SHIRE OF EAST PILBARA Application Package EXECUTIVE MANAGER CORPORATE SERVICES
SHIRE OF EAST PILBARA
Application Package
EXECUTIVE MANAGER CORPORATE SERVICES
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Shire of East Pilbara
CONTENTS
COVER PHOTO
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Advertisement 1
Position Description Executive Manager Corporate Services 2
Remuneration Details 7
Information For Applicants 8
Council Information 9
Council Statistics 2016-2017 10
About The Shire Of East Pilbara 12
Executive Manager Corporate Services - Application Package
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Advertisement EXECUTIVE MANAGER CORPORATE SERVICES
Total Employment Package up to $291K+ (Cash Component $170 – 210K)
Location - Newman, WA
The Shire of East Pilbara is positioning itself for future growth!
The Shire of East Pilbara is the largest Local Government area in Australia, covering an area roughly the size of Japan on the edge of the Western Desert in the north of Western Australia. With a total population of 10,500, and a further 25,000 FIFO workers, the Shire provides services and facilities across 3 towns of Newman, Marble Bar and Nullagine. The Shire is also the gateway to several remote Aboriginal communities. Over $48 billion of resource commodities were mined out of the East Pilbara region in 2019 alone, (almost 30% of the total state-wide mined commodity value) making the regional critically important to both State and National GDP. There is an estimated $40billion of mining construction works either planned or underway across the Shire within the next 2 years. This position will play a pivotal role in guiding the Shire to deal with this growth and to continue to lead the financial sustainability of the Shire. The position of Executive Manager Corporate Services is an existing Executive position within our structure, the previous incumbent is transitioning to retirement and has laid some solid foundations for the new Executive Manager Corporate Services. This position is key to the Shire’s successful management of its strategic goals and we are looking for an experienced person with the right skills, energy and drive to influence effective strategic decision making at the Executive level. The Executive Manager Corporate Services is offered at the Executive level on a 3–5 Year Contract. This position presents an opportunity to demonstrate your highly developed skills in strategic financial management, stakeholder engagement and Corporate Services support across the business. This position will involve working within the Executive Leadership Team and be responsible for leading and driving a number key objectives for the Shire. The Application Package along with the Position Description can be obtained from our website www.eastpilbara.wa.gov.au Candidates are encouraged to review this document before applying for the position. Next steps - if you are interested in any of the above positions and are ready to join a vibrant organisation and to relocate to a beautiful part of Western Australia, please apply online at your earliest convenience via our website www.eastpilbara.wa.gov.au or email your application to [email protected]. For enquiries relating to the application or recruitment process, please contact: Robin Austen – Manager Human Resources (08) 9175 8015 or [email protected] For role specific enquiries, please contact: Jeremy Edwards – Chief Executive Officer (08) 9175 8000 or Mobile 0407 685 076
Applications close at 4.00pm, Monday 31 August 2020.
We envisage that interviews will be held 10th – 11th September 2020 in Perth and 16th September 2020 in Newman.
Please note these dates are subject to change.
Note: Canvassing of Councillors will disqualify. Jeremy Edwards
Chief Executive Officer
Position Description
EXECUTIVE MANAGER CORPORATE SERVICES
Executive Manager Corporate Services - Application Package
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EXECUTIVE MANAGER CORPORATE SERVICES
Position Summary: This is a key leadership position responsible to the Chief Executive Officer for the effective management, planning and provision of programs and projects within area of responsibility; ensuring consistent delivery of Council’s goals and objectives. This position is also part of the Executive Team and is required to contribute effectively within this group by driving and engaging internal and external stakeholders through a range of activities to deliver key outcomes, whilst providing leadership and management oversight over delivery teams across the organisation. This position requires clear thinking, resilience and relentless execution delivered through a confident and professional approach to apply sensible decisions to make leaps in operational efficiency and service delivery. The purpose of this position is to provide operational leadership to the Shire of East Pilbara. In doing so, this position works collaboratively with the Chief Executive Officer and the Executive Team to support the strategic objectives determined by the Chief Executive Officer and Council. In support of good governance of the Shire; this position oversees the day-to-day program delivery to achieve the organisation’s strategic and operational plans, whilst encouraging innovation and excellence.
Position Level
Principles,
Obligations &
Accountabilities:
The primary outcomes of this position type include:
Supporting and promoting the “culture” and “values” of the Shire of East Pilbara evidenced through personal commitment, personal behaviour, language and the achievement of results;
Ensuring employee and customer satisfaction, engagement and excellence;
Leading, guiding and navigating the management of employees under supervision, whilst developing and mentoring key talent;
Supporting good governance through the application of good decision making and consistency of application;
Building a team of high functioning professionals to deliver projects and outcomes for and on behalf of the Shire;
Providing expert advice to internal and external stakeholders whilst maintaining relationships and responsibility for operational oversight for large, complex and high-risk projects;
Actively contributing towards the achievement of financial measures around margin, utilisation management and direct costs ensuring efficiencies and quality of service;
Proactively report upon, and mitigate, organisational risks.
Position Title Executive Manager Corporate Services
Position Level Tier 2 Director
Directorate Executive Services
Department Corporate Services
Reports to Chief Executive Officer
Position Number 002
4 Shire of East Pilbara
EXECUTIVE MANAGER CORPORATE SERVICES
ROLE ACCOUNTABILITIES:
1. Service delivery
1.1 Contribute to the development and implementation of plans, systems, processes, procedures and policies, which ensure sound business management and achievement of strategic and operational objectives for the directorate in line with Council direction and objectives.
1.2 Participate in the development of strategic plans and forward planning to meet the expectations of the community and in line with Council objectives on technical and development matters.
1.3 Ensure the effective management of local resources assigned to Corporate Services and prepare and monitor financial and budgetary requirements for the Directorate.
1.4 Provide timely and accurate advice and / or reports to the Chief Executive Officer and Council, which enhances informed decision making.
1.5 Establish effective liaison with key stakeholders and community groups ensuring enhancement of a positive image of Council.
1.6 Attend Council and other meetings as required and represent Council at meetings with Government and other agencies.
1.7 Maintain awareness of trends and actively participate in Local Government reform process. 1.8 Maintain a focus on risk assessment, quality assurance and management of large complex and
high-risk projects and activities.
2. Leadership and Management
2.1 Ensure Council policy, corporate strategy and objectives are understood and complied with by employees across the organisation, including oversight of operational functions of business areas under direct delegation.
2.2 Ensure that the statutory duties prescribed in the Local Government Act are appropriately delegated to staff are fulfilled.
2.3 Provide strategic leadership, direction and generation of contemporary strategies to inform decision-making ensuring consistency of application across the Shire, whilst developing and motivating others.
3. Financial management
3.1 Works collegially with the Executive Team to deliver comprehensive budget and financial reporting on projects status, project completions and identifies and reports to Executive significant trends which may impact on the Shire and its achievement of targets and critical KPIs.
3.2 Implement business plans and budgets as determined by the Chief Executive Officer to ensure delivery on local priorities achieve outcomes linked to the Shire’s Strategic Plan.
3.3 In conjunction with senior management, co-ordinate an overall system of fiscal management that enhances the Shire’s financial viability.
3.4 Responsible for the coordination, preparation and presentation of the Annual Budget, Financial Integrated Planning components, statutory and other financial plans and reports in accordance with Local Government accounting requirements, ensuring compliance of the Shire’s accounting practices.
4. Communication
4.1 Communicate effectively and consistently demonstrating integrity, professionalism, empathy, direction and clear oversight.
4.2 Liaise regularly with internal and external stakeholders to identify and implement opportunities that will assist in addressing community needs.
5. Professional Conduct & Compliance with Council’s Policies, Procedures and Legislation
5.1 Ensure self-compliance with the Shire’s Code of Conduct and all internal policies and procedures, as well as maintaining responsibility for compliance and oversight of legislation such as the Occupational Safety & Health Act, Equal Opportunity Act, Local Government Act and any other relevant legislation.
6. Other duties
6.1 Undertake any other duties as requested / directed in order to meet operational needs. 6.2 Participate in regular supervision and performance reviews.
6.3 Conduct regular supervision of staff under direct supervision and provide 360 feedback to staff.
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EXECUTIVE MANAGER CORPORATE SERVICES
SELECTION CRITERIA (Applicants are required to address ONLY the Essential and Desirable criteria in their written application)
ESSENTIAL CRITERIA (to be considered for this role you must demonstrate the following skills and experience) Tertiary qualifications in Accounting, Business OR Commerce along with a minimum of 5-years’
experience at a management level.
Well-developed knowledge and interpretation of legislative requirements applicable to Accounting, Human Resource Management, Information Services and Industrial Relations.
A high degree of working knowledge and practical experience in accounting and financial management inclusive of budget preparation, financial modelling, financial analysis, forecasting etc.
Proven ability to deliver comprehensive budget and financial reporting by identifying issues and trends which may impact on the business and its achievement of targets and critical KPIs.
Highly developed interpersonal communication, analytical, conceptual, problem-solving and emotional intelligence skills, along with the ability to liaise effectively and professionally with a range of internal and external key stakeholders.
Highly developed consultation and negotiation skills including extensive experience in facilitating and managing change.
Demonstrated ability to lead, manage, develop and motivate multidisciplinary teams.
Demonstrated ability to work under pressure, to prioritise work and to meet / oversee the meeting of strict deadlines ensuring work produced by self and others is of a high standard first time every time.
West Australian ‘C’ Class Drivers Licence.
DESIRABLE CRITERIA
Knowledge of Local Government functions and statutory obligations.
EMPLOYMENT CONSIDERATIONS
To be considered for a position at the Shire of East Pilbara, applicants must be able to satisfy the
following appointment prerequisites by providing:
Completion of 100-point identification check
Current National Police Clearance
Hold the appropriate rights to work in Australia
Completion of a pre-employment medical
GENERAL ACCOUNTABILITY, ATTITUDE, BEHAVIOUR AND CONDUCT
Every person carrying out work for the Shire has a personal accountability for their observable
attitudes, behaviour, and conduct. Obligations regarding these are contained in other documents
such as:
The Shire’s Code of Conduct;
Management directives and approved policies and procedures;
Staff Values and behavioural commitment statements;
Other lawful and reasonable directions from the employer, and particularly those relating to
General Accountabilities of government employees such as employee integrity, confidentiality,
Shire reputation, efficiency and efficacy, and fraud and corruption prevention.
1.1
6 Shire of East Pilbara
EXECUTIVE MANAGER CORPORATE SERVICES
RELATIONSHIPS
Responsible to Chief Executive Officer
Services under - Finance - Records Management
direct supervision: - Human Resources - Information Technology
- Risk Management / Audit - Strategic Direction (LTFMP)
- Asset Management (Planning)
FTE: 15
Internal: All Shire Staff
EXTENT OF AUTHORITY
This position is a statutory officer with executive powers. Authority is vested in the position through the following:
Local Government Act 1995.
Other written laws.
Regulations.
Codes.
Decisions made by Council.
Council policy and delegated authority.
Well established industry practices.
This position may exert influence in the following areas:
Authorised to incur budget expenditure in accordance with the Financial Delegations and Procurement Policy and any other relevant Policy or Procedure.
Authorised to prepare and sign correspondence in accordance with established Policy and Procedure
Authorised to sign timesheets in accordance with established Policy and Procedure.
Prioritise own work to ensure all tasks are performed within a satisfactory timeframe.
Exercise initiative and/or judgement within clearly established Policies and Procedures.
POSITION ACKNOWLEDGEMENT AND ACCEPTANCE The information contained in this position description is intended to describe the nature and level of work to be performed. This is not considered an exhaustive list of all the responsibilities, duties or skills required in the role. From time to time, employees may be required to perform duties outside of their normal responsibilities as required to meet operational needs.
Signing this position description indicates an agreement and acceptance of the contents and conditions.
Employee Name: Supervisor Name:
Employee Signature: Supervisor Signature:
Date: Date:
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Remuneration Details
Award: This position is offered under a performance based employment contract, between 3-5 years, with an attractive total employment package of up to $291.3K. Salary and benefits may be subject to negotiation and could include but not limited to; base salary of between $170K-$210K, superannuation, utilities, membership fees, private use of a motor vehicle and associated Fringe Benefit Taxes. In addition, subsidised Shire owned housing and reasonable relocation expenses will be negotiated with the preferred candidate.
Cash salary component:
Cash component between $170K - $210K.
9.5% Superannuation Guarantee plus
additional 5% subject to an employee
contribution of 5%. The combined total of the
Shire of East Pilbara contribution shall not
exceed 14.50% of the specified salary.
In addition:
A fully maintained motor vehicle for business
and private use within the State of Western
Australia, vehicle value $17,924K
Shire owned house or housing will be made
available to suitable applicants at no cost
(value of $20K per annum)
Electricity and Water subsidy available to a
maximum of $11,025 per annum
Communications allowance of $440 per
annum
Professional development opportunities
Uniform allowance of $440 per annum
5 weeks annual leave and the eligibility to
accumulate rostered days off.
Relocation expenses
Council will negotiate reasonable relocation
expenses with the successful applicant which will
include:
Removal expenses for furniture and personal
effects;
Family travel costs;
Transport of one personal vehicle;
Up to $15,000 (GST inc).
Reimbursement will be required at 100% if the
Officer leaves within 12 months and 50% if the
Officer leaves within 24 months.
Key result areas and performance objectives
The Chief Executive Officer will be driving
strategic change throughout the organisation and
the Executive Managers will be directly
responsible for delivery against the Corporate
Business Plan and annual budget.
These key accountabilities will form part of the Key
Result Areas and Performance Objectives for the
Executive Managers and quarterly reporting
against these will be required. In addition to the
above and within the first 12 months of tenure the
Executive Managers will also be responsible for
the development of services plans within their
respective functional areas.
8 Shire of East Pilbara
Information For Applicants
Thank you for your enquiry regarding the advertised position. These notes are provided to assist you in the
preparation of your application and to help the selection panel judge your application amongst the others that will
be received for the position.
Application
Your application should include a covering letter
explaining your interest in the position (no more than
three pages) and a current resume detailing your
qualifications, experience and attributes for the
position. It is essential that the information you
provide is clear, concise and relevant, so that the
selection panel can readily assess your claim for the
position. It is up to you to demonstrate to the panel
that you understand the requirements of the position
and that you have the necessary knowledge,
experience and qualifications to successfully carry
out the duties.
Referees
Applicants should provide the names and contact
details of two current referees in their application.
The most valuable referees will be those that can
comment on work experience that is relevant to this
position.
Referees will only be contacted after prior notification
and consent has been sought from the applicant.
Other Documents
It is recommended that only copies of supporting
documents be enclosed with your application so as
to avoid loss or damage to originals. Nonetheless,
the Council may ask to sight the originals at a later
time.
Police Clearance
Shortlisted applicants at the interview stage of the
process, will be required to provide a current police
clearance and claimed qualifications.
Contact Number
Please ensure that you provide a convenient telephone
number so that you can be contacted if you are invited
for an interview or there are any queries regarding your
application.
Late Applications
In fairness to all applicants, late applications will not be
accepted unless prior arrangements have been made.
Supporting an inclusive and diverse workforce
The Shire of East Pilbara is an Equal Opportunity
employer we recognise that our workforce is
strengthened by diversity and actively foster an
inclusive workplace.
Medical Examination Following the interview process, the successful
applicant will be required to undergo a medical
examination. Full documentation for the requirements
of the position will be given to the medical practitioner
prior to the examination and the medical examination
costs are paid by Council. Existing illness will not
necessarily preclude an appointee from the selection
process.
Applications for this position closes: 4.00pm Monday 31 August 2020
Tentative interview dates:
Perth: Thursday 10 – Friday 11 September 2020
Newman: Wednesday 16 September 2020
Please note that these dates are subject to change.
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Council Information
Shire of East Pilbara
President
Cr Lynne Craigie
Deputy President
Cr Geraldine Parsons
Councillors
Cr Langtree Coppin Cr Anita Grace
Cr Dean Hatwell
Council Meetings
Full Council generally
meets on the fourth
Friday of each month.
Offices:
Newman Administration Centre
Corner Kalgan & Newman Drive,
Newman WA 6753
Telephone: (08) 9175 8000
Facsimile: (08) 9175 2668
Marble Bar Administration Centre
20 Francis Street, Marble
Bar WA 6760
Telephone: (08) 9175 1008
Facsimile: (08) 9175 1073
Website: http://www.eastpilbara.wa.gov.au
Cr Anthony Middleton
Cr Carol Williams
Cr Karen Lockyer
Cr Holly Pleming Cr Adrienne Mortimer Cr Stacey Smith
10 Shire of East Pilbara
Council Statistics 2016-2017
1,186 2,918 Distance from Perth (km) Number of Electors
371,696 3,085 Area (sq km) Number of Dwellings
235.7 13,140,044 Length of Sealed Roads (km) Total Rates Levied ($)
3,000.1 Length of Unsealed Roads (km)
49,090,929 Total Revenue ($)
12,581 180 Population Number of Employees
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The Shire of East Pilbara is my home and always will be. I have been living and working here for 10 years and counting. Life in the Pilbara is simple, quiet and peaceful. The community is welcoming, friends become family and we all pull together in times of need. There is no other place I would rather raise my family.
The Shire of East Pilbara is a great place to work and I have been given many opportunities to grow, learn and further my career. Highlight for me was attending the Regional Management Challenge and taking out the title! Don’t be afraid to step out of your comfort zone and try something new!
Kylie Bergmann – Coordinator Governance
12 Shire of East Pilbara
About The Shire Of East Pilbara
For the keen explorer, the Shire of East Pilbara is Australia’s largest Shire, offering a diverse mix of desert sands from the Great Sandy and Gibson Deserts to the pristine coastal reserve of Cape Keraudren. There are three towns in the Shire of East Pilbara: Newman, Marble Bar and Nullagine; each offering something unique.
A geographical span of (circa)
372,571 square kilometres
The Shire of East Pilbara is about the same size as Japan!
Driving from east to west, it will take three days to cross the
Shire, and six hours from north to south - so as you can
imagine, there is an abundance of incredible things to see
and do.
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Newman
Newman is the largest town in the Shire; a modern mining town
that has enjoyed an amazing revitalisation over the past decade,
making it one of the key cities in the Pilbara. It is currently home
to 5,500 people who enjoy the benefits of this modern hub,
including the incredible East Pilbara Arts Centre, where you can
view and purchase art by locally and internationally renowned
Martumili Artists.
14 Shire of East Pilbara
I love working for the Shire of East Pilbara because it offers employees an opportunity to develop and progress their careers. You will be working with really good people who know how to work hard, have fun and want to make a difference. In working with the Shire you will experience the challenges of a very diverse work environment, at the same time you will be rewarded with a sense of achievement and growth both personally and professionally.
Robin Austen – Manager Human Resources
Nullagine
If prospecting is your passion, then the Shire of
East Pilbara – being rich in minerals – is a great
destination. Nullagine was the site of Australia’s
first diamond discovery and was a thriving town
during the gold rush period of the 1880s.
Remnants of that bygone era are still evident in the
region.
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Marble Bar
Marble Bar has a reputation for being Australia’s
hottest town, and is the gateway to explore
areas such as Coppins Gap and Kittys Gap, as
well as Doolena and Carrowine gorges. The
Marble Bar Road is predominantly gravelled for
the 304 kilometres between Marble Bar and
Newman.
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Karlamilyi National Park
In the centre of the shire is Karlamilyi National
Park. Karlamilyi, formerly Rudall River National
Park, is rich in Aboriginal culture and has an
abundance of wildlife. At 1,283,706 hectares, it is
the largest national park in Western Australia, and
one of the largest in the world. It is also one of the
most remote places in the world. The
park is located 420 kilometres east of Marble Bar
and 260 kilometres from Newman.
Beautiful part of the world to be living and working in. Great staff involvement with inclusive teams and diverse range of cultures and ages.
Megan Leslie – Membership Officer
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Cape Keraudren
At the northernmost point of the shire is the pristine coastal area of Cape
Keraudren. This 4,800-hectare reserve offers breathtaking coastal views, as
well as fabulous crabbing and fishing. It’s a
must-see for the day-tripper or camper. The Canning Stock Route, a favourite
among serious four-wheel drive travellers, runs for approximately 500
kilometres, from north to south, through the eastern part of the Shire. The
Shire is abundant with plants and wildlife and offers some of the best night-
sky viewing platforms in the country. Indigenous artwork in its original state
is dotted throughout the Shire, providing an array of opportunities for the
adventurer or day-tripper.
The Shire of East Pilbara offers a diverse work environment to many of its employees. From the red dirt of Newman to the white sands of Cape Keraudren, there is a vast and stunning district to explore
Brent Stein – Manager Community Safety
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The heart of the Pilbara beats loudly and powerfully in this unforgettable land, we can’t wait to see you!
CALENDAR OF EVENTS
NULLAGINE
Event Month
Australia Day January
ANZAC Day April
Thank a Volunteer May
Western Desert League Carnival July
NAIDOC
MARBLE BAR
Event Month
Australia Day January
ANZAC Day April
Marble Bar Race Day and Ball July
NAIDOC
Christmas Tree Lights December
NEWMAN
Event Month
Australia Day January
Welcome to Newman February or March/ August or September
Intl Women’s Day
March Harmony Day
Bike Week
AFL Celebrity/Vets
May Mother’s Day Classic
Newman Triathlon
Filipino Day June
NAIDOC Week July
Marble Bar Reverse Triathlon
Fortescue Festival
August Newman Family Fun Run & Half Marathon
Newman Race Day
Newman Film Festival September
Outback Fusion Festival
Bloody Slow Cup October
World Mental Health Day
Martumili –Christmas sale November
Thank a Volunteer Day
December Kids Christmas Party
Christmas Lights
SHIRE OF EAST PILBARA
Application Package EXECUTIVE MANAGER CORPORATE SERVICES
PMB 22 Newman,
Western Australia 6753
T: (08) 9175 8000
F: (08) 9175 2668
eastpilbara.wa.gov.au