SharePoint & More

BOROUGH OF WEST CHESTER

• SharePoint• Accessing Your Email Remotely• West Chester Employee’s Technology Newsletter• West Chester Employee’s Technology Twitter

Feed• New - Windows Malware Prevention Tool • Quick Tips!• Microsoft Word Shortcuts• Microsoft Excel Shortcuts• Questions & Answers

Information Technology Training – Session 6 – July 19, 2012

William Mann, Chief Information Officer

What Exactly is Microsoft SharePoint Anyway?

Microsoft SharePoint makes it easier for people to work together.

Using SharePoint 2010, you can set up Web sites to share information with others, manage documents from start to finish, and publish reports to help everyone make better decisions.

The main SharePoint site is a place where commonly accessed files such as HR documents, policies, procedures and other organization wide resources can be easily accessed by everyone.

Who Has Access to Microsoft SharePoint Anyway?

Everyone has basic access to Microsoft SharePoint. Microsoft Licensing is broken down into 2 subscriptions.

Plan 1 & Plan E3.

Plan 1 provides the user with access to Microsoft email.

Plan E3 provides the user with access to Microsoft email, Microsoft SharePoint and Lync.

Management personal have E3 subscriptions while the remainder of the staff have Plan 1 licenses.

SharePoint is accessed from the Microsoft Office 365 portal.

login.microsoftonline.com or portal.microsoftonline.com

Click here to access

SharePoint

You will be able to access shared documents & more in the library section.

If you do not have a 365 E3 account you can access the SharePoint site with the guest account. The guest account is [email protected]. The password is

“WestChester400”.

You will be able to access shared documents & more in the library section.

At the main SharePoint Site you can access the following:

• Borough Shared Documents• Borough Shared Calendars• Internet Links• Discussion Boards• Your Very Own SharePoint Site*

* If you have a E3 Office 365 Account

Proceed to SharePoint

Demonstration

Demonstration Content• Logging in for E3 users• Logging in for E1 users• Calendars• Libraries & Documents

E3 Account Users• Creating Libraries (E3)• Uploading Files (E3)• Edit Page preview

AccessingSharePoint on Mobile Devices

There are paid & free apps available for Android & Apple devices.

The Many Ways You Can Access Email

There are more ways then ever now to connect to your email and I wanted to cover some of them

here.

Accessing Email RemotelyIn addition to the Microsoft Outlook client you can access

your email through the OWA (Outlook Web Access) portal.

login.microsoftonline.comportal.microsoftonline.com

Demonstration

Accessing Email on Mobile Devices

It is easier then ever to access your email on the mobile devices of your choice. All major service providers and manufacturers support Microsoft 365.

Setting up Email on Mobile Devices

It is also easier than ever before to setup email on these devices. You will need a couple of things to setup your account.

1. Your email address2. Your email password3. Server Address (m.outlook.com)

Different providers may ask for this information in varying ways but the information needed is the same.

The newWest Chester Employee’s Technology

Newsletter

The mission of the new technology newsletter is simply to provide me with the ability to discuss some technology issues of interest in a more specific and detailed way then can be done on the blog.

I hope that eventually many of you will even start to look forward to each issue!

The newWest Chester Employee’s Technology Twitter

Feed

The mission of the new technology twitter feed is actually the opposite of the newsletter or blog.

Here, I hope to have employees asking me, and each other, quick tech questions, offering ideas and help to each other.

You will be surprised what you can learn when you become engaged in the conversation!

Windows Malware Prevention Tool Will Help You Protect Your Computer

Microsoft has released a Malware Prevention Troubleshooter Tool.

This free tool will check if your Windows computer has the recommended security settings and security software. It will scan your PC and then make recommended changes automatically.

http://support.microsoft.com/mats/malware_prevention

Quick Tips!

Internet Explorer: You can make the browser [full screen] with the F11 key. The same key returns the browser to a normal window.

Print Screen: You can save any screenshot as an image by selecting the [print Screen] button and pasting it into Word or any paint program. Once in the program select the “paste” option or simply select the [Ctrl] and [V] keys.

Outlook: You can quickly delete all the contents in your “trash folder” by right clicking on the folder and choosing “empty folder”. You can also do this to your “junk mail” folder.

Find Your Files: You can (windows 7) right click on any shortcut and select “open file location”. For Windows XP right click on the shortcut, select “properties” then click “find target”. This will open a window with the file folder in which the file is residing.

Microsoft Word Shortcuts

Shortcut Description

Double-click (on a word)Select the word.

Single-click (anywhere in a sentence) + Holding CTRL

Select the entire sentence.

Triple-click (anywhere in a paragraph)Select the entire paragraph.

Click, hold, drag, then release

Select text from the click position to release position.

Click first position, hold SHIFT key, then click 2nd position

Select text from the 1st position to the 2nd position.

Hold ALT key, then click and dragVertical select text.

Hold CTRL key, then scroll wheelZoom in/out.

Microsoft Excel Shortcuts

Shortcut Description

Double-click (on a cell)Select the entire contents.

Double-click (on a row/column divider)

Adjust height/width to auto-fit.

High-light headers of multiple rows/columns then Double-click on a row/column divider

Adjust height/width to auto-fit of all high-lighted rows/columns.

Triple-click

Select the entire contents in the cell

Click on row/column divider then drag

Adjust height/width of the row/column

Hold Shift + Click the cellsSelect multiple cells

Ctrl + Mouse wheelZooms in and out of document.

What’s Around The Corner?

It’s time for any technology questions!

Thank You for attending and I hope to schedule our next training for fall 2012. Please send me any ideas or suggestions for training topics.