SHF Grant Application for Prairie Canyon Ranch Restoration

III. BACKGROUNDPrairie Canyon Ranch is a significant County landmarked property because of its wildlifehabitat, natural resources, contribution to Colorado and Douglas County history, andarchitecture and archeology. It also serves as a valuable example of ranching history inDouglas County.

Based upon staff research, the architectural period of significance is from 1887 – 1947 asthis is when most of the buildings were constructed. The buildings reflect the history ofthe ranching industry in Douglas County and serve as examples of vernacular rancharchitecture with a strong German influence. The house is a rare construction type notwell known in this area, along with the two-story barn and “saloon” which are thestructures proposed to be restored with this grant.

IV. DISCUSSIONThis grant will support continued project work at Prairie Canyon Ranch, which will includestabilization of the barn and saloon foundations, doors, and windows. Additionally, theproject will include restoration of the second floor of the barn. This grant will implementthe recommendations from a historic structure assessment completed in 2018.

V. RECOMMENDED ACTIONIt is staff’s recommendation that the SHF grant application for Prairie Canyon Ranch inthe amount of $141,547 with a County contribution of $47,182 be approved forsubmission by the Board of County Commissioners as it complies with County approvalstandards and policies. Minor technical corrections will be made to the application priorto the October 1, 2019 submittal deadline.

ATTACHMENTS PAGE Site maps ...................................................................................................................................... 3-4 State Historical Fund Grant Application .................................................................................... 5-21

State Historical Fund Grant Application Prairie Canyon Ranch Board of County Commissioners Staff Report - Page 2 of 21

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AUGUST 2019DOUGLAS COUNTY

DEPARTMENT OF COMMUNITY DEVELOPMENT

STATEHISTORIC FUND

GRANT REQUESTPRAIRIE CANYON

RANCHZONING & VICINITY MAP

ÜLEGEND

PROJECT SITEMAJOR ROADSOTHER ROADS

ZONE DISTRICTA1 - AGRICULTURAL ONELRR - LARGE RURAL RESIDENTIALRR - RURAL RESIDENTIALER - ESTATE RESIDENTIALSR - SUBURBAN RESIDENTIALMF - MULTIFAMILYLSB - LIMITED SERVICE BUSINESSB - BUSINESSC - COMMERCIALLI - LIGHT INDUSTRIALGI - GENERAL INDUSTRIALCMTY - SEDALIA COMMUNITYD - SEDALIA DOWNTOWNHC - SEDALIA HIGHWAY COMMERCIALMI - SEDALIA MIXED INDUSTRIALPD - PLANNED DEVELOPMENTOS - OPEN SPACE CONSERVATIONNF - NATIONAL FORESTINCORPORATED AREAS

Document Path: O:\Planning\CZeiler\GIS\MXDs\2019.08.29_State Historic Fund Grant Request Prairie Canyon Ranch_Brittany Cassell_Map.mxd

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AUGUST 2019DOUGLAS COUNTY

DEPARTMENT OF COMMUNITY DEVELOPMENT

STATEHISTORIC FUND

GRANT REQUESTPRAIRIE CANYON

RANCH

AERIAL MAP

ÜLEGEND

PROJECT SITEMAJOR ROADSOTHER ROADS

Document Path: O:\Planning\CZeiler\GIS\MXDs\2019.08.29_State Historic Fund Grant Request Prairie Canyon Ranch_Brittany Cassell_Map.mxdState Historical Fund Grant Application Prairie Canyon Ranch Board of County Commissioners Staff Report - Page 4 of 21

First NameBrittany

CityCastle Rock

StateCO

Mailing AddressInclude floor number, suite number, etc.100 Third Street

TelephoneEx. xxx-xxx-xxxx720-733-6905

Contact First NameBrittany

CityCastle Rock

StateCO

Primary PhoneEx. xxx-xxx-xxxx720-733-6905

Competitive Grant Application-October 2019Organization and Contact Information

Questions regarding the grant application? Please refer to the State Historical Fund Application Guide or call SHFstaff at 303-866-2825.

Applicant Organization Applicant Organization NameDouglas County

First Time Applying? Please check box below if this is the first time your organization is applying for an SHF grantNo

PrefixMs.

Last NameCassell

TitleCurator

Zip Code80104

Federal Tax ID NumberPlease enter the 9-digit Tax ID #. Please do not include spaces or dashes.846000761

Grant Recipient Contact PrefixMs.

Contact Last NameCassell

TitleCurator

Grant Recipient Contact OrganizationDouglas County

Mailing Address Include floor number, suite number, etc.100 Third Street

Zip Code80104

E-mail [email protected]


https://www.historycolorado.org/shf-grant-app-manual

Colorado State Senate DistrictS-04

Colorado State House DistrictR-39

Property CityFranktown

StateCO

Project and Property Information


Project Information Project Type - select oneAcquisition and Development

Grant Type Choose one: GENERAL ($35,001 to $200,000) or MINI (Up to $35,000)-General

Please check the box if you will have your cash match in the bank at the time you sign your SHF contract (30-60days after the award date).Yes

Is this a revised application for this scope of work? Indicate if you are reapplying for all or any part of a previously declined grant.No

Project Title Provide a brief title that explains the overall goals of the project. Examples: Interior Restoration, Exterior Rehabilitation, Cultural Resource Survey,Construction Documents, etc.Stabilization of the Prairie Canyon Ranch Barn and Saloon

Brief Summary of Project Expanding upon the Project Title, please summarize the proposed project. This information should be suitable for a press release. Please include theapplicant organization, property name, and a brief summary of the proposed work.

The Barn and Saloon are some of the earliest buildings on the Prairie Canyon Ranch property. Historically, a working cattle Ranch for theBartruff-Bihlmeyer families, the barn and saloon remain as an important interpretive element for the many open space visitors to the property.The barn stabilization contains a long list of projects that have occurred on the building. The foundation has continued to deteriorate afternumerous projects, to the point where the stone foundation has begun to fail. The saloon has also had numerous projects to restore thebuilding, but the foundation has never been addressed until last year when a self-funded assessment was completed, identifying amethodology to stop the water infiltration that has been occurring for years, into the basement This grant will address drainage andfoundation stabilization at both buildings.

Geographic Information

County and City where Project is locatedDouglas-Rural

Select legislative districts where the property/resource is located. If project benefits the entire state, select"Statewide." Don't know your legislative districts? Click here.

US Representative DistrictUS-07

Property Information

Property Street AddressSouth of Franktown on Highway 83, Across the Highway from Castlewood Canyon State Park

Zip Code80116

Property Legal Description Contact your County Assessor or visit http://publicrecords.netronline.com/state/CO/.



http://publicrecords.netronline.com/state/CO/

30 foot wide ingress-egress easement - state highway no. 83 to initial parcel a 30.00 foot wide ingress-egress easement in section 36,township 8 south, range 66 west of the sixth principal meridian and in section 1, township 9 south, range 66 west of the sixth principalmeridian, county of Douglas, state of Colorado, being 15.00 feet on each side of the following described centerline:

Basis of bearings:

The west line of the northwest quarter of section 6, township 9 south, range 65 west of the sixth principal meridian, being monumented at thewest quarter corner by a 2-1/2" steel pipe with 3-1/4" aluminum surveyor's cap stamped "IR developers ltd RLS 10377 1986" and at thetownship corner by a 2-1/2" iron post with 3-1/2" brass cap stamped "general land office survey 1934", bears n01d06'03"w, a distance 2651.63feet per Colorado coordinate system of 1983 central zone, as determined by a global positioning

Commencing at a point on the easterly right-of-way line of Colorado state highway no. 83, point "a", from whence the northeast corner of saidsection 1 bears n52d30'27"e, a distance of 5757.30 feet, said point being the point of beginning; thence on the arc of a curve to the left, whosecenter bears n36d29'30"w, having a delta of 04d25'30", a radius of 170.00 feet, a distance of 13.13 feet to a point of compound curve; thence onthe arc of a curve to the left, having a delta of 07d40'00", a radius of 840.00 feet, a distance of 112.40 feet to a point of tangent; thencen41d25'00"e, a distance of 324.00 feet to a point of curve; thence on the arc of a curve to the right, having a delta of 42d42'00", a radius of610.00 feet, a distance of 454.61 feet to a point of tangent; thence n84d07'00"e, a distance of 205.00 feet to a point of curve; thence on the arcof a curve to the left, having a delta of 23d27'00", a radius of 400.00 feet, a distance of 163.71 feet to a point of tangent; thence n60d40'00"e, adistance of 208.00 feet to a point of curve; thence on the arc of a curve to the left, having a delta of 06d30'00", a radius of 1800.00 feet, adistance of 204.20 feet to a point of tangent; thence n54d10'00"e, a distance of 35.00 feet to a point of curve; thence on the arc of a curve to theright, having a delta of 06d38'00", a radius of 800.00 feet, a distance of 92.62 feet to a point of tangent; thence n60d48'00"e, a distance of108.00 feet to a point of curve; thence on the arc of a curve to the left, having a delta of 15d53'00", a radius of 1200.00, a distance of 332.66 feetto a point of tangent; thence n44d55'00"e, a distance of 64.00 feet to a point of curve; thence on the arc of a curve to the right, having a delta of15d05'00", a radius of 360.00 feet, a distance of 94.77 feet to a point of tangent; thence n60d00'00"e, a distance of 49.00 feet to a point of curve;thence on the arc of a curve to the left, having a delta of 55d00'00", a radius of 120.00 feet, a distance of 115.19 feet to a point of tangent;thence n05d00'00"e, a distance of 120.00 feet to a point of curve; thence on the arc of a curve to the right, having a delta of 10d12'00", a radiusof 960.00 feet, a distance of 170.90 feet to a point of tangent; thence n15d12'00"e, a distance of 185.00 feet to a point of curve; thence on thearc of a curve to the left, having a delta of 05d22'00", a radius of 1200.00 feet, a distance of 112.40 feet to a point of reverse curve; thence onthe arc of a curve to the right, having a delta of 08d45'00", a radius of 3000.00 feet, a distance of 458.15 feet to a point of tangent; thencen18d35'00"e, a distance of 757.00 feet to a point of curve; thence on the arc of a curve to the right, having a delta of 00d40'00", a radius of4200.00 feet, a distance of 48.87 feet to a point of tangent; thence n19d15'00"e, a distance of 347.85 feet to a point on the north line of saidsection 1, point "b"; thence n19d15'00"e, a distance of 28.15 feet to a point of curve; thence on the arc of a curve to the right, having a delta of14d12'00", a radius of 810.00 feet, a distance of 200.75 feet to a point of tangent; thence n33d27'00"e, a distance of 131.00 feet to a point ofcurve; thence on the arc of a curve to the left, having a delta of 08d50'00", a radius of 1500.00 feet, a distance of 231.26 feet to a point oftangent; thence n24d37'00"e, a distance of 317.00 feet to a point of curve; thence on the arc of a curve to the right, having a delta of 70d06'20",a radius of 150.00 feet, a distance of 183.54 feet to a point on the west line of the east half of the southeast quarter of said section 36, point"c"; thence continuing on the arc of a curve to the right, whose center bears s04d43'20"w, having a delta of 03d39'40", a radius of 150.00 feet,a distance of 9.58 feet to a point of tangent; thence s81d37'00"e, a distance of 177.00 feet to a point of curve; thence on the arc of a curve tothe left, having a delta of 41d57'00", a radius of 120.00 feet, a distance of 87.86 feet to a point of tangent; thence n56d26'00"e, a distance of74.00 feet to a point of curve; thence on the arc of a curve to the right, having a delta of 24d01'00", a radius of 990.00 feet, a distance of 414.98feet to a point of tangent; Thence n80d27'00"e, a distance of 24.54 feet to a point on tangent; thence s09d33'00"e, a distance of 9.65 feet to a point of curve; thence onthe arc of a curve to the right, having a delta of 44d17'00", a radius of 50.00 feet, a distance of 38.64 feet to a point of tangent; thences34d44'00"w, a distance of 26.00 feet to a point of curve; thence on the arc of a curve to the left, having a delta of 47d55'00", a radius of 150.00feet, a distance of 125.45 feet to a point of tangent; thence s13d11'00"e, a distance of 105.00 feet to a point of curve; thence on the arc of acurve to the left, having a delta of 35d25'00", a radius of 660.00 feet, a distance of 407.97 feet to a point of tangent; thence s48d36'00"e, adistance of 46.00 feet to a point of curve; thence on the arc of a curve to the right, having a delta of 19d41'00", a radius of 50.00 feet, a distanceof 17.18 feet to a point of tangent; thence s28d55'00"e, a distance of 39.00 feet to a point of curve; thence on the arc of a curve to the left,having a delta of 54d10'00", a radius of 50.00 feet, a distance of 47.27 feet to a point of tangent; thence s83d05'00"e, a distance of 230.00 feet toa point of curve; thence on the arc of a curve to the right, having a delta of 89d02'53", a radius of 35.00 feet, a distance of 54.40 feet to a pointof tangent; thence s05d57'53"w, a distance of 240.19 feet to a point of curve; thence on the arc of a curve to the left, having a delta of06d58'34", a radius of 50.00 feet, a distance of 6.09 feet to a point on the north line of said section 1, point "d"; thence continuing on the arc ofa curve to the left, whose center bears s88d59'19"e, having a delta of 90d05'22", a radius of 50.00 feet, a distance of 78.62 feet to a point on theeast line of said section 1, said point being the point of terminus from whence the northeast corner of said section 1 bears n01d06'03"w, adistance of 50.00 feet; the sidelines of the above described easement being extended or shortened to begin on the easterly right-of-way line ofstate highway no. 83

County Assessor's Contact Information (for verification purposes) Click here for the Colorado Assessors Association homepage. URL for County Assessors at Colorado Assessor’s Assn: http://e-caa.com/home-page/county-information/colorado-assessorshttps://www.douglas.co.us/government/departments/c

Property Owner Information

Is your Property owned by the Applicant Organization?Yes


http://e-caa.com/

http://e-caa.com/home-page/county-information/colorado-assessors

Legal Property Owner NameDouglas County

CityCastle Rock

StateCO

Property Owner Tax StatusPublic Entity

Mailing Address Include floor number, suite number, etc.100 Third Street

Zip Code80104

Telephone Ex. xxx-xxx-xxxx303-660-7400

Tax Credits

Will you be applying for Federal or State Tax Credits?Neither

Applicant Capacity


Applicant Capacity (0-15 points)

INTRODUCTIONThe Board of County Commissioner’s mission is to govern with excellence, reflecting community values through fiscal responsibility,transparency, and accountability to safeguard the quality of life for all generations. One of the six core priorities the Board has identified tofurther its mission is to protect historic and natural resources, which promotes the responsible stewardship of historic and natural resourcesin both rural and suburban areas.

The Department of Community Development administers support to the historic preservation program, including the Historic PreservationBoard, the Landmark program, preserving historic structures and operating the History Repository.

CURRENT AND PAST STATE HISTORICAL FUND PROJECTSThe County was recently awarded a grant (2020-01-024) for 156,160 for continued stabilization of the Greenland Post Office. We are in theprocess of contracting with the SHF and anticipate construction beginning in the spring of 2020. Once under contract, we will issue anInvitation to Bid for the project. Work may begin, but the winter weather in Greenland is harsh and work will stop during the winter and bestarted again in the Spring.

The County was awarded a grant (19-02-007) for $131,035 for the Miksch-Helmer Cabin to stabilize the foundation and rehabilitate thestructure. The architect is almost complete with the construction documents and we will begin work on the building in October 2019. Weanticipate 3 months to complete the work. We will address the foundation first to pre-empt the winter weather and will complete log restorationduring the colder weather.

The projects below have also been completed:1. 14 HSAs- Grant Funds: $160,100, Cash Matches: $14,482.

2. 4 Historic Resource Surveys – Grant Funds: $45,870.

3. 1 Archaeological Assessment – Russellville Ranch (95-02-079). Grant Funds: $30,000.

4. 9 Restoration and Rehabilitation grants – Grant Funds: $1,163,288. Properties include Louviers Village Club (5 phases); Rock Ridge Ranch(1 phase); Bartuff-Bihlmeyer Ranch (2 phases); the William Converse Ranch (2 phases) and the Greenland Post Office (3 phases).

5. 1 grant – Blackfoot Cave for excavation/interpretation. Grant Funds: $62,000.

6. Artifact Analysis and National Register Nomination (15-02-013). Grant Funds - $89,684.

SELF-FUNDED PRESERVATION PROJECTS



In 2018 and 2019 County budget has allocated over $400.000 to complete self-funded projects on the Evans Gandy Homestead, Miksch-HelmerCabin and the Spring Valley School. The 2020 Budget request includes $182,500 for self-funded stabilization and preservation work at theRock Ridge Cemetery, Crull Homestead, Converse Ranch, Louviers Village Club and Columbine Open Space.

In 2014, the County self-funded updates to previously completed HSAs on all County-owned historic properties, including Hammond TurkeyRanch, Louviers Village Clubhouse, Rock Ridge Cemetery, Spring Valley School, Evans Homestead, William Converse Ranch, ColumbineOpen Space, Snortland Open Space, and the Town of Greenland. We use the HSAs to prioritize rehabilitation and stabilization projects on ourhistoric properties.

In 2012, the Board of County Commissioners purchased the historic Freedom School property for $985,000 to prevent development of theproperty into homesites. The County then quit-claimed the property to the Douglas County School District, which continues to receive SHFgrant awards for restoration of the historic buildings. The property became a County Landmark in 2015 and is used as a Douglas CountySchools Outdoor Education Center.

POTENTIAL LEAD PARTICIPANTSBrittany Cassell, Curator, Douglas County—Grant Administrator; Brittany has managed the Douglas County History Repository for two yearsand is the Administrator for the Douglas County Historic Preservation Board. She will manage the grant and ensure that the project is onschedule and submit the required SHF deliverables and reports. She will also be responsible for the Financial Reporting.

Barbara Darden, Scheuber + Darden Architects – Preservation Architect; Barbara has been working on the rehabilitation of this property since2001. The firm has completed over 50 HSAs and 35 rehabilitation projects with SHF. The firm will be responsible for the constructiondocuments and construction administration to assure compliance with the Secretary of the Interior’s Standards.

Dave Wittman, Martin Martin Consulting Engineers – Preservation Structural Engineer; Dave was the structural engineer for this project duringthe previous phase. His experience includes 25 HSAs and 15 rehabilitation projects. The firm will be responsible for the structuralconstruction documents and assuring that the preservation contractor implements the structural stabilization correctly.

Michelle Slaughter, Alpine Archaeology – Archaeologist; Michelle is very familiar with the OAHP and its requirements for archaeologicalmonitoring during construction. She has completed over 100 SHF funded projects. She will be completing the archaeological oversight duringground disturbance.

Preservation Contractor – The preservation contractor for this project will be selected from a competitive bid process including aprequalification round that will select three to five contractors with preservation experience that are familiar with the Secretary of the Interior’sStandards and State Historical Fund grants. We asked Kevin Murray with Empire Carpenty to provide the estimate for this grant. EmpireCarpentry has completed over 20 SHF funded restoration/rehabilitation projects. The selected contractor will be responsible for implementingthe construction documents and meeting the Secretary of the Interior’s Standards.

SHORT AND LONG TERM FUNDING STRATEGIESThe County allocated funds to provide the grant cash match and supports self-funded historic preservation projects, which includes themaintenance of these buildings. We do not anticipate requesting any additional SHF grants for this project. All future work will be self-funded.

PROTECTION OF THE PROPERTYDouglas County is proactive in protecting its historic properties because the citizens of Douglas County have time and time again stated thatthe history and the historic buildings in Douglas County are an important part of living here. We establish a budget to maintain these buildingseach year and will continue to provide monies for the preservation of Prairie Canyon Ranch.

Resource Description & Project History


Resource Description and Project History (0-10 points) Historic Designation Select all levels of designation that apply to the property. Please note that designation is required for all Acquisition & Development grant projects.County Designated

Designation Area If the property is historically designated, indicate the general boundary of the designation (i.e, the building footprint only, the building and surroundingproperty, or if the building is contributing to a historic district). If you are unsure of the designation boundary, please contact HC-SHF Staff at 303-866-2825. NOTE: SHF cannot fund work outside the designation boundary.Building and Surrounding Area

Resource Historic District Name Please list the name of the historic district. If this does not apply to your project, please fill in with N/A.



N/A

Resource Historic Name Property historic name can be found on the state or national nomination form or certification of local designation.Prairie Canyon Ranch

Resource Site Number (e.g., 5DV.1234) If you do not know the Smithsonian site number for your property, contact the Office of Archaeology and Historic Preservation at 303-866-3392. If thisdoes not apply to your project, please fill in with N/A.5DA.1415

Resource Period of Significance Provide period(s) of significance as listed in your historic designation. NOTE: Some older or local nominations may not include a period of significance,type N/A if this does not apply.N/A

Resource History and Significance

HISTORYPrior to the settlement by homesteaders, Archaeologists agree that the land known, as Prairie Canyon Ranch was also the camping andhunting spot for travelers for more than 10,000 years. Big shelter sites have been found on the property and evidence of inhabitants using therhyolite stone and petrified wood to make tools for camping and hunting. In the 1800’s, Plains Indians used the area. Later, a trail known as theColorado City Road ran through the property across Cherry Creek up to Russellville. Its tracks are still visible to the east of the mainheadquarters.

Frederick Bartruff was the first successful homesteader on the ranch (1862) expanding it to 320 acres before his death in 1875. Frederick builtthe house, (circa 1870) that remains on the property today.

After his death, his widow married John Bilhmeyer. By the time he sold the property in 1908, he owned over 2,000 acres. He built the bankedbarn and saloon (the subject of this grant), the stone animal shelters and the calf barn. George Gienger, who married Frederick Bartruff’sdaughter, purchased the ranch in 1908. Katherine Marie Seubert, the Bartruff’s granddaughter, lived on the property and ran the ranch,shipping cattle to George Gienger’s meat market in Denver (called Fisher and Gienger on 10th Street between Market and Larimer).

George Gienger sold the ranch to Ralph Clugy on April 13, 1939. Ralph made many improvements to the ranch. He built the existing chickencoop, the granary on the hill, the outhouse and the cinder block garage opposite the house. Ralph Clugy sold the property in 1947. From 1947to 1980, the land transferred ownership several times until Robert Shultz purchased the land in 1980.

Robert Shultz continued the ranching operation that made Prairie Canyon Ranch so well known in Douglas County. It was his stewardship thatpreserved Prairie Canyon Ranch. He returned the dry land crop areas to natural rangeland, constructed basin terraces to keep soils in placeand direct water to minimize erosion, constructed an erosion control dam to control runoff from the southern end of the property. He alsoestablished a grazing plan, which called for rotational grazing over the property to prevent over grazing and planted over thirty treesthroughout the main headquarters.

In 1996, he sold the ranch to Douglas County to protect it from developers. The final parcel was sold to Douglas County in 2000. DouglasCounty Open Space has chosen to maintain this historic ranch as a continued working ranch and to preserve its historic character. They haveopened this property up to scheduled walking tours; to school children, historical societies, equestrian organizations, and foreign visitorsinterested in Colorado history. They have preserved this property so that people have a better understanding of what Douglas County was likeduring its agricultural and ranching period and to study the importance of our historic as well as natural resources.

CHARACTER DEFINING FEATURES 1. German-influenced ranch buildings nestled in a valley and surrounded by red rocks and canyon to the north.2. Rhyolite stone foundations, which can be found in the barn and saloon (the subject of this grant).3. Board and batten siding on most of the buildings, including the barn and saloon.4. Simple gable roofs on all the buildings.5. Open range land and pastures.

HISTORICAL SIGNIFICANCE & STYLEPrairie Canyon Ranch is significant because of its wildlife habitat and natural resources, its contribution to Colorado History and DouglasCounty history, its architecture and archeology, and its place as an example of ranching history in Douglas County.

Although the Douglas County Landmark Application does not state a period of significance, we believe through our research that thearchitectural period of significance is from 1887 – 1947 as this is when most of the buildings were constructed.

The architecture is significant because the buildings reflect the history of the ranching industry in Douglas County. The buildings are superbexamples of vernacular ranch architecture with a strong German influence. The house is a rare construction type not well known in this areaalong with the two-story barn and “saloon”. The barn and saloon are the subjects of this grant. The buildings have changed very little throughthe years providing excellent examples of ranching from 1887 to the 1947. They also represent the transition of the historic ranch into amodern industry through modifications to the buildings as newer modern equipment and techniques were incorporated into the ranchingindustry.


Project HistoryPROPERTY PROJECT HISTORY1996–2000: Purchase of Prairie Canyon Ranch from Robert Schultz.

2001: Historic Structure Assessment (01-HA-026). Grant Award - $10,000. Cash Match - $10,000.

2002: Barn(subject of this grant): North and west foundation restoration, siding restoration, door (3 doors) restoration, ramp reconstruction and roof replacement, Animal Shelter: Stone repointing; Calf Barn: Siding restoration, door and window restoration and roof replacement; Cave: Stone repointing, door restoration. Grant (02-02-079) Award - $59,961. Cash Match - $54,961.

2002-2009: Self-funded projects which included rehabilitation of the interior and exterior of the historic ranch house, foundation stabilization of the historic house, maintenance on the saloon, chicken coop restoration and granary restoration - $350,000.

2008: Calf Barn–Interior of calf barn was restored by volunteer labor and two girls completing their Girl Scout Silver Award.

2011: Self-funded: reconstruction of the barn doors and ramp, miscellaneous structural repairs, overlay of historic barn floor with new wood planking and drainage repairs around the barn - $50,000.

2012: Self-funded: House foundation restoration and Hot water heater replacement - $15,000.

2012–2013: Self-funded: Garage roof replacement, masonry repairs, exterior paint and interior rehabilitation - $35,000.

BARN PROJECT HISTORY2001 Historic Structure Assessment (SHF 01-HA-026).

2002 SHF Grant (02-02-079). North and west foundation restoration; siding restoration, door restoration (the northwest door, west door and south doors), ramp reconstruction, roof replacement.

2011 Drainage mitigation at the south foundation wall; ramp reconstruction. Work included removing 24” of soil to 10’ beyond the face of the building and creating a swale. It was lined with landscape fabric and backfilled with 10” of washed river rock, covered with mirafly and then backfilled with topsoil. Regrading was also completed along the east elevation. Self-funded.

2011 The second-floor joists, at the southwest corner of the barn, had split through the years. New replica joists were milled and installed. Self-funded.

2011 Sill plate at double doors (south elevation) was replaced. This sill plate was replaced during the SHF 2002 grant but continued to deteriorate as drainage at the south elevation continued to impact the foundation of the barn. A new replica sill plate was installed along with a moisture barrier and metal flashing. The south double doors were also rebuilt, due to weathering and lack of maintenance. Self-funded.

2011 Overlay of the second floor with replica boards. Self-funded.

2012 – Barn repainted and siding maintenance. Self-funded.

2018 – Two large stones fell out of the foundation wall at the south elevation. Douglas County Open Space contacted Scheuber + Darden Architects to discuss options to correct the continued drainage issues. During the visit, we also showed her the water that continues to drain down the east elevation and into the door opening at the northeast corner. During the visit, we also discussed structural issues with the barn and the deteriorated windows and doors. Scheuber + Darden Architects recommended completing a short assessment which addressed the drainage and structural issues and make recommendations so that a budget could be provided, and funding could be obtained. See the completed report in the attachments. Self-funded.

2019 – Roof replaced. Self-funded.

SALOON PROJECT HISTORY1980 – 1996 Robert Schultz restored the building.

2000 – 2019 Continued maintenance, including periodic applications of linseed oil on the siding, reglazing of the windows, roof repairs and drainage improvements. Basement rehabilitation for interpretation as a root cellar.

2018 As a part of the visit by Scheuber + Darden Architects, Open Space decided to also address similar drainage issues at the saloon basement. Douglas County designed and constructed drainage diversion elements, which helped with some of the drainage, but not all. The interior walls of the basement, which are a combination of bedrock (conglomerate) and laid rhyolite stone, and the dirt floor continue to remain wet year-round due to the continued water infiltration between the bedrock and stone foundation. See Attachments.

FUTURE PHASESWe do not anticipate any future phases, as we budget monies yearly for maintenance and small projects. We are requesting this grant because the cost to complete the necessary stabilization is more than we can budget in one year. The foundation has continued to deteriorate even with our best efforts and we now need professional assistance and guidance. This grant will implement the recommendations from the assessment completed in 2018.State Historical Fund Grant Application

Prairie Canyon Ranch Board of County Commissioners Staff Report - Page 11 of 21

Description1. Remove soils and expose the south and east foundation and footings.

2. Replace any rotted sill plates with replica sill plates.

3. Install perforated drain and sheet drainage system at foundation wall.

4. Repoint foundation wall.

5. Temporary removal and reinstallation of ramp at the south elevation.

6. Create positive drainage and construct retaining wall at northeast corner.

7. Create dryzone at south and east sides of building.

Description1. Remove soils and expose the foundation and footings.

3. Install perforated drain and sheet drainage system at foundation wall.

4. Repoint foundation wall.

6. Create positive drainage and construct retaining walls at north elevation atdoor.

7. Create dryzone around the building.

Description1. Remove the infilled area of the roof where the historic cupola existed

Scope of Work/Budget


Scope of Work and Budget (0-20 points)

For all boxes that require a cash amount, use numerals only. Do not include decimal points, commas, or dollarsigns.

All of the boxes may not apply to your project.

Task A

TitleFoundation Stabilization - Barn

$ Amount36570

Task B

TitleFoundation Stabilization - Saloon

$ Amount21218

Task C

TitleCupola Reconstruction - Barn

$ Amount8395



2. Reconstruct cupola per approved construction documents.

Description1. Strengthen and stabilize the second floor framing based on approved construction documents.

Description1. Restore the windows in the barn.

2. Restore the middle door on the north elevation and provide a new lintel.

3. Restore the east door on the north elevation.

Description

Description

Description

Description

Task D

TitleSecond Floor Framing Stabilization - Barn

$ Amount31740

Task E

TitleWindow and Door Restoration - Barn and Saloon

$ Amount14651

Task F

Title

$ Amount

Task G

Title

$ Amount

Task H

Title

$ Amount

Task I

Title

$ Amount

Scope


General Conditions

Permits

Bonding

Overhead and Profit

Architectural/Engineering Fees (For A&D projects only)Calculation DetailsConstruction Documents1. Construction Documents for the Scope of Work above.2. Before/After Photos3. Mortar Analysis

Bidding Services1. Establish prequalification requirements for Preservation Contractors forbidding3. Assist the County in selecting a qualified Preservation Contractor4. Answer contractor questions during bidding, including issuing addendums.

Construction Administration1. Attend periodic on-site construction meetings.2. Review change order requests.3. Review applications for payment from the contractor.4. Review submittals, shop drawings and mockups.5. Answer contractor's questions during construction.

Structural Engineer1. Structural details for the stabilization of the second floor framing.2. Sill Timber design where timbers are needing replacement.3. Construction Administration - Review submittals, respond to questions.4. One site visit during construction administration.

Grant Administration & Indirect Costs Calculation DetailsMust not exceed 15% of project totalN/A

Archaeological Monitoring Calculation DetailsArcheologist on-site during any ground disturbance1. Monitoring Report on Findings.2. Preparation of a Management Data Form3. Preparation of a Historical Archaeology Component Form

SubtotalClick on calculator112574

For Acquisition and Development projects only.

$ Amount16887

$ Amount0

$ Amount0

$ Amount11257

Scope TotalClick on calculator140718

$ Amount21903

$ Amount

$ Amount3719

Check this box if your project does not require ground disturbance.No

Project SubtotalState Historical Fund Grant Application Prairie Canyon Ranch Board of County Commissioners Staff Report - Page 14 of 21

Contingency

Grant Request

Cash Match If no cash match, enter a zero.

Click on calculator166340

$ Amount22389

Project TotalClick on calculator188729.00

$ Amount141547

Grant Request Percentage of Project Total Click on calculator75.00%

$ Amount47182

Cash Match Percentage of Project Total Click on calculator25.00%

Grant Request + Cash Match = Project Total

***Please verify that your grant request and cash match percentages add up to 100%***

Indicate if you are requesting a waiver for the Cash Match requirementNo Waiver

Waiver Justification

Comments

Project Description


Project Description (0-20 points)

DELIVERABLES 1. Project Kickoff Meeting – SHF/Grant Administrator/Architect.2. Subcontract Certification Form – Architect3. Current/Historic Photos4. Consultant Resumes – Architect/Archaeologist5. Design Development Drawings6. Construction Documents7. Preconstruction Meeting – SHF/Grant Administrator/Architect/Contractor/Archaeologist8. Subcontract Certification Form – General Contractor9. Mortar Analysis10. Repointing Mockup11. Interim Meeting – SHF/Grant Administrator/Architect/Contractor12. Final Photographs13. Copies of Change Orders14. OAHP Forms/Report



15. Project Summary Report

COMPONENTS OF THE PROJECTPRESERVATION SERVICES – Preservation ContractorThe scope of work below was obtained from an assessment, which we self-funded to provide us with recommendations to preserve and stabilize our historic barn and saloon. See Attachments for report.

1. Foundation StabilizationThis project will address the stone foundation stabilization on the barn and the saloon as continued underground drainage and surface drainage continues to deteriorate the historic stone foundations.

During the SHF#2016-01-008, we replaced the historic sill plate at the southwest corner of the barn with a new pressure treated sill plate. The scope of work for this grant is additional foundation stabilization on the east and south elevations as further damage is occurring on these elevations below grade. The stone foundation has begun to fail, as moisture continues to penetrate the historic stone wall and drain along the east foundation wall and then draining into the building at the northeast corner. We have never utilized the SHF to complete foundation work on the Saloon.

We have completed self-funded foundation and drainage work on both buildings as described in Project History and completed an assessment by Scheuber + Darden Architects and Martin Martin Consulting Engineers to provide us with recommendations to correct drainage and structural deficiencies. The project will include the following work.

Barn: According to Preservation Brief 39: Holding the Line: Controlling Unwanted Moisture in Historic Buildings, a Level II, Repair and Corrective Action and Level III, Replacement/Alterations for Chronically Damp Conditions is required. We will remove the soils along the east and south elevations down to the footing and will install a new perforated drain along the face of the foundation, which will daylight on the north side of the barn in the low area approximately 20’ from the building. Prior to backfilling, we will repoint the stone foundation (matching the historic mortar from a historic mortar analysis) and then install Miradrain 6000, a sheet drainage system, that will direct surface water along the face of the foundation wall protecting the stone foundation and direct water to the perforated drain. This work may require the removal and reinstallation of the ramp along the south elevation. Once the drainage system is installed, Level II repair and corrective action will be required and includes measures to insure of positive drainage away from the barn. To assure that the water does not continue to enter the building at the north elevation, we will construct a small retaining wall at the northeast corner that will extend out to the low drainage area to the north. The wall will be approximately 18” tall. The retaining wall will direct any surface water around the corner and into the low area approximately 20’ away from the building at the north elevation, instead of into the building as it does now. Finally, 6” to 8” of topsoil and grass will be removed from the face of the foundation to 3’-0” beyond the face of the building. New landscape fabric and gravel will be installed.

Saloon: A similar situation exists at the historic saloon. The historic stone foundation sits on top of bedrock and water seeps into the basement from water runoff on the exterior and from underground water between the bedrock (conglomerate) and stone foundation. We will be excavating around the exterior of the building and installing a new sheet drainage system along the face of the foundation wall. In addition, we will install an interior perforated pipe along the foundation walls and connect it to a sump pump in the basement. We cannot stop the water from entering the basement because most of the water entering the basement is from the joint between the bedrock (conglomerate) and stone foundation, which is about 3’-0” above the basement floor. Once the pipe installation is complete, 2” of gravel will be installed over the dirt floor. In addition, we will regrade around the building and build a small retaining wall extension at the north elevation where dirt and water continue to enter through the door. Finally, a new dryzone will be installed at the base of the building to prevent splashback and to protect the stone foundation wall.

2. Cupola Reconstruction - BarnThe historic photos show a cupola once existed on the roof of the barn. We want to reconstruct the cupola to not only provide the needed ventilation, which will make our roof last longer, but to also accurately interpret the building. The interior roof framing indicates the exact size of the cupola and the historic photos provide the finer details. We will complete construction documents, described below and obtain SHF approval prior to work beginning.

3. Floor Stabilization - BarnThe 2018 assessment report stated that the second-floor framing in the southwest corner of the building has almost 100 psf less live load capacity than the rest of the second-floor framing. This grant will stabilize this corner. The methodology will be determined during the design phase and with close coordination with the State Historical Fund to assure compliance with the Secretary of the Interior’s Standards.

4. Window and Door Restoration – BarnDuring previous grants, we restored the northwest, west and south doors. This grant will address the restoration of the double door centered on the north elevation and the door at the northeast corner of the north elevation. The double door does not have an appropriate lintel and settlement has occurred to the point that the door does not easily open and close. A new wood timber lintel will be installed, along with stabilization of the jambs to provide additional support for the double doors so that they do not sag. Both doors, the double doors and the northeast door at the north elevation will be restored. The diagonal bracing of the doors is in poor condition and the planks are weathered. Neither latch properly due to the sagging.

ARCHITECTURAL AND ENGINEERING SERVICES – Scheuber + Darden Architects1. Construction DocumentsThe construction documents will be completed utilizing the Secretary of the Interior’s Standards for Historic Properties and with guidance


from the SHF specialist. They will incorporate the scope of work included above.2. Construction AdministrationSDA will be involved during construction, reviewing the preservation contractor’s work to assure it follows the approved constructiondocuments. They will review submittals, mockups and answer questions and will work closely with us to make sure that the grant iscompleted in the time frame allowed in the grant. They will also be attending periodic on-site construction meetings.

ARCHAEOLOGICAL SERVICES -Alpine ArchaeologyWe will have an archeologist on-site during any ground disturbance. We anticipate that there will be two visits by the archaeologist for thisphase. The scope of work includes:1. Monitoring Report on Findings.2. Preparation of a Management Data Form3. Preparation of a Historical Archaeology Component Form

Project Timeline


Project Timeline

Please check the box below each statement:

I understand that if awarded, it can take up to 4 weeks to complete the grant agreement with the State Historical Fund.Yes

I understand that the State Historical Fund agreement period is 24 months and this project will be completed within that time period.Yes

I understand that the State Historical Fund has 30 calendar days to complete review of the deliverables (products) that will be required with this projectand I have accounted for the 30 day reviews within the 24 month agreement period.Yes

I understand that weather may delay completion of some projects and I have accounted for possible delays within the 24 month agreement period.Yes

Urgency


Urgency (0-15 points)

CONDITION OF THE BUILDING The deterioration of the building is critical. Although, the County has stabilized the foundation wall, it continues to deteriorate. We hired Scheuber + Darden Architects and Martin Martin Consulting Engineers to complete an assessment of stone foundation and structural systems and make recommendations to correct the deficiencies. Foundation rocks have begun to fall out of the wall. We have reinstalled and remortared them, the deterioration has continued and they have fallen out again. Obviously, our attempts have not been adequate and the deterioration continues. We need to resolve this as soon as possible, as it has been ongoing for over 10 years as we have self-funded projects to make repairs and address deficiencies.

NATURAL CONTINUATION OF MULTI-PHASED EFFORT/PARTNERSHIPSThe preservation of the historic Prairie Canyon Ranch has been ongoing for over 20 years. This is a rural area that is located 45 minutes from Denver and 30 minutes from Colorado Springs and yet, it is one of the most beautiful areas along the highway 83 and is directly across from the Castlewood Canyon State Park. We take the care and maintenance of this property seriously and receive a regular budget to complete




maintenance and stabilization projects. As seen in the History of the Project, we have been working on the drainage issues around thesebuildings for numerous years but have not been able to stop the ongoing damage to the buildings’ historic elements. This grant is acontinuation of drainage and foundation stabilization project that has been ongoing to provide better drainage around the barn and saloonand to stop the deterioration.

In addition, since we were applying for a SHF grant, we decided to continue the door restoration that was begun in the 2002 grant and workthat our in-house craftsmen do not have the experience to complete. The same is true for the window restoration included in this grant.

Finally, incorporating the cupola restoration in this grant was a decision made after we complete the building reroofing this year and realizedthat our in-house craftsmen would need equipment that was unavailable to them (boom lift) to construct and install the cupola.

PARTNERSHIPS IN PLACEThe County Commissioners gave a directive to the Douglas County Historic Preservation Board and the Douglas County Open Space in 2015to prioritize the preservation of the County’s historic buildings. We hope SHF will continue this partnership in what will be a highly visibleproject where 25,000 people visit every year.

There are no other funders as Douglas County provides the cash match for all its historic projects.

Public Benefit


Public Benefit (0-20 points) Community Support & Benefit of Project

POSTIVE EFFECTS ON TOURISM AND REVITALIZATION EFFORTSSince this is a working cattle ranch and because of the quantity of incredible archeological sites, Douglas County has not allowed open publicaccess to this property. They have made it available on a request basis only and visitors are allowed on the property by permission only. Thishas in no way diminished public access to the property, since the ranch is available to visitors 365 days a year for interpretive programs,historic building and sites tours, wildlife and riparian hikes, horseback riding tours, and agricultural management programs. There are at leasttwo groups and as many as four that visit the site each month and this includes any where between 35 to 100 people for each group. Inaddition, Douglas County Open Space has full time Rangers to assist in providing access to open space properties. In addition, the followingare additional special programs and events that occur on the property.Open Space Day – Prairie Canyon Ranch is often highlighted on Open Space Day. Approximately 200 people attend this event where DouglasCounty Open Space lead historic, natural and wildlife hikes around the property, provide a lunch, tour the historic buildings and sites andother activities such as storytellers and historians.

Open Space Hike Programs – Open Space does monthly hikes and horseback tours of their properties. Prairie Canyon Ranch is one of theproperties that are included on the list of hikes and horseback tours. Notices are sent out to over five hundred people and the attendance tothese events is between 25 – 35 people.

Interpretive Programs – Douglas County Open Space has assisted in establishing an interpretive program for school age children. Thisprogram includes historic building tours, hikes to historic sites, and activities that educate the children about the buildings and sites and theirhistoric uses.

The continued preservation and restoration of the barn and the stable enhances our interpretation of this property and its use as an OpenSpace property. We continue to utilize the Historic Structure Assessment to implement the recommendations using our own monies. We haveseveral contractors on staff, experienced in crafts and trades to complete self-funded work. Occasionally, we find that we need additionalexpertise to complete the more difficult tasks and assist us by making recommendations. This grant is an example of this need. The continuedrevitalization will enhance our many visitors and school groups interaction and interpretation of this property.

SOURCES OF CASH MATCH/PARTNERSHIPSDouglas County allocates annual funds for the cash match requirements of State Historical Fund grants. The funds are allocated because ofthe support of Douglas County citizens in preserving their Open Space and Natural Resources through a sales tax. The people of DouglasCounty haven’t spoken directly about this property, but by voting for the continued tax, they support preservation and restoration of DouglasCounty’s historic properties.

LOCAL SUPPORTEnclosed are letters of support, demonstrating community and County support for the restoration of these buildings.

Promotion of Project

We will utilize our Public Affairs office to develop marketing materials and press releases regarding the project once the grant is awarded. TheCounty will also promote the project on its website, through its various social media platforms (including Facebook, Twitter and Next Door).



I understand and agree with the following conditions associated with all State Historical Fund grants:

I understand that my organization will enter into a grant agreement with the History Colorado State HistoricalFund (HC-SHF). My organization will be responsible for meeting the terms of the grant agreement. Myorganization cannot pass fiscal or project responsibility to another organization.

I understand that the HC-SHF grant agreement contains non-negotiable terms, and it is my responsibility toreview the SHF grant templates prior to going under award to assure that my organization agrees to go underaward with those terms.

I understand that once under award, I will work in partnership with the State Historical Fund to meet theSecretary of the Interior’s Standards. I will comply with HC-SHF review expectations and refrain from carryingout any work until I have the approval of an HC-SHF Historic Preservation Specialist to proceed.

I understand that the proposed cash match must be in the bank before my organization signs the HC-SHFgrant agreement.

I understand that my organization is solely responsible for determining if my cash match resources are eligiblefor use with HC-SHF grant programs.

I understand that HC-SHF will only pay for work that takes place within the HC-SHF grant agreement period.

I understand that HC-SHF will require documentation of any and all grant administration expenditures,including time sheets and rates.

I understand that all reported expenses must be associated with one of the tasks listed in my scope andbudget.

I understand that all project cost savings will be shared with HC-SHF according to the grant request/cashmatch ratio.

I understand that my organization cannot use HC-SHF funds in a manner that may result in an actual orperceived conflict of interest.

I understand that property protections may apply to my project based on project type and amount. Ifapplicable, I will receive a letter after the processing of all applications is complete. For survey projects, I willadhere to the current Colorado Cultural Resource Survey Manual.

I understand that my performance as a state contractor will be evaluated and made available to the public.

I understand that indirect costs need to be justified at the time of request in order to qualify for reimbursement.

There is also opportunity to promote the site through the County’s Virtual History Museum exhibits as the History Repository holds artifactsfrom this property in its collections.

A History Colorado Banner will be attached to the façade of the barn once the grant is awarded. With the hundreds of people that visit thisproperty, this alone is great advertising.

State Preservation Plan

GOAL A: Preserving Places That Matter: Prairie Canyon Ranch is one of the last remaining historic ranches that is preserved and allowsvisitors in this region. As the older owners age, the historic ranches have been sold off and the land divided into 35 acre lots. This ranchremains intact and is an excellent example of the ranching industry in Douglas County from 1867 to the 1940s. The barn and stable are someof the earliest buildings on the property and demonstrate the transition of the historic ranch into a dairy farm into a modern ranching industryof the 1940s.

Agreement


Acknowledgement of Award Conditions


https://www.historycolorado.org/media/1263


I understand that state regulations require me to certify that my organization carries Worker's Compensation,Employer’s Liability, General Liability, and Automobile Insurance, if applicable.

I understand that I must provide proof that my organization is not employing or contracting with anyunauthorized immigrants.

By checking the box below, you are indicating that you understand and agree with the above conditionsassociated with History Colorado State Historical Fund grants, if awarded. For a comprehensive explanation ofall policies and procedures associated with the HC-SHF grant program, please access our Contracts Manualhere.

Yes

Attachments


Attachments

REQUIRED

Signature Page Please download, complete, and attach your Signature Page. A blank copy can be found here.Label file in this format:: Applicant Organization_Title

Colorado Substitute W-9 for Applicant Organization Required W-9 form available here. Label file in this format: Applicant Organization_W9

Proof of Local Designation (Only required if physical work/excavation or an acquisition is occurring and theproperty/site is not on the State or National Register).

Label file in this format: Applicant Organization_Designation

RECOMMENDED

Overall Image Label file in this format: Applicant Organization_Overall Image

Images Label file in this format: Applicant Organization_Images

Bids and/or Estimates Label file in this format: Applicant Organization_Bids_ or_Estimates

Contractor and/or Project Participant Resumes Label file in this format: Applicant Organization_Resumes

Letters of Support Label file in this format: Applicant Organization_Letters






OPTIONAL

Detailed Scope of Work and Budget Label file in this format: Applicant Organization_Detailed SOW

Excerpts of Historic Structure Assessment/Archaeological Assessment Label file in this format: Applicant Organization_HSA Excerpts

Historic Images Label file in this format: Applicant Organization_Historic Images

Media Images, Newspaper Clippings, etc. Label file in this format: Applicant Organization_Media Images

Maps, Site Plans, or Drawings Label file in this format: Applicant Organization_Plans

Research Design Label file in this format: Applicant Organization_Research Design

Miscellaneous Attachments Label file in this format: Applicant Organization_Misc
