lRe

port

from

Stak

ehold

ers’

Platfo

rm Te

st an

d Vali

datio

n W

G

First

Board

Mee

ting o

rgan

ized

Publi

shed

repo

rt fro

m St

akeh

olders

’ Pla

tform

Test

and V

alida

tion W

GEn

sure

man

aged

evolu

tion p

reser

ving s

tabilit

y and

co

mpa

tibilit

y

CCS T

SIRe

com

men

datio

n for

TSI

revisi

onPro

ject p

lan fo

r lim

ited C

CS TS

I rev

ision

Deliv

ery o

f inter

med

iate r

epor

t inc

luding

the R

ecom

men

datio

nsEn

sure

man

aged

evolu

tion p

reser

ving s

tabilit

y and

co

mpa

tibilit

y

Proce

ssing

of pr

opos

als fo

r fur

ther

harm

oniza

tion

of ER

TMS o

perat

ional

rules

with

in th

e Ope

ration

al Ha

rmon

izatio

n wor

king g

roup.

Propo

sals

raise

d by W

orkin

g Gr

oup f

or am

endm

ents

to

Appe

ndix

A to

OPE

TSI

Draft

App

endix

A to

the O

PE TS

I10

0% of

prop

osals

proc

esse

d for

ne

xt OP

E TSI

Ensu

re m

anag

ed ev

olutio

n pres

ervin

g stab

ility a

nd

com

patib

ility

12Es

tablis

hing a

nd im

prov

ing

com

mun

icatio

n bac

kbon

e for

railw

ays

Cons

ultati

on pa

per c

overi

ng:

Catal

ogue

of fe

asibl

e opt

ions

Migr

ation

strat

egy o

ption

s

Ident

ificati

on of

poten

tial “c

lient

s” for

data

chan

nel

(TAF, T

AP, e

nerg

y mete

rs, D

ange

rous G

oods

,)

Progr

ess a

ccord

ing to

pr

ogram

plan

Propo

sals

of ca

talog

ue of

optio

ns

and d

epen

denc

iesFu

lly pu

blish

ed, in

cludin

g sm

ooth

m

igrati

on pa

th

Form

al po

sition

of ra

il sec

tor

conc

erning

spec

trum

need

s

Allow

ing EU

railw

ays t

o prep

are fo

r tec

hnolo

gical/

busin

ess e

volut

ion

5.3.

3 Ac

tivity

3 -

A S

ingl

e EU

Tra

in C

ontr

ol a

nd C

omm

unic

atio

n Sy

stem

– R

esou

rces

FTE

Budg

et T

itle

3 (O

pera

tiona

l)To

tal b

udge

t

28€5

80.0

00€3

.721

.250


5�4� Simplified access for customers

5.4.1. Overview of Activity 4 - Simplified access for customers

The functional and technical specifications for the oss which will be put in production when the Agency has to effectively deliver Vehicle Authorisations and single safety Certif-icates and check the technical solutions of ERTMs tenders. This release of the oss will be used at first in shadow running. The business needs for the Vehicle Authorisation part of the one stop shop Database has been developed in 2016 with particular attention on the requirement to include an “early warning” system to identify at an early stage the needs for coordination between decisions to be taken by national safety authorities and the Agency in the case of different applications requesting similar authorisations.

Further progress is expected regarding accessibility by all stakeholders / customers of the railway system information, including rules and data related to its operation. This will result in enhanced performance and usability of the railway system, as well as the potential cre-ation of new business opportunities.

in 2018 the Agency will continue performing the maintenance of the following railway iT tools, registers and databases:

ʯ Register of Infrastructure (RINF, expected to be completed by 2019 according to the 2014 Decision))


ʯ European Centralised Virtual Vehicle Register (ECVVR) and its successor European Vehicle Register (EVR)

ʯ European Register of Authorised Types of Vehicles (ERATV)

ʯ Vehicle Keeper Marking Register (VKMR)

ʯ ERA Database for Interoperability and Safety documents (ERADIS)

The Agency will also work on their continuous improvement (in particular for the revision of the Decision on the infrastructure register and the consolidation and integration of the railway-related registers) and will support the Mss and stakeholders in their implementation and use.

The Agency will also continue developing the “single Rules Database” envisaged by the Fourth Railway Package to replace the current noTiF-iT and RDD databases.

From another perspective, to improve access of stations and trains for Persons with Reduced Mobility (PRM), a tool for informing the public and monitoring progress of PRM Tsi imple-mentation will be developed (inventory of Assets).

The agency will revise the TAF Tsi and the TAP Tsi regulations in order to simplify the pro-cedure for the update of its technical baseline in accordance with the TAF Tsi and TAP Tsi Change Control Management process as envisaged by Commission Delegated Decision supplementing the Directive 2016/797 in view to facilitate the deployment of harmonised protocols and processes for exchanging information between railway actors will enable RUs and iMs to permanently locate freight trains and exchange documents related to the car-ried goods. The deployment of similar harmonised protocols and processes will allow the issue by travel agents of seamless tickets covering several RUs in several countries and the exchange of additional traveling information between stakeholders / customers according to the European Rail Passengers’ Rights Regulation. Above deployment of those harmonised protocols and processes will be done in a multimodal environment where special attention will be paid to aspects such as information exchange towards emergency systems in freight or connection to other modes of transport in passenger transport. The Agency will in this context continue to monitor the implementation of above harmonised protocols / pro-cesses and issue implementation progress report to EC. in addition, focus will be placed on dissemination activities vis-à-vis the RUs, iMs and other impacted actors in form of regional workshops.

Moreover, in order to ensure the Tsi compliant deployment of the Telematics subsystems, the Agency could check upon request the level of compliance of the developed iT applica-tions against:

ʯ the interfaces as described in the Technical Documents listed in the Appendices of the TAP and TAF TSIs

ʯ the processes as described in chapter 4 of the TAP and TAF TSIs.

in addition, the Agency will, on request, perform audits to evaluate the compliance of iT applications against:

ʯ the interfaces as described in the Technical Documents listed in the Appendices of the TAP and TAF TSIs

ʯ the processes as described in chapter 4 of the TAP and TAF TSIs.


5.4.

2.

Activ

ity 4

- Si

mpl

ified

acc

ess

for c

usto

mer

s - O

bjec

tives

, Ind

icat

ors,

expe

cted

out

com

es a

nd o

utpu

ts

2018

Obj

ecti

veM

ain

outp

uts/

acti

ons

Indi

cato

rA

chie

ved

in 2

017/

New

task

Targ

et 2

018

Expe

cted

out

com

e

13Pre

parin

g a O

ne-S

top-

Shop

(O

SS) f

or ce

rtific

ation

and

auth

orisa

tion u

nder

the

Four

th Ra

ilway

Pack

age

Func

tiona

l and

tech

nical

spec

ificati

ons

of OS

SSp

ecific

ation

s sub

mitt

ed to

and

adop

ted by

the B

oard

Sp

ecific

ation

s cov

ering

100%

of th

e esse

ntial

fu

nctio

naliti

es of

the O

SS, to

be ad

opted

by

the B

oard

OSS i

n prod

uctio

n for

shad

ow ru

nning

Adop

tion b

y MB

Tool

ready

for s

hado

w ru

nning

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cilita

ting u

sers’

acce

ss to

rel

evan

t data

Imple

men

tation

and r

evisi

on Re

gister

for

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tructu

re (R

INF)

75%

com

pleted

in ac

cord

ance

with

th

e 201

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ision

,

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itorin

g rep

orts

issue

d

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oved

com

pleten

ess o

f data

base

Revis

ion of

RINF

decis

ion ta

king i

nto a

ccou

nt

feedb

ack f

rom us

ers st

arted

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rrent

repo

rting

on m

onito

ring a

nd

imple

men

tation

of RI

NF is

sued

Subm

ission

of th

e ERA

reco

mm

enda

tion

on th

e rev

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INF D

ecisi

on

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rt Re

curre

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porti

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m

onito

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nd im

plem

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co

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cks

Furth

er pr

ogres

s in t

he po

pulat

ion of

RINF

in ac

cord

ance

wi

th th

e 201

4 Dec

ision

Deve

lopm

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f the

Europ

ean V

ehicl

e Re

gister

EVR

Imple

men

tation

of th

e new

EVR

spec

ificati

ons s

tarted

Reco

mm

enda

tion f

or EV

R Spe

cifica

tions

su

bmitt

ed to

ECIA

adop

ted an

d im

plem

entat

ion of

the

EVR s

pecifi

catio

ns st

arted

EVR f

ully o

perat

ional

in 20

21

ERAT

VRe

vision

the E

RATV

Dec

ision

and

align

men

t with

OSS

star

tedNe

w tas

kRe

vision

of th

e ERA

TV D

ecisi

on an

d ali

gnm

ent w

ith O

SS st

arted

Revis

ed ER

ATV

fully

opera

tiona

l in Ju

ne 20

19

ERAD

IS de

velop

men

t-Fun

ction

ing

syste

m fo

r reg

istrat

ion of

EC de

clarat

ions

of ve

rifica

tion o

f sub

syste

ms,

EC de

clarat

ions o

f con

form

ity of

int

erope

rabilit

y con

stitu

ents,

EC

decla

ration

s of s

uitab

ility o

f use

of

intero

perab

ility c

onsti

tuen

ts,

Auth

orisa

tion f

or pl

acing

in se

rvice

and

RU Se

rvice

quali

ty pe

rform

ance

repo

rts

Num

ber o

f vali

d and

acce

ssible

rec

ords i

n the

datab

ase.

IMS p

roced

ure(

s) de

velop

ed fo

r the

us

er su

ppor

t

Strate

gic re

view

of fu

ture

of ER

ADIS

datab

ase i

mple

men

ted ac

cord

ing to

pla

nned

mile

stone

s

Users

of ER

ADIS

supp

orted

ad ho

c or a

ccord

ing

to se

parat

e IM

S proc

edur

esPro

cedu

re an

d ded

icated

wor

k ins

tructi

ons d

evelo

ped,

if nee

ded.

Strate

gic re

view

of fu

ture

of ER

ADIS

infor

mati

on da

tabas

es su

bstan

tially

co

mple

ted

Publi

shed

, acc

urate

infor

mati

on su

ppor

ts an

open

, Eu

ropea

n rail

secto

r, inc

luding

NSA

cros

s bord

er su

perv

ision

and a

ssessm

ent.

Impr

ovem

ent o

f con

sisten

cy of

appr

oach

es re

gard

ing

user’

s sup

port

man

agem

ent

Futu

re of

indivi

dual

datab

ases

align

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d CO

R

PRM

inve

ntor

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ssets

(IoA)

Com

pletio

n of s

pecifi

catio

nsIoA

spec

ificati

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nclud

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draft

revis

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PRM

TSI

IoA sp

ecific

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s in f

orce.

Avail

abilit

y to t

he pu

blic o

f infor

mati

on of

PRM

TSI

imple

men

tation

Single

Rules

Data

base

(SRD

)SR

D sp

ecific

ation

s fina

lized

SRD

IT de

velop

men

t star

ted

SRD U

sers

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Expe

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out

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deliv

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men

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25


5�5� Evaluation, management and resources

5.5.1. Overview of Activity 5 - Evaluation, management and resources

The horizontal activities supporting the Executive Director and the Agency are strategy and business planning and reporting, the integrated Management system (iMs), deployment of the communications strategy, and providing legal advice. This activity also covers areas such as human resources, procurement, finance, accounting, iCT and facilities. in addition, there are the transversal tasks of economic evaluations/impact assessments, international relations management, railway research coordination (in particular the provision of support for shift²Rail the EC and other entities such as ERRAC involved in transport research), estab-lishing and maintaining the Portfolio of Common Positions, stakeholder management (e.g. the networks of Representative Bodies, nsAs, niBs) and the preparation of the implementa-tion of the Fourth Railway Package. These horizontal actions support in general the Agency as a whole, and more particularly, the core business in increasing the efficiency in outputs.

in the framework of the Fourth Railway Package, in addition to the projects already described in the previous activities, the Agency has to develop other projects, described in the below table, which also need to be finalised to enable it to deliver its tasks from the Fourth Railway Package.

Railway specifications are becoming global documents in increasing number. To take account of this and to reflect the status of the Tsis, CsMs and other Agency outputs, with their equivalents around the world, the Agency will further develop and promote its inter-national relations strategy.

This will be done through appropriate arrangements with relevant organisations and part-ner Agencies.


5.5.

2.

Activ

ity 5

- Ev

alua

tion,

Man

agem

ent a

nd R

esou

rces

- O

bjec

tives

, Ind

icat

ors,

expe

cted

out

com

es a

nd o

utpu

ts

2018

Obj

ecti

veM

ain

outp

uts/

acti

ons

Indi

cato

rA

chie

ved

in 2

017/

New

task

Targ

et 2

018

Expe

cted

out

com

e

15En

surin

g the

coord

inatio

n of

the F

ourth

Railw

ay Pa

ckag

e im

plem

entat

ion

Coop

eratio

n arra

ngem

ent f

ramew

ork a

dopt

ed by

th

e Boa

rd

Appo

rtion

men

t of fe

es an

d cha

rges

adop

ted by

th

e Boa

rd

Estab

lishm

ent o

f the

pool

of ex

perts

Board

or EC

adop

tion o

r app

roval

Supp

ortin

g proc

esse

s in p

lace f

or th

e sh

adow

runn

ing ph

ase

Appo

intm

ent d

ecisi

on by

MB

Agen

cy re

ady t

o per

form

shad

ow ru

nning

Appo

intm

ent o

f the

mem

bers

for th

e BoA

and

appo

intm

ent d

ecisi

onBo

ard or

EC ad

optio

n or a

pprov

alPro

posa

l for t

he IA

for t

he ru

les of

pr

oced

ure f

or th

e BoA

Appo

intm

ent d

ecisi

on by

MB

Agen

cy re

ady t

o esta

blish

its Bo

A

16En

surin

g a pr

ioritis

ed

portf

olio o

f the

Age

ncy

activ

ities

Early

impa

ct as

sessm

ents

for ER

A str

ategie

s in

view

of se

tting

up th

e SPD

% of

ERA

finali

zed s

trateg

ies

com

plem

ented

with

an ea

rly im

pact

asse

ssmen

t

Relev

ant s

trateg

ies de

fined

75%

Agen

cy fo

cusin

g on t

hose

objec

tives

/prog

rams w

ith

the h

ighes

t pos

itive i

mpa

ct for

the r

ailwa

y sec

tor

Impa

ct as

sessm

ents

for re

com

men

datio

ns an

d op

inion

s/adv

ices

% of

issu

ed re

com

men

datio

ns an

d op

inion

s acc

ompa

nied b

y an i

mpa

ct as

sessm

ent

100%

100%

Agen

cy de

liveri

ng re

com

men

datio

ns an

d opin

ions

with

the h

ighes

t pos

itive i

mpa

ct for

the r

ailwa

y se

ctor

Ex po

st ev

aluati

ons f

or se

lected

topic

sNo

. of e

x pos

t eva

luatio

ns pe

rform

edAc

cord

ing to

the n

eeds

iden

tified

Acco

rding

to th

e nee

ds id

entifi

edBe

tter u

nders

tandin

g of t

he le

gislat

ion’s a

ctual

impa

cts an

d pot

entia

l und

erlyin

g driv

ers

New

editio

n of t

he ra

ilway

syste

m re

port

issue

d, inc

luding

the r

ailwa

y ind

icato

rs%

of Ra

ilway

Indic

ators

mea

sured

in th

e Ra

ilway

Syste

m Re

port

80%

80%

Trans

paren

cy on

the o

utco

mes

/impa

cts of

Age

ncy’s

wo

rk in

the r

ailwa

y sys

tem

Econ

omic

Steeri

ng G

roup (

ESG)

% of

SPD

Objec

tives

for w

hich f

urth

er ev

idenc

e on b

enefi

ts an

d cos

ts wa

s co

llecte

d thr

ough

the E

SG ta

skfor

ces

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task

5%Tra

nspa

rency

on th

e out

com

es/im

pacts

of A

genc

y’s

work

in th

e rail

way s

ystem

Railw

ay Sy

stem

Data

Inve

ntor

y (RS

DI)

% of

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imple

men

tation

New

task

100%

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cy m

aking

use o

f up-

to-d

ate ec

onom

ic an

d de

scrip

tive d

ata in

its ac

tivitie

s

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ing, m

onito

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nd re

porti

ngTim

ely de

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he SP

D, qu

arter

ly rep

orts

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AR10

0%10

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nspa

rency

on th

e out

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es/im

pacts

of A

genc

y’s

work

in th

e rail

way s

ystem

17En

surin

g effi

cient

and

effec

tive c

omm

unica

tion

Furth

er im

plem

entat

ion of

the c

omm

unica

tion

strate

gy%

deplo

ymen

t acc

ording

to th

e 201

8 pla

n95

%95

%A

bette

r out

reach

of th

e Age

ncy’s

activ

ities a

nd

deliv

erable

s.

Com

mun

icatio

n/dis

sem

inatio

n plan

2018

% de

livere

d to M

B in J

anua

ry 20

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0%10

0%

Data

Visua

lisati

on To

ol (D

VT)

% of

DVT i

mple

men

tation

New

task

100%

Agen

cy en

hanc

ing its

capa

bilitie

s in c

omm

unica

ting

and r

epor

ting o

n eva

luatio

n and

mon

itorin

g tas

ks


2018

Obj

ecti

veM

ain

outp

uts/

acti

ons

Indi

cato

rA

chie

ved

in 2

017/

New

task

Targ

et 2

018

Expe

cted

out

com

e

18En

surin

g the

imple

men

tation

of

the A

genc

y’s In

tegrat

ed

Man

agem

ent S

ystem

(IM

S)

Docu

men

ting a

nd im

plem

entin

g proc

esse

s and

pr

oced

ures

, and

cont

inuou

sly re

viewi

ng re

lated

im

prov

emen

ts

Main

tainin

g the

ISO

9001

Certi

ficati

on

% in

line w

ith th

e rele

vant

roa

dmap

s inc

luding

3rd p

arty

audit

im

plem

entat

ion pl

an

100%

100%

Agen

cy as

a rel

iable

and t

rustw

orth

y bus

iness

partn

er for

all s

takeh

olders

19En

surin

g leg

ality

of Ag

ency

’s ac

tivitie

sLe

gal a

dvice

and o

pinion

s%

lega

l adv

ice an

d opin

ions d

elive

red

in tim

e acc

ording

to th

e proc

ess o

r pr

oced

ure

100%

100%

Ensu

ring c

ompli

ance

of th

e Age

ncy’s

activ

ities

with

the r

eleva

nt le

gal fr

amew

orks

at na

tiona

l and

Eu

ropea

n lev

el20

Ensu

ring t

hat r

ailwa

y rela

ted

resea

rch an

d Int

ernati

onal

Stand

ards a

re ali

gned

with

SE

RA an

d ERA

objec

tives

Assis

ting t

he S²

R JU

& ot

her e

ntitie

s inv

olved

in

resea

rch pr

ojects

affec

ting t

he ra

il sec

tor a

ccord

ing

to th

e Age

ncy R

esea

rch &

Inno

vatio

n Stra

tegy

Agen

cy’s i

ntere

st in

resea

rch pr

ojects

ide

ntifie

d

Ident

ificati

on of

Rese

arch &

Inno

vatio

n ini

tiativ

es w

ith hi

gh po

tentia

l of m

arket

uptak

e

Classi

ficati

on of

S²R r

esea

rch pr

ojects

ac

cord

ing to

the A

genc

y int

erest

Rese

arch &

Inno

vatio

n Stra

tegy p

ut in

plac

e

100%

of S²

R proj

ects

classi

fied

Follo

w up

of re

searc

h proj

ects

of hig

h int

erest

for th

e Age

ncy

Imple

men

t the

Age

ncy R

esea

rch &

Inn

ovati

on st

rateg

y

S²R m

ain do

cum

ents

align

ed w

ith th

e obje

ctive

s of

the E

C and

ERA

for th

e crea

tion o

f the

SERA

in a

balan

ced w

ay ta

king a

ccou

nt of

the s

takeh

olders

’ ne

eds

Stren

gthe

n the

syste

m ap

proa

ch to

Rese

arch &

Inn

ovati

on in

Rail

Cont

ribut

e to t

he de

finitio

n and

imple

men

tation

of

the S

²R M

aster

Plan

, in pa

rticu

lar by

perfo

rming

th

e foll

owing

advis

ory t

asks

:

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prop

osing

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ble am

endm

ents

to th

e S²R

M

aster

Plan

and t

o the

annu

al wo

rk pla

ns,

in pa

rticu

lar to

ensu

re th

at res

earch

need

s rel

ating

to th

e rea

lisati

on of

the S

ingle

Europ

ean R

ailwa

y Area

are c

overe

d;

(b)

prop

osing

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AnnEXEs | 61

Annexes


Annex I: Resource allocation

1� Multi-annual resource allocation

The communication CoM (2013)519 of 10/07/2013 on the programming of human and financial resources for decentralised agencies 2014-2020 contains the following planning for the Agency:

Year 2013 2014 2015 2016 2017 2018 2019 2020

Budget (Mio€) 25,007 25,007 25,613 26,000 26,000 26,250 26,500 26,750

Establishment Plan (TAs) 143 140 137 134 139 148 148 148

The increase of 9 TAs foreseen as of 2018 is to give the Agency the additional staff to carry out the new tasks stemming from its new funding regulation and the 4RP. These additional posts should be fee-financed. however, the Agency will only get fees and charges as of 2019.

2� Resource allocation 2018

1. Background

The technical pillar of the 4RP has entered into force in June 2016. This legal package is the single most important set of legal acts on railways for decades, having a decisive impact on the realisation of the single European Railway Area, by driving down costs and thereby improving the competitiveness of the rail system. The European Union Agency for Railways is playing a decisive role in the implementation of the 4RP, as the legal package contains foresees several significant new tasks and responsibilities for the Agency, which needs to be funded and covered with the needed resources. The legal text provides for a three year transition phase for the Agency has to take up its full role as European authority for safety certification and Vehicle Authorisation in railways. These new tasks will become effective in June 2019, however, the legal package prescribes a one year “shadow running” period prior to this date, starting in June 2018.

in close coordination with Dg MoVE, the Agency has developed a very significant prepara-tion programme which between 2016 and 2019 will transform the entire Agency to enable us to perform our new role, in particular as decision makers in the single European Railway Area. The deadlines are very ambitious and can only be respected if the necessary resources are made available. within this preparation programme, and in line with the approved Agency budget for 2017 and 2018, there already has been a significant ramp-up of resources in the Agency since 2017, ensuring that the Agency will be ready to shadow-run the treat-ment of real applications for safety certificates and vehicle (type) authorisations in mid-2018, and to take over the full responsibility for treating such applications from 2019.

Budget needs for 2018

Considering the above, the 2018 resource need for ERA is to have 40 contract agents and 148 temporary agents foreseen in the establishment plan 2018.

Experience has shown that it is very challenging for ERA to attract well-qualified snEs. with the arrival of the 4RP, all signs are that in particular national authorities will become even more reluctant to allow their qualified staff to come to work for ERA as snEs. it is therefore not considered a valid option to increase the number of snEs to help meet the 2018 staffing needs.

Unit Sta� DIRECT COSTS

Contribution3rd parties (Ch30)

Othercontributions (Ch31)

TITLE 1 &TITLE 2

FTE ACTIVITIES

Harmonised Safety Framework 48

Removing Technical Barriers 50

Single EU Train Control and Communication System 28

Simpli�ed Access for Customers 14

Evaluation, Management and Resources 52

Grand Total 192

1.355.000

528.000

580.000

1.550.000

1.600.000

5.385.000

5.609.375

3.141.250

1.570.625

5.833.750

6.740.000

6.137.375

3.721.250

3.120.625

9.073.993

5.613.000

-

-

-

-

1.640.243

1.640.243 21.540.000 28.793.243

Activity

INDIRECT COSTS

TOTAL BUDGET 2018PER ACTIVITIES

AnnEXEs | 63

Annex II: Financial Resources 2018-2020

Table 1 — Expenditure

Expenditure2017 2018

Commitment appropriations

Payment appropriations


Payment appropriations

Title 1 18 372 200 18 372 200 18 790 000 18 790 000

Title 2 2 750 000 2 750 000 2 750 000 2 750 000

Title 3 9 609 800 9 609 800 7 253 243 7 253 243

Total expenditure 30 732 000 30 732 000 28 793 243 28 793 243

Expenditure


Executed Budget N-1

Budget NDraft Budget N+1

VAR N+1 / N

Envisaged in N+2

Envisaged N+3Agency

requestBudget

ForecastTitle 1

17�696�412 18�372�200 19�400�000 18�790�000 +2% 18�926�807 22�350�732 Staff Expenditure11 Salaries & allowances 17.127.707 17.727.200 18.725.000 18.115.000 +2% 18.251.807 21.675.732 - of which establishment plan posts

17.127.707 17.727.200 18.725.000 18.115.000 +2% 16.449.807 16.705.732

- Of which salary costs related to F&C

1.802.000 4.970.000

12 Expenditure relating to Staff recruitment13 Mission expenses 125.500 140.000 140.000 140.000 - 140.000 140.000 14 Socio-medical infrastructure 272.000 340.000 370.000 370.000 - 370.000 370.000

15 Training 178.869 160.000 160.000 160.000 - 160.000 160.00017 Receptions and events 2.070 5.000 5.000 5.000 - 5.000 5.000Title 2Infrastructure and operating expenditure

2�488�787 2�750�000 2�750�000 2�750�000 - 2�750�000 2�750�000

20 Rental of buildings and associated costs (1) 1.223.942 1.350.000 1.350.000 1.350.000 - 1.350.000 1.350.000

21 Information and communication technology

798.421 700.000 700.000 700.000 - 700.000 700.000

22 Movable property and associated costs 105.323 295.000 295.000 295.000 - 295.000 295.000

23 Current administrative expenditure 228.896 220.000 220.000 220.000 - 220.000 220.000

24 Postage / Telecommunications 132.205 185.000 185.000 185.000 - 185.000 185.000

Title 3Operational expenditure

6�942�898 9�609�800 7�256�000 7�253�243 -25% 8�936�143 14�157�043

30 Operational Activities directly linked to the Regulation n°881/2004

2.556.300 7.530.000 5.523.000 5.613.000 -25% 5.613.000 5.613.000

30 Expenses linked to F&C activities - 1.682.900 6.903.800

31 operational expenditures 4.386.598 2.079.800 1.733.000 1.640.243 -21% 1.640.243 1.640.243

Total expenditure 27�128�097 30�732�000 29�406�000 28�793�243 -6% 30�612�950 39�257�775

(1) including possible repayment of interest; detailed information as regards building policy provided in Table in Annex iii


Table 2 — Revenue

Revenues2017 2018

Revenues estimated by the agency Budget Forecast

EU contribution 30 000 000 28 135 398

other revenue 732 000 657 845

Total revenues 30 732 000 28 793 243

Revenues

2016 2017 2018

VAR 2018/ 2017

Envisaged in 2019

Envisaged in 2020Executed

Budget

Revenues estimated

by the agency

As requested

by the agency

Budget Forecast

1 Revenue from fees and charges (2) 3.484.900 11.873.8002. Eu contribution (3) 26 700 000 30 000 000 28 700 000 28 135 398 93% 26.500.000 26.750.000of which Administrative (Title 1 and Title 2)

of which operational (Title 3) of which assigned revenues deriving from previous years' surpluses

787 016 357 000 378 214 378 214 5.9%

specific contribution for one-stop-shop3 Third countries contribution (incl. EFTA and candidate countries)

695 879 732 000 706 000 657 845 49% 628.050 633.975

of which EFTA 695 879 732 000 706 000 657 845 90% 628.050 633.975of which Candidate Countries 4 other contributions of which delegation agreement, ad hoc grants 5 Administrative operations6 Revenues from services rendered against payment7 Correction of budgetary imbalances

Total revenues 27 395 879 30 732 000 29 406 000 28 793 243 93% 30�612�950 39�257�775

Table 3 — Budget outturn and cancellation of appropriations

Budget outturn 2014 2015 2016

Reserve from the previous years' surplus (+) 954 287 787 016 357 347

Revenue actually received (+) 25 772 443 26 592 262 27 784 590

Payments made (-) -22 075 957 -23 733 926 - 25 481 829

Carry-over of appropriations (-) -2 984 698 -2 608 459 - 2 221 313

Cancellation of appropriations carried over (+) 69 599 93 602 111 021

Adjustment for carry over of assigned revenue appropriations from previous year (+)

6 395 50 174 187 333

Exchange rate differences (+/-) -766 -2 429 -1 588

Adjustment for negative balance from previous year (-) -954 287 -787 016 -357 347

Total 787 016 391 224 378 214

(2) subject to the adoption of the F&C Regulation.(3) Amounts in line with Financial Programming/2013 Communication.

AnnEXEs | 65

Annex III: Human resources 2018-2020

Table 1 — Staff population and its evolution; Overview of all categories of staff

Staff population Staff population

in voted Budget

2015

Staff population

actually filled at

31�12�2015

Staff population

in voted Budget

2016

Staff population

actually filled at

31�12�2016

Staff population

in voted Budget

2017

Staff population

in EU Budget

2018

Staff population envisaged

in 2019

Staff population envisaged

in 2020

officials AD

AsT

AsT/sC

AD 104 99 99 97 103 111 111 111

AsT 33 36 36 36 36 37 37 37

AsT/sC 0 0 0 0 0 0 0 0

Total TA 137 135 135 133 139 148 148 148

CA gFiV 6 6 15 12 21 19 17 17

CA gF iii 4 5 5 8 8 8 8 8

CA gF ii 7 7 7 6 10 10 10 10

CA gFi 3 3 3 3 3 3 3 3

Total CA 16 21 30 29 42 40 38 38

snE 8 3 4 3 4 4 4 4

Structural service providers(4)

7 7 7 7 10 10 10 10

Total 168 166 176 172 195 205 204 204

External staff for occasional

replacement

Table 2 — Multi -annual staff policy plan 2018-2020

Func

tion

grou

p an

d gr

ade

2016 2016 2017 2018 2019 2020Authorised

under the EU Budget

Filled on 31�12�2016

Authorised under the EU

Budget

Request of the Agency



Perma-nent posts

Tem-porary posts

Perma-nent posts

Tem-porary posts

Perma-nent posts

Tem-porary posts

Perma-nent posts

Tem-porary posts

Perma-nent posts

Tem-porary posts

Perma-nent posts

Tem-porary posts

AD 16AD 15 1 1AD 14 1 1 1 1AD 13 1AD 12 1 2 3 4AD 11 6 3 5 6 7 8AD 10 14 12 18 18 19 20AD 9 31 25 33 32 32 34AD 8 20 16 21 22 21 25AD 7 13 20 14 15 15 10AD 6 14 20 10 15 12 9AD 5AD total 99 97 103 111 111 111

(4) This category is not included in the breakdown of staff presented in 3.2 of this Programming Document.


Func

tion

grou

p an

d gr

ade

2016 2016 2017 2018 2019 2020Authorised

under the EU Budget

Filled on 31�12�2016

Authorised under the EU

Budget




Perma-nent posts

Tem-porary posts

Perma-nent posts

Tem-porary posts

Perma-nent posts

Tem-porary posts

Perma-nent posts

Tem-porary posts

Perma-nent posts

Tem-porary posts

Perma-nent posts

Tem-porary posts

AsT 11AsT 10AsT 9 3 2 3 3 3 2AsT 8 4 1 5 5 5 6AsT 7 4 1 4 4 5 6AsT 6 3 3 3 3 3 5AsT 5 7 7 8 8 8 9AsT 4 6 6 9 9 9 7AsT 3 6 10 3 4 4 2AsT 2 3 6 1 1AsT 1AST total 36 36 36 37 37 37AsT/sC 6AsT/sC 5AsT/sC 4AsT/sC 3AsT/sC 2AsT/sC 1AST/SC totalTotal 135 133 139 148 148 148

AnnEXEs | 67

Annex IV: Human resources policies

A� Engagement policy

The following general principles guide the application of the legal framework concerning the Agency staff:

a. The core of the Agency staff consists of Temporary Agents. The main exceptions used to be for tasks where it is not clear that they are of a long term nature, tasks which do not require the post holder to have completed secondary education and situations where budgetary constraints do not allow for employing Temporary Agents. however, with the reduction in the number of posts for temporary Agents, there will be very limited scope for engaging staff for secretarial tasks (and increasingly also for assistant tasks) as Temporary Agents. it is therefore likely that most new staff in this area will be engaged as contract agents rather than using the new category AsT or AsT/sC;

b. Temporary and Contract Agents are as far as possible treated in the same way.

in addition, it should be noted that the Agency does not employ officials. however, there are cases where EU officials have been seconded at their own request and have therefore acquired the status of Temporary Agent.

Selection and engagement procedures:

The procedure for selection and engagement of Temporary Agents and Contract Agents is based on Articles 27-34 of the staff Regulations and Articles 12-15 and 82-84 of the Condi-tions of Employment of other servants of the European Communities (CEos), the related implementing Rules on Temporary Agents and Contract Agents, the Financial Regulation (European Commission and the Agency), the Code of good Administrative Behaviour and the data protection rules.

As nationals of norway, iceland and Liechtenstein are eligible for working for the Agency, it only exceptionally makes use of the general reserve lists established by EPso.

The selection procedures for the recruitment of Temporary Agents are carried out in accor-dance with Decision n° 121 of the Administrative Board of the European Railway Agency laying down the general implementing provisions on the procedure governing the engage-ment and use of temporary staff under Article 2(f ) of the CEos. The general implementing Provisions on the procedures governing the engagement and use of Contract staff at the European Railway Agency (n° 340/11.2010) was adopted on the 9th november 2010 and are expected to be replaced in the course of 2017.

The procedure on the selection of Temporary Agents and Contract Agents has recently been reviewed based on recommendations from the internal Audit service, the Court of Auditors and the Decision of the European ombudsman closing the own-initiative inquiry oi/4/2013/Ck into the EU Agencies practices regarding disclosure of the names of the selection Board members (oi-4-2013-Ck-s2014-191669). The new procedure may be summarised as follows:

ʯ The drafting, translation5 and publication of a call for applications fixing amongst other specifications, whether the post is for short-term or long-term employment, el-igibility and selection criteria, type and duration of contract and engagement Fg and grade, references to the selection procedure (including participation to other assess-ment process if applicable, e.g. assessment centres for managerial posts). The Agen-cy publishes the call for applications (as well as the names and roles in the selection committee6) on its website, intraComm and the EPso website. Calls for applications are also sent to other EU agencies, members of the Administrative Board, the perma-nent representations of Member states to the EU and national railway organisations. Calls for applications are also promoted through specialised press, when appropriate.

(5) was introduced in the course of 2016.(6) id.


ʯ Applications are received only by e-mail and to be sent to a dedicated functional mailbox.

ʯ A selection committee is nominated by the Executive Director and is composed of at least three members including the head of Unit concerned, a representative from the Resources & support Unit (usually from the hR sector) and a representative nom-inated by the staff Committee. in specific situations experts from outside the Agency are invited to be members of a selection committee. The role of the selection com-mittee is to prepare the list of questions and the written test, to select on the basis of eligibility and selection criteria the candidates to be short listed or put on a reserve list, to conduct the interviews and written tests, to evaluate the replies and integrate the results of all related assessment, to decide on the suitability of applicants and make a recommendation to the Executive Director on the applicant (s) to be included in the shortlist or reserve list of successful candidates. As a general rule, all members of the selection committee will have followed the relevant training offered by Dg hR.

ʯ The compliance with impartiality, confidentiality and transparency of proce-dures is monitored by the hR sector and deviances are transmitted to the Executive Director. For example: all members of the selection committee complete a ‘declara-tion of confidentiality and conflict of interest’ form.

ʯ Interviews, written tests and, where applicable, additional assessment are organ-ised by the hR sector which provides logistic and administrative support including the scheduling of interviews/test(s), sending invitations to the applicants and re-sponding to queries from invited applicants.

ʯ Recommendations of the selection committee are prepared summarising the re-sults of the assessment and drawing up a list of applicants considered suitable for the post. The evaluation sheets signed by the members of the Committee are annexed to the written recommendation.

ʯ The Executive Director adopts a decision on the candidates to be entered on the shortlist or reserve list and any job offers to be made.

ʯ All candidates are informed of the result of their application.

ʯ There is access to information regarding all stages of the selection procedure for candidates who so request it. Documents are kept by the hR sector in accordance with the guidelines of the European Data Protection supervisor.

ʯ A candidate who considers that a mistake has been made regarding the eligibility of his/her application has 20 days to launch an appeal procedure. The selection com-mittee has 45 calendar days to reply to requests for appeal.

ʯ Data is processed in accordance with Regulation (EC) n°45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies on the free movement of such data.

ʯ The engagement procedure consists of telephone contact with the candidate, confirmation, by e-mail, and exchange of information using the personal data form to calculate monthly salary. The candidate is also required to complete a declaration of conflict of interest. The step at engagement level is calculated, a salary simulation is made, and the job offer is sent by post. An invitation for a pre-engagement medical check-up is sent together with a request for the necessary supporting document proving the successful candidate meets all provisions to be engaged. A contract of employment is then issued following the receipt of all relevant documentation and a medical ‘fit to work’ certificate to be signed by the AACC (by delegation from the MB) and the to be engaged staff member.

A simplified procedure for the selection of Seconded National Experts is in the pipeline.

As the rules stipulate, before the secondment of an snE is formalised, the Agency sends a letter to his/her employer requesting written approval of the secondment and also of the period of secondment concerned (Exchange of letters).

AnnEXEs | 69

Depending on the function and the level of tasks and within the limits authorised by the establishment plan of the Agency, Temporary Agents are engaged at the following entry grades:

ʯ AsT 1 to AsT 4 for the function group AsT

ʯ AD 5 to AD8 for the function group AD

For managerial posts or highly specialised posts, the Agency can engage Temporary Agents at grades AD 9, AD10, AD11 or on an exceptional basis, at grade AD12. however, except for the post as Executive Director, no post has so far been filled at a level above AD11.

in the Assistant function group, engagement at a grade higher than the one provided for above can exceptionally take place on the basis of an analysis of the labour market condi-tions and the need for particularly experienced staff.

The duration of contracts for Temporary Agents is governed by Decision n° ERA-ED-DEC-1109-2015. staff holding a long-term post are normally offered an initial contract with a duration of four years with the possibility of renewal. The standard practice for a first renewal is normally for two year period and any further renewal will be for an indefinite period. For staff on short term employment, the duration of the contract depends on the duration of the tasks to be carried out.

a. Temporary agents

The new Agency Regulation which entered into force in 2016 makes no distinction between posts for long term and short term employment. still a post can, in accordance with Article 16 of Decision no. 121, be defined to be for short term employment when it involves tasks of a limited duration.

The decision to renew contracts of employment of Temporary Agents occupying a long-term post shall be taken by the Executive Director based on two considerations: the conti-nuity of the post and the competences and performances of the jobholder, in accordance with Decision n° ERA-ED-DEC-678-2013 and the Procedure PRo_sTA_01 on “renewal and non-renewal of contracts of employment before the expiry date”.

if a TA or former TA is awarded a second contract of employment in the same function group, this contract shall be considered as a renewal in the sense of Article 8 of the CEos if the period between the end of the first contract and the starting date of the new contract is less than 6 months. if the period between the two contracts of employment is 6 months or more or if the new contract is in a different function group, the second contract of employment shall be considered a new contract of employment.

b. Contract agents

in accordance with Article 85 of the CEos, contract staff can be engaged for a fixed period of at least three months and not more than five years. Contract Agents are engaged for their specific competence in different areas of administration (finance, hR, iT, logistics, legal, audit, quality management), in the railway domain or to perform manual or administrative tasks.

This type of contract is usually used to meet specific needs such as:

ʯ Administrative tasks;

ʯ Coping with temporary peaks in workloads;

ʯ Launching pilot projects or new activities whose long-term commitment in terms of staffing is unclear;

ʯ Replacing staff on long-term absences such as maternity leave, long-term sick leave or CCP;

ʯ Unforeseen deficits in staffing levels and budgetary restrictions in overcoming this problem by recruiting Temporary Agents.


however, increasingly ERA has also engaged Contract Agents for other tasks, such as:

ʯ Administrative and Logistician support Agents

ʯ Assistants

ʯ Project officers

Following the general principle stating that Temporary and Contract Agents are as far as possible treated in the same way, the distinction between short-term and long-term jobs for Contract Agents will follow the same logic as the one for Temporary Agents. As well, the ini-tial contract will normally be for four years unless the duration of the foreseen tasks is shorter.

snEs are seconded from their national employer to the Agency’s operational units on the basis of their specific competenc(i)es and technical expertise in the railway domain.

A possibility to mandate ‘cost-free’ snEs also exists where the Agency does not pay any allow-ances or cover any of the expenses related to the performance of their duties during their secondment although the Agency does not deploy such snEs at the moment.

c. seconded national experts (7)

in 2009, the Agency adopted a decision on the policy and the procedures governing the recruitment and use of seconded national experts in the Agency consolidating and sim-plifying the existing rules (Decision n° 237/2009). snEs assist the Agency staff and cannot perform middle management duties.

The initial period of secondment may not be less than six months or more than two years. it may be renewed once or more up to a total period not exceeding four years. Exceptionally, the Agency’s Executive Director may authorise one more extension of the secondment for the maximum duration of one year at the end of the four year period. Each secondment and extension is subject to an exchange of letters. An snE may be seconded once again provided that the conditions of secondment still exist and a period of at least six years has elapsed between the end of the previous secondment and the new secondment unless the previous secondments lasted for less than four years.

Types of key function:

ʯ Project officer

d. Trainees

Professional traineeships last between three and five months in accordance with Decision n° ERA-ED-DEC-1063-2015. Professional traineeships are organised once or twice per year, depending on budget availability.

e. structural service providers (8)

(7) snEs are not employed by the Agency.(8) structural service providers are not employed by the Agency.

Staff FTE Tasks Description PD per

yearTotal PD per year

Framework contract Expiring

6 service Desk User support and assistance 220 1320EsP/EisD5 signed in May 2015

Date of signature, 3+1 y

7senior Analyst Programmer

writing/maintenance/prototyping of applications that reflect the specifications.

220 1540EsP/EisD5 signed in May 2015


1 webmaster Creation and staging of web site 220 220EsP/EisD5 signed in May 2015


1Application Architect Designer

Design and development oss 220 220EsP/EisD5 signed in May 2015


AnnEXEs | 71

B� Appraisal of performance and reclassification/promotions

The Agency applies Decision n° 132 of the Administrative Board of the European Railway Agency on the general provisions for implementing Article 43 of the staff Regulations and implementing the first paragraph of Article 44 of the staff Regulations for temporary staff and Decision n° 133 of the Administrative Board of the European Railway Agency on the general provisions for implementing Article 87(1) of the Conditions of Employment of other servants of the European Union and implementing the first paragraph of Article 44 of the staff Regulations. They were applied for the first time for the appraisal and reclassi-fication exercise taking place in 2016.

The 10th reclassification exercise took place in 2017 and 17 members of staff were reclas-sified. since 2016, the Agency adopted rules for the reclassification of Contract Agents.

Table 1 — Reclassification of temporary staff/promotion of officials

Category and gradeStaff in activity at

01.01.2016

How many staff members were promoted / reclassified

in 2016

Average number of months in grade of reclassified/promoted

staff membersOfficials TA Officials TA

AD 16

AD 15

AD 14 1

AD 13

AD 12

AD 11 3

AD 10 13

AD 9 26 4 51.84

AD 8 15

AD 7 19

AD 6 21 5 30.90

AD 5

Total AD 98 9

AsT 11

AsT 10

AsT 9 2

AsT 8 1

AsT 7 1

AsT 6 3

AsT 5 7 2 51.11

AsT 4 6

AsT 3 10

AsT 2 6

AsT 1

Total AST 36 2

Total 137 11


Table 2 — Reclassification of contract staff

Category and gradeStaff in activity at

01.01.2016

How many staff members were promoted / reclassified

in 2016

Average number of months in grade of reclassified/promoted

staff membersOfficials CA Officials CA

Fg i 3 1 94

Fg ii 7 2 77

Fg iii 3

Fg iV 5 2 43.50

Total CAs 18 5

C� Mobility policy

1. Mobility within the Agency

Decision n° 121 of the Administrative Board of the European Railway Agency laying down the general implementing provisions on the procedure governing the engagement and use of temporary staff under Article 2(f ) of the CEos (adopted on 25.11.2016) enshrines two scenarios for internal mobility for TA 2(f ). These are reassignment in the interest of the service and mobility following the internal publication of a post.

The Agency actively promotes internal mobility but due to the very specific, technical competences of a big part of the staff, internal mobility remains limited.

Furthermore, members of the Agency staff can apply for vacant posts within the Agency that are advertised externally. A supplementary agreement in accordance with Article 10 of the CEos will be concluded as required if existing staff get a new job.

2. Mobility among agencies (inter-agency Job Market)

A number of the support staff who have left the Agency in previous years have accepted Temporary Agent positions in other agencies. in addition, the recent establishment of a number of new Joint Undertakings in Brussels has led to staff leaving and candidates refusing job offers from the Agency. on the other hand, many staff members who took up long-term Temporary Agent positions at the Agency come from other EU Agencies.

with the new implementing rules for 2(f ) Temporary Agents, the inter-Agency Job Market is no longer applicable.

3. Mobility between the agencies and the institutions

some posts are filled by staff coming from other European institutions (in particular the Commission), although the number remains small.

4. Tables for 2016 (Temporary agents, contract agents and snE’s)

2016

New staff Departing staff

Mobility within the agency

Mobility among agencies

Mobility between the agencies and the institutions

other 11 1

Total 11 1

AnnEXEs | 73

D� Gender and geographical balance

The following non-discrimination notice is included in all vacancy notices:

“Equal opportunities: The European Union takes great care to avoid any form of discrimi-nation in its recruitment procedures”.

Applications are encouraged from all candidates and facilities management is prepared to accommodate people with disabilities. A positive discrimination policy however has not been put in place.

ERA has been systematically monitoring the gender distribution for its selection proce-dures. in general, the gender balance at the Agency has been stable over recent years. As can be seen from the “All staff” pie chart, the figures, based on the situation in 2016, are 62% male staff and 38% female staff.

Even though, the specific business area and technical labour market may be the main reasons for overrepresentation of men in the Agency, in every call for applications, the Agency underlines its commitment to promote equal opportunities, including gender balance and diversity, as also stated in the Agency’s human Resources strategy. The same applies to the Member states’ representatives in the Management Board. As of mid-2017, the Management Board is being chaired by Mrs Clio Liégeois.

The Agency welcomes the European Commission’s new Diversity and inclusion strategy in order to reach at least 40% women in its management by 1 november 2019. however, this strategy is not applicable to the Agency due to its size, type of contract (long-term) and limited possibility of mobility. The Agency nevertheless keeps this target for its entire staff and not only for its Management.

As gender balance across all staff is a concern for many Agencies, we expect a debate at the network of Agencies in the near future.

The Agency will also look into the possibility to cooperate with the EU “Platform for change”, initiated by the European Economic and social Committee and to be launched towards the end of 2017, to address gender equality in transport.

The Agency further actively supports initiatives to increase the attractiveness of the rail-way sector for women, and promotes gender diversity.

The current flexi-time policy and the Decision on teleworking of the Agency are designed to facilitate an improved work-life balance.

0%

10%

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70%

MALE 62% FEMALE 38%

Gender balance - all sta�


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Gender balance - TAs

MALE 64% FEMALE 36%

0%

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40%

50%

60%

70%

80%

Gender balance - TAs (AD)

MALE 76% FEMALE 24%

0

10

20

30

40

50

60

70

MALE 33% FEMALE 67%

Gender balance ‐ TAs (AST)

AnnEXEs | 75

0

10

20

30

40

50

60

MALE 48% FEMALE 52%

Gender balance ‐ CAs

0%

5%

10%

15%

20%

25%

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45%

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MALE 50% FEMALE 50%

Gender balance - SNEs

0

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Nationalities ‐ AD

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6%

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Nationalities ‐ AST

0

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2

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4

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AUST

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GREEK 50% LITHUANIAN 50%

Nationalities - SNE

AnnEXEs | 77

E� Schooling

There is no European school in Valenciennes where the Agency is located and the Agency has no arrangements with any international school in the vicinity. The local schooling system has an international section (English) at college and ‘Lycée’ level, but the students follow the French curriculum working towards the ‘brevet’ and the ‘baccalaureate’ awarded by the French Ministry of Education. There are facilities for international schooling in Lille but many staff members send their children to the European school in Brussels (and for that reason choose to live in Brussels and commute from there).


Annex V: Buildings

5.1.1. Current building(s)

Name, location and type of building Other Commentinformation to be provided per building:

Agency hQ, Valenciennes, 120 rue Marc Lefrancq

The Agency is the only tenant of the building.

surface area (in square metres) of which office space of which non-office space

5.250 M² de surface hors oeuvre nette (s.h.o.n)

Annual rent (in EUR) EUR 419 653.68 hT/year

Type and duration of rental contract 1 year with tacit renewal

host country grant or support no

Present value of the building

Name, location and type of building Other Commentinformation to be provided per building: Rental of 90 parking places from sAEM

Valenciennes

surface area (in square metres)of which office spaceof which non-office space

90 parking places

Annual rent (in EUR) EUR 21 675,00 hT/year

Type and duration of rental contract 1 year with tacit renewal



Name, location and type of building Other Commentinformation to be provided per building: the Agency meeting premises, 299,

Boulevard de Leeds – Lille


602,62 M²


Type and duration of rental contract Contract will end on 31/12/2023



Name, location and type of building Other Commentinformation to be provided per building: Rental of 8 parking places from Espace

international


8 parking places


Type and duration of rental contract Contract will end on 31/12/2023



AnnEXEs | 79

5.1.2 Building project in the planning phase

since it has not yet been possible to find any alternative and viable solution for the Agency, a new lease agreement for the current Lille premises has been signed. however, the Agency, with the support of the French Authorities, is still searching for possible new premises in Lille.

Due to the growth of the Agency, the current building in Valenciennes is becoming tight. The Agency is currently re-allocating staff members in double office spaces as a short-term solution. Discussions have started with Valenciennes Métropole to find alternative solutions for the headquarters.


Annex VI: Privileges and immunities

Agency privileges Privileges granted to staffProtocol of privileges and immunities / diplomatic status Education / day care

not applicable not applicable

AnnEXEs | 81

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nce

with

sp

ecifi

catio

ns

onbo

ard

and

trac

ksid

e


2Se

cond

ary

legi

slat

ion

(impl

e-m

enti

ng

acts

) w

ater

ed

dow

n by

M

embe

r St

ates

insu

ffici

ent l

egal

fra

mew

ork

for

proc

essi

ng th

e ap

plic

atio

ns fo

r the

ss

C a

nd V

As

ineff

ectiv

e an

d in

cons

iste

nt

impl

emen

tatio

n of

the

task

s re

gard

ing

the

4Rw

P

(may

be

caus

ed b

y)

a) A

genc

y pr

opos

al

for t

he im

plem

entin

g ac

ts o

n pr

actic

al

arra

ngem

ents

ad

opte

d w

ithou

t th

e es

sent

ial

requ

irem

ents

en

surin

g ad

equa

te

impl

emen

tatio

n of

th

e in

tero

pera

bilit

y an

d sa

fety

Dire

ctiv

es

b) D

ue to

inco

nsis

tent

an

d la

te in

put

from

the

nsA

s on

the

cont

ent

of th

e fra

mew

ork

on c

oope

ratio

n ag

reem

ents

c)

inhe

rent

issu

es o

f le

gal t

rans

latio

n of

th

e 4R

P te

chni

cal

pilla

r lea

ding

to

a d

iffer

ent

inte

rpre

tatio

n of

the

mea

ning

in d

iffer

ent

EU la

ngua

ges

Act

ivit

y 1:

H

arm

onis

ed

appr

oach

to

Safe

tyA

ctiv

ity

2:

Rem

ovin

g te

chni

cal

barr

iers

54

Crit

ical

(2

0)a)

Reg

ular

and

st

ruct

ured

mee

tings

w

ith th

e st

akeh

olde

rs

(in p

artic

ular

nsA

s, M

ss, E

C)

b) P

artic

ipat

ion

of th

e Ag

ency

in re

al c

ases

au

thor

isat

ion.

c) M

onito

ring

Ms

prog

ress

tow

ards

co

nfor

mity

with

the

4Rw

Pd)

Reg

ular

and

st

ruct

ured

m

eetin

gs w

ith th

e st

akeh

olde

rs(in

pa

rtic

ular

nsA

s, M

ss,

EC)

e) n

sA's

subg

roup

s se

t up

for d

evel

opin

g pr

opos

als

on

coop

erat

ion

agre

emen

tsf)

org

anis

atio

n of

re

gion

al w

orks

hops

/co

nfer

ence

s (s

ERA

)

43

hig

h (1

2)a)

org

anis

ing

stru

ctur

ed e

xcha

nge

of in

form

atio

n w

ith n

sAs

in th

e fra

mew

ork

of n

sA's

subg

roup

sb)

org

anis

ing

bila

tera

ls w

ith

Mem

ber s

tate

s to

ens

ure

the

prop

osal

for t

he

impl

emen

ting

acts

is

sup

port

ed b

y th

e m

ajor

ity o

f the

Ms

c) C

oope

rate

cl

osel

y w

ith th

e EC

to

ens

ure

that

the

inte

nded

mea

ning

of

the

lega

l tex

ts o

f th

e te

chni

cal p

illar

is

tran

spos

ed in

the

impl

emen

ting

acts

d)

Con

side

r pr

opos

ing

to th

e EC

to e

scal

ate

the

mat

ter a

t the

leve

l of

the

EU C

ounc

il to

pr

omot

e ad

optio

n of

the

impl

emen

ting

acts

a) s

ept

2017

b)-d

) nov

20

17

sPD

20

17

obj

ectiv

e 1:

Pr

epar

ing

for

the

sing

le s

afet

y Ce

rtifi

cate

und

er

the

Four

th

Railw

ay P

acka

geo

bjec

tive

6:

Prep

arin

g fo

r Veh

icle

A

utho

risat

ion

unde

r the

Fou

rth

Railw

ay P

acka

ge

AnnEXEs | 83

3In

ade-

quat

e co

mpe

-te

nces

and

in

effec

tive

al

loca

tion

of

sta

ff

i)neg

ativ

e im

pact

on

the

plan

ning

of c

urre

nt

and

futu

re h

R ne

eds

and

skill

s re

quire

men

tsii)

lack

of q

ualit

y an

d de

lays

of t

he a

genc

y cu

rren

t and

futu

re k

ey

outp

uts/

obje

ctiv

es

(e.g

. im

plem

enta

tion

of ra

ilway

regi

ster

s, on

e si

ngle

sto

p sh

op)

iii) d

amag

e of

the

Age

ncy

repu

tatio

n.

(may

be

caus

ed b

y)

a) in

suffi

cien

t m

easu

res

take

n to

ens

ure

the

nece

ssar

y/rig

ht

staff

com

pete

nces

(e

.g. e

spec

ially

fo

r new

are

as o

f re

spon

sibi

litie

s) a

nd

b) D

ifficu

lty to

recr

uit

enou

gh c

ompe

tent

st

affc)

not

eno

ugh

budg

et a

nd

head

coun

t pro

vide

dd)

insu

ffici

ent

info

rmat

ion

abou

t the

w

orkl

oad

invo

lved

to

perf

orm

the

Age

ncy

task

se)

insu

ffici

ent

reso

urce

s in

the

hR

sect

or

Act

ivit

y 5:

Ev

alua

tion,

m

anag

emen

t an

d re

sour

ces

54

Crit

ical

(2

0)a)

Com

pete

nce

man

agem

ent p

roje

ct

ongo

ing

(iden

tifica

tion

of c

ompe

tenc

es fo

r th

e VA

s an

d ss

Cs; g

ap

anal

ysis

; est

imat

ion

of

wor

kloa

d)b)

impl

emen

tatio

n of

th

e si

mpl

ified

sel

ectio

n pr

oced

ure

c) s

elec

tion

and

enga

gem

ent o

f CAs

is

ongo

ing

d) g

ener

ic jo

b de

scrip

tion

proj

ect

ongo

ing

42

Med

ium

(8

)a)

Mid

and

long

te

rm -

Cont

inue

the

impl

emen

tatio

n of

th

e co

mpe

tenc

y m

anag

emen

t sy

stem

pro

ject

- s

et-u

p of

a p

ool o

f ex

pert

s fro

m n

sAs;

- sel

ectio

n an

d en

gage

men

t of

staff

with

spe

cific

co

mpe

tenc

es (a

s de

term

ined

by

the

gap

anal

ysis

)b)

impl

emen

t a

func

tiona

l rev

iew

of

all

Age

ncie

s fu

nctio

nsc)

Dev

elop

men

t of

the

hR

stra

tegi

c Pl

an

2018

-201

3d)

sel

f-ass

essm

ent

of s

taff

skill

s an

d co

mpe

tenc

ies

e) M

s Pr

ojec

t too

l su

ppor

ting

plan

ning

an

d im

plem

enta

tion

of th

e se

lect

ion

and

enga

gem

ent

proc

ess

f) w

orkl

oad

anal

ysis

to b

e do

ne,

cons

eque

ntly

re

info

rcem

ent a

nd

real

loca

tion

of ta

sks

with

in th

e h

R se

ctor

a) 0

6/20

18

-12/

2017

-12/

2017

12/

2107

sPD

20

16

obj

ectiv

e 22

: En

surin

g so

und

man

agem

ent

of th

e A

genc

y's

hum

an a

nd

finan

cial

re

sour

ces,

iCT

serv

ices

and

fa

cilit

ies

4Co

rpor

ate

cybe

r se

curi

ty

risk

• Tem

pora

ry

susp

ensi

on, s

low

ing

dow

n or

del

ay o

n op

erat

iona

l act

iviti

es/

serv

ices

.• L

oss

of in

form

atio

n

(May

be

caus

ed b

y):

Age

ncy

iCT

appl

icat

ion

syst

ems,

incl

udin

g A

genc

y re

gist

ers

disr

upte

d by

cy

ber a

ttac

ks

Act

ivit

y 5:

Ev

alua

tion,

m

anag

emen

t an

d re

sour

ces

43

hig

h (1

2)Bu

sine

ss C

ontin

uity

Pl

an a

nd iT

sec

urity

po

licy

in p

lace

42

Med

ium

(8

)im

plem

enta

tion

of iC

T st

rate

gy

2017

-202

0 w

ith

a fo

cus

on th

e m

easu

res

rega

rdin

g in

form

atio

n se

curit

y go

vern

ance

(i.e

. sE

CU

Ris

@ER

A).

end

4th

quar

ter

2017

-end

4t

h qu

arte

r 20

18

sPD

20

18

obj

ectiv

e 2

2:

Ensu

ring

soun

d m

anag

emen

t of

the

Age

ncy’

s hu

man

and

fin

anci

al

reso

urce

s, iC

T se

rvic

es a

nd

faci

litie

s


5In

appr

o-pr

iate

dat

a m

anag

e-m

ent

a) in

cons

iste

nt a

nd

unre

liabl

e da

ta

b) m

isin

form

ed/

unde

info

rmed

m

anag

emen

t de

cisi

ons

c) n

ot d

eliv

erin

g co

mpl

ete

and

accu

rate

pr

oduc

ts/s

ervi

ces

d)

impo

se a

dmin

istr

ativ

e bu

rden

to th

e ra

il se

ctor

(may

be

caus

ed

by) a

) inc

onsi

sten

t/in

adeq

uate

m

anag

emen

t of

exte

rnal

railw

ay d

ata

(e.g

. reg

iste

rs)

b) in

adeq

uate

te

chni

cal s

yste

ms

as w

ell

Act

ivit

y 4:

A

sim

plifi

ed

acce

ss fo

r cu

stom

ers

54

Crit

ical

(2

0)• C

onsu

ltant

s an

d st

aff

mem

ber r

ecru

ited

to

supp

ort t

he b

usin

ess

owne

rs a

nd to

dev

elop

a

road

map

for f

urth

er

deve

lopm

ent a

nd u

se

of A

genc

y da

taba

ses

and

regi

ster

s;• R

VRR

proj

ect o

ngoi

ng

43

hig

h (1

2)im

plem

ent

an e

ffect

ive

and

cons

iste

nt

man

agem

ent

of e

xter

nal d

ata

(dev

elop

men

t of a

sp

ecifi

c pr

ogra

m

on m

anag

emen

t of

railw

ay d

ata)

30/1

2/20

17sP

D

2017

obj

ectiv

e 14

: Fa

cilit

atin

g us

ers'

acce

ss to

re

leva

nt d

ata

6D

elay

in

redu

ctio

n of

nat

iona

l ru

les

• Del

ay in

ach

ievi

ng th

e sp

ecifi

c re

quire

men

ts

of in

tero

pera

bilit

y• D

iscr

imin

atio

n am

ong

oper

ator

s on

th

e ra

ilway

mar

ket

(May

be

caus

ed b

y):

• ins

uffici

ent

reso

urce

s in

the

Age

ncy

and

Mem

ber

stat

es (M

s) to

m

anag

e th

e pr

oces

s• P

artia

l lac

k of

co

oper

atio

n fro

m M

s to

con

trib

ute

• ins

uffici

ent

Euro

pean

sta

ndar

d fra

mew

ork

rega

rdin

g op

erat

iona

l rul

es• R

ules

/req

uire

men

ts

com

ing

from

re

gula

tions

out

side

th

e ra

il do

mai

n

Act

ivit

y 2:

Re

mov

ing

tech

nica

l ba

rrie

rs

54

Crit

ical

(2

0)• B

ilate

ral m

eetin

gs

in p

lace

with

nsA

s to

sup

port

the

clar

ifica

tions

of n

TRs

• gui

danc

e de

velo

ped

unde

r the

pro

ject

n

otif-

it• s

truc

ture

d ap

proa

ch

and

com

mon

crit

eria

fo

r cle

anin

g up

nTR

s

esta

blis

hed

43

hig

h (1

2)a)

Rev

isio

n of

the

reco

mm

enda

tion

on

oPE

Tsi

b) P

rovi

de a

n us

er

frien

dly

tool

s fo

r fa

cilit

atin

g th

e no

tifica

tion

of n

TRs

(i.e.

cre

atio

n of

a

sing

le d

atab

ase

rule

)

a)

30/0

3/20

18b)

Dev

elop

-m

ent b

y en

d 20

18M

igra

tion

by 0

9/20

19

sPD

20

17

obj

ectiv

e 7:

Re

mov

ing

tech

nica

l bar

riers

AnnEXEs | 85

7N

oise

re

duct

ion

targ

ets

not

achi

eved

• ine

ffect

ive/

no

ticea

ble

redu

ctio

n of

noi

se g

ener

ated

by

the

rail

freig

ht w

agon

s• B

arrie

rs to

railw

ay

inte

rope

rabi

lity

and

EU

railw

ay m

arke

t

(May

be

caus

ed b

y):

• Diff

eren

t/di

verg

ent

stak

ehol

ders

opi

nion

s to

acc

omm

odat

e • P

roje

ct w

ith

high

eco

nom

ic

impl

icat

ions

for

stak

ehol

ders

(i.e

. hig

h co

sts

impl

icat

ions

)• U

nila

tera

l mea

sure

s ta

ken

by M

ss a

gain

st

the

redu

ctio

n of

ra

ilway

noi

se (i

.e.

lead

ing

to b

arrie

rs in

in

tero

pera

bilit

y)

Act

ivit

y 2:

Re

mov

ing

tech

nica

l ba

rrie

rs

54

Crit

ical

(2

0)• T

sis

on n

oise

in fo

rce

sinc

e 20

11• E

nviro

nmen

tal n

oise

D

irect

ive

43

hig

h (1

2)1.

Coo

pera

tion

with

th

e Co

mm

issi

on to

de

fine

appr

opria

te

and

reas

onab

le

times

cale

s fo

r re

trofi

ttin

g of

ex

istin

g w

agon

si)

Ado

ptio

n of

de

lega

ted

acts

by

the

ECii)

Rec

omm

enda

-tio

n of

the

Age

ncy

on re

visi

ng n

oi T

si

i) A

ugus

t 20

17ii)

2nd

qu

arte

r 20

18

sPD

20

17

obj

ectiv

e 7:

Re

mov

ing

tech

nica

l bar

riers

8Se

curi

ty

requ

ire-

men

ts

crea

te n

ew

barr

iers

i) D

elay

s or

lim

its to

the

impl

emen

tatio

n of

key

ob

ject

ives

in th

e fie

ld

of in

tero

pera

bilit

y (i.

e.

rem

oval

of t

echn

ical

ba

rrie

rs, c

lean

ing

up o

f na

tiona

l rul

es)

ii) M

embe

r sta

tes

coul

d im

pose

ad

ditio

nal m

easu

res

cont

radi

ctin

g Ts

i or

ERTM

s sp

ecifi

catio

ns

(e.g

. kM

s, ..

)(e

ven

if re

ason

s ou

tsid

e th

e A

genc

y,

coul

d ha

ve n

egat

ive

cons

eque

nces

for

the

Age

ncy

as it

in

crea

ses

the

usua

l w

orkl

oad

and

affec

ts

its re

puta

tion

as th

e A

genc

y is

per

ceiv

ed

as m

ain

resp

onsi

ble

for i

mpl

emen

tatio

n of

in

tero

pera

bilit

y)

(may

be

caus

ed b

y)

a) P

oten

tial

occu

rren

ce o

f m

alic

ious

act

s aff

ectin

g th

e ra

il se

ctor

b) in

crea

se o

f (cy

ber)

secu

rity

atta

cks

lead

s to

dev

elop

men

t of

addi

tiona

l sec

urity

m

easu

rec)

sec

urity

is a

n ar

ea u

nder

the

com

pete

nce

of M

s

Act

ivit

y 2:

Re

mov

ing

tech

-ni

cal b

arri

ers

Act

ivit

y 3:

A

sing

le E

U tr

ain

cont

rol a

nd

com

mun

icat

ion

syst

em

45

Crit

ical

(2

0)• s

afet

y re

quire

men

ts

alre

ady

in p

lace

• Tsi

s an

d C

sMs

are

the

avai

labl

e m

echa

nism

s to

ena

ble

the

impl

emen

tatio

n of

an

EU c

omm

on a

ppro

ach

on s

ecur

ity

43

hig

h (1

2)M

appi

ng o

f al

l the

are

as o

f in

tero

pera

bilit

y th

at

may

be

affec

ted

by

the

secu

rity

issu

es

30/1

2/20

17sP

D

2016

obj

ectiv

es

7: R

emov

ing

tech

nica

l bar

riers

obj

ectiv

e 11

: Ens

urin

g in

tero

pera

ble

and

stab

le E

RTM

s


9EU

's ra

il-w

ay a

cqui

s un

der-

min

ed a

s gl

obal

ref-

eren

ce fo

r st

anda

rdi-

sati

on a

nd

regu

lati

on

a) E

U R

ailw

ay A

cqui

s no

t sui

tabl

e fo

r ad

optio

n by

oth

ers

as

glob

al re

fere

nce

b) • Ten

denc

y to

war

ds

fragm

enta

tion

of th

e ra

il se

ctor

and

mar

ket

for r

ail p

rodu

cts;

• inc

reas

ed c

osts

for r

ail

prod

ucts

;• s

low

inno

vatio

nc)

Eur

ope

may

lose

its

role

of l

eadi

ng

glob

al s

tand

ardi

satio

n (e

.g. p

rodu

cts

base

d on

Eur

opea

n st

anda

rds

may

not

ac

cept

ed o

utsi

de

Euro

pe) a

ffect

ing

the

com

petit

ive

posi

tion

of

Euro

ped)

The

EC

and

the

Age

ncy

may

lose

th

eir i

nflue

nce

over

st

anda

rdis

atio

n'

activ

ities

nec

essa

ry to

su

ppor

t the

Tsi

s, C

sMs

and

othe

r EU

railw

ay

regu

latio

ns

(may

be

caus

ed b

y):

a) E

U R

ailw

ay a

cqui

s un

nece

ssar

ily

com

plex

and

/or

limite

d in

sco

pe

b) R

ailw

ay s

tand

ards

' co

nten

t mig

ratin

g fro

m C

En-C

EnEL

EC to

is

o iE

Cc)

new

em

ergi

ng

glob

al s

tand

ards

m

ay b

e in

fluen

ced

by s

take

hold

ers

from

ou

tsid

e Eu

rope

d)

wor

ld tr

ade

agre

emen

ts g

ive

prec

eden

ce to

in

tern

atio

nal

stan

dard

s w

hich

m

ay o

verr

ule

the

curr

ent E

n s

tand

ards

re

fere

nced

in o

r gi

ving

pre

sum

ptio

n of

con

form

ity to

Tsi

s

Act

ivit

y 5:

Ev

alua

tion

, m

anag

emen

t an

d re

sour

ces

34

hig

h (1

2)is

o a

nd iE

C h

ave

gove

rnan

ce th

at is

in

depe

nden

t fro

m

ERA

and

the

EC. E

U

Mem

ber s

tate

s w

ho

are

invo

lved

in is

o

and

iEC

gov

erna

nce

need

to fu

lfil t

heir

oblig

atio

ns u

nder

TB

T to

ens

ure

the

invo

lvem

ent o

f the

ir ru

lem

aker

s (E

RA a

nd

EC).

inte

rnat

iona

l rel

atio

ns

stra

tegy

and

EC

st

anda

rds

(RA

sCo

P)

plat

form

in p

lace

at

EC le

vel

inte

rnat

iona

l str

ateg

y in

pla

ceA

genc

y ta

king

a

stro

ng ro

le in

the

EC s

tand

ardi

satio

n Pl

atfo

rm (R

AsC

oP)

to

ens

ure

optim

al

deve

lopm

ent o

f st

anda

rds

and

thei

r al

ignm

ent w

ith

man

dato

ry ru

les

and

regu

latio

ns

3–3

Med

ium

(9

)a)

in th

e on

goin

g re

view

and

dev

el-

opm

ent o

f the

EU

in

tero

pera

bilit

y an

d sa

fety

ens

ure

that

th

e ne

eds

of th

e se

c-to

r are

met

with

the

mos

t via

ble

and

sim

-pl

e so

lutio

ns in

ord

er

that

non

-EU

ent

ities

w

ill b

e en

cour

aged

to

ado

pt th

e sa

me

appr

oach

a1) D

evel

op

toge

ther

with

the

EC

an A

genc

y st

rate

gy

supp

orte

d by

com

-m

on p

ositi

ons

for

the

deve

lopm

ent o

f th

e fra

mew

ork

with

a

scop

e w

hich

is

broa

d en

ough

to b

e ad

opte

d ou

tsid

e EU

a2

) Con

trib

ute

to

railw

ay re

late

d re

sear

ch a

ctiv

ities

to

ensu

re th

at re

sear

ch

need

s re

latin

g to

th

e si

ngle

Eur

opea

n ra

ilway

are

a ar

e co

vere

d in

par

ticul

ar

supp

ortin

g s2

R by

re

view

ing

deve

l-op

men

ts fo

r the

fu

ture

sys

tem

and

m

akin

g pr

opos

als

for t

he M

ulti-

annu

al

Plan

(acc

ordi

ng to

th

e tim

es s

cale

for

revi

ewin

g of

the

Mas

ter p

lan)

a) a

1.

first

dra

ft

12/2

017

fi

nal

vers

ion

06

/201

8

a2.

ac

cord

ing

to th

e tim

esca

le

for r

evie

w

of th

e s2

R M

aste

r Pla

nb)

ong

oing

th

roug

h 20

18c)

as

requ

este

d by

the

ECd)

sta

rted

&

ongo

ing

thro

ugh

2018

e) o

ngoi

ng

thro

ugh

2018

Targ

et d

ates

a) R

evie

w o

f fir

st d

raft

by

the

EC a

nd

the

Age

ncy

-sep

t. 20

17

sPD

20

17

obj

ectiv

e 20

: En

surin

g th

at

railw

ay re

late

d re

sear

ch a

nd

inte

rnat

iona

l st

anda

rds

are

alig

ned

with

sE

RA a

nd E

RA

obje

ctiv

eso

bjec

tive

21:

supp

ort t

o th

e de

velo

pmen

t an

d di

ssem

inat

ion

of

the

EU a

cqui

s

AnnEXEs | 87

b) A

ctiv

ely

prom

ote

the

EU a

cqui

s -

by d

evel

opin

g re

latio

nshi

ps w

ith

entit

ies

outs

ide

the

EU c

ompe

tent

in

mat

ters

cov

ered

by

Age

ncy

activ

ities

-

by m

anag

ing

EU

inst

rum

ents

on

beha

lf of

the

EC (e

.g.

iPA

, EU

Med

rail)

c)

Act

ivel

y as

sist

th

e Co

mm

issi

on o

n ra

ilway

rela

ted

inte

r-na

tiona

l rel

atio

ns

and

trad

e ne

gotia

-tio

ns d

isse

min

atin

g an

d pr

omot

ing

the

EU a

cqui

s (e

.g.

Tech

nica

l wor

king

gr

oup

envi

sage

d by

th

e Ja

pane

se tr

ade

agre

emen

t tal

ks)

d) T

o m

ake

prop

os-

als

for m

echa

nism

s th

roug

h RA

sCo

P to

en

sure

that

sta

nd-

ards

dev

elop

men

t de

liver

s th

e m

ost

viab

le s

olut

ions

and

th

at th

e ne

eds

of

the

EU s

ERA

(e.g

. in

tero

pera

bilit

y) a

re

met

by

inte

rnat

iona

l st

anda

rds

e) P

rom

ote

the

rec-

ogni

tion

of A

genc

y ty

pe a

nd V

A a

nd

safe

ty c

ertifi

catio

n ou

tsid

e th

e EU


10In

effec

tive

co

ntri

bu-

tion

to

inno

vati

on

in th

e Se

ctor

The

Age

ncy:

a)

fails

to

del

iver

in it

s ro

le

as "o

rche

stra

tor"

of

inno

vatio

n in

the

shar

ed s

yste

m b

) ac

ts a

s a

barr

ier t

o in

nova

tion

by n

ot

adap

ting

Tsis

or b

eing

ov

er-c

onse

rvat

ive

in th

e au

toris

atio

n pr

oces

s c)

has

an

inco

nsis

tenc

y of

app

roac

h to

un

ders

tand

ing

and

evol

utio

n of

EU

fra

mew

ork

The

Age

ncy:

a)

fails

to id

entif

y an

d pr

omot

e th

e rig

ht

targ

ets

for r

esea

rch

b) fa

ils to

ens

ure

rail

is in

tegr

ated

into

the

tran

spor

t res

erch

ag

enda

(inc

ludi

ng

mul

ti-m

odal

so

lutio

ns) c

) fai

ls to

pr

omot

e in

nova

tion

adap

ted

from

out

side

th

e ra

il se

ctor

d)

mis

ses

the

"big

pi

ctur

e" o

bjec

tives

fo

r the

targ

et s

ERA

ra

ilway

sys

tem

in

the

deve

lopm

ent

of it

s w

ork

acts

by

con

tinui

ng a

fra

gmen

ted,

bot

tom

up

pro

ject

by

proj

ect

appr

oach

to th

e de

velo

pmen

t of T

sis

etc.

Act

ivit

y 5:

Ev

alua

tion

, m

anag

emen

t an

d re

sour

ces

44

hig

h (1

6)Re

sear

ch s

teer

ing

grou

p w

ithin

the

Age

ncy

to e

nsur

e co

nsis

tenc

y of

ap

proa

ch to

re

sear

chA

genc

y Re

sear

ch s

trat

egy

to s

et th

e hi

gh

leve

l dire

ctio

n an

d pr

iorit

iesB

ased

on

the

abov

e th

e A

genc

y pr

ovid

es ra

il ex

pert

ise

to th

e Eu

rope

an

Com

mis

sion

and

ot

her a

ctor

s (s

2R,

etc.

) on

mat

ters

re

late

d re

sear

ch a

nd

stan

dard

s aff

ectin

g th

e si

ngle

Eur

opea

n ra

ilway

Are

a w

ork

with

EC

uni

ts, s

2R to

en

sure

con

sist

ency

of

dire

ctio

n/ap

proa

ch

docu

men

ting

the

unde

rsta

ndin

g/ap

proa

ch in

ERA

st

rate

gies

and

Co

mm

on P

ositi

ons.

43

hig

h (1

2)im

plem

ent t

he

rese

arch

stra

tegy

a)

con

trib

ute

to th

e de

finiti

on o

f the

s2R

m

ultia

nnua

l pla

n by

id

entif

ying

subj

ect

area

s for

inno

vatio

n to

mak

e ra

il sa

fer

and

mor

e co

mpe

t-iti

ve b

) dev

elop

in

part

ners

hip

with

EC

/ERR

AC/s

hift

to

Rail/

the

fram

ewor

k co

nditi

ons f

or

the

targ

et sh

ared

ra

ilway

syst

em fo

r 20

30-2

040

c) se

t-up

w

ith E

RRAC

, s2R

and

EC

a R

esea

rch

and

inno

vatio

n Pl

atfo

rm

of st

akeh

olde

rs

d) c

ontr

ibut

e to

the

eval

uatio

n of

the

depl

oym

ent p

oten

-tia

l of p

ropo

sed

initi

ativ

es in

eac

h of

th

e s2

R ca

lls

e) m

onito

r how

the

regu

lato

ry fr

ame-

wor

k is

addr

esse

d re

gula

tion

prov

ision

s in

the

inno

vatio

n Pr

ogra

ms (

iP) o

f s2R

by

par

ticip

atin

g in

th

e st

eerin

g g

roup

s

f) e

nsur

e th

ere

are

no re

gula

tory

ba

rrie

rs to

ado

ptio

n of

inno

vatio

n by

m

akin

g pr

opos

als f

or

the

adop

tion

of th

e re

gula

tory

fram

ewor

k (T

si's,

CsM

s) to

take

ac

coun

t of i

nnov

ativ

e so

lutio

ns re

sulti

ng

from

rese

arch

g)

ensu

re a

ll su

bjec

ts/

conc

epts

whe

re

ther

e ar

e in

cons

isten

-ci

es o

f und

erst

andi

ng

and

dire

ctio

n ar

e co

vere

d by

agr

eed

Com

mon

Pos

ition

s

a) p

erio

dic

revi

ew

by th

e g

over

ning

Bo

ard

of

s2R

b) d

raft

12

/201

8

fin

al v

ersi

on

12/2

019

c)

end

201

7

d) a

ccor

ding

to

s2R

pl

anni

ng

e) a

ccor

ding

to

the

plan

ning

of

eac

h iP

f)

+ g

) as

requ

ired

by th

e ev

olut

ion

of th

e in

nova

tions

sPD

20

16

obj

ectiv

e 20

: En

surin

g th

at

railw

ay re

late

d re

sear

ch a

nd

inte

rnat

iona

l st

anda

rds

are

alig

ned

with

sE

RA a

nd E

RA

obje

ctiv

es

AnnEXEs | 89

10In

effec

tive

co

ntri

bu-

tion

to

inno

vati

on

in th

e Se

ctor

The

Age

ncy:

a)

fails

to

del

iver

in it

s ro

le

as "o

rche

stra

tor"

of

inno

vatio

n in

the

shar

ed s

yste

m b

) ac

ts a

s a

barr

ier t

o in

nova

tion

by n

ot

adap

ting

Tsis

or b

eing

ov

er-c

onse

rvat

ive

in th

e au

toris

atio

n pr

oces

s c)

has

an

inco

nsis

tenc

y of

app

roac

h to

un

ders

tand

ing

and

evol

utio

n of

EU

fra

mew

ork

The

Age

ncy:

a)

fails

to id

entif

y an

d pr

omot

e th

e rig

ht

targ

ets

for r

esea

rch

b) fa

ils to

ens

ure

rail

is in

tegr

ated

into

the

tran

spor

t res

erch

ag

enda

(inc

ludi

ng

mul

ti-m

odal

so

lutio

ns) c

) fai

ls to

pr

omot

e in

nova

tion

adap

ted

from

out

side

th

e ra

il se

ctor

d)

mis

ses

the

"big

pi

ctur

e" o

bjec

tives

fo

r the

targ

et s

ERA

ra

ilway

sys

tem

in

the

deve

lopm

ent

of it

s w

ork

acts

by

con

tinui

ng a

fra

gmen

ted,

bot

tom

up

pro

ject

by

proj

ect

appr

oach

to th

e de

velo

pmen

t of T

sis

etc.

Act

ivit

y 5:

Ev

alua

tion

, m

anag

emen

t an

d re

sour

ces

44

hig

h (1

6)Re

sear

ch s

teer

ing

grou

p w

ithin

the

Age

ncy

to e

nsur

e co

nsis

tenc

y of

ap

proa

ch to

re

sear

chA

genc

y Re

sear

ch s

trat

egy

to s

et th

e hi

gh

leve

l dire

ctio

n an

d pr

iorit

iesB

ased

on

the

abov

e th

e A

genc

y pr

ovid

es ra

il ex

pert

ise

to th

e Eu

rope

an

Com

mis

sion

and

ot

her a

ctor

s (s

2R,

etc.

) on

mat

ters

re

late

d re

sear

ch a

nd

stan

dard

s aff

ectin

g th

e si

ngle

Eur

opea

n ra

ilway

Are

a w

ork

with

EC

uni

ts, s

2R to

en

sure

con

sist

ency

of

dire

ctio

n/ap

proa

ch

docu

men

ting

the

unde

rsta

ndin

g/ap

proa

ch in

ERA

st

rate

gies

and

Co

mm

on P

ositi

ons.

43

hig

h (1

2)im

plem

ent t

he

rese

arch

stra

tegy

a)

con

trib

ute

to th

e de

finiti

on o

f the

s2R

m

ultia

nnua

l pla

n by

id

entif

ying

subj

ect

area

s for

inno

vatio

n to

mak

e ra

il sa

fer

and

mor

e co

mpe

t-iti

ve b

) dev

elop

in

part

ners

hip

with

EC

/ERR

AC/s

hift

to

Rail/

the

fram

ewor

k co

nditi

ons f

or

the

targ

et sh

ared

ra

ilway

syst

em fo

r 20

30-2

040

c) se

t-up

w

ith E

RRAC

, s2R

and

EC

a R

esea

rch

and

inno

vatio

n Pl

atfo

rm

of st

akeh

olde

rs

d) c

ontr

ibut

e to

the

eval

uatio

n of

the

depl

oym

ent p

oten

-tia

l of p

ropo

sed

initi

ativ

es in

eac

h of

th

e s2

R ca

lls

e) m

onito

r how

the

regu

lato

ry fr

ame-

wor

k is

addr

esse

d re

gula

tion

prov

ision

s in

the

inno

vatio

n Pr

ogra

ms (

iP) o

f s2R

by

par

ticip

atin

g in

th

e st

eerin

g g

roup

s

f) e

nsur

e th

ere

are

no re

gula

tory

ba

rrie

rs to

ado

ptio

n of

inno

vatio

n by

m

akin

g pr

opos

als f

or

the

adop

tion

of th

e re

gula

tory

fram

ewor

k (T

si's,

CsM

s) to

take

ac

coun

t of i

nnov

ativ

e so

lutio

ns re

sulti

ng

from

rese

arch

g)

ensu

re a

ll su

bjec

ts/

conc

epts

whe

re

ther

e ar

e in

cons

isten

-ci

es o

f und

erst

andi

ng

and

dire

ctio

n ar

e co

vere

d by

agr

eed

Com

mon

Pos

ition

s

a) p

erio

dic

revi

ew

by th

e g

over

ning

Bo

ard

of

s2R

b) d

raft

12

/201

8

fin

al v

ersi

on

12/2

019

c)

end

201

7

d) a

ccor

ding

to

s2R

pl

anni

ng

e) a

ccor

ding

to

the

plan

ning

of

eac

h iP

f)

+ g

) as

requ

ired

by th

e ev

olut

ion

of th

e in

nova

tions

sPD

20

16

obj

ectiv

e 20

: En

surin

g th

at

railw

ay re

late

d re

sear

ch a

nd

inte

rnat

iona

l st

anda

rds

are

alig

ned

with

sE

RA a

nd E

RA

obje

ctiv

es

11Lo

ss o

f in

tero

p-er

abili

ty

afte

r G

SM-R

• obs

oles

cenc

e of

g

sM-R

tech

nolo

gy

(e.g

. iM

s or

RU

s de

cide

to p

rocu

re

com

mun

icat

ion

syst

ems

(repl

acin

g g

sM-R

) inc

ompa

tible

w

ith ta

rget

sol

utio

n)• T

he A

genc

ies

Prog

ram

on

evol

utio

n of

radi

o do

es n

ot

deliv

er ti

mel

y (in

202

2)

new

sta

ndar

ds a

s re

plac

emen

t for

gsM

-R

in th

e CC

s Ts

i• M

embe

r sta

te m

ay

deci

de o

n an

allo

catio

n of

radi

o sp

ectr

um

inco

mpa

tible

with

ta

rget

sol

utio

n

(may

be

caus

ed b

y):

a) n

o co

nsen

sus

on fu

nctio

nalit

y,

tech

nica

l sol

utio

n,

mig

ratio

n st

rate

gy o

n th

e co

mm

unic

atio

n sy

stem

b) n

o su

itabl

e ra

dio

spec

trum

ava

ilabl

e,

in p

artic

ular

for t

he

tran

sitio

nal p

erio

dc)

Low

leve

l of

cont

ribut

ion

by

stak

ehol

ders

to th

e A

genc

y pr

ojec

t (i.e

. de

finiti

on o

f new

co

mm

unic

atio

n sy

stem

), so

that

re

sults

of s

tudi

es

and

stan

dard

s ar

e no

t suffi

cien

tly

repr

esen

tativ

e

Act

ivit

y 3:

A

sing

le E

U tr

ain

cont

rol a

nd

com

mun

icat

ion

syst

em

54

Crit

ical

(2

0)Co

ordi

natio

n w

orki

ng

gro

up w

ith a

ll re

leva

nt

stak

ehol

ders

, tha

t m

onito

rs:

- Tec

hnic

al

deve

lopm

ents

(a

vaila

bilit

y, s

uita

bilit

y an

d su

stai

nabi

lity

of

tech

nolo

gies

)- M

igra

tion

sche

dule

(s

tart

and

end

dat

es

for o

pera

tions

w

ith g

sM-R

and

ot

her t

echn

olog

ies,

whi

le m

aint

aini

ng

inte

rope

rabi

lity)

- spe

ctru

m a

vaila

bilit

y in

EU

spec

ific

stud

ies

(con

trac

ted

or

perf

orm

ed b

y th

e A

genc

y) o

n ke

y su

bjec

ts, i

n pa

rtic

ular

on

tech

nica

l and

sp

ectr

um m

atte

rso

utsi

de

com

mun

icat

ion

activ

ities

to c

reat

e aw

aren

ess

of ta

sks

and

prom

ote

cont

ribut

ions

, e.

g. c

onfe

renc

es,

info

rmat

ion

on E

RA

web

site

, wor

ksho

ps,

etc.

Dev

elop

men

t of a

st

udy

on th

e fe

asib

ility

of

sat

com

43

hig

h (1

2)D

efine

and

impl

e-m

ent a

new

syst

em

to re

plac

e g

sM-R

a) R

epor

t to

the

EC

on th

e de

finiti

on o

f th

e ne

w sy

stem

a1) F

irst i

nter

med

iate

re

port

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) sec

ond

inte

rme-

diat

e re

port

b) P

rovi

de re

com

-m

enda

tion

to th

e EC

for c

hang

es in

CC

s Ts

i b1

) Firs

t rep

ort

b2) s

econ

d re

port

c) L

aunc

h th

e st

udy

on te

chni

cal

arch

itect

ure

2022

a) 2

018

a1) e

nd

2017

a2) 0

6/20

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) end

20

17b2

) 06/

2018

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ct 2

017

sPD

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obj

ectiv

e 12

: Es

tabl

ishi

ng

and

impr

ovin

g co

mm

unic

atio

n ba

ckbo

ne fo

r ra

ilway

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12U

nsat

is-

fact

ory

prop

osal

on

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MS

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oval

Dis

satis

fact

ion

to n

sAs

and

infra

stru

ctur

e m

anag

ers

(iMs)

, po

ssib

ly c

ausi

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shor

tfal

l to

the

Age

ncy

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refu

sal o

f iM

s to

pa

y th

e fe

es fo

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Trac

ksid

e ap

prov

al if

th

e se

rvic

e pr

ovid

ed

by th

e A

genc

y is

not

co

nsid

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as

valu

e fo

r m

oney

), Lo

ss o

f cre

dibi

lity

for

the

Age

ncy

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a

wor

st c

ase

scen

ario

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ssib

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entio

n fro

m E

urop

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mis

sion

.

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be

caus

ed b

y)

inab

ility

:

a) to

reac

h an

ag

reem

ent o

n a

solu

tion

in li

ne w

ith

lega

l tex

t tha

t sat

isfie

s bo

th s

take

hold

ers.

b) to

sou

rce

reso

urce

s to

car

ry o

ut p

roce

ss

Act

ivit

y 3:

A

sing

le E

U tr

ain

cont

rol a

nd

com

mun

icat

ion

syst

em

43

hig

h (1

2)• C

onsu

ltatio

n w

ith

nsA

s an

d iM

s fo

rese

en

in th

e fra

mew

ork

of

the

4Rw

P• P

rovi

sion

al

agre

emen

t rea

ched

w

ith E

urop

ean

Com

mis

sion

on

the

scop

e of

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ERTM

s tr

acks

ide

appr

oval

• int

erim

sup

port

from

th

e EC

Dep

loym

ent

Man

agem

ent T

eam

ac

quire

d fo

r Lea

rnin

g Ca

ses

• wor

ksho

ps a

nd

bila

tera

ls m

eetin

gs to

co

nsul

t sta

keho

lder

s (i.

e. n

sAs,

iMs,)

and

up

date

Age

ncy

prop

osal

on

ERTM

s tr

acks

ide

appr

oval

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oces

s (n

ov 2

016

& Fe

b 20

17)

43

hig

h (1

2)A

pply

pro

cess

dev

el-

oped

on

a nu

mbe

r of

lear

ning

cas

es,

diss

emin

ate

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ngs

and

impr

ove

proc

ess

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re n

eces

sary

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p of

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ract

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wC

si

gned

)

sPD

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17

obj

ectiv

e 10

: in

crea

sing

the

Age

ncy'

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le in

th

e ch

ecki

ng o

f ER

TMs

proj

ects

co

mpl

ianc

e w

ith th

e sp

ecifi

catio

ns,

onbo

ard

and

trac

ksid

e.

13 A

utho

ri-

sati

on a

nd

cert

ifi-

cati

on

wor

kloa

d

i) in

cas

e of

low

nu

mbe

r of V

As

appl

icat

ions

>lo

w fe

e in

com

e>ne

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e im

pact

on

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plan

ning

ii)

in c

ase

of h

ighe

r nu

mbe

r of V

As

appl

icat

ions

>le

gal

dead

lines

for i

ssui

ng

VAs

may

not

be

met

iii) i

neffe

ctiv

e ap

plic

atio

n of

4Rw

P le

gisl

atio

n (w

hich

co

uld

repr

esen

t a

repu

tatio

nal r

isk

for t

he

Age

ncy

perc

eive

d as

m

ain

resp

onsi

ble

for

issu

ing

VAs

acro

ss E

U)

(May

be

caus

ed b

y)

Unc

erta

inty

with

re

gard

to:

a) th

e nu

mbe

r of

Vehi

cle

auth

oris

atio

ns

(VA

s) a

pplic

atio

ns;

b) th

e co

rrec

t ad

optio

n an

d im

plem

enta

tion

of

the

impl

emen

ting

acts

by

the

Ms;

Act

ivit

y 1:

H

arm

onis

ed

appr

oach

to

Safe

tyA

ctiv

ity

2:

Rem

ovin

g te

chni

cal

barr

iers

53

Crit

ical

(1

5)a)

inte

rnal

task

forc

e in

ch

arge

of t

he o

vera

ll co

ordi

natio

n of

the

prog

ram

me

has

been

es

tabl

ishe

d in

Apr

il 20

15.

b) M

onth

ly p

rogr

ess

repo

rts

to th

e ER

A

man

agem

ent t

eam

to

iden

tify

pote

ntia

l pr

oble

ms

and

deci

de

adeq

uate

mea

sure

s.c)

Coo

rdin

atio

n m

eetin

gs w

ith th

e Eu

rope

an C

omm

issi

on,

nsA

s an

d th

e A

B ha

ve

been

put

in p

lace

to

ensu

re c

oher

ence

of

the

prog

ram

me.

d) s

urve

y to

the

man

ufac

ture

r to

estim

ate

the

num

ber

of V

A b

ased

on

the

curr

ent o

ngoi

ng

tend

ers

and

thos

e on

es e

xpec

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in th

e ne

xt y

ears

e)

A 4

RwP

stee

ring

Com

mitt

ee in

volv

ing

all k

ey s

take

hold

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set u

p

52

hig

h (1

0) a

) ide

ntifi

catio

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lect

ion

of s

C

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VA p

roje

cts a

t na

tiona

l lev

el w

ith

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rm -

Cont

inue

the

impl

emen

tatio

n of

th

e co

mpe

tenc

y m

anag

emen

t sys

tem

pr

ojec

t - s

et-u

p of

a p

ool o

f ex

pert

s;- s

elec

tion

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enga

gem

ent o

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aff w

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ecifi

c co

mpe

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es (a

s de

term

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the

gap

anal

ysis)

a) o

ct 2

017

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2016

obj

ectiv

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Pr

epar

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sing

le s

afet

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rtifi

cate

obj

ectiv

e 6:

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epar

ing

for V

ehic

le

Aut

horis

atio

n un

der t

he F

ourt

h Ra

ilway

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kage

AnnEXEs | 91

12U

nsat

is-

fact

ory

prop

osal

on

ERT

MS

appr

oval

Dis

satis

fact

ion

to n

sAs

and

infra

stru

ctur

e m

anag

ers

(iMs)

, po

ssib

ly c

ausi

ng

shor

tfal

l to

the

Age

ncy

(i.e.

refu

sal o

f iM

s to

pa

y th

e fe

es fo

r ERT

Ms

Trac

ksid

e ap

prov

al if

th

e se

rvic

e pr

ovid

ed

by th

e A

genc

y is

not

co

nsid

ered

as

valu

e fo

r m

oney

), Lo

ss o

f cre

dibi

lity

for

the

Age

ncy

and

– in

a

wor

st c

ase

scen

ario

- po

ssib

le in

terv

entio

n fro

m E

urop

ean

Com

mis

sion

.

(May

be

caus

ed b

y)

inab

ility

:

a) to

reac

h an

ag

reem

ent o

n a

solu

tion

in li

ne w

ith

lega

l tex

t tha

t sat

isfie

s bo

th s

take

hold

ers.

b) to

sou

rce

reso

urce

s to

car

ry o

ut p

roce

ss

Act

ivit

y 3:

A

sing

le E

U tr

ain

cont

rol a

nd

com

mun

icat

ion

syst

em

43

hig

h (1

2)• C

onsu

ltatio

n w

ith

nsA

s an

d iM

s fo

rese

en

in th

e fra

mew

ork

of

the

4Rw

P• P

rovi

sion

al

agre

emen

t rea

ched

w

ith E

urop

ean

Com

mis

sion

on

the

scop

e of

the

ERTM

s tr

acks

ide

appr

oval

• int

erim

sup

port

from

th

e EC

Dep

loym

ent

Man

agem

ent T

eam

ac

quire

d fo

r Lea

rnin

g Ca

ses

• wor

ksho

ps a

nd

bila

tera

ls m

eetin

gs to

co

nsul

t sta

keho

lder

s (i.

e. n

sAs,

iMs,)

and

up

date

Age

ncy

prop

osal

on

ERTM

s tr

acks

ide

appr

oval

pr

oces

s (n

ov 2

016

& Fe

b 20

17)

43

hig

h (1

2)A

pply

pro

cess

dev

el-

oped

on

a nu

mbe

r of

lear

ning

cas

es,

diss

emin

ate

findi

ngs

and

impr

ove

proc

ess

whe

re n

eces

sary

set u

p of

a p

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f ex

pert

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fram

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ork

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ract

)

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2018

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wC

si

gned

)

sPD

20

17

obj

ectiv

e 10

: in

crea

sing

the

Age

ncy'

s ro

le in

th

e ch

ecki

ng o

f ER

TMs

proj

ects

co

mpl

ianc

e w

ith th

e sp

ecifi

catio

ns,

onbo

ard

and

trac

ksid

e.

13 A

utho

ri-

sati

on a

nd

cert

ifi-

cati

on

wor

kloa

d

i) in

cas

e of

low

nu

mbe

r of V

As

appl

icat

ions

>lo

w fe

e in

com

e>ne

gativ

e im

pact

on

hR

plan

ning

ii)

in c

ase

of h

ighe

r nu

mbe

r of V

As

appl

icat

ions

>le

gal

dead

lines

for i

ssui

ng

VAs

may

not

be

met

iii) i

neffe

ctiv

e ap

plic

atio

n of

4Rw

P le

gisl

atio

n (w

hich

co

uld

repr

esen

t a

repu

tatio

nal r

isk

for t

he

Age

ncy

perc

eive

d as

m

ain

resp

onsi

ble

for

issu

ing

VAs

acro

ss E

U)

(May

be

caus

ed b

y)

Unc

erta

inty

with

re

gard

to:

a) th

e nu

mbe

r of

Vehi

cle

auth

oris

atio

ns

(VA

s) a

pplic

atio

ns;

b) th

e co

rrec

t ad

optio

n an

d im

plem

enta

tion

of

the

impl

emen

ting

acts

by

the

Ms;

Act

ivit

y 1:

H

arm

onis

ed

appr

oach

to

Safe

tyA

ctiv

ity

2:

Rem

ovin

g te

chni

cal

barr

iers

53

Crit

ical

(1

5)a)

inte

rnal

task

forc

e in

ch

arge

of t

he o

vera

ll co

ordi

natio

n of

the

prog

ram

me

has

been

es

tabl

ishe

d in

Apr

il 20

15.

b) M

onth

ly p

rogr

ess

repo

rts

to th

e ER

A

man

agem

ent t

eam

to

iden

tify

pote

ntia

l pr

oble

ms

and

deci

de

adeq

uate

mea

sure

s.c)

Coo

rdin

atio

n m

eetin

gs w

ith th

e Eu

rope

an C

omm

issi

on,

nsA

s an

d th

e A

B ha

ve

been

put

in p

lace

to

ensu

re c

oher

ence

of

the

prog

ram

me.

d) s

urve

y to

the

man

ufac

ture

r to

estim

ate

the

num

ber

of V

A b

ased

on

the

curr

ent o

ngoi

ng

tend

ers

and

thos

e on

es e

xpec

ted

in th

e ne

xt y

ears

e)

A 4

RwP

stee

ring

Com

mitt

ee in

volv

ing

all k

ey s

take

hold

ers

set u

p

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hig

h (1

0) a

) ide

ntifi

catio

n/se

lect

ion

of s

C

and

VA p

roje

cts a

t na

tiona

l lev

el w

ith

volu

ntee

ring

nsA

sb)

Mid

and

long

te

rm -

Cont

inue

the

impl

emen

tatio

n of

th

e co

mpe

tenc

y m

anag

emen

t sys

tem

pr

ojec

t - s

et-u

p of

a p

ool o

f ex

pert

s;- s

elec

tion

and

enga

gem

ent o

f st

aff w

ith sp

ecifi

c co

mpe

tenc

es (a

s de

term

ined

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the

gap

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ysis)

a) o

ct 2

017

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D

2016

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ectiv

e 1:

Pr

epar

ing

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sing

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afet

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rtifi

cate

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ectiv

e 6:

Pr

epar

ing

for V

ehic

le

Aut

horis

atio

n un

der t

he F

ourt

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ilway

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kage

14D

elay

in

the

impl

e-m

enta

tion

of

One

St

op S

hop

Del

ay i

n th

e im

plem

enta

tion

of

the

Age

ncy

new

task

s –i

.e. g

rant

ing

safe

ty

cert

ifica

tes

and

issu

ing

VA

(may

be

caus

ed b

y)Th

e op

erat

iona

l av

aila

bilit

y of

the

‘one

sto

p sh

op’

tool

is d

elay

ed

(i.e.

dev

elop

men

t lif

ecyc

le, b

usin

ess

requ

irem

ents

v1.

0 no

t de

liver

ed a

ccor

ding

to

pla

n, d

isag

reem

ent

Age

ncy/

nsA

s), p

ract

ical

ar

rang

emen

ts

docu

men

ts n

ot

agre

ed b

y th

e en

d of

201

6

Act

ivit

y 1:

H

arm

onis

ed

appr

oach

to

Safe

tyA

ctiv

ity

2: R

emov

ing

tech

nica

l ba

rrie

rs

54

Crit

ical

(2

0)a)

App

licat

ion

Arc

hite

ct D

esig

ner

(AD

D) a

ppoi

nted

from

se

ptem

ber 2

015

b) C

lose

coo

pera

tion

betw

een

the

AD

D a

nd

the

oper

atio

nal u

nits

to

ens

ure

the

capt

ure

of th

e bu

sine

ss n

eeds

as

soo

n as

pos

sibl

ec)

Par

ticip

atio

n of

the

Age

ncy

in

the

nsA

sub

grou

p on

coo

pera

tion

agre

emen

ts to

cap

ture

th

e vi

ews

of th

e n

sAs

d) F

irst s

et o

f oss

sp

ecifi

catio

n al

read

y av

aila

ble

from

May

20

16

e) iT

arc

hite

ctur

e in

pla

ce a

llow

ing

seve

ral i

tera

tion

of

spec

ifica

tions

com

ing

from

new

bus

ines

s ne

eds

f) A

ppoi

ntm

ent o

f an

ext

erna

l ana

lyst

to

follo

w th

e o

ss

deve

lopm

ent

g) o

rgan

isat

ion

of a

de

dica

ted

wor

ksho

ps

on th

e su

bjec

t

51

Med

ium

(5

)a)

spe

cific

atio

n to

be

app

rove

d by

the

Man

agem

ent B

oard

b)

Dev

elop

a B

CP

that

can

be

activ

ated

in

cas

e th

e o

ss is

not

op

erat

iona

l by

the

sche

dule

d da

te

09/2

017

06/2

018

sPD

20

16

obj

ectiv

e 1:

Pr

epar

atio

n of

th

e si

ngle

saf

ety

Cert

ifica

teo

bjec

tive

6:

Prep

arin

g fo

r Veh

icle

A

utho

risat

ion

unde

r the

Fou

rth

Railw

ay P

acka

ge


15A

genc

y pl

anni

ng

and

prio

ri-

tisa

tion

i) n

eed

of

repr

iorit

isat

ion

of

Age

ncy

obje

ctiv

es/

proj

ects

ii) D

elay

in th

e im

plem

enta

tion

of

Age

ncy

obje

ctiv

es/

proj

ects

(may

be

caus

ed b

y)

Une

xpec

ted

exte

rnal

ev

ents

Act

ivit

y 5:

Ev

alua

tion

, m

anag

emen

t an

d re

sour

ces

43

hig

h (1

2)• o

rgan

isat

ion

of

diffe

rent

sta

keho

lder

s’ ne

twor

ks• s

take

hold

er

cons

ulta

tion

wor

ksho

p fo

r the

sPD

• Prio

ritis

atio

n ex

erci

se

ongo

ing;

ear

ly

asse

ssm

ent a

lread

y st

arte

d;

• ERA

Man

agem

ent

Team

mon

thly

repo

rts

mon

itorin

g• E

arly

eng

agem

ent

with

the

Euro

pean

Co

mm

issi

on o

n th

e A

genc

y st

rate

gic

plan

ning

• Con

tinue

neg

otia

tion

with

the

Com

mis

sion

th

e re

view

ed E

RA

prio

ritie

s• i

mpl

emen

tatio

n of

pr

oced

ures

des

crib

ing

the

proc

esse

s fo

r pl

anni

ng, p

riorit

isin

g an

d re

port

ing

of

Age

ncy

wor

k

32

Med

ium

(6

)im

plem

ent a

cr

isis

man

agem

ent

proc

edur

e

12/2

017

sPD

20

16

obj

ectiv

e 19

En

surin

g th

e im

plem

enta

tion

of th

e A

genc

y’s

inte

grat

ed

Man

agem

ent

syst

em (i

Ms)

o

bjec

tive

16: E

nsur

ing

a pr

iorit

ised

po

rtfo

lio o

f the

A

genc

y ac

tiviti

es

16St

ake-

hold

er

alig

nmen

t an

d m

obi-

lisat

ion

i) in

abili

ty o

f the

A

genc

y to

exp

ose

the

real

ity o

f its

wor

k an

d to

influ

ence

the

way

its

mes

sage

is re

ceiv

ed b

y th

e st

akeh

olde

rsii)

Diffi

culti

es:

• to

appr

oach

st

akeh

olde

rs w

ho a

re

resi

stan

t/re

luct

ant/

ambi

vale

nt to

sup

port

A

genc

y ob

ject

ives

; • i

n m

aint

aini

ng

stak

ehol

ders

en

gage

men

t iv

) low

inte

rest

of

stak

ehol

ders

in

Age

ncy'

s w

ork

V) i

ncon

sist

ency

and

lo

w q

ualit

y of

the

mes

sage

s se

nt b

y th

e A

genc

y

(may

be

caus

ed b

y)

a) i

nsuffi

cien

t cl

ear m

essa

ge

and

inac

cura

te

rece

ptio

n of

Age

ncy

mes

sage

by

diffe

rent

st

akeh

olde

rs

conc

erni

ng a

genc

y ob

ject

ives

/tas

ks)

b) in

abili

ty to

con

vey

a co

mm

on m

essa

ge

on m

ain

Age

ncy

area

s of

act

ivity

Act

ivit

y 5:

Ev

alua

tion

, m

anag

emen

t an

d re

sour

ces

44

hig

h

(16)

• Com

mun

icat

ion

plan

/act

iviti

es in

pla

ce

(e.g

. org

aniz

atio

n of

railw

ay e

vent

s, sa

tisfa

ctio

n su

rvey

s)• R

egul

ar fe

edba

ck

from

sta

keho

lder

s/va

rious

dis

sem

inat

ion

activ

ities

• ERA

pol

icy

in p

lace

42

Med

ium

(8

)a)

Con

tinue

impl

e-m

enta

tion

of E

RA

com

mun

icat

ion

stra

tegy

act

ion

plan

b) E

stab

lish

a da

sh-

boar

d to

mon

itor

the

proc

esse

s' eff

ec-

tiven

ess

and

the

achi

evem

ent o

f the

A

genc

y ob

ject

ives

ba

sed

on M

s pr

ojec

tc)

Rei

nfor

cem

ent

of th

e cu

lture

by

man

agem

ent c

om-

mitm

ent t

o th

e ER

A

polic

y (i.

e. o

rgan

ise

a sa

tisfa

ctio

n su

rvey

am

ong

part

icip

ants

to

MT/

hos

mee

tings

an

d an

alys

e th

e fe

edba

ck)

a) 1

2/20

17b)

30

/06/

2017

c) 1

2/20

17

sPD

20

16

obj

ectiv

e 17

: En

surin

g effi

cien

t an

d eff

ectiv

e co

mm

unic

atio

n

AnnEXEs | 93

17U

njus

tifie

d ca

r-ry

-ove

rs

high

er

than

the

acce

ptab

le

leve

ls o

f th

e Co

A

i) si

gnifi

cant

car

ry-

over

s of

com

mitt

ed

appr

opria

tions

fo

r ope

ratio

nal

expe

nditu

res

putt

ing

annu

ality

prin

cipl

es

at ri

sk (r

esul

ting

in a

po

tent

ial n

egat

ive

revi

sion

of t

he

Age

ncy’

s bu

dget

for

the

year

n+

1.)

ii) D

elay

s in

the

impl

emen

tatio

n of

the

wor

k Pr

ogra

mm

eiii

) hig

h ex

posu

re to

cr

itici

sm fr

om E

CA

an

d th

e Bu

dget

ary

Aut

horit

y (p

uttin

g at

risk

the

disc

harg

e pr

oces

s)

(may

be

caus

ed b

y)

inap

prop

riate

and

/or

inad

equa

te

man

agem

ent o

f fin

anci

al m

eans

, in

appr

opria

te

proc

urem

ent

plan

ning

as

wel

l as

dela

ys in

the

rela

ted

proc

ess

Act

ivit

y 5:

Ev

alua

tion

, m

anag

emen

t an

d re

sour

ces

43

hig

h (1

2)a)

Con

tinue

d cl

ose

follo

w-u

p of

the

budg

etar

y ex

pend

iture

(re

gula

r bud

get

revi

ews

mee

tings

);b)

Dat

abox

tool

fo

r fol

low

ing

the

impl

emen

tatio

n of

the

wP

(sPD

)c)

Cre

atio

n of

a d

aily

bu

dget

exe

cutio

n w

ith c

omm

itmen

ts

and

paym

ent d

etai

ls

avai

labl

e to

eac

h un

it.d)

Pro

cure

men

t and

co

ntra

ct m

anag

emen

t pr

oced

ure

in p

lace

e) A

ssig

nmen

t of

yea

rly s

peci

fic

indi

vidu

al o

bjec

tives

fo

r all

hoU

s in

the

appr

aisa

l rep

orts

re

late

d to

the

Age

ncy

budg

et e

xecu

tion

(to

be c

ontin

ued

in 2

018)

in

clud

ing

mea

sure

d as

sess

men

t crit

eria

f)

Dra

ft n

ew te

mpl

ate

of th

e A

nnua

l Act

ivity

Re

port

by

Ao

/Ao

D

prep

ared

by

F&P

and

shar

ed w

ith iC

C.

42

Med

ium

(8

)D

evel

opm

ent a

nd

impl

emen

tatio

n of

a n

ew A

o/A

oD

re

port

ing

in th

e A

AR

to im

prov

e th

e m

on-

itorin

g of

bud

geta

ry

exec

utio

n

nov

201

7sP

D

2016

obj

ectiv

e 22

: En

surin

g so

und

man

agem

ent

of th

e A

genc

y’s

hum

an a

nd

finan

cial

re

sour

ces,

iCT

serv

ices

and

fa

cilit

ies


18In

cohe

rent

m

essa

ge

on S

afet

y Cu

ltur

e

inco

here

nt m

essa

ge

deliv

ered

to

stak

ehol

ders

whi

ch

may

cau

se re

puta

tiona

l da

mag

e

(may

be

caus

ed b

y)

The

wor

k th

at is

don

e by

ERA

, the

way

we

do it

or t

he w

ay w

e co

mm

unic

ate

abou

t it

do n

ot re

flect

a

posi

tive

safe

ty c

ultu

re

Act

ivit

y 1:

H

arm

onis

ed

appr

oach

to

Safe

ty

43

hig

h (1

2)• T

erm

s of

Ref

eren

ce

for t

he C

omm

on

appr

oach

for s

afet

y

• Pro

ject

Pla

n (in

clud

es

trai

ning

and

sup

port

fo

r sta

ff)

42

Med

ium

(8

)A

pply

the

safe

ty

Cultu

re p

rinci

ples

ac

ross

all

activ

ities

of

the

Age

ncy:

a) M

anag

emen

t M

eetin

g da

y le

arni

ng s

essi

on (o

n sa

fety

cul

ture

)b)

Det

aile

d pl

an fo

r in

tern

al s

taff

awar

e-ne

ss ra

isin

g c)

Pre

pare

del

iver

-ab

les

to s

uppo

rt

lear

ning

and

aw

aren

ess

inte

rnal

ly

(com

mun

icat

ions

m

ater

ials

, CD

R ob

ject

ive,

cas

e st

udie

s, di

scus

sion

ca

rds)

d)

saf

ety

Cultu

re

inpu

t to

revi

sion

of

CsM

s fo

r sup

ervi

sion

an

d Co

nfor

mity

A

sses

smen

t, in

clud

-in

g gu

idan

ce, i

n lin

e w

ith th

eir p

roje

ct

plan

a+b+

c+d)

-n

ov 2

017

sPD

20

17

obj

ectiv

e 4:

im

prov

ing

safe

ty

perf

orm

ance

19 S

trat

egic

al

ignm

ent

of th

e se

ctor

in

ERTM

S

Dam

age

to th

e re

puta

tion

of E

RTM

s as

a s

yste

m w

hich

ca

n je

opar

dize

the

full

achi

evem

ent o

f th

e A

genc

y’s

ERTM

s ob

ject

ives

(May

be

caus

ed b

y) a)

Del

ays

in re

achi

ng

mile

ston

es o

n co

oper

atio

n (s

uch

as s

igni

ng o

f M

emor

andu

m o

f U

nder

stan

ding

s),

b) in

abili

ty to

hav

e a

com

mon

pos

ition

on

impo

rtan

t mat

ters

(s

uch

as A

utom

atic

Tr

ain

ope

ratio

n).

c) L

ack

of

com

mitm

ent f

rom

su

pply

indu

stry

to

qual

ity a

nd c

ost-

effec

tive

prod

ucts

an

d di

scip

lined

im

plem

enta

tion

Act

ivit

y 3:

A

sing

le E

U tr

ain

cont

rol a

nd

com

mun

icat

ion

syst

emo

bjec

tive

11: E

nsur

ing

inte

rope

rabl

e an

d st

able

ERT

Ms

43

hig

h (1

2)si

gnat

ure

of th

e M

emor

andu

m o

f U

nder

stan

ding

(MoU

) be

twee

n th

e A

genc

y,

the

EC a

nd th

e Eu

rope

an ra

il se

ctor

ERTM

s st

akeh

olde

rs

Plat

form

impl

emen

ted

32

Med

ium

(6

)a)

Rev

iew

the

resu

lts o

f the

MoU

by

dev

elop

ing

an

actio

n pl

an w

ith th

e Co

mm

issi

on a

nd

the

railw

ay s

ecto

r (c

arry

out

lear

ning

ca

ses,

refra

inin

g fro

m s

peci

fic

impl

emen

tatio

n by

iM

and

RU

's, e

nsur

e al

l inf

rast

ruct

ure

is

com

patib

le w

ith

B3, c

omm

itmen

t by

sup

plie

r to

offer

er

ror c

orre

ctio

ns in

so

ftw

are)

b) im

plem

ent t

he

actio

n pl

an

a)

01/1

2/20

17b)

202

0 (fi

nal

dead

line)

sPD

20

17

AnnEXEs | 95

20Et

hics

and

fr

aud

i) in

crea

se o

f the

lik

elih

ood

of n

ot

com

plia

nce

with

the

rule

s re

gard

ing

ethi

cal

oblig

atio

nsii)

ineff

ectiv

e pr

even

tion

and

dete

ctio

n of

pot

entia

l fra

ud c

ases

(may

be

caus

ed b

y)

a) in

suffi

cien

t aw

aren

ess

on e

thic

al

cond

uct/

gui

danc

e on

spe

cific

are

asb)

ineff

ectiv

e m

easu

res

in p

lace

to

prev

ent a

nd d

etec

t fra

ud

Act

ivit

y 5:

Ev

alua

tion

, m

anag

emen

t an

d re

sour

ces

52

hig

h (1

0)• A

genc

y A

nti-F

raud

st

rate

gy• C

onfli

ct o

f int

eres

t po

licy

for a

ll st

aff ;

indu

ctio

n se

ssio

n on

et

hics

• Cod

e of

goo

d A

dmin

istr

ativ

e be

havi

our

• Pra

ctic

al g

uide

to

staff

on

ethi

cs a

nd

cond

uct

• A fu

nctio

nal m

ailb

ox

on e

thic

al is

sues

how

ever

, the

exi

stin

g ru

les

are

not p

rom

oted

an

d m

easu

res

are

rare

ly ta

ken

to m

ake

sure

that

thes

e ru

les

are

obse

rved

52

Med

ium

(1

0)a)

impl

emen

t the

ac

tion

plan

of t

he

Ant

i-fra

ud s

trat

egy

b) M

aint

ain

a fa

ir an

d op

en c

ultu

re

thro

ugh

the

appl

ica-

tion

of th

e m

anag

e-m

ent c

omm

itmen

t to

the

polic

y (i.

e. E

D

to d

eliv

er a

mes

sage

to

par

ticip

ants

du

ring

the

fraud

pr

even

tion

trai

ning

to

be

orga

nise

d in

n

ov 2

016)

Dec

embe

r 20

17sP

D

2016

obj

ectiv

e 19

: En

surin

g le

galit

y of

Age

ncy’

s ac

tiviti

es

21Fa

ilure

to

mee

t EU

MED

RAIL

pr

ojec

t ob

ject

ives

• Dis

rupt

ion

in th

e im

plem

enta

tion

of

proj

ect a

ctiv

ities

• ins

uffici

ent i

nter

est

from

the

coun

trie

s w

hich

will

ben

efit o

f th

e pr

ojec

t act

iviti

es

• Und

ersp

endi

ng

conc

erni

ng th

e EU

MED

RAiL

pro

ject

fu

nded

und

er

the

Euro

pean

n

eigh

borh

ood

inst

rum

ent -

ent

ail

a re

puta

tiona

l ris

k be

yond

the

ordi

nary

ta

king

into

acc

ount

th

e am

ount

invo

lved

(2

mill

. Eur

os) a

nd th

e in

tern

atio

nal c

onte

xt

May

be

caus

ed b

y:

a) s

hort

age

of

staff

with

requ

ired

know

ledg

e an

d ex

pert

ise

to

impl

emen

t the

pr

ojec

tb)

Com

plex

ity o

f the

pr

ojec

ts (i

.e. l

ong

impl

emen

tatio

n pe

riod,

div

ersi

ty o

f st

akeh

olde

rs w

ith

diffe

rent

inte

rest

s an

d di

ffere

nt s

tage

s of

adm

inis

trat

ive

and

railw

ay d

evel

opm

ent)

obj

ectiv

e 21

:su

ppor

t to

the

deve

lopm

ent

and

diss

emin

atio

n of

EU

acq

uis

43

hig

h (1

2)Re

crui

tmen

t of 3

new

st

aff

inte

rnal

rede

ploy

men

t of

1 &

1/2

FTE

pen

ding

co

mpl

etio

n of

the

recr

uitm

ent

Prog

ram

me

plan

in

plac

e

42

Med

ium

(8

)a)

Con

tinue

to

rede

ploy

Age

ncy

staff

to a

ssis

t in

the

impl

emen

tatio

n of

pr

ojec

t act

iviti

es

b) C

all u

pon

inde

-pe

nden

t exp

erts

to

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Annex VIII: Procurement plan 2018

Activity Title Description Indicative timeframe for launching the procurement procedure

Estimated amount to be committed in 2018 (*)

Market ceiling

Type of contract

Activity 1 Provision of training for an effective peer review of recognition body in Reg 402-2013

Provide a training to the selected peer reviewers about audit techniques and specific requirements related to the activity of assessment bodies according to Regulation 402/2013

Q1 2018 € 25,000 € 25,000 Direct contract

Activity 1 nsA Monitoring training

Article 33§1 of Regulation (EU) 2016/796 states that"...the Agency shall monitor the performance and decision-making of nsAs through audit and inspections..." §2.b of the same Regulation states that we shall establish a list of qualified auditors and provide them with training when needed. Lot 1 The aim of this lot is to provide an international recognized qualification to the agency staff who will be involved in nsA monitoring. Lot 2 This lot aims to provide the training and qualification on specific aspects of nsA monitoring.

Q1 2018 € 86,250 € 345,000 Framework Contract

Activity 1 Feasibility study for evaluating railway safety culture at the member state level

The study will support the design of a specific process for evaluating railway safety culture at the member state level. Contractors will first set up methodologies, that they will test to evaluate railway safety culture in four member states. such an evaluation requires in-depth fieldwork (including document analysis, interviews and observations in the most relevant stakeholders' organisations). For each case, an intermediary report detailing the data analysis will be delivered. in their final report, contractors will propose features of an appropriate process for evaluating railway safety culture at the member state level, to be implemented at the Agency.


Activity 1 Development of innovative Material for a Tailored workshop on Railway safety Leadership

in several high risk industries, safety specialists have recently initiated effective programmes to improve leadership for safety at all levels of the organization. The Agency intends to promote such approaches by designing a pilot workshop based on most advanced pedagogical tools and recent theoretical and practical developments in behavioural and organizational sciences. A high quality film that illustrates applications of those theories in railways will constitute the red line of the workshop. To develop it, a mix of very specific competences (behavioural sciences, high risk industries, film making experience) is needed.


AnnEXEs | 97



Market ceiling

Type of contract

Activity 1 iCsi Membership and access to training material

"iCsi (institute for industrial safety Culture) is a non-profit organisation, situated in Toulouse (FR), that is providing training material and consultancy for its members. Becoming a member (annual fee of 10.000 EUR) will allow the Agency to participate in working groups and receive support on request. subscribing to the iCsi safety Academy (annual fee of 40.000 EUR) will allow the Agency to have access to all available training material (documents, videos, e-learning modules, etc.) and the support of iCsi to integrate this exclusive material into future developments of the Agency."


Activity 3 ETCs Driver's handbook

"while working with representatives of drivers' associations, it became clear that a harmonized driver's manual on the use of the onboard ETCs subsystem would be valuable in several instances: •in facilitating training in driving under ETCs •in streamlining drivers' certification •in boosting operational harmonization such a manual could be derived out of the existing technical specifications in CCs Tsi, combined with the operational situations covered in Appendix A of the oPE Tsi. no development of new specifications or functionalities is envisaged. it will be a handbook to which the driver will refer to when driving under ETCs."


Activity 3 optimisation of the certification framework for the railways radio system

"The evolution of the railways radio communication systems points to a shift towards application based architectures, iP based interfaces and bearer independent services. Currently, in the railway system the approach is different. A change in the system architecture is envisaged in order to be in line with the technical developments. The certification framework will need to be adapted accordingly. The study aims at the analysis of different aspects (such as the full characterization of ETCs Qos parameters for EDoRs, the consideration of applications as iCs, how to minimize the impact on certification in case of a change of a single application or in case of additional applications, etc). Due to the nature of the different activities, it may be needed to launch separate procurement for each part of the study. This will result in a possible division of the study in at least 2 parts (Part A and Part B), with different Terms of Reference, to obtain the best contractor for each subject. "





Market ceiling

Type of contract

Activity 3 Technical and operational assessment on radio spectrum related subjects

in the Multiple FwC, it was foreseen that the Agency might request the contractors to provide resource with expertise on certain subjects, to perform common studies with the Agency, and to provide technical and operational assessment on spectrum matters. The scope of the services to be requested in this specific Contract fits in that area. The Agency would need to count with the support of technical experts in the subject of radio spectrum to help with the preparation and follow up of different meetings (i.e. ECC wg FM, FM56, CPg PTD, sRD/Mg, sE7) and, in some cases, to attend on behalf of the Agency. The activities requested will range from review of technical papers, preparation of contributions together with the Agency, issuing synthesis of technical reports, preparing debriefings, providing innovative solutions to the accommodation of railway needs within the spectrum, attending to meetings together or on behalf of the Agency, etc.

Q1 2018 € 80,000 € 80,000 specific contract

Activity 3 Assistance ERTMs trackside approval

The intention is to procure assistance for the assessor role for the Agency's new task of the ERTMs trackside approval. For this new task, the Agency expects to receive requests for approval as from June 2019 onwards. since the workload may vary and applications may come (partly) in national languages, assistance for the role of assessor is needed.

Q4 2018 - 720000 (F&C)

Framework Contract

Activity 4 Development of the iT tools for the 'inventory of Assets' system

software development work for the iT-tools necessary for the inventory of Assets system that is required by the Tsi PRM. The exact scope of work depends on the result of the vote on the proposed Recommendation ERA-REC-128 that is planned in January 2018


Activity 5 subscription to newspapers and Magazines for a 2 years period

subscription to newspapers and Magazines for the Agency premises as for a 2 years period. see note to the File with the essential elements and Annex 1 in attachment.


Activity 5 External service Provision for ERA information system Development (EsP-EisD6)

This call for tenders aims for the signature of multiple framework contracts for the provision of external services in the field of development, studies and support of information systems. Lot 1: 2 000 000/year (rounded) Lot 2: 1 100 000/year (rounded) Lot 3: 600 000/year (rounded)

Q4 2018 € 3,700,000 € 14,800,000 Framework Contract

Activity 5 Assurances Multirisques

Agency building related insurance services (coverage of any damages against fire, explosions, natural disasters and climatic, electrical and water hazards, broken windows, thefts, vandalism, including civil liability coverage for events organized outside Agency premises)


Activity 5 services de "Maintenance Multi Technique" et "Travaux" pour l'immeuble de l'Agence à Valenciennes

Provision of building maintenance services and construction works for the ERA hQ building in Valenciennes

Q2 2018 € 275,000 € 1,100,000 Framework Contract

Activity 5 Prestations de services traiteur pour Lille

Catering services to support Agency events organized in the Lille premises


AnnEXEs | 99



Market ceiling

Type of contract

Activity 5 services de sécurité, gardiennage et de télésurveillance

security related services for the Agency premises in Valenciennes and Lille


Activity 5 services d'interprétation

Provision of interpretation related services to support Agency operations and events


Activity 5 Provision of legal assistance to the Agency in case of a request for testimony addressed by the spanish

Provision of legal assistance to the Agency in case of a request for testimony addressed by the spanish courts in santiago train accident case. Timely delivery of legal assistance to the Agency if and when the latter (or its staff members) is (are) requested by the competent spanish Court (in A Coruña – galicia) to provide testimony about the applicable EU railway legislation (and maybe about the spanish investigation report following the train accident in santiago de Compostella in 2013 and the related ERA “technical advice” prepared at the Commission’s request). The case in still on-going in spain and the association of victims has asked the court to ask for a testimony from the agency. Authorities seem to object but there is a risk to be requested to appear in court.


Activity 5 stand builder for innoTrans

ERA will be present at innotrans in september 2018 and need a stand builder to build a professional stand to welcome people during the fair


Activity 5 iRJ Pro Fleet Monitor and Project Monitor annual subscription

single user access to Fleet Monitor and Project Monitor databases maintained by the international Railway Journal. Annual subscription for the access to data.


Activity 5 Technical assistance in the field of integrated Management system

The subject of the FwC is assistance to the Agency in establishing a process-based management system and in creating and developing methods, tools and techniques for its establishment including stakeholders' analysis and integrated strategy, process mapping and continuous process improvement/re-engineering as well as in establishing a general training programme, organising specific training activities, and creating information products designed to strengthen the Agency's continuous improvement 'culture' and evidence based process thinking.


Activity 5 internal comms and organisational change consultant

To accompany and support the organizational change of the agency brought by the 4RP by efficient internal communication


Activity 5 Baseline study internal communications and organisational change

Baseline study is necessary to identify current situation, determine development areas/axes and indicators for the planned FwC on internal communications. (2018-2022)


Activity 5 Advertisement Placement for Communication in iRJ

The Communication office will advertise certain ERA events in the international Railway Journal (iRJ).





Market ceiling

Type of contract

Activity 5 Data visualisation tool

To make Agency data and key figures available to the Agency's stakeholders on the Agency website in an interactive and harmonized manner whilst maintaining the data in a trusted environment.


Activity 5 Advertisement Placement for Communication in Railway gazette

The Communication office will advertise certain ERA events in the Railway gazette (Rg).


Activity 5 safety conference

organisation of a safety conference which will be held in Dubrovnik in March or April 2018 (2 days conference)


Activity 5 Event organisation support including moderation services

support for the organisation of ERA events (eg conferences, sERA events, ..), including moderation for these events.

Q1 2018 € 250,000 € 1,000,000 Framework Contract

Activity 5 Multi-modal studies

The Framework Contract will be used by the Agency to explore aspects like (non-exhaustive list): › the benefits and costs of intermodal interoperability, with a focus on land transport (network economies, standardization of fleets, more rapid service to market, increased transportation performance, including door to door etc.) › the specific impacts on rail as regards the potential increase in the addressable market › enablers for intermodal interoperability across 3 main pillars (technical/assets, information/data, operations/processes), including optimal regulatory setting › data/information interoperability › risks and uncertainties associated to intermodal interoperability etc.


€ 6,392,250* The amount to be committed in 2018 for framework contracts are an estimation of the total value of the FwC divided by the length of the contract (usually 3 or 4 years)

AnnEXEs | 101

Annex IX: Overview of objectives in 2018

Activity 1 Activity 2 Activity 3 Activity 4 Activity 5Preparing for the single safety Certificate under the Fourth Railway Package

Preparing for Vehicle Authorisation under the Fourth Railway Package

increasing the Agency’s role in checking ERTMs projects compliance with the specifications, on-board and trackside

Preparing a one-stop-shop (oss) for certification and authorisation under the Fourth Railway Package

Ensuring the coordination of the Fourth Railway Package implementation

Learning for better safety Removing technical barriers

Ensuring interoperable and stable ERTMs

Facilitating users’ access to relevant data

Ensuring a prioritised portfolio of the Agency activities

Monitoring safety performance

Removing operational barriers

Establishing and improving communication backbone for railways

Ensuring efficient and effective communication

improving safety performance

Ensuring efficient and effective conformity assessment

Ensuring the implementation of the Agency’s integrated Management system (iMs)

Managing Maintenance risks

Ensuring legality of Agency’s activities

Ensuring that railway related research and international standards are aligned with sERA and ERA objectives

support to the dissemination and development of the EU acquis

Ensuring sound management of the Agency’s human and financial resources, iCT services and facilities


EXEC

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Annex X: Organisation chart

AnnEXEs | 103

Annex XI: Agency strategy for international relations

Introduction

This strategy responds to the requirements of Article 44 of the Agency regulation (“The Management Board shall adopt a strategy for relations with third countries or international organisations concerning matters for which the Agency is competent.”). it is drafted taking account of and in consistency with the joint Dg-MoVE Agency paper “International relations in the area of rail”.

Purpose and need

According to the wTo Technical Barriers to Trade agreement (TBT) Art 2.4, “where techni-cal regulations are required and relevant international standards exist or their completion is imminent, members shall use them, or the relevant parts of them, as a basis for their technical regulations except when such international standards or relevant parts would be an ineffective or inappropriate means for the fulfilment of the legitimate objectives pursued…”. it is therefore necessary to determine the optimal relationship between EU Technical Regulations, EU Standards and global standards for railway transport and to exercise respec-tively influence over the development of international standards related to railway transport and railway technology.

A global approach to legal frameworks, rules, standards and processes is needed to make rail more cost effective, safer and more competitive.

There are opportunities to support the European Commission in rail related international ini-tiatives including the export of European best practices and the import of better prac-tice from out of the EU thereby helping European suppliers in the world market, improving the EU framework and generating opportunities for the Agency to promote further its expe-riences in the field of safety and interoperability including its experiences in training, railway related databases, authorisation of railway vehicles and certification of railway safety man-agement systems to non-EU organisations. The principle of reciprocity will apply, requiring the recognition of EU authorisations and certifications by the non-EU partners in return for the recognition of certifications and authorisations issued by third countries in the EU.

Scope

The agency is involved in various categories of tasks in the area of international relations, including, but not limited to:

ʯ assistance to the European Commission (EC) by providing support in relation to non-EU entities (osJD, oTiF, EU positions on Dangerous goods in UnECE and oTiF RiD, support to the European neighbourhood instrument Project, support to Acces-sion Countries, assisting the EC in Trade Talks and industrial Dialogue with non EU states (e.g. Japan, China);

ʯ standardisation activities - support to the EC Rail standardisation Coordination Platform for Europe – RAsCoP; relations with European standardisation Bodies, rela-tions with international standardisation Bodies,

ʯ coordination with supervisory authorities, international organisations and the administrations of third countries in order to keep up with scientific and technical developments and to ensure promotion of the EU railways legislation and standards.

Therefore the current strategy covers:

ʯ All relationships with non-EU entities, where the Agency is acting in support of the European Commission or on matters for which the Agency is competent;

ʯ All Agency relationships with and membership of standardisation entities (e.g. ETsi).


Vision

The EU rail sector will gain competitiveness by encouraging worldwide convergence of standards to European Standards while importing better practice from world-wide where appropriate.

This should lead to:

ʯ significantly reduced costs and thereby to a more competitive rail sector within and outside EU;

ʯ larger and more open railway markets within and outside EU;

ʯ strengthened support to the EC in the achievement of their following objectives:1. Developing relations with third countries and relevant international organisations

to facilitate smooth national and international rail transport operations;

2. Fostering jobs, growth and investment in the rail sector;

3. Allowing taxpayers and rail users to benefit from best value for money with regard to procurement of rail equipment and services;

4. Directing infrastructure investment into rail projects in Europe that correspond to EU policy priorities and comply with EU rules;

5. Creating the conditions for economic growth and integration in the EU neigh-bourhood by facilitating safe and interoperable railway transport and connecting people between EU and the neighbourhood as well as between the states of EU neighbourhood;

6. improving contribution of rail to inter-modal transport and attracting freight to rail transport from other transport modes.

Specific objectives and actions

The specific objectives (so) as well as the corresponding actions are displayed in the fol-lowing table.

so 1 To continuously support the EC in achieving its objec-tives in the field of international relations related to the rail sector.

1.1. implement multi-lateral opportunities for con-vergence (Platform of Rail Agencies)

1.2. implement bi-lateral opportunities for convergence

1.3. Clarify, “clean up” and disseminate a common understanding of the current EU framework for interoperability and safety outside EU (the “rules and tools” for a shared system)

1.4. exchange experiences in the field of trainings and databases in the field of railway safety and interoperability, VAs and safety certification with non-EU entities

1.5 support EU neighbourhood policy

so 2 To support the convergence of railway rules and regulations (“global Reference”) based on the EU legal framework and standards and foster interoperability beyond the EU

2.1. support EC, on request, to use the defined “rules and tools” in the pursuit of trade negotia-tions, industrial dialogue and mutual (reciprocal) recognition

AnnEXEs | 105

so 3 To influence the development of international standards related to railway transport, while remaining open for importing best practices, where appropriate

3.1. set up a policy and working arrangements gov-erning the ERA relationship with the EU and inter-national standardisation Bodies

3.2. Membership of ETsi

so 4 To ensure Agency internal coordination, as well as coordination with the EC for the international rela-tions activities

4.1. Develop internal procedure for internal coor-dination and communication between the staff involved in the different activities related to inter-national relations

4.2. Participate to the EC regular international Rela-tions Liaison meetings

so 5 To share knowledge of research needs, activities and outputs between the Agency, the EC, shift2Rail and non-EU entities

5.1. Promote at worldwide level the EU and Agency activities in the field of research.

5.2. identify common areas of interest in the field of research between the Agency and non-EU organisations

5.3. Promote the development of worldwide stand-ards based on 5.1 and 5.2

Estimated resources are:

* Assistance/support to the EC: 178.400 € + 385Mission Days (incl. preparation of the mission)

* ERA sponsored Activities: 122.000 € + 415 Mission Days (incl. preparation of the mission)

Prioritisation of international activities will be carried out in full consultation with the EC.

HOW TO OBTAIN EU PUBLICATIONS

Free publications:

• one copy: via EU Bookshop (http://bookshop.europa.eu);

• more than one copy or posters/maps: from the European Union’s representations (http://ec.europa.eu/represent_en.htm); from the delegations in non-EU countries (http://eeas.europa.eu/delegations/index_en.htm); by contacting the Europe Direct service (http://europa.eu/europedirect/index_en.htm) or calling 00 800 6 7 8 9 10 11 (freephone number from anywhere in the EU) (*).(*) The information given is free, as are most calls (though some operators, phone boxes or hotels may charge you).

Priced publications:

• via EU Bookshop (http://bookshop.europa.eu).

| 1

European Union Agency for Railways120 rue Marc LefrancqBP 20392FR-59307 Valenciennes CedexTel. +33 (0)327 09 65 00

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Print ISBN 978-92-9205-391-8 ISSN 1977-3595 doi:10.2821/321832 TR-AD-18-001-EN-C

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