Setting up of Voting Machine before the commencement of Poll 12/16/2015Learning Module for Presiding Officer1 1. Connect BU(s) to CU 2. Conduct Mock poll.

Setting up of Voting Machine before the commencement of Poll

Setting up of Voting Machine before the commencement of Poll

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1. Connect BU(s) to CU2. Conduct Mock poll3. Seal the CU using the Green paper seal and the strip seal

1. Connect BU(s) to CU2. Conduct Mock poll3. Seal the CU using the Green paper seal and the strip seal

Connect BU(s) to the CUConnect BU(s) to the CUThe Ballot Unit is prepared at the Returning Officer’s level and no further preparation needed at the polling station on the day of poll, except its interconnecting cable to be plugged into the control unit. In addition, the Candidate set panel of the Control Unit is duly sealed at the RO’s level.

The Ballot Unit is prepared at the Returning Officer’s level and no further preparation needed at the polling station on the day of poll, except its interconnecting cable to be plugged into the control unit. In addition, the Candidate set panel of the Control Unit is duly sealed at the RO’s level.

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Trouble ShootingTrouble Shooting

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After interlinking ….After interlinking ….

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Switching ‘ON’ the power

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Close but don’t seal the rear compartment of Control UnitClose but don’t seal the rear compartment of Control Unit

Closing the rear compartment– A piece of thin wire or a thick thread may be run through 2

holes and the ends of the wire may be given few twists or knot.

– The rear compartment is not to be sealed as it will require to be opened again after the close of poll for switching ‘OFF’ the power and disconnecting the Ballot Unit.

Closing the rear compartment– A piece of thin wire or a thick thread may be run through 2

holes and the ends of the wire may be given few twists or knot.

– The rear compartment is not to be sealed as it will require to be opened again after the close of poll for switching ‘OFF’ the power and disconnecting the Ballot Unit.

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Clear EVM (Mock Poll) – 1/3Clear EVM (Mock Poll) – 1/3

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Demonstration of ‘Clearing’ voting machine

Clear EVM (Mock Poll)– 2/3Clear EVM (Mock Poll)– 2/3

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Demonstration of ‘Clearing’ voting machine

Clear EVM (Mock Poll)– 3/3Clear EVM (Mock Poll)– 3/3

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Conducting Mock Poll

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Open “Result Section” outer door and then the inner

door

1 2

34

Conducting Mock Poll

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Press CLEAR Button to show to the

Polling agents present that there

are no votes polled.

Conducting Mock Poll

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Press BALLOT button on Control Unit. On pressing

Busy lamp in display section will glow red, simultaneously the Ready lamp on the ballot

unit will also glow green candidate in Balloting Unit

Ask Polling Agents to cast one/ equal no. of votes for any of

the candidates and request to remember whom they voted

Conducting Mock Poll

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Close the Mock Poll by

pressing Close button in Control Unit

Press Ballot button in Control Unit to show NO

vote can be recorded

further after the Close button is pressed.

Invalid message is displayed

Conducting Mock Poll

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Press Ballot Button

Press Ballot Button

Candidate’s Blue ButtonCandidate’s Blue Button

Press Total

Button

Press Total

ButtonClose

ButtonClose

Button

Busy LampBusy Lamp

Ready LampReady Lamp

RedRed GreenGreen

Polling Agent Press

Ready ButtonReady Button

Candidate Lamp

Candidate Lamp

REDREDOFFOFF

Beep SoundBeep

Sound

Verify total Votes

recorded

Verify total Votes

recorded

1.

2.3.

4.

5.6.

Conducting Mock Poll

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Press Result and show the Mock Poll result

Conducting Mock Poll

THE result shows according to the number of votes cast in favour of the

concerned candidates

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Conducting Mock Poll

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Order to be followedOrder to be followed

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Ballot

Ensure that equal number of votes are polled for all

candidates

CloseResult

ClearSwitch off

Seal

2

3

4

5

6

7

TroubleshootingTroubleshooting

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Summary of the session

Now you are able to – Conduct mock poll before commencement of election– Various steps involved in mock poll – Preparing mock poll certificate

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Same steps must be repeated in case of replacement of EVM

Same steps must be repeated in case of replacement of EVM

Mock Poll CertificateMock Poll Certificate

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This is to certify that I ……………….. Presiding Officer at the Polling Station No….. of ……….Assembly Constituency ( or the ……… Assembly segment under …….. Parliamentary Constituency) conducted the Mock Poll at ……. AM today, the poll day i.e. 30.4.2009 following the instructions issued by the Election Commission of India.A total of ….. votes were polled in the mock poll and after the mock poll I have carefully cleared the memory and the total votes polled showed ‘0’ after clearing the memory.At the time of mock poll the following polling agents representing the candidates whose names mentioned against the names of such agents were present and I have obtained their signatures.At the time of mock poll the agents of only ……. contesting candidate were present. After waiting for ten minutes I conducted the mock poll along with other polling staff at ……. I have mentioned the name of the agent present at the time of mock poll including the name of the candidate whom he represented.(In case, no agent was present it shall be mentioned “No Polling Agent was present at the time of mock poll”).

Name of Agent Name of Candidate Signature of the agent

Date:Time: Name & Signature of the PrO

Sealing of Control UnitSealing of Control Unit

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Insert the Green Paper seal in the frames provided for

both Result

Sealing of Control UnitSealing of Control Unit

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Close the Result Section inner compartment door with the Green paper seal

protruding outside

Sealing of Control Unit after Mock pollSealing of Control Unit after Mock poll

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Front Rear

Special tag for sealing Result section inner compartment

Outer Paper Strip Seal

(23.5” X 1”)

A B DUpper Side

CLower Side

Pre-gummed portion with wax paper

Closing and Sealing of Control Unit

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Close the Result Section door such

that the Green paper seal protrudes

outside and Seal the door along

with the Address tags

Closing and Sealing of Control Unit

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Keep the Strip Seal with pre-gummed portion ‘A’

near the base of the Green Paper Seal protruding

from the lower end of the door.

Remove the wax paper covering ‘A’ and paste the

lower layer of Green Paper Seal.

A B D

Closing and Sealing of Control Unit

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Remove wax paper covering ‘B’ and paste it

above the upper layer of the Green Paper Seal.

Closing and Sealing of Control Unit

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After pasting ‘B’, the pre-gummed portion ‘C’ will be on top. Remove wax

paper over ‘C’

Closing and Sealing of Control Unit

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Press both the layers of Green Paper Seal

protruding from the top and paste the upper layer by pressing it on

‘C’

Closing and Sealing of Control Unit

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Wrap the Strip Seal round the Control Unit from left side

just (anti-clockwise) below the CLOSE button window

Closing and Sealing of Control Unit

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Now the Strip Seal is finally fixed.

Note that the Strip seal does not cover CLOSE

button Flap.

SummarySummaryMethod of sealing control unit with strip seal1. Before the commencement of the actual poll, conduct a

mock poll.2. After conducting mock poll and showing the result, clear

the Control unit of the data by operating “Clear” button.3. After clearing the data switch off the control unit and then

insert the green paper seal4. After inserting the green paper seals, the inner door above

the result buttons shall be closed.5. Then the inner door of the result section shall be sealed off

with the special tag.6. After fixing the special tag, close the outer door of the

result section

Method of sealing control unit with strip seal1. Before the commencement of the actual poll, conduct a

mock poll.2. After conducting mock poll and showing the result, clear

the Control unit of the data by operating “Clear” button.3. After clearing the data switch off the control unit and then

insert the green paper seal4. After inserting the green paper seals, the inner door above

the result buttons shall be closed.5. Then the inner door of the result section shall be sealed off

with the special tag.6. After fixing the special tag, close the outer door of the

result section

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…Continued…Continued

Method of sealing control unit with strip seal7. Then seal the outer door with thread and address tag.8. Fix the strip seal around the control unit to seal the result section

from outside completely 9. Before the strip seal is fixed affix your signature in full immediately

below the serial number and get signature of polling agent/ contesting candidates

10. The strip seal shall, then, be positioned just below rubber cap covering the “CLOSE” button.

There is a slight difference in the methods of fixing the strip seal for BEL make machines and ECIL make machines.

Method of sealing control unit with strip seal7. Then seal the outer door with thread and address tag.8. Fix the strip seal around the control unit to seal the result section

from outside completely 9. Before the strip seal is fixed affix your signature in full immediately

below the serial number and get signature of polling agent/ contesting candidates

10. The strip seal shall, then, be positioned just below rubber cap covering the “CLOSE” button.

There is a slight difference in the methods of fixing the strip seal for BEL make machines and ECIL make machines.

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Precaution in sealingPrecaution in sealing

Important precautions while sealing with strip seal:1. While fixing strip, ensure the rubber cap covering the “CLOSE”

button is left clear and there is no difficulty in removing the rubber cap and operating that ‘CLOSE’ button.

2. The strip seal shall be fixed tight and not loose.3. DAMAGED STRIPS HAVE NOT TO BE USED IN ANY CIRCUMSTANCES.4. Each polling station will be supplied with four (4) strip seals.5. Account for each strip seal supplied to the polling station for the

conduct of poll in the Presiding Officers’ Diary.6. Return every strip seal that has not been used (including the7. strips (or pieces thereof) damaged accidentally)8. Strip seals are kept in safe custody always

Important precautions while sealing with strip seal:1. While fixing strip, ensure the rubber cap covering the “CLOSE”

button is left clear and there is no difficulty in removing the rubber cap and operating that ‘CLOSE’ button.

2. The strip seal shall be fixed tight and not loose.3. DAMAGED STRIPS HAVE NOT TO BE USED IN ANY CIRCUMSTANCES.4. Each polling station will be supplied with four (4) strip seals.5. Account for each strip seal supplied to the polling station for the

conduct of poll in the Presiding Officers’ Diary.6. Return every strip seal that has not been used (including the7. strips (or pieces thereof) damaged accidentally)8. Strip seals are kept in safe custody always

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Method of sealing control unit with strip seal

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Conduct Mock PollConduct

Mock Poll

Switch OFF Control

Unit

Switch OFF Control

Unit

Green Paper Seal

Green Paper Seal

Inner DoorInner Door

Inner Door of Result Section

Inner Door of Result Section

Signature on strip seal

Signature on strip sealcontrol Unitcontrol Unit

Position strip seal below Rubber Cap

Position strip seal below Rubber Cap

Clear ResultsClear

Results

Fix Special Tag

Fix Special Tag

InsertInsert CloseClose

SealSeal

Fix strip seal around

Fix strip seal around

Seal outer door with

Thread and Address Tag

Seal outer door with

Thread and Address Tag

THANKS