Shared Governance Committee Training Presented by College Council February 17, 2011
Feb 25, 2016
Shared Governance Committee Training
Presented by College CouncilFebruary 17, 2011
Origins of Shared Governance AB1725 (1988) – Legislates the
implementation of shared or participatory governance on each California Community College Campus
Benefits of Shared Governance Expertise and Analytical Skills of
Many Understanding of
Objectives/Decisions Commitment to Implementation Leadership Opportunities Promotion of Trust and Cooperation Opportunity for Conflict Resolution Less Dissent
Shared vs. Participatory Governance You say ‘Potato’, I say ‘Potatto’
Intent is to “Consult Collegially” Value and respect the different voices of the
college community in the decision-making process
Sharing of information and perspectives Not union negotiations…BUT sometimes
matters do cross and impact contract issues that require negotiations (that happens at the table not in the Shared Governance arena)
Who is Involved in Shared Governance? All campus constituents have a role
Administration Faculty Staff Students
Faculty involved directly with “academic and professional matters” 10+1
Constituent Participation
Shared Governance at MSJC
What college operations are affected by Shared Governance? What is NOT?
The history, spirit and practice of Shared Governance at MSJC
Shared Governance Document
Shared Governance Committees
College Council
Mutual Agreement
CouncilBasic Skills Budget
Career Education Advisory
Curriculum District Staff Development Diversity
Educational Technology
Information, Communicati
on and Technology
Institutional Planning
Instructional Program Review
Matriculation Safety Student Equity
Student Services
Submittal and Review Process Submittal Process
Request item placement on appropriate agenda at least one full week before meeting date
Review Process Committee reviews and reports
disposition▪ Changes needed…▪ Approved as submitted…▪ Further review/additional information
needed…▪ If approved, forwarded to College Council for
review
Submittal and Review Process College Council Review
Submitted by appropriate Shared Governance Committee at least one week prior to meeting
Upon approval, recommendation is made to Superintendent/President for placement on Board agenda
Board of Trustees receive as information item and then as action item the following month for a minimum of two months to gain Board approval
Implementation takes place following board approval
Submittal and Review Process
Submit to Appropriate
Shared Governance Committee
Minimum one week before
meeting
Committee reviews and
reports disposition of
item to requestor
College Council Receives
Request from Shared
Governance Committee
Minimum one week before
meeting
College Council reviews and
makes recommendation
to Superintendent/
PresidentSuperintendent/
President Submits to Board of
Trustees as Appropriate
Board receives as an information
item; Next regular meeting receives as an
action item
Upon approval by Board; District
implements
Brown Act Requirements and Robert’s Rules of Order Who is covered? Agendas
Required Recommended
Meetings Robert’s Rules Highlights
Agenda and Minutes Submission Agendas due 3.5 days before meeting Minutes due within 3 business days upon
approval Submit all documents to Kristen Grimes
for posting to web and/or bulletin board (when applicable)
Webpage Guidelines Web information needs to be current Should include members and calendar of
meetings at a minimum
Planning Structure and Role of Shared Governance Committees
Planning Structure Continued…
Planning Structure Continued…Mt. San Jacinto College Institutional Planning and Assessment Annual Timeline/Calendar
ACADEMIC YEAR 2010-2011 TIMELINE
MONTH ACTIVITY
September (2010) Finalize Budget/Allocate Resources
September - October (2010) Institutional Assessments (SLO) Begin evaluation procedures for Program Review/SLOs for previous academic year (Spring 2010/Fall 2009) – All sectors
October (2010) Program Review (3 Year Cycle) or Annual Program Assessments completed
October (2010)-February (2011) Unit Deans review, develop and complete Unit Plan
January (2010) -February (2011) Board of Trustee Mid-Year Workshop. President/Superintendent presents tentative goals for next academic year (2011-2012) to Board of Trustees. Mid-year update regarding current year activities (2010-2011)
February –March-April (2011) Educational Master Plan review and enhancements (based on internal and external reviews <environmental scan, technology/HR/facilities plans, marketing plan, etc.)
March (2011) Division Vice President’s review, develop and complete Division Plan
April (2011) Budget Development Plan for next academic year (2011-2012)
May-June-July (2011) Develop strategic plan (strategies to achieve the tentative goals established for the next academic year 2011-2012) Implementation plans (Department Chairs via Instructional Deans. Student Services Office and programs via VPSS
June (2011) Board of Trustees End-of-Year Workshop. Final report on previous goals (2009-2010) and update Board of Trustees regarding goals and strategies for the next academic year (2011-2012)
NEW ACADEMIC YEAR 2011-2012 August (2011)
Present status reports on previous goals (2009-2010) and current (2011-2012) goals/strategies to faculty/staff during Convocation
Planning Structure Continued…
Goals vs. Objectives Goals are where you
want to be Objectives are the steps
needed to get there Goals – broad, lofty
ideas that are intangible, abstract and may not be measureable; long-term
Objectives – SMART; short-term
S •Specific
M •Measureable
A •Attainable
R •Relevant
T •Time Bound
Example…
Goal: President Schultz will succeed as a singer and performer of show tunes with flawless precision and accuracy
Objective: President Schultz will know the words to Twinkle, Twinkle Little Star by the end of the semester
Another Example…
Goal: This committee will adhere to the Brown Act and the important role(s) that Shared Governance Committees play in the guiding of MSJC to attaining institutional goals
Objective 1: This committee will post their agenda 72 hours prior to every meeting
Objective 2: This committee will send meeting minutes to Kristen no more than 3 business days following approval
Reporting Out and Annual Requirements First Meeting of the Academic Year
Calendar of Meetings, Charge, Goals, etc. Midterm Report
Due by December 1 Submit on Reporting Template
End of Year Report Due by May 1 Submit on Reporting Template Provide a verbal report out at May College Council
Meeting▪ Open to all committee members, attendance required by
at least one Committee Chair
Shared Governance Standing Committees Status Report Template
Name of Committee: Click here to enter text. Today’s Date: Click here to enter a date.
Please indicate one: Mid-Year End-of-Year Charge*: Click here to enter text. *Please note if changes have been made to the committee charge during this year Committee Chair(s)*: *A=Administrator, F=Faculty, C=Classified, S=Student Click here to enter text. Membership* - Place an X next to non-voting members: *A=Administrator, F=Faculty, C=Classified, S=Student
Click here to enter text. Goals and Objectives: (Include year goal first set; i.e. goals set during the previous Academic Year would be listed as 2009/10)
Click here to enter text. Goals – Status: (Provide a brief summary of the status for each goal listed above) Click here to enter text. Challenges: Click here to enter text. Opportunities: Click here to enter text. Needs: Click here to enter text. Other: Click here to enter text.
Status Report Tem
plate
Committee Membership
Regular Attendance and Active Participation
Membership appointed by respective constituent group
Diverse membership – new and seasoned; wide variety of knowledge base/disciplines
Voting/Non-Voting/ and Resources We need STUDENTS…please help
recruit!
Questions/Comments…