Sharyland Independent School District Payroll Department Updated for the 2015-2016 School Year.

Sharyland Independent School

District

Payroll Department

Updated for the 2015-2016 School Year

Sharyland ISDBusiness Office StaffPhone Number: (956) 580-5200 Payroll Dept. Fax: (956) 580-5216Business Ofc. Main Fax Number: (956) 580-5229 Insurance Dept. Fax: (956)580-5224

Name Extension E-Mail Address Title

Cynthia Thorman 1036 [email protected] Payroll Director

Sylvia Osuna 1021 [email protected] Payroll Clerk

Irma Montelongo 1048 [email protected] Payroll Clerk

2015-2016 Monthly Pay ScheduleMonthly Pay Date Extra Duty Cut-Off

Date *Substitute

Cut-Off Date     

August 21, 2015 July 31, 2015 July 31, 2015

September 25, 2015 September 4, 2015 September 4, 2015

October 23, 2015 October 2, 2015 October 2, 2015

November 20, 2015 October 30, 2015 October 30, 2015

December 18, 2015 November 27, 2015 November 27, 2015

January 20, 2016 January 1, 2016 January 1, 2016

February 19, 2016 January 29, 2016 January 29, 2016

March 18, 2016 February 26, 2016 February 26, 2016

April 22, 2016 April 1, 2016 April 1, 2016

May 23, 2016 April 29, 2016 April 29, 2016

June 24, 2016 June 3, 2016 June 3, 2016

July 22, 2016 July 1, 2016 July 1, 2016

August 24, 2016 July 29, 2016 July 29, 2016

* Extra duty pay request forms must be in the payroll office by 5:00 pm of cut-off date!!!

Teacher Retirement System of Texas

General Information

TRS states that a Texas school district employee is not permitted to advise a district employee of their rights regarding their retirement funds or specific deposit information. For more information please contact the Teacher Retirement System of Texas. Their telephone number is 1-800-223-8778. Additional information can also be located on their website: www.trs.state.tx.us

New members will receive a packet from TRS. Complete the information and return it to TRS as soon as possible. Your TRS file will not be complete until they receive the forms in that packet. Please notify the payroll office if you have a change of name, address or wish to make a beneficiary change. We will forward these changes to TRS.

Teacher Retirement System of TexasPayroll Information

A full-time employee of Sharyland I.S.D. is required to participate in the Teacher Retirement System of Texas (TRS). An amount of 7.2% of the paid salary is deposited to the employee’s account through payroll deduction every month an employee receives a payroll check. This amount is considered the member’s deposit. An additional deduction of .65% is transferred to TRS for contribution to the TRS-care fund. This is a pooled account and not part of the individual employee’s retirement account. These amounts are shown as deductions on the pay stub.

The district also contributes .55% of paid salary for every TRS member in the district. The money is also applied to the TRS-care fund. This amount is shown as a benefit on the pay stub.

Any new employee that is not a current member of TRS will become a member as soon as the district reports the first payroll deposit. SISD will pay an amount of 6.8% during the first 90 days of a new member’s employment. This percentage is equal to the state contribution. The member will contribute the standard 7.2% and .65% without any waiting period.

August Check for 1st Year TeachersAgreement

2015-2016 school year

This is an agreement between a new employee and the Sharyland Independent School District. The district offers an advance to specific employees on the employee’s 2015-2016 employment contract.

Only professionals with zero year experience qualify.

The amount of the advance payment will be $1,000, which will be paid to the contracted employee on August 21, 2015. Each of the next four checks (September thru December, 2015) will be reduced $250 each.

If employment terminates prior to the final deduction (payment) the remaining balance will be deducted from the final payroll check.

The employee and the employer’s representative acknowledge and accept this agreement by their signature on the district’s form.

Pay Supplements

Coaching stipendsBand and choir stipendsCheerleading and Dance stipendsMaster degree stipendsMasters in assignment stipendsTechnology stipendsScience, Math and Special Education stipends

are included in the yearly salary, which is divided over 12 months. This information is provided to the payroll office by either the campus, the department or by the personnel office. A breakdown of your pay may be viewed on Employee Access.

Bilingual stipends are paid semi-annually. Pay information is submitted by the Federal Programs office.

UIL, department head and some other extra-curricular activity sponsor payments are paid once per year, generally in May. The information is provided to the payroll office by each campus and is based on a Board-approved stipend schedule.

Other extra duty payments are paid monthly. Extra duty timesheets are available on the payroll page of the Sharyland ISD website.

The forms must be completed and signed by the campus administrator. To prevent delay in payment, ALL information must be completed.

Extra duty timesheets must be turned in on a weekly basis to a person designated by the campus/department administrator. The payroll office must receive completed extra duty timesheets by the cut-off dates of each month. The Payroll Office does not accept forms with correction fluid or correction tape.

extra duty timesheet formmonthly pay dates & cut-off schedule

Refer to the monthly payroll pay schedule for “cut-off” dates for each payroll.

monthly pay dates & cut-off schedule

Payroll DeductionsThe district offers enrollment and payment

through payroll deduction of group health, group dental and vision, miscellaneous health insurance plans and additional life insurance policies.

You can enroll in medical reimbursement and/or dependent care reimbursement programs.

Please contact the insurance department with questions specific to the plans available.

Contact the payroll office for questions or concerns about the amount deducted from your payroll check.

The enrollment for new employees is during the month of August for a September 1st effective date.

This date is for 10-month employees only. Dates may be different for employees with odd employment or contract start dates.

The Cafeteria (Section 125) Plan can be elected during enrollment.

District-wide enrollment occurs in the spring for a May 1st effective date.

This is general information only as it may affect an employee’s payroll. Please refer to the insurance department of Sharyland ISD for

precise, up-to-date information.

Enrollment into 403(b) plans can be done at any time. Forms are available in the payroll, insurance office or at: http://www.tsacg.com/individual/plan-sponsor/texas/sharyland-isd/

Completed forms are forwarded to the district’s 3rd party administrator for their audit and approval.

Sharyland I.S.D has a list of authorized vendors; an employee cannot enter a new agreement with any company not listed on the Authorized Investment Provider List located at: http://www.tsacg.com/individual/plan-sponsor/texas/sharyland-isd/

Please allow up to 30 days for processing.Please contact the insurance department for information

if you prefer to enroll in a 457 plan.

403(b) and 457tax-sheltered individual retirement plans

a little more Deduction Info

Sharyland ISD also offers payroll deduction for:

United Way of South Texas-representatives will come to your campus.

Texas Tomorrow fund-employee should contact TTF directly.

Professional dues (ATPE, TFT, TSTA etc.)-employee or the organization can forward deduction authorizations to the payroll office.

Child support payments, Income tax levies, student loan garnishments-information is sent to the payroll office from governing body.

Campus Courtesy Funds-your campus committee will provide you with information.

Program fees for the Alternative Certification programs-Contact the Sharyland Human Resource Office to make sure you start the deduction for this program in September.

Direct Deposit Information

Enrollment in direct deposit is simple!

Forms are available in the payroll office or on-line.

A copy of a personal check should accompany the form to verify the employee’s banking information.

Your direct deposit can be sent to any banking institution and can be split & sent to up to 2 accounts (either checking or savings accounts).

direct deposit form

Direct Deposit is mandatory!

If you change or close bank accounts, a direct deposit form must be completed with new

information and provided to the Payroll Department immediately. Changes must be

completed 10 working days prior to the pay date. DO NOT DELAY!

If we transfer to a closed account you must wait until the money is returned to our bank. This

could take 3 to 10 business days. We cannot issue a new check until we confirm the money is

back in the district account.

direct deposit form

Sick Leave Reporting

All absences are to be reported through the SEMS (Substitute/Employee Management System).

Information will be entered by the employee or campus representative.

Once per month all entries for the pay period are transferred from SEMS to the payroll system.

SEMS entries are applied to the employee’s local, state and state personal leave totals based on the information entered.

The district’s substitutes rely on the accuracy of the entries for their pay.

Sick leave balances can be viewed on a monthly basis through Employee Access.Please refer to the Human Resources Department for

SEMS access information.

Leave Information

When you use more days than available you will be in a dock situation.

Family Medical Leave Act: Please contact the Human Resources Office prior to a planned FML absence or as soon as physically possible during an unplanned FML absence. The HR office has guidelines for what qualifies as a FML absence.

Excessive absences: Employee’s checks will be docked when he/she is absent more days than the number of sick leave days available. The dock amount is equal to the employee’s daily rate for every day that exceeds the balance.

Permission for dock arrangements must be pre-approved by the Superintendent.

Additional Leave Info.

Personal Leave: Requests for personal leave are to be submitted according to board policy. personal leave request form

Please use actual reason for absence when posting to SEMS rather than what leave is available.

All full-time school personnel are eligible for ½ day local and ½ state personal per 18 days of service up to a maximum of 5 days each per year.

Absences due to personal illness, illness or death in the immediate family or family emergency shall be charged to local leave, then to state leave when local leave is exhausted.

Absences due to personal business will be deducted from state personal leave as long as available unless the employee chooses to use local leave instead. Overuse of personal leave will result in a payroll dock situation.

Local leave can accumulate to 30 days for professional employees and 10 days for all other full-time employees.

There are no limitations on accumulation of state personal leave. Check School Board Policy On-line for more leave information.

EMPLOYEE ACCESS

When you receive your first notification of deposit by e-mail, stop by the payroll office with your picture I.D. and we will issue your Employee Access credentials along with a step-by-step guide.

Is Everything Correct?Review your information on Employee Access. Notify the payroll office if you believe there is an error on any item.

Notify the payroll office of the following changes as they occur: Name Address Phone Number Bank Information

Forms are available on-line on our district website at www.sharylandisd.org .

Sharyland ISD Payroll Office Staff

may be reached at (956) 584- 6404.