Shoper 9 Tally ERP 9 Interface

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Shoper 9 Tally.ERP 9 Interface

January 2010


Objectives

Shoper 9 Tally.ERP 9 Interface - Scope Need for Shoper 9 Tally.ERP 9 Interface Benefits of Shoper 9 Tally.ERP 9 Interface

Create Interface Mappingo Prerequisiteso Settingso Mapping Options

Post data to Tally.ERP 9o Online Postingo Offline Posting

Tally Interface Utilities - Uses


Shoper 9 Tally.ERP 9 Interface

Seamless transfer of data from Shoper 9 to Tally.ERP 9

Update books of accounts using the data transacted in Shoper 9

Incremental posting to avoid duplication and optimise posting time

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Need for Shoper 9 Tally.ERP 9 Interface

Create and maintain Books of Accounts.

Use data from Shoper 9 to update Books of Accounts.

Generate Financial Reports: Balance Sheet, Profit and Loss A/c, Trial Balance, etc.

Generate VAT computation statement.

Assist in filing VAT Returns and generate VAT Annexures for all Indian States.


Benefits and Advantages

Books of Accounts are updated at the click of a button

Financial and Statutory reports are available immediately

Inbuilt feature, requires no external hardware or software components

Seamless posting, gives high visibility and security

Frees the user from the need to have accounting knowledge and make duplicate entries


Interface Mapping

Configuring Tallyo Tally Compliant Product (TCP)o Settings in Tally.ERP 9

Creating Mappingo Mapping options

Posting data to Tally.ERP 9


Configuring Tally.ERP 9

Tally.ERP 9 can be enabled to import data from Shoper 9 through an interface mapping.

Tally Compliant Product (TCP): Tally Compliant Product (TCP) file includes the program scripts that form the customisation framework. This file enables Tally.ERP 9 to recognise and import data from Shoper 9.o Copy the TCP file to Tally.ERP 9 application folder.o Edit the Tally.ini file.

1.Set the field User TDL = Yes.2.In the following line, enter TDL = <path>\TCP file name (directory path where TDL file is saved and the file name)


Configuring Tally.ERP 9

Now that the TCP file is copied to the application folder and changes are made to Tally.ini file, start Tally.ERP 9 and make the following settings:

Create a company in Tally.ERP 9o Select the appropriate State and Countryo Set the Financial Year from to the date from which you want to post

transactions from Shoper 9

To handle all the VAT related transactions: Enable VAT in the F11: Statutory Featureso Set the option Enable Value Added Tax (VAT) to Yeso Set the option Set/Alter VAT Details to Yes

In the VAT Details screen, enter the VAT registration details for the selected state


Configuring Tally.ERP 9 Accounting Features: In F11: Accounting Features enable/disable the given

parameters.

Alter the Voucher Types Payment, Receipt, Sales, Purchase, Debit Note and Credit Note and set the given fields as shown below:

F11 : Accounting Features Settings

Integrate Accounts and Inventory No

Income/Expense statement instead of P&L Yes

Allow Multi-Currency Yes

Using Reversal Journals and Optional Vouchers Yes

Use Debit/Credit Notes Yes

Use Invoice mode for Credit Notes Yes

Use Invoice mode for Debit Notes Yes

Voucher Type fields Settings

Method of Voucher Numbering Manual

Prevent Duplicates Yes


Create Mapping

Shoper provides a simple and user friendly interface to Add or Edit interface mappingo Go to Menu > Setup > General > Tally Interface – Mapping

o Click Add to create a new Mapping


Create Mapping – Map Name

A Map Name is provided when creating a new mapping

The Map Name provided has to be unique on a network


Create Mapping - Options

Shoper 9 provides a variety of configuration options during interface mapping

Enter Details of Tally.ERP 9 site such as Server IP, Port No. and the Company in Tally.ERP 9 to which the data has to be posted



Transactions entered in Shoper 9 can be posted either Bill by Bill or Cumulative or select No positing to avoid posting the particular transaction type to Tally.ERP 9



In addition to different transactions, additional information can be selected to be posted to Tally.ERP 9



Select the option Offline Posting to create an Offline interface Enter the date from which data has to be posted to Tally.ERP 9 in Post From

field



Different name formats can be used for masters sent to Tally.ERP 9 and also add Prefix or Suffix to them

User can also Preview Mapping details


Preview and Save Settings

After selecting the mapping options, click Preview Mapping to view the mapping details

Click Save Settings to save mapping with the given map name


Posting Data

Once the mapping is created, posting data from Shoper 9 to Tally.ERP 9 is a one step process.o Go to Menu > Housekeeping > Data Export Masters > Post

Transactions to Tally

o Shoper 9 will display all the mappings created. Select the required Map name and click Post to transfer data to Tally.


Transfer of Data

Data is posted directly to Tally.ERP 9 without any external intervention or conversiono Masters are posted during the mapping processo Transactions are posted on each Map Id using menu option in Shoper 9o At the same time, an acknowledgement from Tally.ERP 9 is also updated in

Shoper 9 directly

In an Offline posting, both data created in Shoper 9 and acknowledgement of receipt from Tally.ERP 9 are created in the form of files and transferred manuallyo The data file is imported in Tally.ERP 9 using TSBridge applicationo The acknowledgement file is also transferred manually


TS Bridge

TSBridge: It is a controlled data import application at the Tally.ERP 9 site. This tool helps Tally.ERP 9 import data sent from Shoper 9 and create an acknowledgement file that is sent to Shoper 9.o TSBridge comes with an installation exe and is installed at the site of

Tally.ERP 9 application.o The TSBridge application folder displays the following components:

In folder: The data file received from Shoper 9 is copied to this folder enabling import into Tally.ERP 9.

Out folder: The response from Tally.ERP 9 is created in the form of a file in this folder. This file is manually transferred to Shoper 9 application folder.

Log folder: This folder contains the log files for import process. TSBridge exe: The exe will start the import process and displays the

progress using a message window.


Offline Posting

Offline posting option can be used to send data when Shoper 9 and Tally.ERP 9 are not connected by a network

Mapping: Select the option Offline Posting in Tally Synchronisation Mapping Manager window

Transfer of Data: The Data files created are transferred manually and updated using TSBridge application

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Offline Posting Process

Posting Transactions to Tally.ERP 9 will create a data file in <Shoper 9 application folder>\Out folder

Transfer this file to <TSBridge application folder>\In folder Double click TSbridge.exe Tally.ERP 9 imports the data and creates a response file in the <TSBridge

application folder>\Out folder Transfer this file to <Shoper 9 application folder>\In folder When Post Transactions to Tally operation is executed the next time,

Shoper 9 reads this response file received from Tally.ERP 9 and creates a data file with incremental data

Note: First time posting of data for a particular Map Id will require the user to provide information about Tally.ERP 9, similar to the details provided

during creation of mapping.


Tally Interface Administration Tools

Shoper 9 Tally.ERP 9 Interface module comes with associated tools to help the user to monitor and control data posting

Change Company Information: Substitutes Tally.ERP 9 Company in an Interface

Delete Mapping: Deletes a mapping permanently

Change Masters: Accepts changes made to masters in Tally.ERP 9

Manage Missing Voucher: Repost the vouchers deleted in Tally.ERP 9

Offline Re-posting: Reset the last posting information in an Offline Interface when the response file from Tally.ERP 9 is lost or not working


Questions & Answers

For more information log in to:www.tallysolutions.com


Thank You

Shoper 9 Tally ERP 9 Interface

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