SharePoint PREP SharePoint PREP Version 2.0 Version 2.0 Chris Felknor Chris Felknor MIT iCampus MIT iCampus [email protected] [email protected]
Dec 17, 2015
SharePoint PREPSharePoint PREPVersion 2.0Version 2.0
Chris FelknorChris FelknorMIT iCampusMIT iCampus
[email protected]@mit.edu
AgendaAgenda
Why SharePoint?Why SharePoint? SharePoint Feature DemoSharePoint Feature Demo PREP on SharePointPREP on SharePoint
Why SharePoint?Why SharePoint?
InfrastructureInfrastructure Web AccessibleWeb Accessible SecureSecure Members OnlyMembers Only Unlimited Sub-sitesUnlimited Sub-sites
Why SharePoint?Why SharePoint?
FeaturesFeatures Document LibrariesDocument Libraries
Check in/ Check outCheck in/ Check out File lockingFile locking Multiple versionsMultiple versions
CalendarCalendar Events ListEvents List Pull into Outlook 2003Pull into Outlook 2003
Why SharePoint?Why SharePoint?
FeaturesFeatures Task ListsTask Lists Meeting WorkspacesMeeting Workspaces
Sub site just for one meetingSub site just for one meeting Has own document library, task list, Has own document library, task list,
etc.etc. Picture LibrariesPicture Libraries Email AlertsEmail Alerts
AgendaAgenda
Why SharePoint?Why SharePoint? SharePoint Feature DemoSharePoint Feature Demo PREP on SharePointPREP on SharePoint
SharePoint ScreenSharePoint Screen
SharePoint Feature DemoSharePoint Feature Demo
Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts
SharePoint Feature DemoSharePoint Feature Demo
Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts
Document LibrariesDocument Libraries
Document LibrariesDocument Libraries
Document LibrariesDocument Libraries
Document LibrariesDocument Libraries
Document LibrariesDocument Libraries
SharePoint Feature DemoSharePoint Feature Demo
Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts
Event Lists (Calendar)Event Lists (Calendar)
Events (Calendar)Events (Calendar)
SharePoint Feature DemoSharePoint Feature Demo
Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts
TasksTasks
TasksTasks
TasksTasks
SharePoint Feature DemoSharePoint Feature Demo
Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts
Meeting WorkspacesMeeting Workspaces
Meeting WorkspacesMeeting Workspaces
SharePoint Feature DemoSharePoint Feature Demo
Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts
Picture LibrariesPicture Libraries
SharePoint Feature DemoSharePoint Feature Demo
Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts
Discussion BoardsDiscussion Boards
Discussion BoardsDiscussion Boards
SharePoint Feature DemoSharePoint Feature Demo
Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts
Email AlertsEmail Alerts
Email AlertsEmail Alerts
AgendaAgenda
Why SharePoint?Why SharePoint? SharePoint Feature DemoSharePoint Feature Demo PREP on SharePointPREP on SharePoint
PREP on SharePointPREP on SharePoint
PREP OverviewPREP Overview PREP MatrixPREP Matrix SharePoint PREP WorkflowSharePoint PREP Workflow
PREP OverviewPREP Overview
PPeer eer RReview eview EEvaluation valuation PProcessrocess Teams of 4-6 designersTeams of 4-6 designers Each member creates a designEach member creates a design
1 document1 document Each member reviews other Each member reviews other
members designsmembers designs n-1 documentsn-1 documents
PREP on SharePointPREP on SharePoint
PREP OverviewPREP Overview PREP MatrixPREP Matrix SharePoint PREP WorkflowSharePoint PREP Workflow
PREP MatrixPREP Matrix
One SharePoint site per TeamOne SharePoint site per Team One Matrix per assignmentOne Matrix per assignment One row per Team MemberOne row per Team Member One column per Team MemberOne column per Team Member
PREP MatrixPREP Matrix
Intersection of Member’s row & Intersection of Member’s row & column contains an Ideas column contains an Ideas DocumentDocument
PREP MatrixPREP Matrix
Intersection of Member’s row & Intersection of Member’s row & column contains an Ideas column contains an Ideas DocumentDocument
PREP MatrixPREP Matrix
Other squares contain Review TasksOther squares contain Review Tasks
PREP MatrixPREP Matrix
Columns pertain to documentsColumns pertain to documents
PREP MatrixPREP Matrix
Columns pertain to documentsColumns pertain to documents
PREP MatrixPREP Matrix
Rows pertain to tasksRows pertain to tasks
PREP MatrixPREP Matrix
Rows pertain to tasksRows pertain to tasks
PREP MatrixPREP Matrix
Icons show state informationIcons show state information
PREP MatrixPREP Matrix
Icons show state informationIcons show state information
PREP on SharePointPREP on SharePoint
PREP OverviewPREP Overview PREP MatrixPREP Matrix SharePoint PREP WorkflowSharePoint PREP Workflow
SharePoint PREP WorkflowSharePoint PREP Workflow
1. Upload an Ideas Document1. Upload an Ideas Document 2. Review other team members 2. Review other team members
ideasideas Download Ideas DocumentDownload Ideas Document Write ReviewWrite Review Upload ReviewUpload Review
SharePoint PREP WorkflowSharePoint PREP Workflow
Everyone starts with an Ideas taskEveryone starts with an Ideas task This is your obligation to create and This is your obligation to create and
upload an ideas documentupload an ideas document
SharePoint PREP WorkflowSharePoint PREP Workflow
Everyone starts with an Ideas taskEveryone starts with an Ideas task This is your obligation to create and This is your obligation to create and
upload an ideas documentupload an ideas document
Upload IdeasUpload Ideas
Your task is greenYour task is green Your task is clickableYour task is clickable Others are read-onlyOthers are read-only
Upload IdeasUpload Ideas
Tasks have hover informationTasks have hover information
Upload IdeasUpload Ideas
Upload IdeasUpload Ideas
Upload IdeasUpload Ideas
After upload:After upload: Document appears on the MatrixDocument appears on the Matrix Review Tasks are created for other Review Tasks are created for other
team members.team members.
Upload IdeasUpload Ideas
After upload:After upload: Document appears on the MatrixDocument appears on the Matrix Review Tasks are created for other Review Tasks are created for other
team members.team members.
Upload IdeasUpload Ideas
View of PREP Matrix after all Team View of PREP Matrix after all Team Members have uploaded IdeasMembers have uploaded Ideas
Review 1: Download IdeasReview 1: Download Ideas
Green Task icons are clickableGreen Task icons are clickable Link to Ideas Document DownloadLink to Ideas Document Download
Review 1: Download IdeasReview 1: Download Ideas
Click Green Icon to Download IdeasClick Green Icon to Download Ideas
Review 1: Download IdeasReview 1: Download Ideas
Review 2: Review IdeasReview 2: Review Ideas
Once Ideas document is Once Ideas document is viewed/download, status changes viewed/download, status changes to “In Progress”to “In Progress”
Icon changes to yellowIcon changes to yellow
Review 3: Upload ReviewReview 3: Upload Review
Review 3: Upload ReviewReview 3: Upload Review
Review 4: FinishedReview 4: Finished
Checked icon = review finishedChecked icon = review finished Icon is clickable by allIcon is clickable by all
Links to the review documentLinks to the review document
PREP FoldersPREP Folders
PREP Documents PREP Documents Document LibraryDocument Library
Top-level by UserTop-level by User
PREP FoldersPREP Folders
Sub-folders by Sub-folders by PREP PREP AssignmentAssignment
Ideas Documents Ideas Documents and Reviews in and Reviews in User’s User’s Assignment Assignment FolderFolder
PREP Task LibraryPREP Task Library
PREP Review Tasks: Dedicated Task PREP Review Tasks: Dedicated Task Library for PREPLibrary for PREP
PREP Task LibraryPREP Task Library
PREP Matrix is controlled by Tasks on PREP Matrix is controlled by Tasks on this listthis list
QuestionsQuestions
PREPPREP
http://icampus.mit.edu/PREPhttp://icampus.mit.edu/PREP
MIT iCampusMIT iCampus
http://icampus.mit.eduhttp://icampus.mit.edu