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Share Your Faith Workshop Host Package (Rev 5-2016)
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10 Misty Valley Pkwy Arden, NC 28704 PH: 828-585-4100
[email protected]
HOSTING A SHARE YOUR FAITH WORKSHOP:
Thank you for your interest in hosting a Share Your Faith
Workshop. The following describes what is involved for the Host
Church.
Promotion Suggestions:
“In-house”, through bulletin inserts, promotional brochures,
pulpit announcements and videos Contact churches within your
denomination Invite churches from the surrounding community
Suggested Workshop Format: The following schedules can be
adjusted to meet the needs of your church or organization:
Financial Responsibility:
Saturday Format: 9:00 a.m. – 12:00 noon Sessions 1-4 12:00 p.m.
– 1:00 p.m. Lunch Break 1:00 p.m. – 4:00 p.m. Sessions 5 - closing
Friday-Saturday Format Friday 6:00pm – 9:00 pm Sessions 1-4
Saturday 9:00 – 12:00 noon Sessions 5 – closing Sunday Format:
Sunday a.m. message (worship) Biblical Challenge and Intro 12:30
p.m. – 1:30 p.m. Lunch Break 1:30 p.m. – 7:00 p.m. Session 1 –
closing Sunday Evening/Monday Evening Sunday a.m. message (worship)
Biblical Challenge and Intro Sunday Evening - 5:00 – 8:30 p.m.
Sessions 1-4 Monday Evening - 6:00 – 9:00 p.m. Sessions 5 -
closing
Share Your Faith Workshop Host Package
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Host Church sets the registration fee – this may be different
from the amount due to EE.
Host Church pays EE $15 per participant.
$100* non-refundable deposit is paid with the Commitment Form,
by check or credit card. This amount is applied to the cost of
materials for the workshop when the order is placed. At this point,
the workshop is officially scheduled on the EE USA Training Events
website.
A final manifest (see page 7) is to be completed and returned
after the workshop; any adjustments to the finances will be made
upon receipt.
Host Church pays the instructor’s expenses – transportation,
lodging and optional honorarium. Mileage rate is IRS business
allowance (2016 = .54)
Host Church covers the cost of drinks, snacks, lunch if
provided, office supplies, nametags, etc. These costs can be
recovered by raising the registration fee if desired.
*If the workshop is cancelled the deposit may be applied to
another workshop scheduled within the year. Otherwise it will be
forfeited.
Registration: Ahead of Time:
As soon as EE receives the Commitment Form on page 5, the
workshop will be uploaded to our website for any online
registrations at www.syfonline.org.
The church keeps registration lists. Information for anyone
registering online will be immediately forwarded to the host
church. Payment will be made online to EE and the amount will be
subtracted in the final Manifest.
A sample registration log is included in this packet to help the
church keep track of registrations and payments – this is for
church use and does not have to be sent to EE.
Promotional materials will also be sent to the church at that
time. Registration should be announced as beginning 30 minutes
before the planned start of the
workshop. Please make copies of the 2 Question Forms on page 10,
cut them out, and have Registration
Team give one to each participant at time of registration.
Participants are to be asked to fill these out at the registration
table and leave them there. They are given to the instructor when
registration is complete.
Day of Workshop: A registration table is set up the night before
the workshop with a list of those registered,
showing who has paid and who owes the fee. Pens and name badges
should be laid out, or printed name tags can be made for those who
have pre-registered.
A greeter arrives 1 hour before registration to welcome those
arriving early, provide directions to the registration area, and to
answer questions.
A team of 2-3 people should be in place 30 to 45 minutes before
registration begins. The registration team is responsible for:
Checking in pre-registrants and collecting fees from those who
did not prepay
Registering and collecting fees from any walk-ins
Issuing nametags
Distributing the SYFW Student Kits
Having each registrant complete the Two Question Form on page 10
of this packet
Reconciling Workshop Manifest with fees collected
Facility:
Classroom must be large enough to accommodate the number of
participants.
http://www.syfonline.org/
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We suggest round tables with 4 to 6 people at each but
rectangular tables can be used. For large groups, theatre-style
chair set-up is acceptable. The facility is to be opened one hour
before the workshop so the instructor can set up
equipment and make any needed adjustments in the classroom
set-up. A separate room is needed for a pre-workshop meeting where
the workshop host and the
teacher will meet to review the schedule and pray. This room
will also be needed after the workshop for an evaluation meeting
between these two individuals.
Equipment:
Provision must be made to facilitate use of a video projector.
The instructor will need a lectern, microphone (wireless
preferable), small table for AV
equipment, screen, video projector, and an extension cord.
Please advise if no video projector is available, so the instructor
can plan to bring one.
The instructor will also need one microphone cord to connect to
a laptop and run sound from the presentation; the instructor will
have the necessary adaptor. Audio will run through your sound
system.
Materials:
The EE USA Training Administrator will contact the church’s
Workshop Administrator approximately 10 days before the scheduled
workshop to determine the number of workbooks needed.
Payment of $15 per set will be required at that time, either by
credit card or check. The $100 deposit previously paid will be
credited to the cost of materials. Postcards requesting packets of
“Do You Know” tracts are also shipped with the materials.
Please place the postcards on a table at the front of the room
for when the instructor talks about them.
If the participants sign up to receive regular email updates on
the ministry by filling out a postcard, they can receive 10 “Do You
Know” tracts. Please send completed postcards with manifest and any
returned materials so we can ship the tracts as requested.
Unused materials can be purchased at the discounted price of $6
per set ($9 per set will be refunded), or returned after the
workshop for a full refund of $15 per set. Indicate on the final
Manifest if returning or purchasing the materials.
Please ship your final manifest with returned materials,
completed postcards and a list of the information on other churches
that attended, within two weeks to:
EE – SYF Workshops 10 Misty Valley Parkway Arden, NC 28704
If no materials are being returned, the manifest, church list
and scanned postcards may be emailed within two weeks to
[email protected], if preferred.
Lunch: It is strongly recommended that the host church provide
lunch. Host churches typically increase
the registration fee to cover this cost or else absorb the cost
themselves. The advantage of providing lunch is that it encourages
interaction and redeems valuable time.
If the participants will be “on their own” for lunch, a list of
area restaurants with a map is to be provided and additional time
must be added to the schedule.
Share Your Faith Post Workshop Evaluation:
mailto:[email protected]
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Have each attendee complete the evaluation form on page 11-12 at
the end of the workshop and give them to the Instructor.
Finances: At the close of the workshop, the Host Church gives a
check to the instructor for his/her
personal expenses as outlined under Financial Responsibility
above. An honorarium may be included as part of this check. The
check is made payable to the instructor.
When the final manifest is received by the Training
Administrator, any refund due will be processed and a check will be
issued within 30 days.
Share Your Faith (on-the-job training):
If your church currently uses any of Evangelism Explosion’s
tools, we highly recommend you promote your ministry by offering
on-the-job training opportunities sometime following your workshop.
EE churches have had success by scheduling a time (or times) that
their EE Trainers would be available to allow Share Your Faith
Workshop participants to accompany and observe them in on-the-job
training visitation opportunities. Since evangelism is better
caught than taught, this has been found to be an excellent follow
up for those who have attended the Share Your Faith Workshops.
If your church does not presently use the EE Ministry, in
certain situations on-the-job training experiences can be arranged
with “Missionary EE Trainers” in partnership with another church in
your area. You are encouraged to discuss these opportunities with
your workshop instructor during the planning stages of your
workshop.
A Share Your Faith Workshop is a pre-requisite to Everyday
Evangelism (Ev2) where your church can take those interested in
learning more into seven weeks of additional training. If you would
like to know more about this training tool, you can talk with your
Share Your Faith Workshop instructor or call the Training
Department at the number below.
Thank you for your willingness to host a Share Your Faith
Workshop and for your commitment to “equipping the saints for the
work of ministry.” Feel free to contact us with any questions or
special needs. Call your instructor or contact:
Share Your Faith Workshops 10 Misty Valley Pkwy Arden, NC 28704
828-585-4100 – [email protected]
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Church:
Address:
Phone:
Email:
Workshop Administrator:
Instructor’s Name:
Workshop Date(s):
Times:
Date(s) of Workshop:
Share Your Faith Workshop Commitment Form
By signing this Commitment Form, on behalf of the above named
organization, we agree to the terms and conditions:
o We have carefully read the Share Your Faith Administrative
Procedures and with the Lord’s help agree to carry out all
responsibilities listed.
o We will communicate closely with the EE Training Department
and with the SYF Instructor to ensure all requirements are met.
Elaine will call the Workshop Administrator at least 10 days before
the workshop to order materials. We will provide that individual’s
name and direct phone number to ensure the materials are ordered in
plenty of time.
o A $100 deposit accompanies this Commitment Form. We understand
this deposit is non-refundable in the case of cancellation, but may
be applied to a future workshop within one year.
o The church may purchase unused workshop kits at $6 each, or
they may be returned to the EE warehouse within 30 days along with
the manifest. When the materials are returned or payment is
received, the $100 will be applied to the final cost. If materials
are not returned or purchased within 30 days, the deposit will be
forfeited.
o We will remit payment of $15 per attendee, check payable to
SYF Workshops or we will call to authorize a credit card payment no
later than 10 days prior to the workshop date. Local attendees will
register through the church, but others may register through the EE
website.
o EE will ship materials based on this payment. Any expedited or
overnight shipping required because of late submission will be
charged to the church.
Additional items that church may be responsible for:
Snacks Lunch (optional) Instructor expenses (i.e.,
transportation, lodging, optional honorarium- pay him/her
directly)
We will will not be serving lunch. You may charge workshop
attendees extra to cover lunch or other expenses.
If you wish to charge an amount other than $15/person, we will
publish that amount on our website. Publish this amount $_________
on the registration site. Signature: Date:
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Credit Card Payment Form
Please send the above form, along with a $100 deposit to:
Evangelism Explosion International 10 Misty Valley Pkwy
Arden, NC 28704
Or
Scan and email to [email protected]
If you wish to pay the deposit by credit card, please provide
your information below:
Card #: Expiration Date:
Security Code:
Name on card:
Billing address:
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Page 1 of 2 Date of Workshop:
Place:
Address:
City: State:
Instructor:
Workshop Administrator:
Actual # of workshop participants: # Sets of Materials
Purchased: @ $15.00 each = $________ MATERIAL REFUND SECTION Online
meal charge: @ $______ each = $________ Number of complete leftover
sets of materials being returned: ______ @ $15.00 = $________
AND/OR Leftover sets of materials being purchased: ______ x $9.00
each = $________ Deposit amount: $ Total Refund: $ Please ship
materials for refund, with this manifest, postcards and unused “Do
You Know” tracts within 10 days of the workshop to:
EE USA Training Department 10 Misty Valley Parkway Arden, NC
28704
Share Your Faith Workshop Manifest
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Page 2 of 2
Number of churches represented (including your church):
________* Number of Pastors participating: _________ * Churches
represented - name and city/state:
_______________________________________
_____________________________________
_______________________________________
_____________________________________
_______________________________________
_____________________________________
_______________________________________
_____________________________________
_______________________________________
_____________________________________
_______________________________________
_____________________________________
_______________________________________
_____________________________________
_______________________________________
_____________________________________
_______________________________________
_____________________________________
_______________________________________
_____________________________________
Comments:
______________________________________________________________________________
Manifest prepared by: Name: ____________________________________
Phone: (________)____________________
Share Your Faith Workshop Manifest
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Make copies as needed – for church use only – do not send to
EE
Name: Amount Paid
Address:
City: State: Zip:
Phone: email:
Church Name: Phone:
Church Address:
Name: Amount Paid
Address:
City: State: Zip:
Phone: email:
Church Name: Phone:
Church Address:
Name: Amount Paid
Address:
City: State: Zip:
Phone: email:
Church Name: Phone:
Church Address:
Name: Amount Paid
Address:
City: State: Zip:
Phone: email:
Church Name: Phone:
Church Address:
Share Your Faith Workshop Registration Log
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2 Question Forms
Make copies for each participant to complete and leave it at
registration for the instructor.
Have you come to the place in your spiritual life where you know
for certain that if you were to die today you would go to heaven?
(Check one box)
Have you come to the place in your spiritual life where you know
for certain that if you were to die today you would go to heaven?
(Check one box)
Yes No Yes No
Suppose you were to die today and stand before God and He were
to say to you, “Why should I let you into My heaven?” What would
you say?
Suppose you were to die today and stand before God and He were
to say to you, “Why should I let you into My heaven?” What would
you say?
Name: Name:
Church: Church:
Have you come to the place in your spiritual life where you know
for certain that if you were to die today you would go to heaven?
(Check one box)
Have you come to the place in your spiritual life where you know
for certain that if you were to die today you would go to heaven?
(Check one box)
Yes No Yes No
Suppose you were to die today and stand before God and He were
to say to you, “Why should I let you into My heaven?” What would
you say?
Suppose you were to die today and stand before God and He were
to say to you, “Why should I let you into My heaven?” What would
you say?
Name: Name:
Church: Church:
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Name ____________________________________Date___________ Address
_________________________________________________ City
____________________________State _______ Zip _________ Email
__________________________ Phone___________________
Home Church __________________________________ Pastor
_________________________ Workshop Location
_________________________ City __________________ State ________ 1.
How did the workshop meet the expectations you had in coming?
Did not meet my expectations Exceeded my expectations 1 2 3 4
5
2. How well did the workshop motivate you to share your faith? I
am still not motivated I am very motivated
1 2 3 4 5 3. How well did the workshop train you to share your
faith?
I feel incapable I feel much more confident 1 2 3 4 5
4. What were the primary strengths of the workshop? 5. Did you
feel there were any weaknesses with the workshop? 6. What
improvements would you suggest for future workshops? 7. Please
comment on the teaching of your SYF instructor:
Share Your Faith Post Workshop Evaluation
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8. How did the SYF workshop affect your opinion of Evangelism
Explosion (EE)? I had not heard of Evangelism Explosion before
today Because of today’s workshop my opinion of EE compared with
before is:
o Lower o About the same o Higher
9. Please mark any of the following that would apply to you:
I would like more information about the Evangelism Explosion
ministry o Hope for Kids o Classic EE o XEE o Everyday Evangelism
(Ev2) o Prison EE o Deaf EE
I would like to go along as an observer with an EE team on a
visit I would like to take the 7 week EV2 Training course (if)
offered at my church I would like my church to begin the EE
ministry as a part of their Evangelism and
Discipleship Training I would be willing to attend an EE
Leadership Training Launch this coming year so I
would be able to implement the EE Training Ministry at my
church
10. In order to make the most of this Share Your Faith Workshop
training I will agree to do the following things: I will share the
two EE questions and the hand presentation with my spouse, child
or
close friend in the next 24 hours I will review the two EE
questions and hand presentation every day for the next seven
days I will contact my SYF prayer partner and recite the two
questions and hand presentation
once a week for the next month I will ask the Lord to help me
share what I have learned today with a person that I know
needs to hear the gospel this coming week Here are the first
names of the people with whom I will seek to share:
___________________________ __________________________
___________________________ __________________________
11. Any additional comments: