SharePoint Lists 101

SHAREPOINT

LISTS 101Thomas Duff – 12/13/2013

Agenda

• What are Lists?

• What kind of data can be stored in a List?

• How do you view the data in a List

• Questions

Everything is a List in SharePoint

You’ll see the word List in many places to remind you.

A List is made up of fields known as Columns

Views are used to show the List Items in your List

To see all the Lists in your site, use All Site Content

There are various types of Lists and Libraries

This was the List I created for the Views 101 session

The list of templates are mostly List templates

Using a Custom List template for our demo

SharePoint creates the new List for you

You are now the proud owner of a new List

These are the default columns for a Custom List

The Title column is required (but can be renamed)

Creating a Multiline Column

Options for a Multiline Columns

Here’s how your new column looks in the List

Creating a Choice Column

Options for a Choice Column

Creating a Number Column

Options for a Number Column

Creating a Currency Column

Options for a Currency Column

Creating a Date and Time Column

Options for a Date and Time Column

Creating a Lookup Column

Options for a Lookup Column

Creating a Yes/No Column

Options for a Yes/No Column

Creating a Person or Group Column

Options for a Person or Group Column

Creating a Hyperlink or Picture Column

Options for a Hyperlink or Picture Column

Creating a Calculated Column

Options for a Calculated Column

All the columns we created for this List

Do you need the columns reordered?

Filling out the default form for the List Item

Filling out the default form for the List Item

Some column features in specific fields

Some column features in specific fields

And here’s what the view of your List looks like…

And here’s what the view of your List looks like…

And if you want to export your List to Excel…

Questions?

• Email: [email protected]

• This presentation and associated Word document with

this information will be posted for all to use.