1 SHRI LAL BAHADUR SHASTRI GOVT. MEDICAL COLLEGE & HOSPITAL MANDI AT NERCHOWK, P.O. BHANGROTU, TEHSIL BALH, DISTT. MANDI, H.P. 175021 TENDER NO: SLBSGMCH/ Labs/Equipment/2016-17/-2911-12 DATED: 05.06.2017 TENDER DOCUMENT FOR Procurement OF EQUIPMENTS/INSTRUMENTS FOR COMMUNITY MEDICINE DEPARTMENT. DATE OF ISSUE OF TENDER FORM: From 05.06.2017 DATE & TIME FOR SUBMISSION OF TENDER DOCUMENT: From 06.06.2017 to 26.06.2017 up to 5.00 PM DATE & TIME FOR OPENING OF TECHNICAL BID: As per Schedule mentioned in Tender Notice DATE & TIME FOR OPENING OF FINANCIAL BID: -do- Tel No. 01905-243950 (office) Website: www.slbsgmcm.in www.hp.gov.in/hpdmer
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SHRI LAL BAHADUR SHASTRI GOVT. MEDICAL COLLEGE & HOSPITAL MANDI AT NERCHOWK, P.O. BHANGROTU, TEHSIL BALH, DISTT. MANDI,
the tender should be appended on that envelope. Each and every page of the Tender document
should be serially numbered and duly signed and attached with the Technical Bid. Last date of
submission of tender is 26.06.2017 up to 5.00 PM. Tender should be send through
registered post/ speed post/courier only to the “Principal-cum-Dean, Shri Lal Bahadur
Shastri Govt. Medical College and Hospital Mandi at Nerchowk, PO Bhangrotu, Tehsil
Balh, Distt. Mandi H.P. 175021”. Tender not received as per prescribed mode or received
after last date shall be rejected outrightly. EMD and DD regarding cost of Tender Document be
enclosed with Technical Bid only.
The contents of Technical Bid should include following items:
1. Covering letter indicating the list of enclosures.
2. EMD amounting to Rs. 50000/- (Fifty Thousand) only in the shape of FDR duly pledged in favour of Principal-cum- Dean, SLBSGMCH Mandi at Nerchowk.
3. Name and detailed specifications of the quoted Equipment with price Blanked
4. Name and detailed specifications of essential accessories if any with price Blanked
5. Name and detailed specifications of optional accessories if any with price Blanked
6. Warranty Offered 3 Year/s (Minimum for Three Years)
7. Rates of AMC and CMC minimum for 5 years after expiry of warranty.
8. User list.
9. Statement of deviation parameter wise from specifications if any.
10. Copy of PAN No.
11. Income tax return for the last two assessment years.
12. Statement of deviation parameter wise from tendered conditions, if any.
13. Authority letter from manufacturer is mandatory in case of bid submitted by distributor.
14. Name and address of nearest authorized service center.
15. Catalogue of the equipment showing the make/model no. and specifications.
16. Declaration/ undertaking on stamp paper as per the proforma enclosed
17. Each and every page of the Tender document be separately numbered, duly signed and attached with the Technical Bid.
The contents of Price Bid should include following items:
The information given at Techno commercial bid should be reproduced in price bid with prices indicated on the proforma enclosed.
Rates/Price should be typed both in words as well as in figures in INR, free from erasing, cutting and over-writing.
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Price quoted should match with the items quoted in technical bid. Price should be inclusive of all taxes except VAT. Hence, Price and VAT must be quoted
separately on the proforma enclosed. The price should be all inclusive lump sum including cost of the equipment, freight, insurance, transit insurance, packing forwarding etc. and including charges for installation and commissioning with all the men and material required for the same and for the quoted warranty period.
The price should be on F.O.R. SLBSGMCH Mandi at Nerchowk (H.P) basis. No other charges in addition will be payable on any account over and above the lump sum price quoted in the price bid except VAT. The rates quoted in ambiguous terms such as “Freight on actual basis” or “Taxes as applicable extra” or “Packing forwarding extra” will render the bid liable to rejection.
Only Technical bid (Un-Priced bid) will be opened first and shall be referred for the Technical Evaluation. The price bid of only those tenderers whose technical bid is found acceptable by the competent authority will be opened for further action.
In case the price quoted do not match with the item/s quoted in technical bid the bid shall be liable to be rejected.
The price should be quoted in I.N.R. only.
TERMS AND CONDITIONS GOVERNING CONTRACT
1. The Tenderer must enclose a Demand draft for a sum of Rs. 50,000/- as EARNEST MONEY duly pledged in the favor of “Principal-cum-Dean, SLBSGMCH Mandi at Nerchowk H.P. payable at Mandi”.
2. EMD Deposited with earlier tender if any or in any other form as given, will not be adjusted/accepted against this tender. Tender without EMD and Tender document fee will not be accepted in any case.
3. Tenderer will have to demonstrate/Sample the quoted item if required to Technical Evaluation Committee within the stipulated time frame as and when asked for or as has been mentioned in the tender. The tender shall be liable to be cancelled on non-compliance of this clause.
4. EMD will be released after finalization of tender to unsuccessful bidder/s.
5. Successful bidder has to deposit 10% of the total cost of equipment as performance security with the Principal-cum-Dean, SLBSGMCH Mandi at Nerchowk H.P. in the form of Bank guarantee else 10% of the payment due (Rounded-up) shall be with-held which will be released on satisfactory performance of the equipment after expiry of warranty.
6. Either the authorized Indian agent on behalf of the principal/OEM or principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.
7. If an agent submits bid on behalf of one principal/OEM, the same agent shall not submit
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a bid on behalf of another principal/OEM in the same tender for same item/product.
8. The company will get only one chance for demo. In case the company fails to arrange the Demo the tender shall be liable to be cancelled.
9. The date for demonstration shall be fixed with mutual consent on telephone/e-mail the same shall be confirmed in writing and by telephone/e-mail at 01905 243950/ [email protected] . In any case not more than two weeks time shall be given to arrange for demo.
10. In case demo/sample of the equipment is required (if any) the same has to be arranged at medical college/ Hospital Mandi at Nerchowk (H.P).
11. Only the item/s of manufacturers or their authorized distributor/stockiest would be considered.
12. Tenderer must provide the telephone and fax no./e-mail with tender for all correspondence.
13. The equipment should be guaranteed /warranted for a minimum period of three years or as mentioned in specifications from the date of satisfactory inspection, installation and commissioning.
14. No amendments in technical proposal shall be permitted during Technical evaluation.
15. Delivery schedule: - Within 10 days after placement of supply order.
16. Firm should undertake to enter into Annual Maintenance Contract (AMC/CMC) for equipment, its parts and accessories attached wherever applicable, for minimum period of five years after completion of warranty period and accordingly quote the rates of AMC for five years on the prescribed proforma attached. The rates quoted should be both for Comprehensive AMC (CMC) as well Non Comprehensive AMC for five years. Firm should undertake to keep the equipment in running order throughout the year and in case of equipment going out of order during warranty/AMC/CMC the fault will be attended within 24 hours and rectified within 7 days of lodging the complaint. Failure to rectify the fault would entail downtime penalty @ 0.25% of basic cost of equipment per day.
17. Payment of equipment will be made within two weeks after the successful installation, commissioning, training to user department and satisfactory inspection of the equipment.
18. For the equipment where reagents, cartridge, consumables, etc. are required. The price bid must include:
A) Rate list indicating the prices and packing prevalent on date of tendering, B) List indicating cost and life of consumables.
19. Photocopy of ITR for the last two years and attested copy of PAN No. Should be enclosed with the completed tender.
20. Tendrer, if not a manufacturer, has to submit manufacturer’s authorization certificate.
21. The validity of tender will be for a period of six months from the date of opening.
22. If any accessories like voltage stabilizer, water filtration/ purifier/ soften plant etc. are
required with the equipment, their rates must be quoted along with the equipment itself.
23. Rates of spares chargeable may be indicated with the tender.
24. The Principal-cum-Dean, SLBSGMCH Mandi at Nerchowk H.P. has the right to accept or reject any or all the tenders at any stage without assigning any reason(s) thereof.
25. The Tenderer is required to submit undertakings as per the Performa enclosed on a non-
judicial stamp paper of Rs.100/-
26. If the equipment needs calibration, the firm shall be responsible for calibration as part of CMC
27. Amount of AMC/CMC as the case may be, shall also be considered for arriving at the
lowest cost.
28. EMD of supplier can be forfeited in case of non-supply of requisite material or in case of sub standard supply.
29. Tendrer can contact Principal-cum-Dean office for any clarification regarding terms and
condition / technical specification.
30. Undersigned reserve the right to constitute and send a Pre-Dispatch Inspection team for the inspection of any equipment, if needed, at the cost of successful bidder.
31. The undersigned reserve the right in cancel any bid if the equipment is not found
suitable or usable as per the requirement of this college even through the same may be in accordance with the Specification of equipment given in this tender document.
32. Acceptance of rate under this tender shall not confer any right to successful bidder with
regard to supply of quantity of items/equipment mentioned in Annexure-A. Actual requirement may differ to higher or lower side according to necessity of the institute.
33. Any dispute with respect to this document shall be subject to jurisdiction of local court in
a. The rate of Comprehensive Annual Maintenance Contract as mentioned above should cover the Complete System. Complete System should include the basic unit and allied supporting components/parts to be supplied by the bidder along with basic unit.
b. Preventive maintenance visit: Four Maintenance visits at regular interval for usual maintenance & supervision failing which 25% of the contract amount per visit would be deducted as penalty.
c. Break down maintenance visit: As & when required
d. Response Time: within 24 Hours
e. The above-mentioned charges should include labour charges for maintenance and breakdown visits per year, spares, accessories and all type of consumables required for the maintenance of the supplied items. If any spares / consumables / accessories etc. are not covered under above-mentioned charges; it should be clearly mentioned with frequency of replacement and with rate. The validity of rate of such items should also be mentioned clearly. What will be the rate of escalation on the quoted rate after expiry of the validity of rate of such item must be mentioned.
f. Payment of Comprehensive Annual Maintenance Contract would be made on half yearly basis after completion of work and satisfactory working report. In no case, advance payment is to be considered.
Seal and Signature of the bidder
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MANUFACTURER’S AUTHORISATION FORM (To be submitted by authorized dealers/representatives/importers)
No. Dated:
To
The Principal-cum-Dean
Shri Lal Bahadur Shastri Govt. Medical College &
Hospital Mandi at Nerchowk, Distt. Mandi, H.P. 175021
Tender No :
Equipment Name :
Dear Sir,
1. We …………………………………… (name of the Manufacturing company) are the original
manufacturers of the above equipment having registered office at ……………..………….. (full
address with telephone number/fax number & email ID and website), having factories
at ______________ and, ____________________ do hereby authorize
M/s.____________________________ (Name and address of bidder) to submit tenders, and
subsequently negotiate and sign the contract with you against the above tender no.
2. No company or firm or individual other than M/s.
____________________________________ are authorized to bid, negotiate and conclude the
contract in regard to this business against this specific tender.
3. We also hereby undertake to provide full guarantee/warrantee /Comprehensive Annual
Maintenance Contract as agreed by the bidder in the event the bidder is changed as the dealers
or the bidder fails to provide satisfactory after sales and service during such period of
Comprehensive Warranty / Comprehensive Annual Maintenance Contract and to supply all the
spares/ accessories / consumables etc. during the said period.
4. We also hereby declare that we have the capacity to manufacture and supply, install
and commission the quantity of the equipments tendered within the stipulated time.
(Name) For and on behalf of M/s.____________
Date: (Name of manufacturers)
Place:
Note: This letter of authority should be on the letterhead of the manufacturing concern and
should be signed by a person competent and having the power of attorney to bind the
manufacturer.
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BANK GUARANTEE FORM
(To be executed by any scheduled bank, on a non-judicial stamp paper under bank's
covering letter mentioning address of the bank)
To
Principal-cum- Dean
Shri Lal Bahadur Shastri Govt. Medical College & Hospital
Mandi at Nerchowk, Distt. Mandi, H.P.
In consideration of Shri Lal Bahadur Shastri Govt. Medical College & Hospital Mandi at
Nerchowk [hereinafter referred to as SLBSGMCH which expression unless repugnant to the
context and meaning thereof shall include its successors and assigns] having agreed to exempt
M/s__________________________________________________ [hereinafter referred to as
'supplier /contractor' which expression unless repugnant to the context and meaning thereof
shall include its successors and assigns] from depositing with SLBSGMCH a sum of
Rs._____________ (Rupees _______________________) towards security / performance
guarantee in lieu of the said contractor having agreed to furnish a bank guarantee for the said
sum of Rs. ___________________ (Rupees ________________________) as required under
the terms and conditions of contract / work order no.__________ dated ________________ [
hereinafter referred as the order'] placed by SLBSGMCH on the said supplier /contractor.
We,______________ the bank [hereinafter referred to as 'the bank' which expression shall
include its successors and assigns] do hereby undertake to pay SLBSGMCH an amount not
exceeding Rs. ____________ (Rupees ___________________________) on the demand made
by SLBSGMCH on us due to a breach committed by the said supplier /contractor of the terms
and conditions of the contract /order.
1. We_____________________ the bank hereby undertake to pay the amount under the
guarantee without any demur merely on a demand from SLBSGMCH stating that there is a
breach by the supplier / contractor of any of the terms and conditions contained in the order or
by the reasons of the supplier's / contractor's failure to comply with the terms and conditions as
stipulated in the order or amendment(s) thereto. The demand made on the bank shall be
conclusive as to the breach of the terms and conditions of the order and as regard to the
amount due and payable by the bank under this guarantee, notwithstanding any dispute or
disputes raised by the said supplier / contractor regarding the validity of such breach and we
agree to pay the amount so demanded by SLBSGMCH without any demur. However, our liability
under this guarantee shall be restricted to an amount not exceeding