Side by Side/ Making Ombersley a Dementia Friendly Villageombersleyanddoverdale.co.uk/OmbDAA130317_MtgNotes.pdf · Side by Side/ Making Ombersley a Dementia Friendly Village ... Update

Side by Side/ Making Ombersley

a Dementia Friendly Village

Ombersley DAA Meeting Notes – Monday 13th March 2017

Attendees: Frank Cody, Robert Thornton, Caroline Moore, John Walker-Smith, Lesley

Welch, Jo Hughes

Apologies/ Copies To: Sue Hughes, Claire Gathercole, Tony Checketts, Debbie Weston,

Carola Elliott, Judy Goodman, Iain Freeman, Doug Ingram, Jan & Cliff Mitchell, John Jordan,

PCSO Andrea Leslie, PCSO Aiden Goundry, Clare Charlton, Sheila Banyard, Janet Smith,

Kat Horner, Jo Weir

1. Welcome & Agenda

2. Making Ombersley a Dementia

Village

It was confirmed that the Football Field

has been booked for the Ombersley

Family Day for 20th May

A review of the Open Actions linked to

the Family Day was undertaken.

Actions 20, 39 & 40 Closed. See

Action Log for updates on the

remaining Open Actions

The Memorial Hall Committee has also

recently been approached by a

gentleman who wanted to host

fairground rides on the football field

and wondered if this might be of interest for the Family Day – Jo to speak to Jo Weir.

Calendar of Events – See Actions. It was agreed that with the Ombersley Family Day

(Dementia Awareness Week), St Andrew’s Church Fete (24/6) and Ombersley School

Summer Fete (1/7) were key ‘annual events’ for the Ombersley DAA to continue to raise

awareness and promote the Village’s campaign. The group are still interested in the

possibility of organising a ‘Memory Walk’, and the Society’s Cupcake Day (15/6) and Elf

Day (December) were also discussed. Birmingham Velo (September) was also

suggested as a possible opportunity (post the meeting) as the route is passing through

Ombersley (See Actions)

Awareness Raising – Community Dementia Friends Sessions - There have been no

Dementia Friends sessions since the last meeting (See Actions)

Review of Ombersley’s Action Plan and Actions (See Actions)

Ombersley School Sensory Garden – Caroline provided the group with an update on

progress. Lesley asked whether there was any links between the garden and the

‘Ombersley remembers the WW1 Homefront’ project

Vulnerable Adults/ Safeguarding Training – Robert advised that several members of

the church had recently attended a Vulnerable Adults Safeguarding session

Memorial Hall Café – Lesley advised that, following discussions at the meeting on

13/02, there is still support and interest for hosting an initial café at Memorial Hall for

anybody (not just people affected by dementia) that wants to drop in and have a chat

and to look at possible funding for a more regular event (See Actions)

Rural Deanery of Droitwich – Jo provided an update on her follow-up meeting with Rev

Sheila Banyard on 22/02

Herbert Protocol – The group were very keen to support raising awareness of the

Herbert Protocol within the Village (see Actions)

Dementia Friendly Village Signage – Discussions were held about the feasibility of

having a ‘Dementia Friendly Village’ sign underneath the current ‘Welcome to Ombersley

Village’ signs to provide a ‘visual representation’ of the focus/ activity that is taking place

within the community. Need to assess the feasibility with the Parish Council and

Conservation Trust as well as clarifying with the DFC Team at what point the Village

would be able to start using such a sign (would it be after the submission and approval of

its 12 month update in November 2017 – See Actions)

Future Development of the

Ombersley DAA

Following confirmation that Jo’s role

has been extended until the end of

June, discussions were held

regarding the future development of

the Ombersley DAA. Jo advised

that there has yet to be any local

response to the DAA Volunteer role

(and asked people to promoted the

role) but the comments were from

the group that, as individuals they

are already busy with other

commitments/ committees/ community activities etc. and they felt that the Ombersley

DAA needs a ‘driving force’ and a regular ‘involvement’ from the Society

Additional Updates

Involvement of local people living

with dementia - Jo advised the group

that a SbS questionnaire had recently

been sent to the office from a person

living with dementia in the local area.

The response echoed previous

responses received from Kidderminster

and Evesham in that we ‘need to raise

awareness of the scale of the issue’.

Jo has contacted the person to see if

they would be interested in supporting

Ombersley’s campaign in some way

Conservation Trust Monies – there has been no recorded expenditure (the possibility of

using this funding for signage was discussed)

Jo provide a brief update on news/ developments for other local communities

Date of Next Meeting

It was agreed that a key focus for the next meeting should be planning for the Ombersley

Family Day (Jo to invite Jo Weir who is leading on the event from the Society’s

perspective). Date of the meeting subsequently confirmed for:

o Thursday 6th April – 10.30am – Coach House Offices

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ACTION LOG (Open & New Actions 13/03/17)

Ombersley Family Day

Ref Action Who

41 Contact Philip Serrell about possible support for the Family Day

Update 13/03 – Jo advised that she had contacted Alison White at Philip Serrell’s Office bit that she had not yet received a reply

Jo

42 Parish Magazine – Contact Judy Goodman about ‘inserts’ and Judy Baer about adverts

Update 13/03 – Flyer inserts included in March edition. Deadline for getting an article in the May edition is 5th April

Jo H/ Jo W

43 Continue to explore opportunities for banners

Update 13/03 – Jo to speak to Debbie for an update

Debbie H

44 Promoting the Family Day – Speak to James Dixon about approaching BBC Radio H & W

Update 13/03 – Jo has spoken to James Dixon. Will continue to pursue

Jo

Awareness Raising/ Dementia Friends Session

5 Think about how we can use existing websites, noticeboards etc. to communicate ‘key messages’ about what the Village is looking to achieve, how people can get involved and the support that is available to anybody that is affected by dementia

No additional updates this month (involvement of Parish News already discussed as part of the Ombersley Family Day)

All (Ongoing)

7 Look at possible dates for holding a community DF session in Memorial Hall

Update 13/02 – John to continue to look a dates for community DF session, either in the Memorial Hall or at Kitchens By Design (ideally mid-March)

Update 13/03 – Jo and John to arrange a DF session at Kitchens by Design late March/ early April. Jo to invite local PCSOs

John/ Jo

28 Contact Iain Freeman for feedback from the regular Hall Hirers regarding attending Dementia Friends Information Sessions

Update 09/01 – Jo contacted Iain in November. Lesley to speak to Maggie Callaghan to see what response there has been to

Jo

Ombersley Dementia Action Alliance

5

the email sent to the Hall Hirers

Updates 13/02 – Lesley to follow up with Maggie

Update 13/03 – Lesley to follow up

Lesley

45 Make contact with the Key Safe company following their recent linking with the Ombersley DAA

Update 13/03 – Jo has emailed Jessica Lloyd at the Key Safe Company – has yet to receive a reply

Jo

47 Contact Emma Dowler about providing the group with more information about ‘Arranging your own Memory Walk’

Update 13/03 – Jo has contacted Emma - The 2017 packs for ‘Arranging Your Own’ walk are not yet available. Discussions were held about Public Liability insurance and other walks that have been arranged in the community. Lesley to speak to Peter Reynolds (Jo to send Lesley the link to the ‘Memory Walk’ webpage)

Jo/ Lesley

New Actions

49 Contact Emma Dowler to try and find out more about the Birmingham Velo passing through Ombersley and whether there are any opportunities linked with this event (given that the Alzheimer’s Society is one of the key charities linked with the event)

Jo

50 Continue to seek DAA Volunteer support for the Ombersley DAA Jo

51 Contact the Parish Council & the DFC Team about the feasibility of the Village having ‘Dementia Friendly Village signage Jo

Arts, Culture, Leisure and Recreation

33 Contact initial priority Leisure and Recreation Groups – Drama Group (Jo to speak to Tony), Tennis Club (Lesley to speak to Di Grove), Cricket Club (Frank to speak to Briony Serrell/ Andrew Horn)

Updates 13/02

Drama Group – Jo has spoken to Tony who has agreed to speak to the Drama Group Committee (about attending one of their meetings to give a talk about Ombersley’s campaign/ a arranging a Dementia Friends session) Update 13/03 – Jo is continuing to progress via Tony

Tennis Club – Contact has been made with Di Grove (very interested). To be progressed when she returns from holiday Update 13/03 – Email received from Di advising that she was going to be speaking to members. Jo to follow up

Cricket Club – Frank to speak to Briony at the Parish Council meeting next week Update 13/03 – Frank confirmed that he had spoken to Briony and Andrew Horn. Will speak to them again

Jo/ Lesley/ Frank

6

34 Organise initial Environment Audits of Ombersley Memorial Hall, Sytchampton Hall and St Andrew’s Church. Feedback to be reviewed at next meeting

Update 13/02 – Frank and Robert to speak to Mike Best about organising some dates for Sytchampton Hall

Update 13/03 – Frank & Robert meeting with Mike on 14/03 to audit Sytchampton Hall, St Andrews will then follow. Lesley will try and attend on 14/03, if not, she/ John will attend the Church audit so that they can then arrange for an audit of Memorial Hall.

John/ Lesley/ Frank/ Robert

35 Identify a contact for Ombersley Football Team

Update 13/02 – Lesley to email the contact details for Rob Shipley

Update 13/03 – Jo has been in touch with Team Secretary, Natalie Smith, who is going to talk to the Players/ Social Members (it was suggested at the meeting that a DF session could be organised at the Memorial Hall after a match)

Jo/ Lesley/ John

Businesses and Shops

18 Speak to James Martineau (Lee Strathy) about signing up to the DAA and supporting the Ombersley DAA

Update 09/01 – Jo received an email from James in December. He is still interested is supporting the Village’s campaign. Jo to progress

Update 13/02 – Jo has emailed James again, but has yet to receive a reply

Update 13/03 – Lee Strathy DAA Application submitted 9/3

Jo

36 Contact next group of priority Businesses and Shops

o Old School House Garage, Crown & Sands, The Kings Arms (John) o Lee Strathy, Tech Team and the Hairdressers (Jo)

Update 13/02

Garage and the Pubs already discussed as part of the Dementia Friends update. Jo is continuing to email James at Lee Strathy but has yet to approach Tech Team or the Hairdressers

Update 13/03 – John advised that the Garage has recently been sold and that there are currently staffing shortages at the Pub. Lee Strathy application submitted. Jo has yet to approach Tech Team & the Hairdressers

John/ Jo

Children, Young People and Students

21 Follow-up contacts with the Ombersley Guides and Brownies Jo

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Update 07/11 – Jo has emailed Sarah Taylor and Carol Heath – No updates 09/01 (Jo to progress)

Update 13/02 – Jo has tried contacting Sarah and Carol again (including possible links with the Community Action Badge). The group commented that the Guides/ Brownies could also get involved with the Family Day.

Update 13/03 – Jo has made two further attempts to contact Sarah and Carol

48 Ask the staff for feedback on the KS1 and KS2 Dementia Resources (which might then be used to encourage other schools on the area to access the resources/ join their local DAA)

Update 13/03 – Caroline to arrange for feedback to be typed up (feedback from the staff that the resources were very powerful and that the pupils were really engaged)

Caroline

Community, Voluntary, Faith Groups and Organisations

27 Review the approach for involving the Computer Club in Ombersley’s campaign

Update 09/01 – Lesley advised that the group is starting up again at the end of this month and that a notice has been drafted to distribute to those attending, The tutors all work during the day so to encourage them to become Dementia Friends we would need to offer them an evening session

Update 13/02 – Lesley continuing to progress

Update 13/03 – Lesley has emailed the tutors – waiting to hear

Lesley

37 Royal British Legion Action Plan - Speak to Tony for an update

Update 13/02 – Jo has met with Tony. In terms of the Legion's Action Plan, it was discussed whether this year's Remembrance Day's service more 'Dementia Friendly' in terms of language used, any service sheets etc. Robert added that Rev Sheila Banyard will be involved in this year’s service

No further updates 13/03

Jo

New Actions

52 Seek an update on the proposal to hold an initial ‘Pop in for a Chat Café’ at Memorial Hall and how this might develop moving forward

Lesley

Fire & Police

53 Circulate some information about the Herbert Protocol that can be added to key Community Websites etc. and look at getting copies of the forms available at key locations within the Village

Jo

8

Health and Social Care

24 Ombersley Medical Centre – Follow-up 13/09 Event/ Questionnaire Feedback and suggestions with Debbie and Carola, along with the progression of the Practice’s Action Plan

Update 07/11 – Jo met with Debbie and Carola 25/10. . Discussed Follow-up letter to patients affected by Dementia and DAA Membership. Jo to follow up post this meeting

Update 09/01 – Jo advised that the Medical Centre’s LDAA Application has been submitted and that a Questionnaire was returned to the office by a local resident in December. Jo to contact Debbie and Carola for an update

Update 13/03 – Carola had advised that she was planning to attend the meeting – Jo to follow up

Jo

26 Speak to Andy at the Dental Practice to arrange meeting to discuss their involvement in Ombersley campaign (inc. DF sessions)

Update 09/01 – Awaiting response from Andy to the list of possible dates for going to the Practice to discuss their involvement in Ombersley’s campaign

Update 13/2 – Meeting held at the Dental Practice on 30/01. Seeking to arrange DF sessions for the Practice Team and to join the DAA

Update 13/03 – No further feedback from Andy. Jo to follow up

Jo & Lesley

Housing

38 Identify key contacts for Fortis, the Church Houses Trust and the Ombersley Estate

Update 13/02 – Jo us seeking a local contact for Fortis. John advised that Stuart Larnder is the contact for the Church Houses Trust (will forward contact details). Sarah Pennington is a key contact for the Ombersley Estate

Update 13/03 – Jo has made contact with Chris Colley, Fortis Community Officer for Droitwich and North Worcestershire – seeking to arrange a meeting

Jo

Transport

9

Review of Ombersley’s Action Plan – Ombersley DAA Meeting 13/03/17

Arts, Culture, Leisure and Recreation

DAA Members DAA 'Supporters' Opportunities

Drama Group, Tennis Club, Cricket Club,

Football Club

Action Update/ Measure

The Ombersley DAA has already identified an initial set of local Leisure and Recreation

groups to approach regarding its campaign to become a Dementia Friendly Village. Over

the coming period contact will be made with these groups/ organisations to:

Raise awareness and understanding of Dementia Friendly Communities and how

groups/ organisations can get involved

Offer and deliver Dementia Friends Sessions

Encourage groups/ organisations to become ‘supporters’ of Ombersley’s campaign

(with a formal ‘recognition’ process similar to that which is being adopted by other

Local DAAs across the county)

Encouraging more local group/ organisations to become more ‘dementia accessible’,

to join the Dementia Action Alliance and to support Dementia Awareness Week

Update 9/1 – The following were identified

as initial priorities for contact:

o Drama Group (after the Panto), Tennis

Club, Cricket Club (see Actions)

Update 13/03 – See Actions

Ombersley Memorial Hall regularly hosts performances by the Ombersley Drama Group,

in addition to Touring Theatre Productions, and Sytchampton Village Hall has its regular

‘Sytch Flicks’ screening current cinema releases. With the support of the Ombersley DAA,

both Halls have submitted their applications to join the Dementia Action Alliance and are

represented at the Ombersley DAA. The Ombersley DAA will support the respective

Committees to help ensure that the Halls are ‘Dementia Friendly’ and ‘Accessible’ venues

Update 9/1 – The Alzheimer’s Society’s

Worcestershire Office has provided a

supporting statement for Ombersley

Memorial Hall’s Lottery Funding Bid. The

group agreed to a organise ‘collective’

initial Environment Audits of both Village

Halls (and the Church) so that we can

look at the possibility for ‘common’

10

solutions across key buildings in the

Village

Update 13/03 – Sytchamption DF

Environment audit planned for 14/03

Businesses and Shops


Checketts Fine Foods

Kitchens by Design

Ombersley Bakery & Bed & Breakfast

The Cross Keys of Ombersley

Key Safe Company

• Lee Strathy


Since the launch of the Ombersley DAA in July 2016 four local businesses and shops

have submitted their applications to join the Dementia Action Alliance. Initial contact has

been made by members of the Ombersley DAA Steering Committee with several of the

other business and shops within the village. Over the coming period there will be a focus

on:

Continuing to offer and deliver Dementia Friends Sessions to local Businesses and

Shops

Developing a formal ‘recognition’ process for those businesses and shops that are

supporting Ombersley’s campaign (with a formal ‘recognition’ process similar to that

which is being adopted by other Local DAAs across the county)

Encouraging more local businesses/ shops to join the Dementia Action Alliance and to

support Dementia Awareness Week

Update 9/1 - The following were identified

as key priorities for contact:

o Old School House Garage, Crown &

Sands, The Kings Arms

o Lee Strathy

Tech Team and the Hairdressers were

also suggested as additional contacts

A formal ‘recognition’ process for

Ombersley DAA supporters has now been

agreed

Update 13/03 – Lee Strathy DAA

Application submitted 09/03

11

Children, Young People and Students

DAA Members DAA ‘Supporters’ Opportunities

Ombersley Endowed First School Brownies & Guides


Ombersley First School has already joined the Dementia Action Alliance and is

represented at the Ombersley DAA Steering Group. Given its key role within the Village,

the Ombersley DAA will continue to support the School with the delivery of its Action Plan

and its longer term aims create a more confident, compassionate dementia friendly next

generation

Update 9/1 – Ombersley First School

have requested the KS1 and KS2

Resources from the Alzheimer’s Society

and are actively seeking to incorporate

the resources into their PHSE lesson

plans. The School are also in the process

of seeking funding to create a Sensory/

Memory Garden for use by all members

of the community

Update 13/2 – All classes now have

dementia included within their PHSE

plans. Further meeting held for the

Sensory Garden


The Ombersley DAA will also work with the school and the local Alzheimer’s Society Office

to help organise inter-generational community events within the Village (such as the

Community Family Day being planned in support of Dementia Awareness Week 2017)

Update 9/1 – The Ombersley DAA is

actively supporting the Community

Family Day being planned for 20th May

(See Action 20). The group have also

identified a number of other potential

inter-generational community events

12

(See earlier section, Calendar of Events/

Opportunities)


The Ombersley DAA will explore opportunities to engage with the local Girl Guides and

Brownie Groups to help raise awareness and understanding of dementia amongst children

and young people in the village (e.g. by arranging Dementia Friends sessions aimed

specifically at younger people)

Update 9/1 – See Action 21

Community, Voluntary, Faith Groups and Organisations


Ombersley & Doverdale Parish Council

Ombersley Memorial Hall

St Andrew’s Church

Sytchampton Village Hall

The Royal British Legion


During the period August-October 2016, 65 members of the local Ombersley community

have become Dementia Friends. During the coming period, the Ombersley DAA will

continue to seek opportunities to increase this number of Dementia Friends, helping to

raise awareness and understanding of dementia across the community. The Ombersley

DAA will also seek to support and organise community dementia awareness events across

the Village

Update 9/1 - See Action 7 and earlier section, Calendar of Events/ Opportunities

With the support of Ombersley Medical Practice, an initial questionnaire has been

distributed to members of the local community who are living with dementia to seek their

input to shaping Ombersley’s Plan. The Ombersley DAA will continue to seek the

involvement of local people affected by dementia to support its campaign to make

Ombersley a Dementia Friendly Village

Update 9/1 - See Action 24. It was agreed that the Medical Centre is key to connecting with local people living with dementia but the Ombersley DAA may need to seek different ways of engaging with the community (See also Action 24)

13

The Ombersley DAA already has strong representation from Community, Voluntary, Faith

Groups & Organisations as part of its Steering Group. Ombersley & Doverdale Parish

Council, St Andrew’s Church. Ombersley Memorial Hall, Sytchampton Village Hall and the

Royal British Legion (Ombersley Branch) have already submitted their Action Plans to the

Dementia Action Alliance and the Ombersley DAA will continue to support these groups/

organisations with the delivery of their Action Plans

Update 9/1 – The Ombersley DAA is to

support to a ‘collective’ initial Environment

Audits of both Village Halls and St

Andrew’s Church (See Action 34)

The Ombersley DAA will continue to identify other community groups/ organisations to

support its campaign to make Ombersley a Dementia Friendly Village. Over the coming

months contact will be made with these organisations to:

o Raise awareness and understanding of Dementia Friendly Communities and how

groups/ organisations can get involved

o Offer and deliver Dementia Friends Sessions

o Encourage local groups/ organisations to become ‘supporters’ of Ombersley’s

campaign (with a formal ‘recognition’ process similar to that which is being adopted by

other Local DAAs across the county)

o Encouraging more local group/ organisations to become more ‘dementia accessible’,

to join the Dementia Action Alliance and to support Dementia Awareness Week

Update 9/1 – Initial focus is upon those

groups using Ombersley Memorial Hall

(See Action 28)

Fire and Police



West Mercia Police and the HWFRS are already members of the Dementia Action

Alliance. The Ombersley DAA will work with local Police and Fire representative to see

Update 9/1 – Initial meeting with local

PCSOs arranged for 12/1

14

how these county Action Plans can best support the Ombersley community Update 13/02 - Meeting with PCSO

Andrea Lesley and PCSO Aiden Goundy.

They were going to see how West Mercia

Police’s DAA Action Plan is being

cascaded to the Droitwich Team, in

particular plans for Dementia Friends

sessions. In the meantime, they are keen

to try and attend any community

Dementia Friends Sessions that are being

held in the Village and they will also look

to try and support the Family Day on 20th

May

Update 13/03 – Seeking opportunities to

raise awareness of Herbert Protocol

within the Village (see Actions)

Health and Social Care


Ombersley Medical Practice Ombersley Dental Practice


The Ombersley DAA is already working with Ombersley Medical Centre and will continue

to support the submission and delivery of its Action Plan, helping to ensure that people are

aware of the dementia support and information that is available locally

Update 9/1 – Ombersley Medical Centre

DAA Application submitted

Update 13/02 – Ombersley Medical

Centre are now members of the DAA

Representatives from South Worcestershire CCG and NHS England have already

15

expressed interest in Ombersley’s plans to become recognised as ‘Working to become

Dementia Friendly’. Members of the Ombersley DAA will continue to seek opportunities to

raise awareness of Ombersley’s campaign with these representatives, to seek

opportunities and support for developing Ombersley Medical Centre as a ‘model’

Dementia Friendly GP Practice

Ombersley Family Dental Practice has expressed interest in Ombersley’s campaign. Over

the coming period, the Ombersley DAA will support and encourage the Dental Practice to

become Dementia Friendly

Update 9/1 – In the process of arranging

an initial meeting with Andy Wright at the

Dental Practice (See Action 26)

Update 13/2 – Meeting held at the Dental

Practice on 30/01. Seeking to arrange

DF sessions for the Practice Team and to

join the DAA

Housing


Fortis, Church Houses Trust and the

Ombersley Estate


The Ombersley DAA will engage with local social housing providers to identify how their

schemes support people that are living with dementia and will encourage these providers

to join the Dementia Action Alliance and to support Ombersley’s campaign to become a

Dementia Friendly Village

Update 13/03 – Meeting being arranged with Chris Colley from Fortis Housing Group

Transport


16


Due to wider concerns issues relating to public transport in the community, Transport is

not an area of focus for the first year of the Ombersley DAA’s Plan to make Ombersley a

Dementia Friendly Village

Ombersley Dementia Action Alliance

Side by Side/ Making Ombersley a Dementia Friendly Villageombersleyanddoverdale.co.uk/OmbDAA130317_MtgNotes.pdf · Side by Side/ Making Ombersley a Dementia Friendly Village ... Update

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