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Shoper 9 Interface with Tally.ERP 9

A Few Scenarios


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Version: Shoper 9 Interface with Tally.ERP 9 - A Few Scenarios/1.1/July 2009


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Contents

Shoper 9 Interface with Tally.ERP 9Introduction ............................................................................................................................................. 1

Scenario 1 ............................................................................................................................................... 1

Scenario 2 ............................................................................................................................................... 5

Scenario 3 ............................................................................................................................................... 6

Scenario 4 ............................................................................................................................................... 7

Scenario 5 ............................................................................................................................................... 8

Scenario 6 ............................................................................................................................................... 9

Scenario 7 ............................................................................................................................................. 10

Appendix ............................................................................................................................................... 11


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Introduction

Shoper 9 can post the accounting and closing stock details to Tally.ERP 9 to assist in the

general accounting procedures followed by the organisation. The posting process can be done

in different ways according to the environment and requirements of the organisation. Some of

the common working processes of the different types of organisation are taken as examples

and different scenarios of interfacing Shoper 9 to Tally.ERP 9 are explained in this document.

Scenario 1

Acme stores, Bangalore has one computer for Shoper 9 POS billing. The store has to maintainaccounts and inventory in Tally.ERP 9.

Install Tally.ERP 9 on the same system.

Refer to Appendix for the configurations to be done on Tally.ERP 9.

Requirement Solution Mapping Option

At the POS counter, payments

received from customers are in

different forms. Such as: cash,

credit cards, discount coupons,

credit notes, etc. How do I get

reports for each group and indi-

vidually view the payment

received?

You can post these

payments recorded in

Shoper 9 individually to

Tally.ERP 9 and generate

the required reports in

Tally.ERP 9.

Select Post Paymodes

I n d i v i d u a l l y

There are packing charges,

courier/ postal expenses, home

delivery charges, freight charges

etc., which are included in the

customers bills as add-ons after

tax. How do I include these in my

financial reports?

You can post these

charges recorded in

Shoper 9 individually to

Tally.ERP 9, and generate

the required reports in

Tally.ERP 9.

Select Post Add-Ons

I n d i v i d u a l l y

I require HSN based statutory

reports. How do I generate thesereports?

You can post inventory

details with the HSNcodes recorded in Shoper

9 to Tally.ERP 9, and then

generate the required

reports in Tally.ERP 9.

Select P os t I n v e n t o r y


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I want Tally.ERP 9 companyto be updated automatically

with the data entered in

Shoper 9, at the end of the

day.

The data from Shoper 9 canbe transferred to Tally.ERP 9

after the day-end process in

Shoper 9.

Select A u t o m a t i cPos t ing . Add a entry in

day end programs for

posting exe

My auditor has taken a copy

of data from Tally.ERP 9 for

auditing purposes. So, I

would like to stop the data

posting from Shoper 9 to

Tally.ERP 9.

You can stop the posting of

data from Shoper 9 to

Tally.ERP 9 by deactivating the

mapping process in Shoper 9.

Later, when required, you can

reactivate the mapping

process in Shoper 9 and the

posting will continue from thelast posted date.

Select Deact iva te

For my accounting and

statutory purpose I require

only one sales voucher for a

day to be posted in Tally.ERP

9.

You can collectively post the

entire sales bills of the day as

a single sales voucher into

Tally.ERP 9. However, Sales

bills, which are not credit

payments, will be sent as part

of a cumulative voucher.

Credit sales will be posted

only bill by bill to Tally.ERP 9.

Select Cumu la t i ve in

Sales field under the

head Transac t ions to be

sent

I require every sales billgenerated in my POS counter

to be available individually in

my accounts statements

generated from Tally.ERP 9.

You can map Shoper 9 to postsales bills individually to

Tally.ERP 9.

Select Bi l l by B i l l inSales field under the

head Tr ansact i ons t o be

sent

I would not want to record

the sales return in my

accounts statements


You can map Shoper 9 not to

post sales return bills to

Tally.ERP 9.

Select No Pos t ing in

Sales Return field under

the head Transac t ions

to be sen t

I would like to know the sales

return in my accounts state-

ments generated from

Tally.ERP 9.

You can map Shoper 9 to post

sales return bills individually

to Tally.ERP 9.

Select Bi l l by B i l l in

Sales Return field under

the head Transac t ions

to be sen t

I require every purchase

made in my store, entered in

Shoper 9 to be available indi-

vidually in my accounts state-

ments generated from

Tally.ERP 9.


every purchase bills individu-

ally to Tally.ERP 9.


Purchase field under the

head Transac t ions to be

sent


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I would not want to recordthe purchase transaction

entered in Shoper 9 to be

available in my accounts

statements generated from

Tally.ERP 9.

You can map Shoper 9 not topost purchase transition to

Tally.ERP 9.

Select No Pos t ing inPurchase field under the

head Tr ansact i ons t o be

sent


the Purchase return in my

accounts statements



post purchase return bills to

Tally.ERP 9.


Purchase Return field

under the head Transac-

t i ons t o be sen t

I would like to view the

Purchase return in my

accounts statements



Purchase return bills individu-

ally to Tally.ERP 9.


Purchase Return field

under the head Transac-

t i ons t o be sen t


the Receipts / Payments

transaction entered in Shoper

9 to be available in my

accounts statements



post Receipts / Payments

transition to Tally.ERP 9.


Re ce i pt s / Pa y m e n t s

field under the head

Transac t ions to be sen t

For my accounting and

statutory purpose I require

only one Receipts / Payments

voucher for a day to beposted in Tally.ERP 9.

You can schedule the synchro-

nizing process for the day end

in Shoper 9 and also collec-

tively post the entire Receipts/ Payments voucher of the day

as a single Receipt / Payment

voucher into Tally 9.

However, cumulative postings

will remove bill references

when posting to Tally 9.

Select Cumu la t i ve in




No t e : You will not be able

to handle the bill refer-

ences for advances and

credit notes

I require every Receipt/

Payment voucher generated

in my POS counter to be

available individually in my

accounts statements



Receipts/ Payments voucher

individually to Tally.ERP 9.





I am a dealer of groceries,

hence I do not require any

tax to be recorded in my

accounts statements


You can map Shoper 9 such

that no tax component is

posted to Tally.ERP 9.

Select No Tax in Post

Ta x field under the head


Change the Tally.ERP 9

settings to reflect the

same and reselect the

company in the mapping

screen.


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I am a Composite dealer; Ido not collect taxes from the

customer. I would like to file

my returns as a composite

dealer.

You can map Shoper 9 POS forVAT composite dealer. Then,

Tally.ERP 9 will generate

Composite VAT returns as per

your requirement.

Change the Tally.ERP 9settings to reflect the



screen.

I am a regular VAT dealer; I

collect taxes from the

customer. I would like to file

my returns as a regular VAT

dealer.

You can map Shoper 9 POS for

VAT regular. Then, Tally.ERP 9

will generate regular VAT

returns as per your require-

ment

Change the Tally.ERP 9

settings to reflect the



screen.

Do I have an option to select

the naming formats of

accounting masters in

Tally.ERP 9?

In Shoper 9, you have an

option of selecting different

naming formats of the masters

to be created in Tally.ERP 9,

during the mapping process.

You can select a format from

the following:

1.MasterName_MasterCode

2.MasterCode_MasterName

3.Mas t e r Name

Select

MasterName_MasterCo

d e/

Mas te rCode_MasterNa

m e / M as t er N am e in

Ledger Format field

under the head Accounts

Nam es in Tal ly .ERP 9.

Can I prefix or suffix a string

or code to the masters

names which is getting

posted from Shoper 9 toTally.ERP 9?

Yes, you can prefix or suffix a

string or code to the masters

names which is getting posted

from Shoper 9 to Tally.ERP 9.

Select Shoper /

Shoper_CompanyCode

/ Com pan y Code/

Custom in LedgerFo r ma t field under the

head Accoun t s Nam es

in Tally.ERP 9.

During my day to day activi-

ties, new masters would be

created in Shoper 9 POS. Is

it possible to create all the

new masters not available in

Tally.ERP 9, automatically

during the posting process?

Yes, You can auto create

masters in Tally.ERP 9 while

posting data from shoper 9 to

Tally.ERP 9.

Select Auto Crea te

Mast e r s w hen Post i ng

Can I have my purchase tax

breakups (such as Cess,additional Tax, etc.) in my

Tally.ERP 9 accounting

reports?

Yes, you can get the breakup

of purchase tax in Tally.ERP 9accounting reports.

Select Purchase Tax

Br eakup and define thetax breakups.

Do I have an option to

preview and alter the ledger

name, tax classification, etc.,

of the masters that are going

to be created in Tally.ERP 9?

Yes, you can preview and alter

the ledger name, tax classifi-

cation and first alias of the

masters that are going to be

created in Tally.ERP 9.

Select Pr ev iew Mapp ing


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Scenario 2Acme stores, Bangalore have one computer for Shoper 9 POS billing. The owner of the store has

to maintain accounts and inventory in Tally.ERP 9 on a computer at his residence.

Install Tally.ERP 9 on the computer at the residence.



I have one computer for POS

billing installed with Shoper

9 in my shop. I have another

computer in my house where

Tally.ERP 9 is installed. I donot have an internet connec-

tion at my home. Can I post

the transaction recorded in

Shoper 9 POS to Tally.ERP 9?

You can post the data

recorded in Shoper 9 to

Tally.ERP 9 by an offline

posting process.

Select Of f l ine Post in g

under Advanced

Se t t i ngs

Do I have an option to select

the date from which I want

the account to be posted

from Shoper 9 to Tally.ERP

9?

Yes, you have an option to

select the date from which you

want the account to be posted

from Shoper 9 to Tally.ERP 9?

Select the date in the

Post From field under

Advanced Set t ings

I have one computer for POS

billing installed with Shoper

9 in my shop. I have another

computer in my house where

Tally.ERP 9 is installed. I

have an internet connection

at my shop as well as at

home. Can I post the trans-

action recorded in Shoper 9

to Tally.ERP 9 thru internet?

Yes, you can post the data

recorded in Shoper 9 to

Tally.ERP 9 using the online

posting process.

Enter the Map Name,

Se r ve r I P and Po r t No .

of Tally.ERP 9, and select

the Tally.ERP 9 Company

Name to which Shoper 9

data has to be posted.

Not e : Tally.ERP 9

machine must have a

public IP


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Scenario 3Acme Apparels, Bangalore have five POS billing counters in its store. The owner of the store has

to maintain accounts and inventory in Tally.ERP 9 on a stand alone computer at his residence.

( H in t : one POS server ins ta l la t ion , Tal ly .ERP 9 on t he server m ach ine s imi la r to

case1)

Install Tally.ERP 9 on the computer at the residence.


Requirement Solution

I have five POS billing counters with

Shoper 9 in my store. I have one computer

in my house where Tally.ERP 9 is installed.

I would like to know the transaction of each

POS billing counter separately in Tally.ERP

9? Additionally, for my accounting and

statutory purposes, I require combined


If you require details of individual POS

counter then you have to map individual

POS with individual Tally.ERP 9 companies.

i.e., say,

POS1 sync. to Tally 1

POS2 sync. to Tally 2

POS3 sync. to Tally 3.

To generate reports for the whole store youwill have to create a Group Company in

Tally.ERP 9.


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Scenario 4I have three branches located at different locations in Bangalore and each branch has 3 to 5 POS

billing counters with Shoper 9. I have one computer in one of the stores with Tally.ERP 9.

( H in t : Mu l t ip le Shoper POS server ins t a l la t ion , no HO. Ta l ly .ERP 9 on a d i f f e ren t

m ach ines same as case 2 . )


I would like to know the

transaction of each store

separately in Tally.ERP 9?

Additionally, for my account-

ing and statutory purposes, I

require combined reports in

Tally.ERP 9.

If you require details of indi-

vidual stores, then you have to

map individual stores with

individual Tally.ERP 9 compa-

nies.

i.e.,

Store1 sync. to Tally 1



To generate combined reports

you will have to create aGroup Company in Tally.ERP 9.

I would transfer stock from

one store to another store

when there is an urgent

requirement. It is recorded

in Shoper 9 at the stores.

Can I have reports of stock

transfers in my Tally.ERP 9

reports?

Yes, you can have the reports

of stock transfer from one

store to another in Tally.ERP 9.

The transfer-in and transfer-

out details will be available in

Tally.ERP 9 for statutory

reporting.

Select Post Trans fe rs


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Scenario 5I have three branches located at different locations in Bangalore. Each branch has 3 to 5 POS

billing counters with Shoper 9. Each branch manager takes care of Accounting, Inventory andStatutory requirements of their stores. Hence, Tally.ERP 9 is installed on all the managers

computers at there respective stores. I have one computer in my house with Tally.ERP 9 installed

on it.

( H in t : Mu l t ip le Shoper POS server in s ta l la t ion , m u l t ip le Ta l ly .ERP 9 - Ta l ly .ERP 9

to Tal ly .ERP 9 sy nc. )


Will the managers be able to take care of

Accounting, Inventory and Statutory

requirements of their stores?

Yes, The managers will be able to take care

of the requirements of their stores. If the

manager requires details of individual POS

counters in Tally.ERP 9, then you have to mapindividual POS with individual Tally.ERP 9

companies. To generate reports for the whole

store you will have to create a Group

Company in Tally.ERP 9. Or

If the manager does not require details of

individual POS counters in Tally.ERP 9, then

you can map individual POS with one

Tally.ERP 9 company, from where he can

generate the reports for the whole store in

Tally.ERP 9.

At my residence, I have a computer withTally.ERP 9 installed on it. I would like to

have the reports of each store separately in

Tally.ERP 9. Additionally, for my accounting

and statutory needs I require the combined


If you require details of individual stores thenyou have to synchronise Tally.ERP 9 of each

store with individual Tally.ERP 9 companies.

i.e., say,

Tally 9 Store1 sync. to Home Tally 1



To generate combined reports you will have

to create a Group Company in your Home

Tally.ERP 9.

At my residence, I have a computer with

Tally.ERP 9 installed on it. I would like to

have the combined reports of all the stores

in Tally.ERP 9.

If you require consolidated reports of all the

stores together, then you have to synchronise

Tally.ERP 9 of each store with one Tally.ERP 9

company on your system at home. i.e.,





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Scenario 6I have 15 branches located at different locations in Karnataka. Each branch has 5 to 9 POS billing

counters. Some of the branches have Shoper 7.2 and some have Shoper 9. Our Head office is inBangalore. The Head office decides the prices, sales promotion schemes, discounts, etc. of the

stores. It also monitors the Accounting, Inventory and Statutory requirements of these stores.

Hence, Shoper 9 HO and Tally.ERP 9 are installed at the Bangalore Head Office.

( H in t : Sing le Shoper HO - Ta l ly .ERP 9 in t e r face , in t ra -s t a te )


I would like to generate accounts,

inventory and statutory repots of each

store separately in Tally.ERP 9? part from

that, I would require combined reports in

Tally.ERP 9 to decide the prices, discounts

and schemes.

You have to synchronise all the Shoper 9 POS

locations with Shoper 9 HO.

If you require details of individual stores,

then you have to map individual stores from

Shoper 9 HO with individual Tally.ERP 9 com-

panies.

i.e.,

Shoper 9 HO Store1 sync. to Tally 1



To generate combined reports, you will haveto create a Group Company in Tally.ERP 9.

Some of my branches have Shoper 7.2 and

some have Shoper 9. Can I interface

Shoper 7.2 locations with Shoper 9 HO?

If it is possible, then when I interface

Shoper 9 HO with Tally.ERP 9, will there be

any difference in the transaction or reports

of the Shoper 7.2 locations compared with

Shoper 9 locations?

Yes, you can interface Shoper 7.2 locations

with Shoper 9 HO.

Only Shoper 9 data will be transferred to

Tally.ERP 9 during the interface process.

Shoper 7.2 data will be available at Shoper 9

HO and it has to be manually entered in

Tally.ERP 9.


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Scenario 7I have 150 retail outlets located in different parts of India having Shoper 7.2 and Shoper 9. Our

Head Office is in Bangalore. The Head office decides the prices, sales promotion schemes,discounts etc. of the stores. It also monitors the Accounting, Inventory and Statutory requirements

of these stores. Hence, Shoper 9 HO and Tally.ERP 9 are installed at the Bangalore Head Office.

( H in t : s ing le HO - Tal ly .ERP 9 in t e r face , in te r -s ta t e )


I would like to generate accounts,

inventory and statutory repots of each

store separately in Tally.ERP 9?

You have to synchronise all the Shoper 9 POS

locations with Shoper 9 HO. If you require

details of individual stores, then you have to

map individual stores from Shoper 9 HO with

individual Tally.ERP 9 companies.

i.e.,




Not e : For generating Statutory reports in

Tally.ERP 9, you will have to configure each

retail outlet in accordance with the state

where it is located.

Is it possible that my branch office in each

state can file returns of all the retail outletsin that particular state?

Yes, it is possible. The branch office should

have Tally.ERP 9 installed and all Shoper 9POS should be individually interfaced with

Tally.ERP 9.

At Bangalore Head Office can I generate

consolidated reports for each state?

Yes, You can generate consolidated reports

for each state by creating group companies in

Tally.ERP 9.

For example:

Tally Bangalore

Tally Bijapur

Tally Mysore

Tally Tumkur

Tally Dharwad

Tally Shimoga

Tally Udupi

Tally

Karnataka

Tally Chittoor

Tally Guntur

Tally Hyderabad

Tally Nellore

Tally Warangal

Tally AP


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Appendix

Ensure that the following configuration in done in Tally.ERP 9.

Install Tally .ERP 9 and create a company.

Configure Tally .ERP 9 and upload the Shoper9_ERP. tcp file

Edit t a l l y . i n i file to add the lines:

clientserver=, where type should be client.

serverport=, use a port number between 9000 and 15000

User TDL = Yes

tdl=\shoper9_T92.tcp file if you are using Tally.ERP9 rel2.x or

shoper9_T93.tcp file if you are using Tally.ERP9 rel 3.x where path is the location of

the tcp file

In Tally.ERP 9

Enable VAT in F11 : Fea t u r es > F3 : S t a t u t o r y & Taxa t i on

Ensure that A cc ou n t s w i t h I n v e n t o r y is selected during company creation.

Ensure I n t e g r a t e A cc ou n t s a n d I n v e n t o r y is set to No .

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