Page 1 of 26 SINDH HIGH COURT, KARACHI TENDER DOCUMENT FOR THE FINANCIAL YEAR 2019-2020 Tender Reference NO.SHC/Budget/Tender-2019-2020/I Dated: 08-10-2019 Rate Contract for Supply of Misc. General Articles on item wise basis for High Court of Sindh, Karachi. Contract shall remain valid till 31 st May, 2020
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SINDH HIGH COURT, KARACHI · BUCKET LOCAL MADE 24 PCS Product must be as per sample available at the Store of Sindh High Court. Bidders are required to visit the store of Sindh High
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Page 1 of 26
SINDH HIGH COURT, KARACHI
TENDER DOCUMENT
FOR THE FINANCIAL YEAR 2019-2020
Tender Reference NO.SHC/Budget/Tender-2019-2020/I
Dated: 08-10-2019
Rate Contract for Supply of Misc. General Articles on item wise basis for High Court
17. Consent regarding uploading of documents on websites .............................................................................. 18
18. Sample of Purchase Order ............................................................................................................................ 19
19. Sample of Satisfactory Certificate ................................................................................................................ 20
20. Sample of Contract: ...................................................................................................................................... 20
21. SAMPLE OF INTEGRITY PACT ........................................................................................................ 24
1 Profile of company/ firm along with relevant documents Mandatory
2 Complete filled, signed & stamped Tender Document Mandatory
3 Relevant Tax Registration Certificates
(both soft & hard copies are mandatory)
Mandatory
4 Copies of at least ONE (01) purchase orders of similar nature
during the last three years. One for each year is mandatory.
(both soft & hard copies are mandatory)
Mandatory
5 Undertaking on judicial stamp paper that firm has never been
blacklisted by any government semi government, autonomous
and stated owned organization.
(both soft & hard copies are mandatory)
Mandatory
6 Average Financial turnover of at least Rs. 5 lakh per annum
during the last three years. (financial statement or bank statement
or both are required)
Mandatory
7 Bank Maintenance Certificate
(both soft & hard copies are mandatory)
Mandatory
It is undertaken that I have provided soft and hard copies of the above mentioned documents.
It is understood that Sindh High Court reserves the right to reject my bid/ disqualify me in
case of non-availability of the above mentioned documents and decision of Sindh High Court
shall be final.
Name:
Designation:
Signature & stamp
Cell No
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9. Specification/requirement/ and Bill of Quantity:
S.NO ITEM NAME SPECIFICATION ANNUAL
REQUIRED
QTY
1 CAR POLISH High Performance, Brand:
FORMULA-1(230 grams)
or equivalent standard
240 PCS
2 COTTON WASTE Local Made 460 PCS
3 DUSTER LOCAL MADE LARGE 1480 PCS
4 DASH BOARD
POLISH
Brand: Super Shine 500 ml
or equivalent standard
300 PCS
5 MOSQUITO
SPRAY
KINGTOX 300 ML
or equivalent standard
590 PCS
6 DISH WASHER
POWER
Vim or equivalent standard.
With Power of Lemon.
450 gm.
360 PCS
7 PENCIL CELL SUPER HEAVY DUTY SIZE
AA(TOSHIBA)
or equivalent standard
460 PCS
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8 CELL FOR (AC
REMOTE)
SUPER HEAVY DUTY SIZA
AAA(TOSHIBA)
or equivalent standard
400 PCS
9 CELL FOR
DISPENSER
ENERGIZER MAX SIZE+ d (12-
2027) in 2 pack
or equivalent standard
40 PCS
10 WATER COOLER RAHBER 15 LITER
or equivalent standard
48 PCS
11 WATER GLASS OMROC 280 ML
or equivalent standard
258 PCS
12 WALL CLOCK SETO
or equivalent standard
70 PCS
13 AUTO AIR
FRESHNER
REFILL BOTTLE PERFECT
or equivalent standard
100 PCS
14 FLAG FOR CAR OF HON‟BLE CHIEF
JUSTICE.
AS PER SAMPLE
6 PCS
15 FLAG FOR CAR OF HON‟BLE JUDGES.
AS PER SAMPLE
30 PCS
16 LIAQUAT CAP MADE FROM LOCAL MARKET 60 PCS
17 BUCKET LARGE MILLAT
or equivalent standard
50 PCS
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18 BUCKET MEDIUM MILLAT
or equivalent standard
50 PCS
19 BUCKET SMALL MILLAT
or equivalent standard
30 PCS
20 TOWEL WHITE COLOUR SIZE (27X54)
Gul Ahmed or equivalent standard.
70 PCS
21 BRASSO METAL POLISH 200 ML 50 PCS
22 DASH BOARD
POLISH
7C BROWN 480 ML 50 PCS
23 MONOGRAM
COVER
LOCAL MADE 20 PCS
24 ANTI BACTERIAL
MINI AIR
FRESHNER
PERFECT
or equivalent standard
24 PCS
25 NATIONAL FLAG LOCAL MADE (AS PER
SAMPLE)
12 PCS
26 MUG FOR
BUCKET
LOCAL MADE 24 PCS
Product must be as per sample available at the Store of Sindh High Court. Bidders are required to visit the store of Sindh High Court for inspection of samples.
Estimated annual quantity as mentioned above may be increased or decreased as per
rules, keeping in view the available budget.
Rate contract will be valid till 31st May, 2020.
Successful bidders will be required to deliver goods as per quantity mentioned in
purchase order which will be issued from time to time.
Successful bidders will be required to deliver goods within seven (07) calendar days
of issuance of purchase order.
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10. Sample of Financial Proposal
Bidders are advised to submit financial proposal on item wise basis, as per following format
on the official letter head of bidder which must be properly signed & stamped. Separate
Financial Proposal may be submitted for individual quoted items.
Name of Item
Unit Price without GST Rs
1. Rates must be quoted in Pakistani Currency.
2. Rates must be quoted without GST. GST shall be applicable as per rules.
3. All government taxes shall be applicable as per rules.
4. All government taxes will be deducted by the office of A.G Sindh and its decision
shall be final in respect of taxation and billing.
5. Rate shall remain valid for one financial year i.e. till 31st May, 2020.
6. Bidders must have active Vendor ID of A.G Sindh.
7. Successful Bidder (s) will be required to submit complete bill along with copies of
required documents to Budget Branch of Sindh High Court for forwarding the same to
Accountant General Sindh, Karachi.
11. Calculation of Bid Security S.No Name of Items Unit of
Measurement
(per ream/
per packet/
per box/ per
dozen/ per
item/ etc)
Unit Price
without GST
Rs.
(in figures)
Annual
Required
Quantity
Amount
Rs.
without
GST
Total Amount
1% of Total quoted
Amount
Pay Order Number
Pay Order Issuance Date
Name of Banker
Amount of Pay Order
Period of Validity
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12. Delivery Mechanism
1. This rate contract shall be valid for one financial year (till 31st May, 2020)
2. Purchase Order will be issued from time to time keeping in view the
requirement of Sindh High Court.
3. Successful bidder shall deliver the goods within seven (07) calendar days of
issuance of Purchase Order.
4. Delivery shall be made at the Store of Sindh High Court. Store Supervisor will
receive the goods and make signature on the delivery challan.
13. Payment Mechanism
1) Payment shall not be made in advance before making deliveries.
2) The successful bidder after completing delivery will submit complete bills along with
delivery challan and copies of required documents to Budget Branch of this Court for
forwarding the same to Office of A.G Sindh.
3) Bidder shall be responsible to make it sure that all the required documents are
submitted along with bill. It is better to submit bill in coordination with the Accounts
Officer of this Court.
4) Budget Branch shall forward the bill to the Office of A.G Sindh for payment. All
taxes shall be deducted by the Office of A.G Sindh, as per rules.
5) The concerned official of Budget Branch will collect the cheque from the office of
A.G Sindh.
6) Bidder will collect the cheque from the office of Budget Branch after submitting
authority letter.
7) Sindh High Court believes in honesty, integrity and transparency in procurement.
Bidders are advised to report the corruption matters directly to Registrar, High Court
of Sindh, Karachi, if they are asked to give gifts/ bribe/ cash/ etc for receiving
cheques.
14. Terms & Conditions:
1. Bidding Method: Single Stage-One Envelope method will be adopted for bidding
process as per SPPRA Rules.
2. Duration of Rate Contract: Rate Contract shall remain valid till 31st May, 2020.
3. Timing of Delivery: Bidder shall be made delivery within seven (07) calendar days
of receipt of Purchase Order. Purchase Order shall be issued keeping in view the
requirement and release of funds. The delivery should be made by the supplier at the
store of High Court of Sindh, Principal Seat, Karachi.
4. Qualification/ Eligibility: Bidders are bound to submit soft and hard copies of all
documents as mentioned in Eligibility Criteria Section, in order to establish their
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eligibility to participate in bid. In case of non-availability of either, soft or hard copy,
bidder may be disqualified.
5. Bid Security: All bids must be accompanied by an earnest money/ security of
1% of total bid amount.
6. Release of Bid Security: The bid security of unsuccessful bidder will be released by
SHC after award of work or after expiry of bid validity period as per rules.
7. Late Bids: Sindh High Court shall not consider any bid that arrives after the
deadline for submission of bids, as reflected in NIT. Any bid received after the
deadline for submission of bids shall be declared late, rejected, and returned
unopened to the Bidder.
8. Responsive Bids: A substantially responsive Bid is one that conforms to all the
terms, conditions, and specifications of the Bidding Documents without material
deviation, reservation, or omission. Non-responsive Bids shall not be considered.
Bidders are advised in their own interest to prepare their bids as per format,
requirements, terms & conditions, mentioned in bid documents. Bidders are also
advised to submit soft and hard copies of all required documents along with their
bids.
9. Award of Contract: Sindh High Court may award the Contract to the Bidder whose
offer has been determined to be the lowest bid and is substantially responsive to the
Bidding Documents, provided further that the Bidder is determined to be qualified to
perform the Contract satisfactorily.
10. Notification/ Purchase Order for Award of Contract: Prior to the expiration of the
period of bid validity, Sindh High Court will notify the successful Bidder, in writing,
that its Bid has been accepted. Until a formal Contract is prepared and executed, the
purchase order/ notification of award shall constitute a binding Contract.
11. Performance Security: The bid security of successful bidder will be released after
submission of Performance Security equal to 5% of total cost of contract.
12. Release of Performance Security: Performance Security shall be released after
successful completion of contract and issuance of satisfactory certificate from Assistant
Registrar, Resident-II.
13. Validity Period: The procurement contract will be awarded within bid
validity period i.e. 90 days as per SPRRA Rules.
14. Receiving/Acceptance of Purchase Order: The vendor will sign the copy of the
Purchase Order as acknowledgement. Copy of Purchase Order along with relevant
documents must be submitted along with bill.
15. Delayed Delivery: 1% penalty of the total amount will be imposed per day for which
the company/firm/agency failed to deliver within the delivery/execution period or the
request for extension in delivery time declined by SHC.
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16. Inspection: Physical inspection will be carried out by the Store Supervisor of this
Court. Ordered material is subject to final inspection at the time of delivery.
17. Quantity Delivered: Competent Authority reserves the right to increase/decrease the
quantity as per requirement and availability of funds, as per rules.
18. Payment Term: Payment shall not be made in advance before making delivery.
Payment shall be issued by the office of A.G Sindh and cheque will be handed over to
bidder (s) or his authorized representative (s).
19. Condition of Goods: All items must meet in all respects with the specifications &
conditions of the Order and must be in good condition & conform to the best industrial
quality standards; otherwise they will be liable to be rejected as per rules.
20. Rejection of Goods: We reserve the right to cancel any or all the items if material is
not in accordance with our specification or if the delivery is delayed.
21. Disclosure of Confidential Script/Material: All rights reserve with the SHC and no
information either in written/electronic media/copying form should be disseminated
without the permission of the authority.
22. Resolution of Differences: In case of any difference or dispute arises between the
parties, the same shall be dealt with as per rules.
23. Rules, Regulations & Policies: All rules, regulations and policies will be governed
in accordance to the SPPRA.
24. Mistakes in Calculation: The contractor/ supplier will be liable for any mistakes in
calculation of price/ rate and amount and shall be liable to suffer the loss arises at any
stage of contract, due to mistakes in calculation or tax rates.
25. Government tax(es), levi(es) and charges(s): All Government taxes (including
Income tax and stamp duty), levies and charges will be charged as per rules. Bidder
should keep them updated regarding taxation issues in consultation with the relevant
tax regulatory authorities.
26. Stamp Duty: Stamp duty will be levied as per rules.
27. Alternative Bids: Alternative bids shall not be considered.
28. Cost of Bidding: The Bidder shall bear all costs associated with the preparation and
submission of its bid, and Sindh High Court shall not be responsible or liable for
those costs, regardless of the conduct or outcome of the bidding process.
29. Rights of Sindh High Court: Sindh High Court reserves the right to accept or reject
any bid, and to annul the bidding process and reject all bids at any time prior to
contract award, without thereby incurring any liability to Bidders.
30. Interest on Late Payments: No interest shall be paid on late payment in case, cheque
is received late from the Office of A.G Sindh. However, every effort shall be made
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for timely payments to successful bidders.
31. Insurance: The goods supplied under that contract should be fully insured. All cost
of insurance shall be paid by the successful bidder. If the goods are not insured then
risk if any shall be suffered by the successful bidder.
32. Warrants: Supplier must warrants that goods supplied would be new, unused and as
per best industrial standards.
33. Fraud & Corruption: SHC shall reject a proposal for award if it determines that the
bidder has engaged in corrupt, fraudulent, collusive, coercive or obstructive practices in
competing for the tender in question.
34. Termination of Contract: SHC may terminate the contract, if the successful bidder
fails to supply all or parts of goods within definite time or fails to perform any other
obligations of contract or bidder has failed to submit performance security or bidder
has involved in fraud/ corruption.
35. Other: SSPRA Rules will be followed for all other terms and conditions not
specified/ mentioned/ ambiguous in this tender document. Kindly read SPPRA Rules
available on www.spprasindh.gov.pk for further details.
It is hereby certified that the terms and conditions have been read, agreed upon and signed.
Name:
Designation:
Signature & stamp
Cell No
It is hereby certified that the terms and conditions have been read, agreed upon and signed.