Sierra Springs Community Association

1

Sierra Springs Community AssociationSierra Springs Community Association

Annual Meeting

1000hrs 15 March 14

2014

2

Agenda

• Introduction• Minutes of the 2013 Annual Meeting• 2014 Election • 2013 - 2014 in Review• Annual Calendar• FY 14 Financial Report• FY 14 Issues• Homeowner’s Forum • Volunteers - Both DIY Projects and for Committee Chairs• Results Of Election• Question - Comments• Adjournment

Slide set can found at:https:\\sierraspringshoa.info (IMPORTANT DOCUMENTS)

3

Introduction• The SSCASV Annual Meeting is conducted each March

• It provides a summary of events that occurred in our community since our last Annual Meeting,current community issues, and the election of the 2014-15 Board of Directors (BoD).*

Current Board Members

Chazz Owen, President**Julie Hill, Vice PresidentGeorge Monken Secretary**

Charlene Doyle, TreasurerGene Bodeen Paul Valentine**

Elaine Kimler

*As required by our by-laws

**Members terms are upin March 2014

In 2015 4 of 7 Board Members will be elected

4

2013 Annual Meeting Minutes

George MonkenGeorge MonkenSSCASV SecretarySSCASV Secretary

3x New Board MembersTerm

March 2014 - March 2016

Election Committee collect and tally votes

5

2014 Election

2013-14 In Review

* ROAD REPAIR!!!!!!!!- Previous bid package to redesign West End was ~$100K, with possibility of increases- West End repaved cost was $35,210.82. Part of the cost was covered by funds not used when East End was “resealed” - Special Thanks to Paul V. and Elaine K.

* Pre-emergent effort - Scheduled 08 Mar 13- Had to reschedule due to inclement weather

6

2014 Proposed Calendar

SIERRA SPRINGS COMMUNITY ASSOCIATION OF SIERRA VISTA

CALENDAR OF EVENTS (2014)10 JAN Nominations Committee Meeting (3x positions) 6PM11 FEB HOA Meeting 6PM15 FEB Mail Ballots to homeowners (New Board of Directors Election)01 MAR Pre-Emergent Planned (Landscape Tm + Volunteers), 8AM01 MAR Pool Palms -Trimming Planned (12)15 MAR SSCASV Annual Meeting & Board Election (Sierra Vista Library), 10-11:45AM31 MAR SSCASV homepage adjusted to reflect new board members 08 APR HOA Meeting 6PM8 APR HOA Meeting 6PM26 APR Community plant replacements (Landscape Committee)17 MAY Community Wide Garage Sale 7AM10JUN HOA Meeting 6PM12 AUG HOA Meeting 6PM26 AUG Budget Planning Meeting #1, 1PM, SV Library14 SEP Budget Planning Meeting #2, 1PM, SV Library07 OCT HOA Meeting 6PM14 OCT Budget proposal mailed to homeowners 16 NOV SSCASV FY15 Budget Meeting & Community Vote, SV Library 09 DEC HOA Meeting 6PM

Bimonthly Meetings the 2nd Tues of each even numbered month unless noted otherwise (dates on website)

7

8

2014 - 2015 Financial As of 01 Mar 14

Reserve Account Funds: $120,661.18

Operating Checking Account: $ 19,652.29

Total Cash: $140,313.47

FY 14 Operational Budget: $47,235

Contribution to Reserves: $20,102

Total FY 14 Budget: $67,337

Income from Assessments: $67,200

Difference will be cover by transfer income ($300 per house)

SSCA BoD GOAL is to maintain an adequate reserve fund

99

FY 14 ISSUES

* Relocating East Gate for access to Lot 60 House

* On-site Reserve Study

9

SSCA BoD GOAL is to maintain an adequate reserve fund

Homeowner’s Forum

10

Volunteers Keep our Costs Low• Nominating committee• Budget committee• Architectural committee• Landscape committee (Thanks Pat and George)• Maintenance committee (Thanks Vic and Dave)

•--------------------------------------------------------• Webmaster• Self-Help Projects

Without Volunteers the alternative would be to hire someone to do those tasks being done by volunteers.. This would greatly increase assessments.

Volunteers

11

2014 Election Results

2015-20164x New Board Members

(March 2015

Thanks To all the board members for their labors and dedication to the community of Sierra Springs

Congratulation to Newly Elected Board Members

12

Questions or Comments?

13

Immediately Following The Annual MeetingImmediately Following The Annual MeetingSpecial meeting to elect board member positions and committee chairsSpecial meeting to elect board member positions and committee chairs

2014 Annual Meeting Adjourned2014 Annual Meeting Adjourned

Next Meeting 08 April 6PM Location TBDNext Meeting 08 April 6PM Location TBD

Draft Minutes will be posted at pool andDraft Minutes will be posted at pool andSSCASV homepageSSCASV homepage

www.sierraspringshoa.info

14