Shire of Perenjori Special Council Meeting MINUTES 9 th August 2017 1 Shire of Perenjori MINUTES Special Council Meeting Held in the Shire of Perenjori Council Chambers, Fowler Street, Perenjori on 9 th August 2017, commenced at 5.00 pm. Table of Contents 17081.1 DECLARATION OF OPENING AND ANNOUNCEMENT OF VISITORS ........... 2 17081.2 OPENING PRAYER ............................................................................................. 2 17081.3 DISCLAIMER READING...................................................................................... 2 17081.4 RECORD OF ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE ......... 2 17081.5 NOTATIONS OF INTEREST ............................................................................... 2 17081.6 CONFIRMATION OF MINUTES .......................................................................... 2 17082 GOVERNANCE........................................................................................................ 3 17082.1 DRAFT BUDGET 2017/18 FOR ADOPTION ...................................................... 3 17083 OTHER BUSINESS ............................................................................................... 17 17083.1 MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN ................................ 17 17083.2 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN .. 18 17083.3 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY .... 18 DECISION .......................................................................................................... 18 17083.4 DATE OF NEXT MEETING / MEETINGS ......................................................... 18 17083.5 CLOSURE .......................................................................................................... 18
102
Embed
Shire of Perenjori Special Council Meeting MINUTES 9 ... · Shire of Perenjori Special Council Meeting MINUTES 9th August 2017 2 17081.1 DECLARATION OF OPENING AND ANNOUNCEMENT OF
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
1
Shire of Perenjori
MINUTES
Special Council Meeting
Held in the Shire of Perenjori Council Chambers, Fowler Street, Perenjori on 9th August 2017, commenced at 5.00 pm.
Table of Contents
17081.1 DECLARATION OF OPENING AND ANNOUNCEMENT OF VISITORS ........... 2
17081.1 DECLARATION OF OPENING AND ANNOUNCEMENT OF VISITORS
Cr L Butler declared the meeting open at 5.00 pm.
17081.2 OPENING PRAYER
Cr L Butler led the opening prayer.
17081.3 DISCLAIMER READING
17081.4 RECORD OF ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE
Cr L Butler – Presiding Member
Cr L Smith
Cr J Cunningham
Cr K Pohl
Cr R Spencer
Cr R Desmond
Cr J Hirsch
Cr P Waterhouse
Cr G Reid
Stephen Tindale – Acting CEO
Peter Money – MCDS
Rose Jones - SFO
17081.5 NOTATIONS OF INTEREST
Financial Interest – Local Government Act s 5.60A
Proximity Interest – Local Government Act s 5.60B
Interest Affecting Impartiality – Local Government - Code of Conduct.
Nil
17081.6 CONFIRMATION OF MINUTES
Council Resolution – Item 17081.6
That Council accepts the Minutes from the Special Council Meeting of the 31st July 2017 as a true and correct record of that Meeting.
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
3
Council Resolution – Item 17081.6
Moved: Cr P Waterhouse Seconded: Cr J Hirsch That Council accepts the Minutes from the Special Council Meeting of the 31st July 2017 as a true and correct record of that Meeting. Carried: 9/0
17082 GOVERNANCE
17082.1 DRAFT BUDGET 2017/18 FOR ADOPTION
APPLICANT: SHIRE OF PERENJORI
FILE: ADM 0339
DISCLOSURE OF INTEREST: NIL
AUTHOR: ALI MILLS - CEO
RESPONSIBLE OFFICER ALI MILLS - CEO
REPORT DATE: 9TH AUGUST 2017
ATTACHMENTS DRAFT BUDGET, FEES & CHARGES
Executive Summary
Council is asked to consider the draft budget for the 2017/18 financial year.
Background
The budget has been developed by the administration to reflect decisions taken by Council, our strategic priorities and ensuring the efficient and effective management of our assets.
Surplus
The 2016/17 Surplus is estimated to be $995,318 this is calculated as follows:
Current Assets
Unrestricted cash $521,257
Restricted Cash $1,878,575
Stock $21,422
Receivables $766,681
Total $3,187,935
Current Liabilities
Payables + Prov $801,476
Net Current Assets $2,386,459
Less Restricted Cash $1,878,575
Add Leave not required to be Funded
$237,673
Current Loan Liability $249,761
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
4
Estimated Surplus/(Deficiency C/Fwd
$995,318
Rates Revenue $2,620,800
The budget has been developed by the administration to reflect decisions taken by Council, our strategic priorities and ensuring the efficient and effective management of our assets.
In accordance with the requirements of the Local Government Act 1995 the Shire advertised its proposed Differential Rates for 2017/18.
Arising out of the Special General Meeting held on the 31st July 2017 the following rates are submitted for formal adoption:
UV General (Rural) = 1.9169 cents in the dollar
UV Mining = 34.8736
GRV General = 7.95
GRV Mining = 7.95
UV Minimum General = $335
UV Minimum Mining = $335
GRV Minimum = $335
GRV Minimum Mining = $335
Projected rate income:
Category
2016/17
Actual income
2017/18
Projected income
UV Rural General Rates $1,710,610 $1,796,103
GRV General Rates $88,264 $100,447
UV Minimum Rates $3,509 $3,350
GRV Minimum Rates * $11,484 $10,385
GRV Mining Rates $341,772 $249,948
Ex Gratia Rates $11,536 $12,722
UV Mining Rates $615,952 $646,749
UV Mining Minimum Rates $9,251 $7,035
Total (Before Discount) $2,814,352
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
5
Rates Discounts
Council has considered the option of altering its current discount arrangements. The existing arrangement provides a discount of 10% on all rates and charges including arrears, paid within 35 days from the date of issue; this is a common arrangement amongst local governments. No discounts will apply after that date.
Financial Assistance Grants (FAGS) – General Purpose
FAGS grants are Federal Grants to Local Government delivered via a State based Local Government Grants Commission. Funding is distributed in two components, the first of which is General Purpose funding. General Purpose funding which is delivered by a complex series of calculations based around “horizontal equalisation” to ensure that small local governments retain the capacity to deliver services.
2014-15 2015-16 2016-17 2017-18
FAGS Grant $1,022,627 $528,864 1,594,290 $505,450
Advance Paid $0 $511,132 544,420
Total $1,022,627 $1,039,996 $1594,290 $1,049,870
Financial Assistance Grants (FAGS) – Untied Road Grant
Untied Road Grants are provided based on the asset preservation model. The information provided by Local Governments to Main Roads through the Roman’s Road Database is collated by the Grants Commission. The funding is required to maintain that asset base is calculated to ensure Local Governments receive a share based on their proportion of the asset base. The Government has not increased this funding this financial year.
2014-15 2015-16 2016-17 2017-18
Untied Road Grant $820,792 $373,077 $1,243,523 $351,587
Advance Paid $0 $438,605 0 $445,995
Total $820,792 $820,792 $1,243,523 $797,582
Fees and charges have been reviewed with the following areas requiring changes:
Park Home reduced from $990 to $750 per week
Park Home weekend special rate $200 for two nights
Chalets reduced from $726 to $700 per week
Chalet weekend special rate $160 for two nights
Village Units
Units up from $80 to $100 per one night - $80 for each night thereafter
Units down from $480 per week to $440 per week
Eco House
Eco House fee down from $1,200 per week to $1,000 per week
Eco House special weekend 2 nights for $300
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
6
Waste Management
Domestic bins have increased to $340.00 and commercial bin service to $355.00
$30,000 has been included in the budget to cover the $30,000 development cost for 2017/18 as presented in the plan.
Planning
Planning fees have been confirmed as applying as per statutory limits.
Other fees have been left as per 2017/2018 fees schedule.
Significant projects in 2017-18 include:
Funding proposals for projects
Account Item Reserve Council Other funds
income
Total
Expend
4021 Asset management Development and Implementation
$25,000 $25,000
Procurement $5,000 $5,000
Long Term Financial Plan Review
$6,000 $6,000
04258 Admin Building – rising dampness (contractors)
$160,000 $160,000
05250 Perenjori Fire Brigade – Training Room
$25,000 $25,000
Telecommunications Towers $150,000 removed from Reserve
10132 Waste Management Development
$30,000 $30,000
10416 Tourism Strategy Implementation
$10,000 $10,000
10412 RSL Project $10,000 Community benefit
$10,000
11300 Swimming Pool – wheel chair and equipment
DSR - $35,000
$35,000
11450 Pavilion – Stage 1
$50,000
$200,000 MGM 14/15
$250,000
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
7
11455 Oval Renewal Program 127,000 Potential for CSRFF - DSR
$127,000
14980 Caron Dam – Re-Roofing $100,000 DOW Grant
Loan $200,000
$300,000
11484 Playground Upgrade $48,000 In kind labour MEEDAC
The roads program for 17/18 has been developed at $2,723,073 and includes:
Direct Grant of $112,166
Regional Road Group funding of $446,000
Roads to Recovery funding of $776,700
Black Spot $73,333
Council funds of $517,292
Plant Replacement Program
Plant replacement is in accordance with the 10 year plan and includes:
PLANT YEAR COST EXPECTED TRADE ACTION PROPOSED
CEO Vehicle 2015 $43,000 $27,000 Trade Existing, Buy new
Volvo Grader 2011 $80,950 Lease Buy at end of Lease March 2018
Jetmaster 2012 $81,818 Lease Buy at end of Lease Feb 2018
Side Tipper 2006 $98,000 $25,000 Trade Existing buy new
$303,768 $52,000
Debentures
The budget is proposing one new loan to support the re-roofing of the Caron Dam, for $200,000.
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
8
The loan will be no 103, over a five year period, commencing in November 2017 at estimate interest rate of 2.9%.
Operational Expenses
Overall operational costs have been kept the same as last year or less than with improvements in practices and purchasing efficiencies are paying off.
Staffing
There have been no changes to staffing numbers with an estimated increase of 2% across staffing positions to cover for agreed increases annually in the EBA conditional to satisfactory performance (account: 14800).
General Operations
IT – with stage three proposed to go to the Cloud, there will be some one-off costs this year at approx. $13,000. The overall computer maintenance expense is expected to be reduced with less requirements and will be sourced as needed (account 04214).
Housing – there are some houses which are planned to have new flooring and kitchen alterations, taking advantage of them whilst they are vacant, with other works to be minor. ($289,301)
Buildings – Building maintenance will include Perenjori and Latham Halls, Latham CWA, Museum and the Perenjori Pavilion toilet upgrades.
Licensing and Stamp Duty – A new cost to the Shire has been predicted to cost close on $70,000, $50,000 being for the cost of full registration fees and $20,000 stamp duty (account 14407). Income has been included to offset $50,000 of this as the Government has indicated rebates will be provided.
The rebate is now to be offset by a reduction in Main Roads direct grant of approx $82,000. The road program has been reduced accordingly.
Elected Members Fees and Allowances The Salary and Allowances Tribunal released the review on the 11th April 2017. 37. The Tribunal has determined there will be no increase at this time in the remuneration, fees expenses or allowances ranges provided to CEOs and elected members in light of the serious economic conditions facing Western Australia at this time. 38. The economic conditions will impose on all members of the community some measure of economic restraint. As community leaders, it is incumbent on CEOs and elected members to lead in this respect.
1. Council Meeting Attendance Fees – Per Meeting
RECIPIENT MINIMUM MAXIMUM PROPOSED
President
$90 $485
$400
Councillor (other than President) $90 $232 $200
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
9
2. Committee Meeting and Prescribed Meeting Attendance Fees – Per Meeting
RECIPIENT MINIMUM MAXIMUM Current
Council member including President $45 $118 $118
3. Annual Allowance for a President
RECIPIENT MINIMUM MAXIMUM Current
President $509 $19,864 $19,864
4. Annual Allowance for a Deputy President
RECIPIENT Current
Deputy President 25 per cent of President
Rate
$4,966
5. Expenses to be Reimbursed
Travel costs to be calculated at the same rate applicable to the reimbursement of travel costs in the same or similar circumstances of Schedule F of the Public Service Award 1992 issued by the Western Australian Industrial Relations Commission as at the date of this determination.
Statutory Environment
Local Government Act 1995 S6.2 sets out the requirement for an annual budget as follows:
6.2. Local government to prepare annual budget
(1) During the period from 1 June in a financial year to 31 August in the next financial year, or such extended time as the Minister allows, each local government is to prepare and adopt*, in the form and manner prescribed, a budget for its municipal fund for the financial year ending on the 30 June next following that 31 August.
* Absolute majority required.
(2) In the preparation of the annual budget the local government is to have regard to the contents of the Community Strategic Plan made in accordance with section 5.56 and to prepare a detailed estimate for the current year of —
(a) the expenditure by the local government;
(b) the revenue and income, independent of general rates, of the local government; and
(c) the amount required to make up the deficiency, if any, shown by comparing the estimated expenditure with the estimated revenue and income.
(3) For the purposes of subsections (2)(a) and (b) all expenditure, revenue and income of the local government is to be taken into account unless otherwise prescribed.
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
10
(4) The annual budget is to incorporate —
(a) particulars of the estimated expenditure proposed to be incurred by the local government;
(b) detailed information relating to the rates and service charges which will apply to land within the district including —
(i) the amount it is estimated will be yielded by the general rate; and
(ii) the rate of interest (if any) to be charged by the local government on unpaid rates and service charges;
(c) the fees and charges proposed to be imposed by the local government;
(d) the particulars of borrowings and other financial accommodation proposed to be entered into by the local government;
(e) details of the amounts to be set aside in, or used from, reserve accounts and of the purpose for which they are to be set aside or used;
(f) particulars of proposed land transactions and trading undertakings (as those terms are defined in and for the purpose of section 3.59) of the local government; and
(g) such other matters as are prescribed.
(5) Regulations may provide for —
(a) the form of the annual budget;
(b) the contents of the annual budget; and
(c) the information to be contained in or to accompany the annual budget.
Policy Implications
Nil
Financial Implications:
Specific financial implications are as outlined in the detail section of this report and as itemised in the draft 2017/2018 budget attached for adoption for the Future and Strategic planning documents adopted by Council.
Strategic Implications
The draft 2017/18 budget has been developed based on the Draft Community Strategic Plan documents.
Consultation
Consultations conducted for the review of the Community Strategic Plan have been used in the formation of the budget.
Comment A mixture of the increase and a loan has assisted in getting the budget to a surplus.
Efforts from all staff have assisted with getting the budget to a balanced point which has required a great deal of work from all. I thank all who have contributed and appreciate the extra efforts Council have made to be a part of the process and give special thanks to our Accountant Debbie Barndon who has taken this challenge on and managed it very well.
Voting Requirements – Absolute Majority
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
11
Officer Recommendation – Item 17082.1
That:
Part A – Municipal Fund Budget for 2017/2018
Pursuant to the provisions of section 6.2 of the Local Government Act 1995 and Part 3 of the
Local Government (Financial Management) Regulations 1996, the council adopt the Municipal
Fund Budget as contained in Attachment 17082.1 of this agenda for the Shire of Perenjori
for the 2017/2018 financial year which includes the following:
• Statement of Comprehensive Income by Nature and Type • Statement of Comprehensive Income by Program • Statement of Cash Flows • Rate Setting Statement • Notes to and Forming Part of the Budget • Budget Program Schedules • Transfers to/from Reserve Accounts
Voting Requirements - Absolute Majority
Moved: Seconded:
Carried:
Part B – General and Minimum Rates, Instalment Payment Arrangements
1. For the purpose of yielding the deficiency disclosed by the Municipal Fund Budget adopted at Part A above, council pursuant to sections 6.32, 6.33, 6.34 and 6.35 of the Local Government Act 1995 impose the following differential general rates and minimum payments on Gross Rental and Unimproved Values.
1.1 DIFFERENTIAL GENERAL RATES:
Differential General Rates Cents in the Dollar
Rural (UV) 1.9169
Mining (UV) 34.8736
Mining (GRV) 7.95
Townsite (GRV) 7.95
1.2 MINIMUM RATES:
Minimum Rates Per Assessment
Rural (UV) $335
Mining (UV) $335
Townsites (GRV) $335
2. Pursuant to sections 6.45 and 6.50 of the Local Government Act 1995 and regulation
64(2)(3) of the Local Government (Financial Management) Regulations 1996, council nominates the following due dates for the payment in full by instalments:
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
12
Full payment and 1st instalment due date 22nd September 2017 2nd Quarterly instalment due date 22nd November 2017 3rd Quarterly instalment due date 22nd January 2018 4th Quarterly instalment due date 23rd March 2018
3. Pursuant to Section 6.46 of the Local Government Act 1995, the Council offers a discount of 10% to ratepayers who have paid their rates in full, including, waste and service charges and any arrears, on or before 22nd September 2017.
4. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 67 of the Local Government (Financial Management) Regulations 1996, council adopts an instalment administration charge where the owner has elected to pay rates (and service charges) through an instalment option of $10 for each instalment after the initial instalment is paid.
5. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 68 of the Local Government (Financial Management) Regulations 1996, the Council adopts an interest rate of 5.5% where the owner has elected to pay rates and service charges through an instalment option and the payments are overdue.
6. Pursuant to section 6.51(1) and subject to section 6.51(4) of the Local Government Act 1995 and regulation 70 of the Local Government (Financial Management) Regulations 1996, the Council adopts an interest rate of 11% for rates (and service charges) and costs of proceedings to recover such charges that remains unpaid becoming due and payable.
Pursuant to section 6.16 of the Local Government Act 1995, council adopts the Fees and Charges
included as Attachment 17082.1.1 of this agenda.
Voting Requirements - Absolute Majority
Moved: Seconded:
Carried:
Part D – Other Statutory Fees for 2017/2018
1. Pursuant to section 67 of the Waste Avoidance and Resources Recovery Act 2007, council adopts the following charges for the removal and deposit of domestic and commercial waste: 1.1 Residential Premises – per bin for a weekly collection
240ltr bin $340 pa
240ltr bin – eligible pensioner $170 pa
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
13
1.2 Commercial Premises – per bin for a weekly collection
Part E – Elected Members’ Fees and Allowances for 2017/2018
1. Pursuant to section 5.99 of the Local Government Act 1995 and regulation 34 of the Local Government (Administrations) Regulations 1996, council adopts the following schedule of payments to elected members:
Per Meeting Attendance Fee: Council
RECIPIENT MINIMUM MAXIMUM Perenjori Proposed
President $88 $477 $400
Councillor
(other than President)
$88 $232 $200
Per Meeting Attendance Fee: Committee
RECIPIENT MINIMUM MAXIMUM Perenjori Proposed
Council member
including President
$44 $118 $118
2. Pursuant to section 5.98(5) of the Local Government Act 1995 and regulation 33 of the
Local Government (Administration) Regulations 1996, council adopts the following annual local government allowances to be paid in addition to the annual meeting allowance:
RECIPIENT MINIMUM MAXIMUM Proposed
President $500 $19,846 $19,846
3. Pursuant to section 5.98A of the Local Government Act 1995 and regulation 33A of the
Local Government (Administration) Regulations 1996, council adopts the following annual local government allowance to be paid in addition of the annual meeting allowance:
RECIPIENT MINIMUM MAXIMUM Proposed
Deputy President $125 $4,966 $4,966
4. Expenses to be Reimbursed
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
14
Travel costs to be calculated at the same rate applicable to the reimbursement of travel costs in the
same or similar circumstances under Schedule F of the Public Service Award 1992 issued by the
Western Australian Industrial Relations Commission as at the date of this determination. Voting Requirements – Absolute Majority
Moved: Seconded:
Carried:
Part F – Material Variance Reporting for 2017/2018
In accordance with regulation 34(5) of the Local Government (Financial Management) Regulations 1996, and AASB 1031 Materiality, the level to be used in statements of financial activity in 2017/2018 for reporting material variances shall be 10% or $10,000 whichever is the greater.
Voting Requirements – Simple Majority
Moved: Seconded:
Carried:
Council Resolution – Item 17082.1
That:
Part A – Municipal Fund Budget for 2017/2018
Pursuant to the provisions of section 6.2 of the Local Government Act 1995 and Part 3 of the
Local Government (Financial Management) Regulations 1996, the council adopt the Municipal
Fund Budget as contained in Attachment 17082.1 of this agenda for the Shire of Perenjori
for the 2017/2018 financial year which includes the following:
• Statement of Comprehensive Income by Nature and Type • Statement of Comprehensive Income by Program • Statement of Cash Flows • Rate Setting Statement • Notes to and Forming Part of the Budget • Budget Program Schedules • Transfers to/from Reserve Accounts
Voting Requirements - Absolute Majority
Moved: Cr R Desmond Seconded: Cr L Smith
Carried: 9/0 By absolute majority
Part B – General and Minimum Rates, Instalment Payment Arrangements
1. For the purpose of yielding the deficiency disclosed by the Municipal Fund Budget adopted at Part A above, council pursuant to sections 6.32, 6.33, 6.34 and 6.35 of the Local Government Act 1995 impose the following differential general rates and minimum payments on Gross Rental and Unimproved Values.
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
15
1.3 DIFFERENTIAL GENERAL RATES:
Differential General Rates Cents in the Dollar
Rural (UV) 1.9169
Mining (UV) 34.8736
Mining (GRV) 7.95
Townsite (GRV) 7.95
1.4 MINIMUM RATES:
Minimum Rates Per Assessment
Rural (UV) $335
Mining (UV) $335
Townsites (GRV) $335
2. Pursuant to sections 6.45 and 6.50 of the Local Government Act 1995 and regulation
64(2)(3) of the Local Government (Financial Management) Regulations 1996, council nominates the following due dates for the payment in full by instalments:
Full payment and 1st instalment due date 22nd September 2017 2nd Quarterly instalment due date 22nd November 2017 3rd Quarterly instalment due date 22nd January 2018 4th Quarterly instalment due date 23rd March 2018
3. Pursuant to Section 6.46 of the Local Government Act 1995, the Council offers a discount of 10% to ratepayers who have paid their rates in full, including, waste and service charges and any arrears, on or before 22nd September 2017.
4. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 67 of the Local Government (Financial Management) Regulations 1996, council adopts an instalment administration charge where the owner has elected to pay rates (and service charges) through an instalment option of $10 for each instalment after the initial instalment is paid.
5. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 68 of the Local Government (Financial Management) Regulations 1996, the Council adopts an interest rate of 5.5% where the owner has elected to pay rates and service charges through an instalment option and the payments are overdue.
6. Pursuant to section 6.51(1) and subject to section 6.51(4) of the Local Government Act 1995 and regulation 70 of the Local Government (Financial Management) Regulations 1996, the Council adopts an interest rate of 11% for rates (and service charges) and costs of proceedings to recover such charges that remains unpaid after 31st January 2018.
Voting Requirements - Absolute Majority
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
16
Moved: Cr L Smith Seconded: Cr J Hirsch
Carried: 9/0 by absolute majority
NOTE: The Officer Recommendation in point 6 was amended to reflect that in accordance with
Policy, interest does not accrue on overdue rates until after 31st January 2018.
Part C – General Fees and Charges for 2017/2018
Pursuant to section 6.16 of the Local Government Act 1995, council adopts the Fees and Charges
included as Attachment 17082.1.1 of this agenda.
Voting Requirements - Absolute Majority
Moved: Cr G Reid Seconded: Cr J Cunningham
Carried: 9/0 by absolute majority
Part D – Other Statutory Fees for 2017/2018
Pursuant to section 67 of the Waste Avoidance and Resources Recovery Act 2007, council adopts the following charges for the removal and deposit of domestic and commercial waste: 1.3 Residential and Commercial Premises – per bin for a weekly collection
240ltr bin $330 pa
240ltr bin – eligible pensioner $165 pa Voting Requirements – Simple Majority Moved: Cr J Hirsch Seconded: Cr G Reid Carried: 7/2 NOTE: The Officer Recommendation was amended to retain the $330 fee for both residential and commercial users on the basis there is no reason for the argument for the commercial bin fee to be greater than the residential bin fee.
Part E – Elected Members’ Fees and Allowances for 2017/2018
1.Pursuant to section 5.99 of the Local Government Act 1995 and regulation 34 of the Local Government (Administrations) Regulations 1996, council adopts the following schedule of payments to elected members:
Per Meeting Attendance Fee: Council
RECIPIENT MINIMUM MAXIMUM Perenjori Proposed
President $88 $477 $400
Councillor
(other than President)
$88 $232 $200
Per Meeting Attendance Fee: Committee
RECIPIENT MINIMUM MAXIMUM Perenjori Proposed
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
17
Council member
including President
$44 $118 $118
5. Pursuant to section 5.98(5) of the Local Government Act 1995 and regulation 33 of the
Local Government (Administration) Regulations 1996, council adopts the following annual local government allowances to be paid in addition to the annual meeting allowance:
RECIPIENT MINIMUM MAXIMUM Proposed
President $500 $19,846 $19,846
6. Pursuant to section 5.98A of the Local Government Act 1995 and regulation 33A of the
Local Government (Administration) Regulations 1996, council adopts the following annual local government allowance to be paid in addition of the annual meeting allowance:
RECIPIENT MINIMUM MAXIMUM Proposed
Deputy President $125 $4,966 $4,966
7. Expenses to be Reimbursed
Travel costs to be calculated at the same rate applicable to the reimbursement of travel costs in the
same or similar circumstances under Schedule F of the Public Service Award 1992 issued by the
Western Australian Industrial Relations Commission as at the date of this determination. Voting Requirements – Absolute Majority
Moved: Cr J Hirsch Seconded: Cr R Spencer
Carried: 9/0 by absolute majority
Part F – Material Variance Reporting for 2017/2018
In accordance with regulation 34(5) of the Local Government (Financial Management) Regulations 1996, and AASB 1031 Materiality, the level to be used in statements of financial activity in 2017/2018 for reporting material variances shall be 10% or $10,000 whichever is the greater.
Voting Requirements – Simple Majority
Moved: Cr J Cunningham Seconded: Cr L Smith
Carried: 9/0
17083 OTHER BUSINESS
17083.1 MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
Shire of Perenjori Special Council Meeting
MINUTES 9th August 2017
18
17083.2 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN
17083.3 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION
The Shire President Cr Butler drew the attention of the Meeting to the correspondence from the Department of Local Government, Sport and Cultural Industries which was circulated to all Councillors on Tuesday morning 8th August 2017. There was some discussion on the UV Mining rate and the 10% discount in particular.
Late motion move by Cr Reid and accepted by the Meeting:
Council Resolution – Item 17083.3
Moved: Cr G Reid Seconded: Cr J Hirsch That the CEO writes to the Department of Local Government, Sport and Cultural Industries to advise them why the Council has determined that the 10% discount on rates is appropriate for the Perenjori Shire. Carried: 9/0
17083.4 DATE OF NEXT MEETING / MEETINGS
17083.5 CLOSURE
Cr L Butler declared the meeting closed at 5:38 pm.
Attachments
Special Council Meeting
9th August 2017
Attachment
17082.1
Draft Budget 2017/18
Special Council Meeting
9th August 2017
SHIRE OF PERENJORI
BUDGET
FOR THE YEAR ENDED 30 JUNE 2018
TABLE OF CONTENTS
Statement of Comprehensive Income by Nature or Type 2
Other interest revenue (refer note 12) 3,000 3,582 6,000
52,726 33,137 64,861
(iii) Other Revenue
Reimbursements and recoveries 145,000 107,208 50,000
Other 29,200 116,754 86,500
174,200 223,962 136,500
Page 18
SHIRE OF PERENJORI
NOTES TO AND FORMING PART OF THE BUDGET
FOR THE YEAR ENDED 30 JUNE 2018
2. REVENUES AND EXPENSES (Continued)
(b) Statement of Objective
In order to discharge its responsibilities to the community, Council has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis, reflected by the Shire's Community Vision, and for each of its broad activities/programs.
Council has adopted a 'Plan for the future' comprising a Strategic Community Plan and Corporate Business Plan to provide the long term community vision, aspirations and objectives.
Based upon feedback received from the community the vision of the Shire is:"A wonderful place to live, work, invest and visit with the community working togetherto achieve shared objectives"
The Strategic Community Plan defines the key objectives of the Shire as:"Economic: A strong, resilient and balanced economy.Environment: Our unique natural and built environment is protected and enhanced.Social: Our community enjoys a high quality of life.Civic Leadership: A collaborative and engaged community."
GOVERNANCE
Activities:
Expenses associated with provision of services to members of council and elections. Also included are costsassociated with computer operations, corporate accounting, corporate records and asset management. Costsreported as administrative expenses are redistributed in accordance with the principle of activity basedcosting (ABC).
GENERAL PURPOSE FUNDING
Activities:
Rates and associated revenues, general purpose government grants, interest revenue and other miscellaneous revenues such as commission on Police Licensing. The costs associated with raising the above mentioned revenues, eg. Valuation expenses, debt collection and overheads.
LAW, ORDER, PUBLIC SAFETY
Activities:
Enforcement of Local Laws, fire prevention, animal control and provision of ranger services.
HEALTH
Activities:
Health inspection services, food quality control, mosquito control and contributions towards provision ofmedical health services.
EDUCATION AND WELFARE
Activities:
Assists with the provision of Child Care at the Perenjori Child Care Centre and Youth Activities withinthe Shire.
HOUSING
Activities:
Provision and maintenance of rented housing accommodation for pensioners and employees.
Page 19
SHIRE OF PERENJORI
NOTES TO AND FORMING PART OF THE BUDGET
FOR THE YEAR ENDED 30 JUNE 2018
2. REVENUES AND EXPENSES (Continued)
(b) Statement of Objective (Continued)
COMMUNITY AMENITIES
Activities:
Sanitation, sewerage, stormwater drainage, protection of the environment, public conveniences, cemeteriesand town planning.
RECREATION AND CULTURE
Activities:
Parks, gardens and recreation reserves, library services, television and radio re-broadcasting, swimmingfacilities, walk trails, youth recreation, public halls.
TRANSPORT
Activities:
Construction and maintenance of roads, footpaths, drainage works, parking facilities, traffic control, depotoperations, plant purchase, marine facilities and cleaning of streets.
ECONOMIC SERVICES
Activities:
Tourism, community development, pest control, building services, caravan parks and private works.
OTHER PROPERTY & SERVICES
Activities:
Plant works, plant overheads and stock of materials.
Page 20
SHIRE OF PERENJORI
NOTES TO AND FORMING PART OF THE BUDGET
FOR THE YEAR ENDED 30 JUNE 2018
3. NOTES TO THE STATEMENT OF CASH FLOWS
(a) Reconciliation of Cash
For the purposes of the statement of cash flows, cash includes cash and cash equivalents,
net of outstanding bank overdrafts. Estimated cash at the end of the reporting period
is as follows:
2017/18 2016/17 2016/17
Budget Actual Budget
$ $ $
Cash - unrestricted 135,417 521,257 103,561
Cash - restricted 1,742,041 1,878,575 1,589,766
1,877,458 2,399,832 1,693,327
The following restrictions have been imposed by regulation or other externally imposed requirements:
Leave Reserve 61,017 59,800 60,376
Plant Reserve 226,835 237,583 152,487
Reserve - Computer 8,621 8,621 8,522
Reserve - Staff Housing 36,572 31,631 33,114
Reserve - Local Group Interest Free Loan 16,684 16,345 16,448
Total amount raised from general rates 2,608,685 2,589,255
Exgratia rates 12,115 12,116
Total Rates 2,620,800 2,601,371
SHIRE OF PERENJORI
NOTES TO AND FORMING PART OF THE BUDGET
FOR THE YEAR ENDED 30 JUNE 2018
Page 26
8(a). RATING INFORMATION - 2017/18 FINANCIAL YEAR (CONTINUED)
All land except exempt land in the Shire of Perenjori is rated according to its Gross Rental Value (GRV) in townsites or Unimproved Value (UV)
in the remainder of the Shire of Perenjori.
The general rates detailed above for the 2017/18 financial year have been determined by Council on the basis of raising the revenue required to meet the deficiency
between the total estimated expenditure proposed in the budget and the estimated revenue to be received from all sources other than rates and also considering the
extenet of any increase in rating over the level adopted in the previous year.
The minimum rates have been determined by Council on the basis that all ratepayers must make a reasonable contribution to the cost of the Local Government
services/facilities.
OBJECTIVES AND REASONS FOR DIFFERENTIAL RATING
To provide equity in the rating of properties across the Shire the following rate categories have been determined for the implementation
of differential rating.
Differential General Rate
Description Characteristics Objects Reasons
UV - Rural/Pastoral
UV - Mining
Differential Minimum Payment
Description Characteristics Objects Reasons
SHIRE OF PERENJORI
NOTES TO AND FORMING PART OF THE BUDGET
FOR THE YEAR ENDED 30 JUNE 2018
Properties within the Shire that are
for broad acre farming
Properties within the Shire with a mining,
exploration or prospecting tenement lease
The 4.3% decrease in the UV Rural rate in the $ will
result in revenue yield being 4.6% higher than the
previous year for this rating category as the decrease
is offset by the increase in valuations pf around 12%.
The UV rate reflects the significant contribution by the rural
industries to the Shire income and is kept as reasonably low
as possible.
Council has increased the rate in the dollar by 1.63%
resulting in an increase in revenue compared to the
previous year of 6.44%.
The UV Mining category is rated higher to reflect the
higher infrastructure maintenance & renewal costs the Shire
bears due to mining in the area. It also reflects the
advantage that mining companies enjoy being able to utilise
already established services and facilties in the area.
UV - Rural/PastoralProperties within the Shire that are
for broad acre farming The object of the minimums is to raise a reasonable
contribution from all ratepayers towards the cost of
providing municipal services.
The minimum is a realistic contribution that any property
should make towards the cost of services provided.
UV - MiningProperties within the Shire with a mining,
In accordance with council resolutions in relation to each reserve account, the purpose for which the reserves are set aside are as follows:
Purpose of the reserve
Leave Reserve
Plant Reserve
Reserve - Computer
Reserve - Staff Housing
Reserve - Local Group Interest Free Loan
Reserve - Local Achievement
Reserve - Refuse Site
Reserve - Swimming Pool
Reserves - Gravel Pit Rehabilitation
Reserves - Joint Venture Housing
Reserve - Tourism - Caravan Park
Reserve - Tourism - CVP Village
Reserve - Sport & Recreation Amenities
Reserve - Mt Gibson Infrastructure
Reserve - Airstrip Development
Reserve - Water Harvesting Control
Reserve - Vocal History
Reserve - Water Supply - to be used for holding loan funds for the project to supply scheme water to the West Bogada locality
Reserve - Community Bus & Maintenance- to be used for the ongoing maintenance and eventual replacement if the Community Bus
Reserve - Road - for the purpose of completing road projects
Reserve - Community Amenities - for assisting organisations providing community amenities
Reserve - Communications – to subsidise the funding of telephone communication towers in and near Perenjori
- to be used for the refurbishment and upgrade of the Perenjori swimming pool facilities
SHIRE OF PERENJORI
NOTES TO AND FORMING PART OF THE BUDGET
FOR THE YEAR ENDED 30 JUNE 2018
- to be used to fund annual and long service leave requirements
- to be used for the purchase of major plant
- to be used to maintain the administration computer systems
- to be used for future staff housing
- to be used for community groups in purchasing equipment for their activities
- to be used as an incentive to local achievers
- to be used for a future landfill site
- to be used for the history of our pioneers
- to be used for the ongoing development and maintenance of the airstrip
- for the purpose of covering the costs of rehabilitating exhausted pits
- surplus funds to be used as per the JV housing agreement
- to be used to maintain and upgrade the facilities at the Perenjori caravan park
- to fund maintenance costs in the accommodation village
- to be used to support the maintenance an replacement of sporting & recreation facilities
- to be used for the purchase and installation of dams to increase water capacity for 'supplementing the town's parks, gardens and reserve water supply.
- to be used for the purpose of supporting the acquisition, restoration, extension or improvement of infrastructure assets including but not limited to public buildings,
recreation facilities, parks and gardens, power supply, water supply, land drainage or roads. (As per agreement)
Page 29
SHIRE OF PERENJORI
NOTES TO AND FORMING PART OF THE BUDGET
FOR THE YEAR ENDED 30 JUNE 2018
10. SPECIFIED AREA RATE - 2017/18 FINANCIAL YEAR
The Shire of Perenjori does not impose a specified area rate as prescribed under the Local Government Act WA.
11. SERVICE CHARGES - 2017/18 FINANCIAL YEAR
The Shire of Perenjori does not impose a service charge as prescribed under the Local Government Act WA.
12. INTEREST CHARGES AND INSTALMENTS - RATES AND SERVICE CHARGES - 2017/18 FINANCIAL YEAR
Instalment Unpaid
Instalment Plan Rates
Instalment Options Date Due Plan Admin Interest Interest
Charge Rate Rate
$ % %
Payment in Full 12/09/2017
Payment by Instalment
1st Instalment 12/09/2017
2nd Instalment 14/11/2017 10 5.50% 11%
3rd Instalment 16/01/2017 10 5.50% 11%
4th Instalment 17/03/2018 10 5.50% 11%
2017/18
Budget 2016/17
Revenue Actual
$ $
Interest on Unpaid Rates 0 376
Interest on Instalment Plan 3,000 3,205
Charges on Instalment Plan 1,200 1,200
4,200 4,782
Interest and Charges
Page 30
SHIRE OF PERENJORI
NOTES TO AND FORMING PART OF THE BUDGET
FOR THE YEAR ENDED 30 JUNE 2018
13. PAYMENT DISCOUNTS, WAIVERS AND CONCESSIONS
- 2017/18 FINANCIAL YEAR
Rates Discounts
Rate or Fee and Type Disc % 2017/18 2016/17
Charge to which or Budget Actual
Discount is Granted Amount ($) $ $
Current Rates & Charges
(excluding Interim Rates
and Minimum Rates)
Discount 11.00% 205,668 205,668
Waivers or Concessions
Rate or Fee and Type Disc % 2017/18 2016/17
Charge to which or Budget Actual
the Waiver or Amount ($) $ $
Concession is Granted
Photocopy and Paper
ChargesWaiver Gratis 0 unknown
A Waiver will be granted for
community groups where Council
considers support for these groups
is required for the benefit of the
overall communty.
To assist comminuty groups with
photocopying and printing
facilities
To relieve community groups
of the costs associated with
the printing of documents for
community purposes.
A discount is offered to ratepayers who pay the full amount of rates and charges including any
previous outstanding amounts, on or before the due date as stated on the rates notice; this date is
at least 35 days after the notice is issued. This discount does not apply to Interim Rates levied and
those properties to which a minimum rate applies.
Circumstances in which Objects of the Waiver Reasons for the Waiver
the Waiver or or Concession or Concession
Concession is Granted
Circumstances in which Discount is Granted
Page 31
SHIRE OF PERENJORI
NOTES TO AND FORMING PART OF THE BUDGET
FOR THE YEAR ENDED 30 JUNE 2018
2017/18 2016/17
Budget Actual
14. FEES & CHARGES REVENUE $ $
Governance 4,000 7,377
General purpose funding 1,450 1,460
Law, order, public safety 2,300 2,336
Health 2,600 2,600
Education and welfare 95,000 97,738
Housing 188,000 193,780
Community amenities 42,200 40,748
Recreation and culture 15,500 16,630
Transport 10,180 12,901
Economic services 313,500 324,950
Other property and services 266,000 287,010
940,730 987,531
2017/18 2016/17
Budget Actual
15. ELECTED MEMBERS REMUNERATION $ $
The following fees, expenses and allowances were
paid to council members and/or the Mayor/President.
Meeting fees 30,000 29,472
Mayor/President’s allowance 21,850 21,850
Deputy Mayor/President's allowance 5,500 5,500
Travelling expenses 8,000 8,257
Telecommunications allowance 0 0
65,350 65,079
Page 32
16. TRUST FUNDS
Funds held at balance date over which the local government has no control and which are not included in
the financial statements are as follows:
Estimated Estimated Estimated
Balance Amounts Amounts Balance
Detail 1-Jul-17 Received Paid 30-Jun-18
$ $ ($) $
Bus Bonds 0 1,000 (1,000) 0
Hall Bonds 0 500 (500) 0
Housing Bonds 400 0 (400) 0
Other Bonds 900 500 (500) 900
Perenjori Public Benefit Fund 203,900 50,000 (50,000) 203,900
205,200 52,000 (52,400) 204,800
SHIRE OF PERENJORI
NOTES TO AND FORMING PART OF THE BUDGET
FOR THE YEAR ENDED 30 JUNE 2018
Page 33
SHIRE OF PERENJORI
NOTES TO AND FORMING PART OF THE BUDGET
FOR THE YEAR ENDED 30 JUNE 2018
17. MAJOR LAND TRANSACTIONS
John Street/Hirshauer Street Residential Subdivision
(a) Details
2017/18 2016/17
Budget Actual
(b) Current year transactions $ $
Operating Revenue
- Profit on sale 0 0
Capital Revenue
- Sale proceeds 0 0
Capital Expenditure
- Purchase of land 0 0
- Development costs 0 0
0 0
There are no liabilities in relation to this land transaction as at 30 June 2017.
(c) Expected Future Cash Flows
2017/18 2018/19 2019/20 2020/21 2021/22 Total
$ $ $ $ $ $
Cash Outflows
0
Loan Principal Repayments 16,448 17,615 18,865 20,202 21,635 94,765
16,448 17,615 18,865 20,202 21,635 94,765
Cash Inflows
0
Sale Proceeds 0 0 50,000 50,000 50,000 150,000
0 0 50,000 50,000 50,000 150,000
Net Cash Flows 16,448 17,615 68,865 70,202 71,635 244,765
18. TRADING UNDERTAKINGS AND MAJOR TRADING UNDERTAKINGS
It is not anticipated any trading undertakings or major trading undertakings will occur in 2017/2018.
19. INTERESTS IN JOINT ARRANGEMENTS
The Shire has no Interests in Joint Arrangements
Council commenced this 21 lot sub-division on Council owned land in 2007 -2008. The sub-division
currently comprises of the following lots: 3 lots have been sold to others and 18 are owned by the Shire
of Perenjori.
It is proposed to review the market value of the lots and develop a marketing plan to sell those lots not
required by the Shire.
Page 34
Attachment
17082.1.1
Fees & Charges
Special Council Meeting
9th August 2017
SCHEDULE OF FEES CHARGES
2017/18
Fees
2016/17
Proposed
Fees
2017/2018 ADMINISTRATION GENERAL
Photocopying - A4 per sheet 0.50$ 0.50$
Photocopying - A3 per sheet 0.70$ 0.70$
Facsimile per page - Incoming 1.00$ 1.00$
Facsimile per page - Outgoing first page 3.00$ 3.00$
Facsimile per page - second & consecutive pages 1.00$ 1.00$
Freedom of Information (FOI) Application Fee 33.00$ 33.00$
FOI - Labour in Processing Application per hour 44.00$ 44.00$
FOI - Labour in Supervising Access per hour 66.00$ 66.00$
FOI - Labour in Photocopying per hour 44.00$ 44.00$
FOI - Photocopying A4 per sheet 0.22$ 0.22$
Rates Property Inquiry 22.00$ 22.00$
Orders and Requisitions 33.00$ 33.00$
Carpet Cleaner (Staff Only)
Terminator Carpet Cleaner - Per day 22.00$ 22.00$
PA System Hire
Refundable Bond on return 200.00$ 200.00$
Per day (minimum fee) 55.00$ 55.00$
Projector Hire 44.00$ 44.00$
Portable Screen hire 22.00$ 22.00$
Whiteboard hire 11.00$ 11.00$
OTHER GOVERNANCE
Sale of Electoral Rolls - Complete 22.00$ 22.00$
Sale of Electoral Rolls - Ward 11.00$ 11.00$
SCHEDULE OF FEES & CHARGES
SCHEDULE OF FEES CHARGES
2017/18
SCHEDULE OF FEES & CHARGES LAW ORDER & PUBLIC SAFETY
ANIMAL CONTROL
DOGS (Reg 17 - Dog Regulations 2013)
Registration - Dog/Bitch 1 year 50.00$ 50.00$
Registration - Dog/Bitch 3 years 120.00$ 120.00$
Registration - Dog/Bitch Sterilised 1 year 20.00$ 20.00$
Registration - Dog/Bitch Sterilised 3 years 42.50$ 42.50$
Community Bus2001 108000 $170,000 $20,00080,000 km
Possible Grant
Available &
Community bus
reserve
Total $244,500 $289,000 $198,000
240678 240678 240678 240678
$0 $0 $42,678Not Including
Interest
$3,822 $48,322 $0
Not including
Community Bus -
Separate
Reserve
Budget Contribution $240,678 $240,678 $240,678
Assumptions
1 Over a 10 year period every item of plant will be replaced at least once
2 Ten years should be sufficient to average out any timing effects
3 Graders are planned to be replaced every 6-8,000 hours (6years) - the chengeover cost should be reduced accordingly
4 All calculations are in 2007 dollars, and no account has been taken of inflation or interest on the plant reserve
5 The average annual cost of plant replacement is approximately $344,100. By increasing the annual allocation to $350,000 the reserve will increase from $217,500 to over $276,500 over the life of the program.
6 Some Purchases have been delayed by one year over the course of the program to ensure that the plant reserve always maintains a credit balance.
7 Calculations DO NOT include the community bus as this is supported by a separate reserve
Transfer to Reserve
Transfer From Reserve
Balance
Notes on 2015/16 changes to 10 year plan
8 Community bus is being funded from Community bus reserve - $16,000, LotteryWest grant - $50,000 and Council contribution of $84,000
9 Council contribution to other plant replacement is $45,000
10
11
12
13
Attachment
17082.1.3
Road Program
Special Council Meeting
9th August 2017
PROPOSED ROAD PROGRAMME 2017-18
Job# Priority ROAD PROGRAMME - 2017-18 COUNCIL Untied Road R to R II RRG BLACK TOTALConstruction FUNDS FUNDS FUNDS FUNDS SPOT
CC25 Fowler Street Kerbing- East side 23,400$ 23,400$ CC77 Settlement Road gravel 5km 116,853.00$ 116,853.00$ CC78 Spencer Road gravel - Bunjil Nth East to HWY 164,700.00$ 164,700.00$ CC79 Caron East Road gravel- Baxter to Bamford 130,000.00$ 130,000.00$ CC87 Seal parking across from shops 20,238.00$ 20,238.00$
CC66 North Road reseal 4.2km 121,894$ 121,894$
CC72 Coorow Maya Road gravel 78,318$ 78,318$
CC67 Cannon Road 82,428$ 82,428$ CC86 Main Street footpath 31,800.00$ 31,800.00$
Maintenance
12260 General Road Maintenance 396,639$ 254,186$ 112,166$ 762,991$