sharepointmn

http://www.sharepointmn.com

Welcome to the Minnesota SharePoint

User Group

June 13th, 2007SharePoint Platform Scenarios

Erik Mau – Inetium

Agenda

• Quick Intro• SharePoint 101• The Wheel • One Platform – Multiple Scenarios

• Personal Portals• Corporate Portals and Intranets• Extranets• Public-Facing Web Sites

• Q & A


User Group Goal / Objectives

Develop and support a local community focused on Microsoft SharePoint Technologies

• Educate user group members about SharePoint Technologies• Transfer knowledge within the community• Communicate best practices• Introduce new products / solutions


Introductions – MNSPUG Sponsors

Inetium (www.inetium.com)• Twin Cites based Microsoft consulting company• Microsoft Gold Certified Partner• Practice Area focused on Information Worker Technologies

New Horizons – Minnesota (www.newhorizonsmn.com)• Microsoft Gold Certified Partner• Training on many technologies

Microsoft (www.microsoft.com)• I’m guessing you’ve heard of them


http://www.inetium.com/

http://www.newhorizonsmn.com/

http://www.microsoft.com/

www.sharepointmn.com

• Website for user group• SharePoint resource documents• SharePoint resource websites links• RSS Feeds • Meeting Schedule• Past User Group Presentations

www.sharepointmn.com


http://www.sharepointmn.com/

http://www.sharepointmn.com/

Upcoming Schedule

• Next Meeting • No user group in July

• Ongoing Schedule• 2nd Wednesday of every month

• 8:30 to AM 11:30 am

• Microsoft’s Bloomington Office


Previous Meetings• SharePoint 2007 Overview: – May 2006 MNSPUG Presentation – This presentation provides an overview of a number of the key features and

capabilities that SharePoint 2007 provides. http://www.sharepointmn.com/User Group Presentations/May 2006 MNSPUG.ppt • Document Management / Records Management: June 2006 MNSPUG Presentation – This presentation covers how documents and records are

managed using SharePoint. This presentation also covers SharePoint Content Types. http://www.sharepointmn.com/User Group Presentations/June 2006 MNSPUG.ppt

• Workflow: July 2006 MNSPUG Presentation – This presentation covers how workflow and digital forms work in SharePoint 2007.

http://www.sharepointmn.com/User Group Presentations/July 2006 MNSPUG.ppt

• Business Intelligence: August 2006 MNSPUG Presentation – This presentation covers many of the new features of SharePoint 2007 that are used to

address Business Intelligence including Dashboard sites, Key Performance Indicator (KPI) lists, Excel Services and the filter web parts. http://www.sharepointmn.com/User Group Presentations/August 2006 MNSPUG.ppt

• Web Content Management: September 2006 MNSPUG Presentation – This presentation focuses on the web content management features of

SharePoint 2007 that allow end users to publish their own web content (ex: articles). http://www.sharepointmn.com/User Group Presentations/September 2006 MNSPUG.ppt

• Search, Business Data Catalog (BDC), and the Knowledge Network: October 2006 MNSPUG Presentation – This presentation focuses on the search

capabilities of SharePoint 2007 including leveraging the Business Data Catalog. http://www.sharepointmn.com/User Group Presentations/October 2006 MNSPUG.ppt


http://www.sharepointmn.com/User%20Group%20Presentations/May%202006%20MNSPUG.ppt

http://www.sharepointmn.com/User%20Group%20Presentations/June%202006%20MNSPUG.ppt

Upcoming TC MPA Events

June 21st - Project 2007 Reporting with Microsoft Visio 2007: Daniel Rohwer from Visibility.biz, Inc will present a firsthand look at the new reporting features in Microsoft Office Project 2007 that take advantage integration with Microsoft Visio 2007 to help you better communicate project & resource status while managing projects

July 19th - Mindset of the Microsoft Office Project User: The YJTJ™ Process: Please join us on July 19th, 2007, when Dan Renier from Milestone Consulting Group will present Lunch and Learn training session on the Mindset of the Microsoft Office Project User: The YJTJ™ Process. The YJTJ™ concepts provide the building blocks that enable successful project, resource, and portfolio management. (This was given as a YJTJ presentation at the January 2006 Global Microsoft Project Conference)

RegistrationHeld at Microsoft in BloomingtonSend an email to [email protected]

Additional Informationhttp://www.mympa.org/chapters/TwinCities


SharePoint 101

The SharePoint “Wheel”

SharePoint 101• Sites

• Site Creation and Management Framework

• Site = Container for content

• Document Libraries• Storage for documents

• Lists• Storage for tabular information

• Tasks

• Issues

• Calendar Events

• Announcements

• Web Parts







• Collaboration• Portal• Search• Content Management• Business Process• Business Intelligence

Collaboration

• Teaming amongst people often across various boundaries, geographic, departmental, organizational.


Portal

• Gateway into information coming from a number of locations.


Search

• The ability to retrieve information from a number of places including documents, websites, people, and databases using keywords.


Content Management• The ability for end users to manage content in a variety of

forms online without necessarily having to enlist IT to do so.


Business Process• Automation of processes via workflow and digital forms.


Business Intelligence• Improved visibility of information to make better business

decisions via analysis and reporting.


One Platform – Multiple Scenarios

Platform Scenarios

Platform Scenarios

SharePoint as a Platform(The “Arrow“)

• Single infrastructure• Multiple scenarios

Scenario: Personal Portal

Platform Scenarios

Scenario Overview and Requirements• The Company: Litware, Inc.• Needs and Requirements:

• Store, share, and aggregate information• Self-management of “public” profile information (i.e. About

Me, Responsibilities, Projects / Initiatives)• Easy access to information and business-data specific to

company role (i.e. IT, HR, Sales, etc)

Platform Scenarios: Personal Portal

Scenario Overview and Requirements• Current Environment:

• File Shares and Home Directories• Outlook Contacts (The GAL)• Several disparate internal applications and systems


The Solution: SharePoint “My Sites”• Definition: Personalized SharePoint Sites for employees• Promote Information Sharing / Collaboration using:

• Shared Documents• Shared Links• Work-related Blog entries

• Provide Aggregation using:• RSS Feeds• SharePoint Site Aggregation Web Part

• Documents• Tasks


The Solution: SharePoint “My Sites”• Definition: Personalized SharePoint Sites for employees• Provide access to employee information using:

• Flexible User Profiles• SharePoint Administrator-defined profile properties

• Read-only, Read/Write• Visibility Settings

• Everyone, Colleagues, Only Me• Allow employees to update / add additional information


The Solution: SharePoint “My Sites”• Definition: Personalized SharePoint Sites for employees• Provide secured storage of personal information

• Private Document Libraries• Private Links and Lists

• Provide easy access to role-based information and business data:• Extend the “My Site” with targeted personalization site

links• Integrate business data with the Business Data Catalog• Provide Business Intelligence Capabilities


Demo: Personal Portal


Scenario: Corporate Intranet / Portal

Platform Scenarios

Scenario Overview and Requirements• The Company: Litware, Inc.• Needs and Requirements:

• Easier access to company news, information, and data• Easily find company information, documents, people, and

data• Empower users to manage content (document and web-

based content)• Provide a platform to initiate business processes• Provide a platform to make business data more visible• Adhere to the company brand

Platform Scenarios: Corporate Intranet / Portal

Scenario Overview and Requirements• Current Environment:

• Documents Stored in File Shares• Static HTML Intranet• Several disparate internal applications and systems• Content Owned and Managed By IT


The Solution: Microsoft Office SharePoint Server• How can we provide access to company information and data?

• Leverage News sites, article pages, and lists for web-based content

• Use Audience Targeting for information delivery• Leverage Document Center and Document Libraries for

document-based content• Use the Business Data Catalog and Excel Services to surface

key data from backend systems


Demo: Access To Information


The Solution: Microsoft Office SharePoint Server• How can we ensure that users can easily find company

information and data?• Implement the Search Center• Define Keywords and Best Bets• Provide targeted searches to more easily find People,

Documents, Web Content, and Business Data• Use Search as an entry point into other applications


The Solution: Microsoft Office SharePoint Server• How can we easily connect with other employees?

• Find people based on SharePoint User Profiles• Use “My Sites” and Personal Portals for ad-hoc sharing and

to improve • Define profile attributes as needed to allow users to refine

their profiles


Demo: Search


Break

5 – 10 minutes

The Solution: Microsoft Office SharePoint Server• How can we adhere to the branding requirements?

• Use SharePoint Designer for custom Master Pages• Apply Master Page to Corporate Intranet / Portal


Demo: The Litware, Inc. Brand


Scenario: Extranet

Platform Scenarios: Extranet

Scenario Overview and Requirements

• The Company: Litware, Inc• Needs and Requirements

• Secured, externally-facing platform for collaborating with external users

• Provide external users (i.e. Customers) with access to finalized content

• Require approval for all content before it is available


The Solution: Secured SharePoint Extranet• How can we provide a secured environment for external

users?• Provide access to external users via forms-based

authentication• ASP.NET 2.0 Membership• SQL-based user store

• Leverage sites, libraries, and lists for organizing and storing externally-accessible content

• Leverage SharePoint security for securing content and access

• Leverage Audiences for selectively displaying information


The Solution: Secured SharePoint Extranet• How can we provide external users with access to finalized

content?• Turn on check-in / checkout for document libraries and lists• Leverage “require approval” for document libraries and

lists• Enable approval workflows for documents


Demo: Extranet


Scenario: Internet

Platform Scenarios: Internet

Scenario Overview and Requirements

• The Company: Litware, Inc• Needs and Requirements:

• Common platform for managing web-based content• Easy management and approval routing of press releases• Content scheduling and content review • Performance• Company Brand


The Solution: MOSS for Internet• How can we provide a common platform for easy web-based

content management?• Microsoft Office SharePoint Server for Internet• Easy Page Creation• Page Scheduling, Approval Routing, and Content Review


The Solution: MOSS for Internet• How can we ensure that the internet site performs under high

utilization?• Implement Caching

• Disk-based Caching• Object Caching• Cache Profiles

• Leverage Content Deployment for Content Staging and Content Promotion


The Solution: MOSS for Internet• How can we adhere to the branding requirements?

• Use SharePoint Designer for custom Master Pages• Apply Master Page to Internet site


Demo: Internet


Platform Scenarios

SharePoint as a Platform

From Personal Portals to Public-facing Web Sites

Q & A


Thanks for coming!


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